Corporate Village Welcome Packet. NASCAR Sprint Cup Series Weekend April 16-18, 2009

Transcription

1 Corporate Village Welcome Packet NASCAR Sprint Cup Series Weekend April 16-18, 2009

2 Dear Corporate Village Customer: We, at Phoenix International Raceway, want your SUBWAY Fresh Fit500 weekend to be an enjoyable experience for you and your guests. We strive to provide our customers with both an exciting and entertaining weekend. The weekend s festivities include the following events: Thursday, April 16 th NASCAR Camping World Series West Practice NASCAR Camping World Series West Qualifying Jimmie Johnson Foundation 150, NASCAR Camping World Series West Race Friday, April 17 th NASCAR Sprint Cup Series Practice and Qualifying NASCAR Nationwide Series Qualifying Bashas Supermarkets 200, NASCAR Nationwide Series Race Saturday, April 18 th SUBWAY Fresh Fit 500, NASCAR Sprint Cup Series Race In order for us to make this the best experience possible, please take a moment to thoroughlyreview all information. You will find information regarding set up times, hours of operation, parking, catering, amenities, insurance requirements, contact information and much more. If you have any questions, please let us know. Sincerely, Beau Huber Director, Corporate Sales Greg Fresquez Sr. Manager, Corporate Sales Jonathan Stone Manager, Corporate Sales Jim Mascola Manager, Corporate Sales

3 Set-Up Information SET-UP TIMES Friday, April 17: 6:00 a.m. 8:00 a.m. Saturday, April 18: 8:00 a.m. 11:00 a.m. No group/organization will be allowed on Corporate Village grounds before the designated set-up times. We apologize for any inconvenience this may cause and hope getting this information in advance will help. VILLAGE ADMITTANCE/TIMES OF OPERATION: Friday: Open from 8:00 a.m. to Green Flag. Saturday: Open from 12:00 p.m. to Green Flag. CHALET SEATING: All chalets will provide 100% seating. CHALET SHARING: There WILL be chalets sharing tents on different days. For example, if you have a chalet for the Sprint Cup event, another group may be using it for the Nationwide Series event. This is the main reason that set-up time is limited. (Please refer to the above information for set-up times.) ***IMPORTANT*** A place on each Corporate Village ticket has been designated foryou to add your company s name and/or logo. Please make sure each ticket you hand out has your group/organization name or identification on it. Maps will be located at the entrance to the Village to direct people to the tent locations. SHOW CAR HAULERS: If you have a hauler delivering a show car to display in Corporate Village, please fill out the enclosed Hauler form. Kindly fax the form to so that we may make arrangements for the hauler and driver. Please be sure to include the driver s name and on-site contact number along with the chalet name.

4 Pass & Access Information HOST PASSES: You will receive (1) host pass for every (50) guests you are entertaining. If you require more passes, you may purchase them for an additional $50 fee. Please contact Jim Mascola at to place your order. GATE 5 PASSES: The Gate 5 passes are for vehicles that need access to the Corporate Village tent. This is not a parking pass. This pass is for unloading your vehicle at the chalet. Once complete, you will need to park in the Foothills parking lot. Please see the back of your Gate 5 pass for parking directions. We will notissue additional Gate 5 passes other than the contractual allotment. Show car haulers do not require a Gate 5 pass. GOLF CART POLICY: Due to fire codes, golf carts are not permitted to park behind chalets. Any golf carts parked behind chalets will be treated the same as vehicles and may be removed if necessary. PRE-RACE PIT TOURS/ PIT ACCESS: Pre-race pit tours and Pre-race pit access are available to all corporate village guests on Saturday and guests over the age of 18 on Friday who have a corporate village pass and ticket for the day. Pre-race pit passes do allow for casual dress, but tops must cover the majority of the upper torso and the entire midriff. Shorts and skirts are allowed on Pit Road during the hours of pre-race access. Pit road is typically open daily when the gates open until an hour before race time. These pit tours are the responsibility of each individual company. Cross over gates will be open at approximately 12:30 p.m. on Saturday and will close at approximately 4:30 p.m. Please know times are subject to change. A map is included in this packet for your reference. WRISTBANDS & WAIVERS: Upon arrival to the track for set-up, you will be given a packet containing your wristbands and liability waiver forms. It is your responsibility to make sure everyone of your guests signs the liability waiver before receiving a wristband. Once all wristbands have been distributed or prior to the green flag, please return all signedliability waivers and any unused wristbands to the information booth located in Corporate Village.

5 Chalet Decor Arizona Tents and Events is the exclusive provider for the interior set-up of each chalet. Please place all orders via for linen colors, closed circuit televisions, CD players, cordless microphones, PA systems, etc. with them directly. Contact: Brittany Evenchik Mike Whaley office cell mike@aztents.com Standard set-up includes tables, chairs, linens (maximum of 2 color choices) and chalet signage. Upgrades including additional linens above 2, additional umbrella tables, televisions, microphones and PA systems, CD players, etc. are available for an additional charge and will be billed through Arizona Tents & Events. Additional packages are available through Arizona Tents and Events, options can be discussed with Brittany Evenchik or Mike Whaley. PIR will provide signage on your chalet, please Jim Mascola at jmascola@phoenixinternationalraceway.comwith the name you would like shown on the front of the chalet. Minimal electrical outlets will be provided to each chalet. If more than 20amps of power is required, please let Jim Mascola know your requirements. Additional fees may be charged for generators if needed to fulfill your electrical requirements.

6 Catering and Other Services Americrownis the exclusive caterer for Phoenix International Raceway. Please place your orders by March 21th. Contact: Brandy Escamilla 9300 Cherry Ave. Fontana, CA Phone: Fax: For golf cart rentals contact Shannon Elliott with Americrown. Contact: Shannon Elliott Phone: The use of golf carts or other similar motorized vehicles is limited to business use only. If your company provides a golf cart, you must provide a Certificate of Insurance and purchase an Authorized Motor Vehicle credential for $150 from the PIR Credential Office at Gate 1. An ISC year-long credential is also accepted. Credentials and insurance ARE included in the Americrown cart rental. Personal motorized vehicles (ATVs, scooters, off-road motorized vehicles, personal golf carts) are prohibited on PIR property. Programs may be ordered through Lori Lubahn. Contact: Lori Lubahn Phone: llubahn@americrown.com For UPS Trackside Services: Visit info@upstrackside.com or call UPS Trackside will be open Thursday, April 16 Saturday, April 18

7 PIR Corporate Sales Jim Mascola Manager, Corporate Sales O: C: Gale Powers Venue Experience Manager O: C: PIR Administrative Office 125 S. Avondale Boulevard, Suite 200 Avondale, AZ O: F: PIR Ticket Office RACE (6 a.m. 6 p.m.) F: Website: PIR Race Track Shipping Address* 7602 S. Avondale Blvd Avondale, AZ *Please note that if you are shipping boxes to the track, your company, contact, and phone number must be included on the shipping label. Packages can be picked up at Gate 5. PIR Track Security Gate 8: Cell:

8 Other Service Providers Air Transportation Westcor Aviation Air West Papillon Airways Balloon/Decorating Services Tropical Images Catering Americrown Services Display Space (Non-selling) PIR Sales/Marketing Event Merchandise Americrown Services Floral Arrangements Tropical Images Golf Cart Rentals* Americrown Limousine Service Luxury Limousines Mountainview Limousines Palm Valley Limousines Lodging Helms Briscoe Peter Winters Radio Rentals/Fan Views Racing Electronics Scanner Rentals Track Scan Vendor (Retail) Displays Americrown PIR Guest Services (opens when gates open) Lost & Found, Disabled Assistance * The use of golf carts or other similar motorized vehicles is limited to business use only. In order to use a golf cart on PIR property, you must provide a Certificate of Insurance and purchase an Authorized Motor Vehicle credential for $150 from the PIR Credential Office at Gate 1. ISC year-long credentials are also accepted. Credentials and insurance ARE included in the Americrown cart rental. Personal motorized vehicles (ATVs, scooters, off-road motorized vehicles, personal golf carts) are prohibited on PIR property.

9 Insurance Requirements Following is a list of the insurance requirements: Certificate of Insurance to include the following minimum coverages: Comprehensive general liability insurance policy (including coverage for bodily injury and property damage) with a combined single limit of $1 Million And naming the following as an additional insured exactly as written; Phoenix Speedway Corp., its parent, subsidiaries and affiliated companies, and their respective shareholders, members, directors, officers, employees, agents, and sponsors (collectively, the Indemnified Parties ) Please have a copy of the certificate mailed/faxed/ ed to Jim Mascola three (3) weeks prior to the event. Companies which do not comply with insurance requirements will not be allowed on property.

10 ****IMPORTANT**** Gate 5 Passes *******IMPORTANT******** Due to fire codes we are no longer able to allow parking in the Corporate Village Area. With the Gate 5 pass you can enter through Gate 5 and drive to your chalet to unload. Then you need to exit Corporate Village and proceed to Gate 1 where you can enter and then park in the Foothills Parking lot shown above with your Gate 5 pass.

11 Credential Pick-Up Pick up your credentials at the PIR credential office.

12 Corporate Village Check-In Location To enter the track guests need to show their race ticket at any gate entrance (Gate 2, 3, 4, or 7). To enter Corporate Village guests must show their Corporate Village Credential at this entrance ONLY.

13 Track Cross-Over Map Access available Saturday 12:30p.m. 4:30p.m. only. Entrance to pits only between Bobby Allison and A.J. Foyt Grandstands. Times subject to change. Access available Saturday 12:30p.m. 4:30p.m. only. Exit from pits only at Start/Finish Line. Times subject to change. Access available any time via tunnel. Two-way access.

14 Show Car/Hauler Info Show Car:If you plan to have a show car on display please let us know. Fri Sat Company/Chalet Name: Hauler Driver Name: Hauler Driver On-site Phone Number: Please fax back to Jim Mascola at All haulers enter Service Gate 5. Once unloaded, please park hauler against fence behind Corporate Village. Do not park hauler behind chalet.

15 SUBWAY Fresh Fit 500 NASCAR Sprint Cup Series Event April 16 18, 2009 Featuring: NASCAR Sprint Cup Series (NSCS) NASCAR Nationwide Series (NNS) NASCAR Camping World Series - West (NCWS) Thursday, April 16 11:00 a.m. Spectator Gates open 11:30 a.m. NCWS (NASCAR Camping World Series ) Practice 1:00 p.m. NCWS Final Practice 4:30 p.m. NCWS Qualifying (two laps, all positions) impound 6:50 p.m. Pre-Race Ceremonies Begin 7:15 p.m. Jimmie Johnson Foundation 150 NASCAR Camping World Series West Race 150 miles Friday, April 17 8:00 a.m. Spectator Gates open 8:00 a.m. NNS (NASCAR Nationwide Series) Practice 10:10 a.m. NSCS (NASCAR Sprint Cup Series) Practice 12:30 p.m. NSCS Final Practice 2:30 p.m. NNS Qualifying (two laps, all positions) impound 4:10 p.m. NSCS Qualifying (two laps, all positions) impound 5:50 p.m. Pre-Race Ceremonies Begin 6:30 p.m. Bashas Supermarkets 200 NASCAR Nationwide Series Race 200 miles Saturday, April 18 12:00 Noon Spectator Gates open 4:45 p.m. Pre-Race Ceremonies Begin 5:30 p.m. SUBWAY Fresh Fit 500 NASCAR Sprint Cup Series Race 312 miles (500 laps)