Welcome to the 2017 American Royal World Series of Barbecue

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2 Welcome to the 2017 American Royal World Series of Barbecue The World Series of Barbecue is the largest barbecue competition in the world and we are thrilled to have you join us for the 38th competition hosted at the Kansas Speedway in Kansas City, Kansas. The World Series of Barbecue will bring together over 500 chefs, pitmasters and amateur teams to compete in Open Meats, Open Sides, Invitational and Kids Que Competitions. Additionally the World Series of Barbecue will host the Cowtown Family Fun Fest, Barbecue Hall of Fame activities, private parties and endless amount of entertainment over the four day festival event! We want your time at the American Royal World Series of Barbecue to be unforgettable! Our staff and volunteers stand ready to make your experience a memorable one. Lynn Parman, President and CEO, American Royal Angie Stanland, 2017 Chairperson of the Board, American Royal Emily Park, Manager, World Series of Barbecue, American Royal Eric Pew, Coordinator, World Series of Barbecue, American Royal 2 P a g e

3 TABLE OF CONTENTS THE AMERICAN ROYAL ASSOCIATION... 6 STAFF INFORMATION... 6 American Royal Staff... 6 Ambassadors & Volunteers:... 7 OVERVIEW RULES AND REGULATIONS... 8 COMPETITION RULES & REGULATIONS... 8 Authorized Agents... 8 Failure to Submit... 8 Application Acceptance... 8 Teams/Space... 9 Meat Categories... 9 Sides/Dessert... 9 KCBS Rules for Food Preparation and Turn in EVENT INFORMATION Weather Cooks Schedule Invitational Meat Contest Sides & Dessert Contest Open Meat Contest NEW: Turkey Competition Awards Ceremonies Legends Program Royal Tour P a g e

4 International Village International Team Support Party of the Year Poker Tournament Traeger Grill TEAM INFORMATION Application Information Types of Teams: Teams Receivables Space Options: Items for Purchase: Important Dates: (added to version 5) TEAM AREA INSTRUCTIONS Space Assignments Space location Tents Water Electric Waste ALL TEAM MUST READ: IMPORTATANT NOTE: Straw and Clean up Pricing Tickets Vehicles/Parking Load-In/Load- Out Damage P a g e

5 Double Decker space Flooring Porta Rentals Gas, Lighting Grills & Generators Additional Rental needs Security & Admissions Prohibited Items & Actions Quiet Hours Team Responsibilities Signage/Marketing/etc Shipping information Tickets to Team Space Thursday Night Event/Party Pass Contest within your space Cancellation Preferred Vendors: STATE & LOCAL REGULATIONS Health and Safety Ordinances Food to public Alcohol INSURANCE & LIABILITY Liability Insurance Force Majeure Successor Interest P a g e

6 FOR YOUR CONVENIENCE Pre-purchase items Deliveries On Site Items Grocery Store Alcoholic Purchases SCHEDULE/ADDITIONAL EVENTS Cowtown Family Fun Fest Kids Que Barbecue Hall of Fame Celebration CHANGES AND AMENDMENTS THE AMERICAN ROYAL ASSOCIATION The American Royal Association, a not-for-profit 501(c)(3) organization that has been a Kansas City tradition since 1899, celebrates our region s rich agricultural heritage through competition, education and entertainment. As a not-for-profit community volunteer based organization, the American Royal raises funds to fulfill its vision and mission through endowments, contributions, and sponsorship and event revenues. The funds collected at the World Series of Barbecue contribute to our mission to support excellence in youth and education. STAFF INFORMATION American Royal Staff is the preferred contact, however you may also call and ask for the appropriate extension. For questions on tickets or admissions, contact: 6 P a g e

7 General Inquiries: Main American Royal Line: Fax: Event/Team Information: Emily Park Manager, World Series of Barbecue Eric Pew Coordinator, World Series of Barbecue Sponsorship Information: Greg Bergen Ambassadors & Volunteers: The World Series of Barbecue relies on its committed American Royal volunteers to help create a remarkable event for all teams. Volunteers will be notably dressed and will be able to provide useful information to teams. Each team will have an Ambassador that serves as a direct line of contact between the team and all other operational entities of the event. If you have questions or concerns during your event days, please see your Ambassador who will assist with your needs. 7 P a g e

8 OVERVIEW RULES AND REGULATIONS If a Contestant does not follow the Rules and Regulations set by the Royal, their contract may be terminated. In the event of a default by the Contestant, the Contestant shall forfeit all liquidated damages, the amount paid by him in connection with his application, regardless of whether or not the Royal enters into a further lease of the Contest Space involved. COMPETITION RULES & REGULATIONS Authorized Agents All Contestants/Teams must have an appointed agent or Chief Cook with full authority to represent the Contestant/Team in its business with the Royal. The Chief Cook at the event must match the one that has signed up on the application. If there is a change in the chief cook after the time the application has been submitted, please contact the American Royal Barbecue team at bbq@americanroyal.com. Failure to Submit In order to have a space at the World Series of Barbecue your team must turn in at least one meat to the Open Contest. There are no exceptions to this rule. Teams not submitting at least one meat entry to the Open Contest Judging will be denied participation in the American Royal World Series of Barbecue contest the following year. Application Acceptance All participants must apply via the application link on the website and pay for their space in full to be considered a contestant/team and given space assignments. All applications are subject to review and acceptance by the Royal. Decisions made by the Royal are final and not appealable. Edits to the application will be taken online until August 1, Past that date, edits will need to be ed to the barbecue team at bbq@americanroyal.com. Edits received after the date of August 1, 2017 will not be guaranteed, but the barbecue team will do all in its power to accommodate such requests. 8 P a g e

9 Teams/Space All groups (individual or corporate) that wish to have a space at the World Series of Barbecue must apply online, pay in full for their space and turn in at least one meat to the Open Contest. All groups are considered teams. It is the responsibility of the team to purchase a space that is equipped for the amount of guests in that space. Teams are not allowed to have guests in the walkways or drive ways of the layout and all guests must be within the confines of the space purchased. Failure to purchase the correct space for the guest size will result in events/parties being ended, guest being asked to leave, disqualification or additionally penalties. If your group is interested in exposure beyond your space, please contact the barbecue team to discuss sponsorship opportunities. Meat Categories Competition will be held in the following categories for the Grand Championship: 1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket The following categories in Open Meats are optional and will not count toward the Grand Championship scores: Sausage and Turkey A Contestant may enter any number of categories of meat by designating those categories on the application. Only one entry per team per category is allowed. In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four categories. (Sausage/Turkey contest in Open does not help team s eligibility to Grand Champion) Prizes are also awarded in individual categories as well. Sides/Dessert Competition will be held in the following categories for Side Contest Grand Championship: 1. Baked Bean 2. Potato 9 P a g e

10 3. Vegetable The following category is optional and will not count toward the Grand Championship scores: Dessert Only one entry per team per category is allowed. All Side dish categories are optional. There is a $15 fee to enter each category except dessert, which is $25. In order to be eligible for the award of overall Grand Champion of the Sides contest, a contestant must enter all categories except dessert. Prizes are also awarded in individual categories. The scores from the Side Contest will not affect any other contest at the World Series of Barbecue. KCBS The American Royal is sanctioned by KCBS (Kansas City Barbeque Society). Please read the rules and regulations set by KCBS. All items must be turned in at or before the scheduled turn in time listed. There will be no exceptions to this rule. If food is turned in after the scheduled time, it will not be judged and will be removed from the competition. Rules for Food Preparation and Turn in All teams must read and thoroughly review the rules set forth by KCBS for the competition. CLICK HERE for KCBS Rules and Regulations Below is a brief overview of KCBS rules and regulations: Meat Categories You must turn at least six (6) separate and identifiable portions. Your entry must fit into the Styrofoam container provided with the lid closed. The Styrofoam containers will be provided by the event. You may not bring your own containers. The label with your team number must be on the top of the container. Meat may not be seasoned off site. All entries must be cooked on site and within your team s assigned space. No pre-cooked product will be allowed. Sausage may be ground off site. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. KCBS heat source requirements and meat preparation rules apply, 10 P a g e

11 Side Dish Contest The side dish categories are baked beans, potatoes and vegetables and must be prepared on site. No side dish will contain more than 7.5% meat or fish products. The combined total of scores from each category will determine the overall champion. All safe handling of food and sanitation regulations required by KCBS apply to the Side Dish Contest. Refer to rule #15 of the KCBS Rules and Regulations, Each team may have only one entry per category. Six judges will judge your entry. You may turn in either six (6) separate portions or one large portion with enough for six judges. Your entry must fit into the Styrofoam container provided with the lid closed. The label with your team number must be on the top of the container. All entries must be prepared on site and within your team s assigned space. You may use any heat source to cook your entry at any time after your team has checked in. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. The scores for the Side Dish Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition. Dessert Contest The Dessert Contest will be held during the Sides competition. You do not have to turn in one of the sides (Potato, Baked Bean, and Vegetable) in order to compete in the Dessert Contest. You may turn in any type of dessert you wish to compete in this contest there are no0 dessert categories. Desserts may be prepared off-premises but cannot be store bought. Only one entry per team is allowed, and enough dessert must be prepared for six (6) judges. You may turn in either six separate portions or one large portion. Garnish rules are waived. You are not required to present dessert in the Styrofoam container, but we are not responsible for returning trays, bowls, decorations, etc. You must affix the number from the Styrofoam container to a visible area of your entry. The scores for the Dessert Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition. For any further information on contest rules and regulations please visit and thoroughly review the rules and regulations of KCBS KCBS Rules and Regulations 11 P a g e

12 EVENT INFORMATION Weather The World Series of Barbecue will be held Rain, Shine or Snow. Cooks Schedule Thursday, August 31, :00am 2:00pm CBJ Class Sporting Park 3:30pm 5:00pm CTC Class Sporting Park 10:00am 6:00pm Styrofoam Pick-Up Garage D Friday, September 1, :00am Invitational Meat Inspection Team Spaces Begins 8:00am 6:00pm Styrofoam Pick-Up Garage D End Cap 12:00pm Gate Closes All Team Cars Team spaces in spaces 3:00pm Invitational Cook s Meeting Garage D 3:30pm Open Side Dish Cook s Garage D Meeting Saturday, September 2, :00am Team Trash Pick up Team Spaces 2:00am 7:00am Portable Toilets will be Team Spaces serviced 8:00am 6:00pm Styrofoam Pick-Up Garage D 8:00am Open Meat Inspections Begin Team spaces 9:30am Open Cook s Meeting Garage D 11:00am Invitational Meat Judges Garage D Meeting 12:00pm 2:00pm Invitational Judging 12:00pm Chicken 12:30pm Rib 1:00pm Pork 1:30pm - Brisket Garage D 2:00pm Kids Que Cooks Meeting (Check in at 1:30pm) 2:30pm Kids Que Judges Meeting TBD 3:15pm 4:00pm Kids Que Judging TBD 3:15pm- Ages 11-15; Steak Stage in Fan Walk Connected to Media Center 12 P a g e

13 3:30pm- Ages 6-10; Hamburger 3:00pm 5:00pm Open Sides Judging Garage D 3:00pm Vegetable 3:30pm Baked Beans 4:00pm Potato 4:30pm Dessert 5:00pm Invitational & Kids Que Main Stage (Pit Road) Awards Presentation and Barbecue Hall of Fame Induction Ceremony presented by YETI Sunday, September 3, :30am 2:30pm Open Meat Judging Garage D 11:30am Turkey 12:00pm Chicken 12:30pm Rib 1:00pm Pork 1:30pm Brisket 2:00pm Sausage 4:30pm Open Awards Presentation Main Stage (Pit Road) *Specific Time Subject to Change Invitational Meat Contest The invitational contest at the American Royal is by invite only. Teams that are competing in the Invitational must have won Grand Champion at a contest during the qualifying timeline (July 1, 2016 and June 30, 2017) that included at 15 competing teams the first year and 25 competing teams each subsequent year and be ran by an American Royal approved sanctioning body. International contests require a minimum of 10 teams participating turning in all categories. (Pork, Chicken and Beef) The Invitational Contest will be held Saturday, September 2, :00pm Invitational Chicken Category Judging 12:30pm Invitational Rib Category Judging 1:00pm Invitational Pork Category Judging 1:30pm Invitational Brisket Category Judging 13 P a g e

14 All teams invited to the Invitational Contest must complete and return their American Royal Invitation and must also compete in the Open Meat Contest. Prize Money Grand Champion: $10,000 Reserve Grand Champion: $5,000 Second Runner up: $2,500 Third Runner up: $1,250 Forth Runner up: $750 1 st place in single meat category (Chicken, Ribs, Pork, OR Brisket): $1,000 each 2 nd Place in a single meat category: $500 each 3 rd Place in a single meat category: $400 each 4 th Place in a single meat category: $300 each 5 th Place in a single meat category: $250 each 6 th, 7 th, 8 th, 9 th, 10 th Place in a single meat category: $100 each Award Presentation will be held on Saturday, September 2, 2017 at 5:00pm Sides & Dessert Contest The Open Sides Contest will be held Saturday, September 2, The sides are an optional contest and the points do not count towards any other contest. 3:00pm Sides Dish Vegetable Category Judging 3:30pm Side Dish Baked Beans Category Judging 4:00pm Side Dish Potato Category Judging 4:30pm Dessert Category Judging Prize Money Grand Champion: $850 Reserve Grand Champion: $500 Second Runner up: $350 1 st place in Baked Beans or Vegetables: $250; 1 st place in Potato: $700 2 nd place in Baked Beans or Vegetables: $200; 2 nd place in Potato: $ P a g e

15 3 rd place in Baked Beans or Vegetables: $150; 3 rd place in Potato: $200 4 th place in Baked Beans, Vegetables or Potato: $100 5 th place in Baked Beans, Vegetables or Potato: $75 6 th, 7 th, 8 th, 9 th, 10 th place in Baked Beans, Vegetables or Potato: $50 1 st place in Dessert Category: $1,000 2 nd place in Dessert Category: $750 3 rd place in Dessert Category: $500 4 th place in Dessert Category: $250 5 th place in Dessert Category: $150 6 th, 7 th, 8 th, 9 th, 10 th place in Dessert Category: $50 Open Meat Contest The Open Meat Contest will be held Sunday, September 3, Each team competing in the Open must turn in at least one of the proteins from the Open Meat categories. 11:30am Open Turkey Category Judging 12:00pm Open Chicken Category Judging 12:30pm Open Rib Category Judging 1:00pm Open Pork Category Judging 1:30pm Open Beef Brisket Category Judging 2:00pm Open Sausage Category Judging* *Sausage does not count towards Grand Champion Prize Money Grand Champion: $12,500 Reserve Grand Champion: $6,500 Second Runner up: $4,000 Third Runner up: $1,500 Forth Runner up: $ st place in single meat category (Chicken, Ribs, Pork, Brisket, OR Sausage/Turkey): $1,250 each 2 nd Place in a single meat category: $900 each 3 rd Place in a single meat category: $750 each 4 th Place in a single meat category: $500 each 5 th Place in a single meat category: $350 each 6 th, 7 th, 8 th, 9 th, 10 th Place in a single meat category: $200 each 11 th, 12 th, 13 th, 14 th, 15 th Place in a single meat category: $150 each 16 th, 17 th, 18 th, 19 th, 20 th Place in a single meat category: $125 each 15 P a g e

16 Open Awards Presentation will be held Sunday, September 3, 2017 at 4:30pm. NEW: Turkey Competition New in 2017, the American Royal and the National Turkey Federation will introduce an auxiliary Turkey competition. Turkey cut will be at the choice of the team and KCBS rules apply for turn in. Turkey will not count towards Grand Champion. Turn in will be on Sunday, September 3, at 11:30am, prior to Chicken turn in. There is no additional cost to compete in the Turkey contest. Please sign up during registration for this option. Turkey competition: - Cut of turkey teams choice - Turn in rules anything goes (lid of box must shut) and must have enough for 6 - Turkey will be checked during meat inspection on Saturday and no rubs/injections/marinade Awards for Turkey contest will be presented on Sunday, September 3, 2017 during the Open Awards Ceremony. Check back for specifics on prize monies Awards Ceremonies The Awards Ceremonies will be held on the main stage located in the center of Pit Road. Seating will not be provided. Teams are advised to bring chairs/seating for the Awards ceremonies on Saturday and Sunday. Legends Program The Legends Program at the American Royal is a loyalty program for teams who have participated in the World Series of Barbecue for multiple years. Teams reaching five (5), ten (10) or twenty (20) year anniversary will received a commemorative flag/banner. All teams who have participated for twenty-plus (20+) years will be automatically entered into the Legends Contest which is a special, sub-contest of the Open Meats Contest. Teams in the Legends Contest do not have to turn in additional proteins and are not charged any additional expense. The scores from the Open Meat judging will be used to rank the legends participants. On the application, please 16 P a g e

17 enter the number of years your team has competed in the American Royal, including 2017, which will be verified and cross-checked with our records. Royal Tour The Royal Tour is a guided tour of the World Series of Barbecue event designed to provide the public with an opportunity to have a behind the scenes tour of competitive barbecue. This is a great opportunity to showcase your team and your talents while teaching future pitmasters a few tricks of the trade! Teams have the opportunity to be a spotlight Pit Stop during this tour. If you are interested in helping us showcase world famous barbecue by serving as one of the Pit Stops, please mark the selected box on the application. Teams who have been selected to participate will receive further specifics from the American Royal team and be included on the Royal Tour map and schedule. Participating in Royal Tours is at the discretion of the team and not required. Yet, teams that commit to participating will be held accountable for their participation. All teams that commit, must be present and prepared for their tour. Teams who sign up and do not present a Royal Tour will be charged a penalty at the discretion of the American Royal. International Village The American Royal World Series of Barbecue will host an International Village. This is specific for teams that are traveling from outside the United States to compete. Teams that are in the International Circle do not have to turn in additional proteins at no additional cost. The scores from Open Meat judging will be used to rank the International contestants. If your team would like to be part of the International Circle and are from outside the United States, please mark the selected box on the application and the American Royal team will verify your team registration. International Team Support Teams will be traveling from all over the world to participate at the American Royal and due to travel may not always be able to bring all their supplies with them. The American Royal is asking for your help to support our International Teams. Information will be sent out in June/July for teams requesting extra supplies, equipment, etc that your team would allow the International teams to borrow. For more information or to offer items, please bbq@americanroyal.com Party of the Year Does your team host a great party on Friday night? A panel of judges will visit each participating tent on Friday evening during specified times to pick the Party of the Year! To be eligible to participate in the 2017 American Royal Jim Beam Party of the Year Contest, contestants must enter a division: 17 P a g e

18 i. Corporate Any participant receiving primary event funding from a business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates. ii. Individual Team Teams inviting friends and families, with no business interest associated with the event. Judging for this event will be Friday evening at specific, predetermined times. A panel of easily identifiable judges will visit each site and will make themselves known to the teams as soon as they arrive at each team s contest site. Judges will score parties based on overall site appearance and showmanship. Judges must be allowed into a team s site to participate in this contest. Judges will spend the same amount of time at each tent (specific amount of time to be determined) It is at the sole discretion of the teams to provide food, drink, and/or souvenirs though no formal presentation to the judges is required. Teams may not sell anything inside the tent to judges. There is no fee to participate in Party of the Year. Please specify on the application if your team would like to participate. Teams (Individual and Corporate) who win Party of the Year in their division will receive: Party of the Year Trophy - Banner - $500 Credit towards 2017 American Royal World Series of Barbecue Application Participating in Party of the Year is at the discretion of the team and not required. Yet, teams that commit to participating will be held accountable for their participation. All teams that commit, must be present and prepared for their judging. Teams who sign up and do not participate on site will be charged a penalty at the discretion of the American Royal. There will be no pass-downs allowed. Poker Tournament Enter the Fast Eddy s Texas Hold Em Tournament for your chance to win a Cookshack FEC500 and trailer by Fast Eddy s! Tickets will be available on the American Royal website on June 1, 2017 BBQ tickets. Ticket pricing: $70 donation (discounted to $55 until August 24, 2017). LIMITED SPACE AVAILABLE 18 P a g e

19 Children s Mercy Park Sporting Kansas City Thursday, August 31, 2017 Dinner begins at 6:00pm, Play begins at 7:00pm Come down and support the American Royal while playing your best hand and helping continue to fund excellence in youth and education! (Must be 18 or older). Fees for this event are donations used to support the American Royal s mission. Traeger Grill Please mark on your application if your team is planning on using a Traeger Grill at the Competition. This information will be used in planning of special events. More information to follow. TEAM INFORMATION Application Information Returning Teams must submit their application and pay for their space in full by June 16, 2017 to reserve a spot that, to the best of the American Royal s ability, honors the placement of 2016 or preference of location. IMPORTANT: Teams that do not participate in 2017 will lose the right to their team space from Upon the teams return to the competition, they will be considered a NEW TEAM in regards to team placement. New Teams: Space in the competition is honored on a first-come, first-serve basis for new teams. The American Royal will do its best to allow all teams who would like to compete a spot with the restrictions of space. Please fill out the application and pay in full to reserve your space. Types of Teams: When filling out the application, we will ask that you select the type of competition team that best describes your team. A. Event Participant Teams that primary function of participation is competing in the barbecue competition and NOT hosting an event/party as a business considered event. These tents do not charge for items inside the space. 19 P a g e

20 Example: Team asks family and friends to join on Friday night for food and drinks provided by the team. OR Teams that are on-site for competition purposes only. Event Participant teams are not required to purchase beverage or bartenders through AmeriCrown. B. Corporate Function Teams that are corporate supported and have invited guests to their tent for an event/party and do not ask guests to pay an entry fee. Any teams receiving primary event funding from a corporate business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates are considered Corporate Function. Example: Friday night party hosted by Company-A and employees of Company-A have been invited at no cost to the employees. Costs of food and beverage inside the tent are covered by Company-A. UPDATED IN 2017: Corporate Function tents are not required to purchase beverage through AmeriCrown, yet it is strongly encouraged. Bartenders are not required to be provided by AmeriCrown, but if you would like bartending services from AmeriCrown, they may be provided per your request as noted on the beverage form. (Subject to availability) C. Charged Tent Teams that charge entry, ask for a donation (monetary or non-monetary) or accept any type of funds/items in exchange for admittance into their tent at any time during the course of the weekend. Example: Friday night party in your tent that guest must purchase a ticket/pay to enter tent/ask for a donation (monetary or non-monetary) Charged Tents must get all beverage and bartenders through AmeriCrown. If entry is charged to enter the tent, then a seller s permit must be obtained through Wyandotte County. Teams Receivables With the purchase of space, each team will receive the following: - Pre-marked location - Team Packet of information - Wristbands good for the full weekend (number dependent on the space size purchased) o Additional wrist bands are available for purchase at a discounted prize o One time entry tickets available at a discounted rate to teams o Wristband allow entertainment access without additional ticket 20 P a g e

21 - Infield parking passes for two (2) vehicles that will fit within team space - Team lot parking passes for two (2) vehicles to park in the team lot located South side of the track (not the infield) - One (1) complimentary American Royal 2017 Crown Pin and one (1) complimentary Commemorative Barbecue Pin. o Additional pins are available for purchase at $6.00 each (with application) - Team Sign - Sponsored Goodie Bags Wristbands are good for the entire weekend. If teams need to purchase discounted tickets for a single day (Friday/Saturday), these will be available for purchase on the application. All team members must purchase and wear wristbands at all times during the event. You may keep one vehicle in your space as long as it fits entirely within the space and adheres to in & out vehicle hours. These vehicles MUST have the parking tag (provided by the American Royal) on them to get into the infield. Beginning at 12:00pm on Friday, vehicles in the infield without this infield parking pass will be towed at the owners/teams expense. Team parking lot for additional vehicles will be located on South side of the Speedway (not infield). All vehicles in the team parking lot MUST have a team parking lot tag. Each team will receive 2 and have the option to purchase an additional 2. If a team has more than 4 vehicles for this lot, they may park the additional vehicles in the general public parking on the West side of the speedway. Vehicles found in this lot without a team parking tag will be towed. Your team sign, packet and additional items will be delivered by your volunteer Ambassadors. Space Options: The following spaces are available for purchase on the application: LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & 4 wristbands Space A: (20x25) will receive 4 wristbands Space B: (20x50) will receive 8 wristbands Space C: (20x75) will receive 8 wristbands Space D: (25x40) will receive 8 wristbands Space E: (25x60) will receive 8 wristbands Space G: (40x50) will receive 8 wristbands Space H: (40x75) will receive 12 wristbands Space J: (40x100) will receive 12 wristbands Space larger than J will receive 12 wristbands. You must put a deposit for this space on your application then contact the barbecue team to discuss specific needs bbqspace@americanroyal.com. 21 P a g e

22 *Please note: Space X will open on the short side (18.5) and limited spots are available. Teams placed in these spots must bring their own hose for the water spigot. These spaces may all be grouped together and may not allow for placement with neighbors of other space sizes. The American Royal team will contact teams concerning placement if there is a conflict. Items for Purchase: There is no entry fee to join the event. Team must purchase a space to participate. There will be a late fee applied to any registrations received after August 1, 2017 of $50. Item to Purchase Cost for One LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & $800 4 wristbands Space A: (20x25) will receive 4 wristbands $275 Space B: (20x50) will receive 8 wristbands $550 Space C: (20x75) will receive 8 wristbands $825 Space D: (25x40) will receive 8 wristbands $550 Space E: (25x60) will receive 8 wristbands $825 Space G: (40x50) will receive 8 wristbands $1100 Space H: (40x75) will receive 12 wristbands $1800 Space J: (40x100) will receive 12 wristbands $2400 Space larger than J will receive 12 wristbands. You must put a deposit for this space $2500+ on your Electrical $75 Team spaces do not come with Electrical (except Space X). Each team is allowed (There is a cap at 3) to purchase up to 3 electrical drops. Each drop is a 20amp drop and is $75 each. Teams are required to bring at least ft of extension cord. Generators are welcome, but will not be serviced by the American Royal or electrical team on site must be managed by the team. Purchased electrical will not be turned on until Thursday at 5:00pm. July 1 price will increase to $95 per drop August 1 price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available. Trash Box with 3 Liners $8 22 P a g e

23 Team spaces do not come with Trash boxes/liners. All team spaces must be in the same condition as it is found as when the team exits. Trash Boxes will be delivered to team spaces on Thursday throughout the day Ice Bag 40lb $10 If a team purchases ice, they will received a coupon to pick up or have their ice delivered to their space at the event. Kingsford Charcoal Bag 18lb $8 If a team purchases charcoal, they will received a coupon to pick up or have their ice delivered to their space at the event. Kingsford Competition Charcoal Bag $9 If a team purchases charcoal, they will received a coupon to pick up or have their ice delivered to their space at the event. Additional Parking Tag $16 Team spaces are only allowed to have one RV and one additional vehicle. These vehicles are to be parked by 12:00pm on Friday. Additional Vehicles will be directed to the team lot. Each vehicle in the team lot must have a parking pass. Each team will receive 2 parking passes for the team lot. If your team needs additional Parking tags, please select the number needed. Band Catering Pass NOT A PARKING PASS $65 Pass allows entry/exit onto grounds during specific hours. NOT a parking pass. Valid for one vehicle. Each pass includes a single weekend wristband. Each person in the vehicle must have a single day ticket or Wristband. NO exceptions. One Time Entry Ticket (Friday or Saturday) $13 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. One Time Entry Ticket Bundle of 250 (Friday or Saturday) $3250 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. Additional Team Wristband/Weekend Wristband $18 Each team space comes with an allotment of Wristbands. These are valid Thursday Sunday. If you have additional team members that need wristbands, please Porta Potty $95 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. ADA Porta Potty $200 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. 23 P a g e

24 Hand Washing Station Fast Eddy Mesquite Blend Pellets Fast Eddy Fruit Blend Pellets Fast Eddy Hickory Blend Pellets Fast Eddy 100% Hickory Pellets Additional Commemorative 2017 American Royal Crown Pin Each team will receive one (1) Crown pin with team packet. Additional Commemorative 2017 BBQ Bull Pin Each team will receive one (1) BBQ Bull pin with team packet $95 $10 $12 $10 $12 $6 $6 Important Dates: (added to version 5) Important Dates: o August 7 Team Town Hall at the Kansas Speedway o August 10* Cut off for teams to purchase: Single Entry Tickets and Wristbands, Additional vehicle tags for team parking lot, electrical drops and Band catering. o August 15 Mailing of team packet (Information packet and include Band Catering Passes, team parking lot passes, infield vehicle tags (1 RV and 1 additional vehicle per team) o August 16 Teams receive single entry tickets, electronically via (sent to the contact on the account, not necessarily the chief cook unless they are the same). o August 17* Team Cut off for purchase of: Ice, Trash, Charcoal, Straw, Portas, Handwashing, Pellets, Pins, Thursday Party Pass. o August 25 Didn t receive your packet? Call us and we will have it at will call/desk for you. You must alert us or we will not have it ready *Purchases made after the August 10 and August 17 date will be available on a case by case bases and distribution may include items being available on site at team information center/media center for will call. Team Receivables: - Packet in mail: to arrive to the address on file between August 15 August P a g e

25 o Information Trifold o Pre-purchased Band Catering Passes o Team Parking lot passes o Infield Vehicle Tags (1 RV and 1 Additional Per team) - to contact: to be send to the contact on file (not necessarily chief cook) by August 16 o Pre-purchased Single Entry Tickets Will be sent in a single, multi-page PDF attachment - Packet upon arrival to World Series of Barbecue provided by Ambassadors o Onsite information including Porta clean out, awards information, and more o Wristbands (amount included with your registration/space + additional purchased wristbands)- NEW THIS YEAR o Pre-purchased Thursday night Party Pass o CHITS (if you have pre-purchased Charcoal, Straw, Ice and Trash you will receive your vouchers for each) TEAM AREA INSTRUCTIONS Space Assignments Contest Space assignments will be made by the Royal, to the best of our ability, in keeping with the preferences as to location requested by the Contestant. The Royal reserves the right to make the final determination of all Contest Space assignments in the best interest of the contest. Space assignments on the map provided may vary according to size depending upon permanent obstacles and emergency requirements. The Royal reserves the right to adjust this space to meet any of these needs. No Contestant shall assign, sublet or share the Contest Space allotted without the knowledge and consent of the Royal. No firm or organization not assigned Contest Space will be permitted to solicit business within the contest areas. No merchandise can be distributed or sold without the authority and permission of the Royal. Violation of this may result in forfeiture of merchandise and eviction from the event. 25 P a g e

26 Contestants are only allowed to occupy Contest Space on Wednesday, August 31 Sunday, September 3, PLEASE NOTE: We will NOT be able to extend the courtesy of allowing teams to remain overnight on the grounds after the end of the contest, Sunday, September 3, Therefore, please make the necessary plans to vacate your team space following the Open Awards Ceremony on Sunday evening. All vehicles must be removed from the property no later than 10pm Sunday, September 3, The Royal reserves the right to restrict contestant spaces which, because of the noise, method of operation, materials, or for any contestant space which, in the opinion of the American Royal, may detract from the general character of the contest as a whole. All demonstrations or promotional activities must be confined within the limits of the Contest Space. IMPORTANT: Teams must purchase a space that fits the needs of the amount of people occupying that space. If your team has more people in your space and your guest flow into the walkways or driveways, your guest will be asked to fit within the space. If the space remains to overflow, your guest may be asked to leave, party may be ended and penalties may apply at the discretion of the American Royal. All roadways must remain clear for safety vehicles throughout the weekend. There is NO exception to this rule. Space is honored as a first-come, first serve basis. In order to confirm we have received your space requests, you must fill out the application and pay in full for your space. Space location The American Royal respects and will do its best to honor all requests made by teams based on location in previous years. Please note that since the location differs from years past, the overall layout of the space will be based on the available ground for team. The layout process will begin after the deadline of June 16 th. Teams can expect to see a version of the layout in July/August. Spaces will be available on pavement and grass. There are two specified areas of space: Competition Side (similar to B lot at the former location at the American Royal complex, 12:00am quite hours) or the Dark Side (similar to the south side at the former location at the American Royal complex, 1:00am quite hours). During the application process, please note your team s priority of importance when it specifically is in reference to your space on the Kansas Speedway grounds. 26 P a g e

27 Tents Spaces may contain grass, cement, rumble strips, etc. Your team is responsible to leave the space as it is found and damage done to anything within the space is at the liability of the team. Contestants may bring and set-up personal tents without the aid of a different commercial tent company. If you choose to bring your own tent, you may not dig/stake into the ground at any location inside the Kansas Speedway (grass or pavement). Teams that have damaged the ground will be liable and responsible for the repair needs if necessary. This will be determined by the Kansas Speedway and American Royal authorities. All tents MUST BE Flame retardant. Please have your paperwork indicating your flame retardant tent inside your tent at all times. Tents must fit inside your selected space. Your tent may not be in walkways or other teams specified space. If you choose to rent a tent, this must be done through the American Royals preferred vendor: All Seasons Party Rental. Tent and other equipment must also be rented through All Seasons. Teams must contract and rent through All Seasons directly. Contact information is posted in this document and rental information will be provided on the American Royal, World Series of Barbecue website. Water Water will be available in limited locations. Please bring containers and/or hoses to transport water to your area. Connection to a hose at any water faucet should not exceed 10 minutes at a time. All teams are required to have a bucket of water or other sterilizing agent location in the team cooking area. There are multiple water spigots located on the Kansas Speedway grounds. If you have selected and purchased a space that includes a water spigot, you must bring your own hose. You may not use your hose unless the spigot is located in your space. Dumping of gray water cannot be done on the general grounds. Specific dumping areas will be marked for teams to dump gray water during the event. Water will not be delivered to all team spots. Electric Electrical is not included in your space cost. Electrical is available for purchase on the application. Electric will not be turned on until Thursday at 5:00pm. The current price at $75 per drop will increase closer to the event date: 27 P a g e

28 July 1 price will increase to $95 per drop August 1 price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available. Please note that up to feet of power cord may be necessary for your connection. Teams are responsible for providing their own extension cords. **Please make sure all cords are 12 3 gauge with ground to help alleviate power surges and outages. You are welcome to bring your own generator and it is recommended particularly for teams powering an RV or running equipment requiring more than 20 amp of purchased service. Service will be available beginning Thursday at 5:00pm ONLY FOR TEAMS WHO PURCHASE ELECRTRICAL WITH THE AMERICAN ROYAL. Authorized users will receive a tag specific to their space number for purchased hook-up. The maximum number of outlets per team is three(3). Electrical usage will be monitored by the American Royal officials and unauthorized use will be dealt with on a case-by-case basis. Specific spaces are available for purchase that include a 50amp RV drop. If your team selects and pays for one of these premier spaces, you will still need extension cords for your space. These spaces will be available on a first-come, first-serve basis. Electricity will be available by 5:00pm on Thursday, September 31, Depending on weather conditions and other variables, electricity may not be available to your space until Friday. Please note: each 20amp is an outlet not a hookup! Some motorhomes/cookers do require multiple outlets. Please ensure that you have purchased the correct number of outlets! Generators: New in 2017: If your team will be renting a generators, all generators must be rented through our exclusive partner Foley Electric. Generators rented through Foley will receive service throughout the weekend. You are allowed to bring in your Contestants may bring and set-up personal generators without the aid of a different commercial electric company. If you choose to bring your own generator, no service/fuel will be provided from the American Royal. Contestants who bring their personal generator must be self-sufficient. 28 P a g e

29 If your team will be renting a generators, all generators must be rented through our exclusive partner Foley Electric. Generators rented through Foley will receive service throughout the weekend. Click here for the form to rent your generator through Foley. If your team has an existing relationship with another electrical provider, please contact the American Royal team at bbq@americanroyal.com to discuss prior to the event. Outside electrical partners will not be allowed on the premise unless specifically allowed by the American Royal team prior to the event. Brining your own generator? If you bring your own generator you/your team is responsible for the service and maintenance of this generator. The electrical team on the ground may not service your generator. Waste Team spaces do not come with trash bins. It is your team s responsibility to purchase trash boxes and liners. Each trash box purchased comes with three liners. This can be pre-purchased at the time of registering. All contestant spaces are required to be cleaned of all trash and or debris at the conclusion of the event. Any trash or debris left on the grounds will result in a fine of $100 per 500 sq. ft. Waste pick up schedule will be provided for all teams that will note when trash is to be picked up. It is the team responsibility to take the trash bags out of the trash boxes or other receptacle and place it outside of your team space for pickup. If your team misses the designated trash pickup, it is the team s responsibility to locate a dumpster & dispose of trash. Trash is never to be placed in gray water containers. Cigarette and cigar butts are also considered trash and debris. Throughout the grounds of the event all waste is to go into the waste compound. Each waste compound will consist of a Dumpster, Ash Bin, Grease Bin and Gray Water Container. Hot Coals are NOT to be thrown on the ground. All hot coals are to be placed into the Ash Bins. ALL TEAM MUST READ: IMPORTATANT NOTE: Your space is to be left as it was when your team arrived. Any leftover items, debris, trash, etc left in your space will result in a fine. Any additional clean up that must be done by the American Royal staff and volunteers to clean your space will result in a fine. There is NO exception to this rule. LEAVE NO TRACE! 29 P a g e

30 Straw and Clean up - If your bails are still intact, all your bails must be piled in one area of your spot when you leave. - If your bails have come undone, this is considered trash. Please put all undone straw in a trash bag and put in the nearest receptacle. Broken bails left in your space are considered trash and your team will be charged an additional clean up fee if not cleaned up properly. Pricing All Pricing for space and additional add-ons fur purchase is located on the application. In order to reserve your spot in the event, you must pay for your space in full. You will be prompted to create a login which you can use to re-sign into your account and add additional items if needed. Tickets Teams have the opportunity to purchase discounted single day and weekend tickets during registration. Tickets must be present starting 12:00pm on Friday. Individuals without tickets at this time must either purchase tickets or leave the event. Tickets will be distributed to teams via in August. Single day tickets: the tickets will be distributed to teams in a single, multi-page PDF via to the contact on file. These tickets may only be used once (Friday or Saturday) and will be scanned for entry. AUGUST 16 SINGLE ENTRY TICKTS DISTRIBUTION o Single entry tickets will be ed via a single, multi page PDF to the contact on the registration. This may/may not be the chief cook based on how the team registered. o Cut off for teams to purchase single entry tickets is August 10, 2017 AUGUST 30- SEPT 1 (12:00PM) WRISTBAND DISTRIBUTION NEW THIS YEAR o o Included and additionally purchased wristbands will arrive with the team packet provided by the Ambassadors on site. You will be responsible for counting and signing off of your wristbands on site. Wristbands will not be provided to teams prior to the event unless on a case by case bases and approved by the American Royal team. 30 P a g e

31 Vehicles/Parking MOTORIZED VEHICLES AND TRAILERS Absolutely no unauthorized golf carts or other motorized vehicles will be allowed. All golf carts on the grounds are used specifically for barbecue operations and are marked as such. No team is allowed to bring a golf cart or any other unauthorized motorized vehicle. Any unauthorized motorized vehicles will be confiscated and the team can potentially be disqualified from the contest. Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws, skateboards, rollerblades, scooters, Segway s, hover boards and bicycles are also prohibited. No buses (tour buses) or semis are allowed in your team space (no vehicles over 2-axle allowed) RV s If you are arriving in an RV, you will need to have your water tank full prior to entering the grounds. We do not have the water capacity to allow you to fill and dump your tanks. The major highways leading into the city have many truck stops along the way where you can fill up. Water is furnished solely for cooking and cleaning. All vehicles and RV s MUST fit entirely within designated contestant space. Contestants parking an RV within their space must obtain an RV pass from their ambassador once arriving on grounds. CARS PARKED WITHIN SPACES NEW IN 2017: TEAMS MUST READ: Entry fee includes parking for only one vehicle in your barbecue space, which is only to be moved at specific, predetermined times. All vehicles must be in by noon Friday. Each team will receive 2 infield parking tags for their vehicles/rv in their spot. NO TEAM WILL RECEIVE AN EXTRA TAG NO EXEPTIONS. Beginning at 12:00pm on Friday, all teams that want to enter the infield via the tunnel MUST HAVE THESE TAGS and all Vehicles on the ground MUST HAVE THESE TAGS. Vehicles found without these tags will be towed at the owner s expense. Fire lanes MUST remain clear, and vehicles cannot be illegally parked in the spaces of late arriving contestants. Unauthorized or illegally parked vehicles will be towed at owner s expense, and a fine of $100 will be levied. THIS WILL BE ENFORCED. All vehicles on premises must have proper parking credentials displayed at all times. Lots will be swept throughout the course of the event. Team Parking Lot: There will be a designated team parking lot located outside of the track on the South side. Each team will receive 2 tags for this team parking lot. Teams may purchase an additional 2 tags during 31 P a g e