2018 Outdoor User Guide (Revised February 2018)

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1 2018 Outdoor User Guide (Revised February 2018) Thank you for your interest in the Town of Oakville s facilities. The Town is pleased to provide high quality facilities for the use of residents and sport user groups. To ensure a fair and equitable process for all, the Town utilizes an allocation policy to govern the permitting of space. For information on the allocation policy, visit Seasonal Permits Seasonal permits are created based on the deadlines listed below in conjunction with the Town of Oakville s allocation policy. Season Season Date Range Submission Deadline Confirmation Deadline Sportfields Turf March 2018 November 2018 Weather Dependent December 15, 2017 January 1, 2018 Sportfields Grass Fields: May 14 September 0, 2018 /C Fields: pril 28 September 0, 2018 Sportfields - Diamonds Early: pril 14 September 0, 2018 Regular: pril 28 September 0, 2018 Early diamonds: Neyagawa, Windrush, Palermo, Millbank, Langtry, Deer Run December 15, 2017 January 1, 2018 December 15, 2017 January 1, 2018 Casual Permits Short term or single use bookings are available following the permit confirmation deadline for each season, on a first-come, first-served basis. To view facility availability; 1. Visit 2. Click Program Registration at the top of the screen. Click Facility vailability 4. Complete the information and conduct a search 5. To request times, complete the request form and submit it for processing Permit Conditions The main contact for a permit must be 18 years of age or older ll permits must have proof of $2 Million insurance naming the Town of Oakville as additional insured. Charges may be added to your permit Payment information or post-dated cheques are required at the time of permit confirmation Cancellations must be made 14 days in advance of any booking. However, tournaments require a 45 day in advance notification. Rzone The Town of Oakville is committed to fostering an environment promoting Respect for yourself; Respect for others; and Responsibility for your actions. The Town discourages any form of inappropriate behavior at all town facilities, properties, events, and programs. The goal of the Rzone procedure is to promote a positive, safe, and supportive environment for all members of the public and staff. For more information visit 1

2 Field Conditions Lights, where applicable, are available from 7-11 p.m.. They must be turned off at the conclusion of the game to conserve energy and reduce impact on surrounding residents. Most locations have combination locks to access the fields, however some also require keys. Keys may be picked up at Town Hall and require a $75 deposit per key. Users with 10 bookings or more are given a 5% reduction of fees to offset rain days. This will alleviate the need for contract changes due to weather. The Town of Oakville reserves the right to cancel rentals due to weather in order protect the integrity of the fields. Closure information will be posted by 1 p.m. at Grass cutting: Grass on all irrigated and class fields will be maintained at a 2 height. On class and C fields, grass will be cut bi-weekly. Field lining: Field lining will be completed weekly on all class fields. ll and C field lining is the responsibility of the user group. If lining for tournaments is required, please advise a minimum of 72 hours prior to the tournament. dditional charges will apply. Diamonds: User groups must provide their own bases, mounds, liners, and chalk. ll class and diamonds will be groomed daily Monday-Friday. Washrooms and change rooms: Washrooms and change rooms are cleaned and stocked on a daily basis during the regular season Rates and Fees Effective January 1, 2018 HST Total ll Weather Turf Municipal Fields ll Weather Turf School oard Property Fees may be subject to change by school board Hydro Sport Camp Field House Youth Oct 1 to season end and open to pril 0 dult Oct 1 to season end and open to pril 0 Commercial or Non-Resident - Oct 1 to season end and open to pril 0 Youth May 1 to Sept 0 dult May 1 to Sept 0 Commercial or Non-Resident May 1 to Sept 0 ll bookings - Nov 1 to May 15 ll bookings - May 16 to June 0 & Sept 1 to Oct 1 ll bookings - July 1 to ug 1 School Custodian fee Saturdays School Custodian fee Sundays 2 $80.40/hr. $12.0/hr. $141.60/hr. $74.8/hr. $12.95/hr. $1.51/hr. $125.00/hr. $100.00/hr. $85.00/hr. $41.5/hr. $54.27/hr. $10.45 $17.20 $18.41 $9.74 $16.11 $17.6 $16.25 $1.00 $11.05 $5.8 $7.06 $90.85 $ $ $84.67 $ $ $ $11.00 $96.05 $46.7 $61. NEW 2018 for Sat/Sun bookings: 4 hr. minimum rental OR additional hourly custodian charge applies to equal a 4 hour booking for all school turf. (E.g. 4 hr. field=no custodian fees, hr. field=1 additional hr. custodian fees.) Lit sport fields Lit sports fields - Non Resident Sport fields Sports fields - Commercial ronte thletic or Shell Park $45.00 per night $92.90 per night $99.55 per day $ per day $14.65 per booking $5.85 $12.08 $50.85 $ $12.94 $ $18.77 $16.17 $18.67 $162.2 CLSS CLSS CLSS C Per Per HST Total/hour Hour Hour HST Total/hour Per Hour HST Total/hour CORE Youth $7.69 $1.00 $8.69 $5.2 $0.68 $5.91 $2.79 $0.6 $.15 Youth $9.45 $1.2 $10.68 $6.40 $0.8 $7.2 $.55 $0.46 $4.01 dult $20.02 $2.60 $22.62 $15.42 $2.00 $17.42 $9.85 $1.28 $11.1 Commercial & Non - Resident $40.85 $5.1 $46.16 $20.65 $2.68 $2. $1.45 $1.75 $15.20 menity Rates menity Pre-Tax HST Total Tournament Fee $19.85 $25.20 $ Picnic Tables delivered $47.74 $45.21 $95.85 Lining Football $ $72.70 $61.95 Lining Soccer $ $6.8 $16.2 Locates for underground services $ $26.99 $24.59 For specialized fees for tents, stages, bleachers, fencing, etc, please contact the bookings department.

3 2018 PRK LISTING Park Class Field Type leachers Play rea Washrooms Tennis Keys Required Parking bbey Park Soccer Major ldercrest Park C Soccer - Mini spen Forest Park Soccer Mini #1 Soccer Mini #2 loomfield Park Soccer Major 2 ronte thletic Field Soccer Major Lit Turf Hardball Youth Field House Specialized rookdale Park C Softball Youth rookdale P.S. C Soccer Mini Castlebrook Park Soccer Mini Clearview Park Softball dult Soccer Mini Cornwall Road Sports Hardball Youth Lit Park Hardball Youth Lit Deer Run Park Softball dult 2 E.J. James P.S. Soccer Mini Eastview P.S. C Softball Youth (overlapping fields) C Soccer Mini Falgarwood Park Soccer Major New (opens June 15) Garth Webb Soccer - West Oak Trails Park George Savage Park Softball Youth Port-a-let Gladys Speers P.S. C Softball Youth Glen bbey Park Hardball dult Glen bbey Softball dult Lit Field Hockey Community Centre 4 Glen llen Park #1 Soccer Mini #2 Soccer Mini Glenashton Park West Softball dult Lit East Softball dult Lit Cricket Community Centre #1 Soccer Minor U12 #2 Soccer Minor U12 Grand Oak Park Soccer Major Harman Gate Park Soccer Major Heritage Way Park Soccer Major Softball dult splash pad Holton Heights Park #1 Soccer - Major #2 Soccer - Mini 2 Holy Family C.S. C Softball - Youth Holy Trinity Soccer Major - Turf Custodian Hopedale Park Softball Youth Soccer Mini Iroquois Ridge Soccer - Major Isaac Park Soccer Major Soccer Major Jonathan Park Soccer - Mini Port-a-let 2 Kingsford Park #1 Soccer Mini #2 Soccer - Mini Port-a-let Langtry Park Softball - dult Laurelwood Park Softball - dult Limited Lindsay Park Softball - Youth Maple Grove P.S. C #1 Soccer - Major

4 Park Class Field Type leachers Play rea Washrooms Tennis Keys Required Parking Millbank Park Softball dult Softball - dult Port-a-let Millstone Park Soccer Minor U12 Morden Park Softball - dult (overlapping fields) C Soccer Mini Munn s Creek Park Soccer Mini Munn s P.S. C Soccer Mini C Softball - Youth Nautical Park Soccer - Major Port-a-let & asketball New Central P.S. C #1 Soccer - Mini Neyagawa Park #2 Hardball - dult #1 Hardball - Youth Port-a-let North Park #1 Soccer Major Lit Community #2 Soccer Major Lit Centre Turf Nottinghill Park (overlapping fields) Softball dult #1 Soccer Mini Oakville Park #2 Soccer - Mini #2 Hardball - dult Lit #1 Soccer - Major #2 Soccer Major # Soccer Major #4 Soccer - Major Oakville Trafalgar Soccer - Major Oakwood P.S. C Hardball - Youth (overlapping fields) C Soccer - Mini Oxford Park C Soccer - Mini 2 Palermo Park #1 Softball dult Lit #2 Softball dult Lit 2 Port-a-lets Pilgrim s Way Park C Soccer Mini Pilgrim Wood P.S C Softball -Youth Pine Glen Park #1 Soccer Major Lit #2 Soccer Major Glen # Soccer Major Lit Soccer Centre #4 Soccer Major Lit Pinery Park #1 Soccer Mini #2 Soccer - Mini Post Park Soccer - Major Post Corner s P.S. C Soccer Mini Postridge Park Hardball Youth Port-a-let Soccer Minor U12 Queen Elizabeth Park #1 Soccer Community #2 Soccer Major Centre 1 Rebecca Gardens Soccer - Mini Ridgeview Park Soccer - Mini River Glen Park Hardball Youth Port-a-let River Oaks Park #1 Softball - Youth Lit #2 Hardball - dult Lit # Hardball dult Lit 2 Soccer Major Lit - Turf Seabrook Park Softball Youth Shell Park #1 Soccer Major #2 Soccer Major # Soccer Major Lit #4 Soccer Major Lit 4 Specialized Field House Sheridan Hills Park Soccer Mini Sixteen Hollow Park Softball dult Port-a-let South East Sports Softball Youth Field Soccer Major Port-a-let St. Ignatius of Loyola Soccer Major - Turf Custodian

5 Park Class Field Type leachers Play rea Washrooms Tennis Keys Required Parking St. John C.S. C Softball Youth St. Thomas quinas Custodian Soccer Major - Turf Sunningdale Park Soccer Mini (overlapping fields) Softball Youth Sunningdale P.S. C Soccer Mini T.. lakelock Soccer Major Thornlea Park Softball Youth Trafalgar Park #1 Softball dult Lit Washroom & 2 #2 Softball dult Lit Valleyridge Park Soccer Mini Portalet Wallace Park Hardball - Youth 5 Wedgewood Park C Softball - EJ James Westbrook Park Softball - dult Soccer Minor U12 West Oak P.S. C Soccer-Mini West Oak Trails Park #1 Soccer Major Lit #2 Soccer Major Lit Hardball dult Lit Soccer Fields W.H. Morden P.S. C Soccer - Minor White Oaks South #1 Soccer North Major #2 Soccer South Major 4 Windrush Park Softball - Youth Woodhaven Park Softball - dult Wynten Way Park Softball - dult Port-a-let 5

6 Organization Contact Name Town Of Oakville FCILITY REQUEST FORM ddress City Postal Home Phone Work Phone Cell Phone Fax Your permits will be ed to you directly. Please ensure you provide an updated address above. Include all dates requested OR Only include one date based on list in order of preference Day Start Date Finish Date Start & End Time Facility Type of activity: Youth Number of Participants: Contact Sport: Yes No dult Number of Teams: Commercial: Yes No The Town reserves the right to request proof of not for profit status Exception Dates: Liability Insurance Provided or dded to the Permit (fee applies) rd Party Vendor dditional Comments: Mail or fax this form to the address / number below, to the ttention of Facility ooking Personal information on this form is collected under the authority of the Municipal ct for the purpose of issuing Permits and receiving payments. Questions about the collection should be directed to Facility ooking, Town of Oakville, 1225 Trafalgar Road, Oakville Ontario L6H 0H, or at bookafacility@oakville.ca Credit Card Payment: mex Signature: Card # Exp. mm/yy Security : For your protection, this information will be destroyed after processing. Town of Oakville 1225 Trafalgar Road, Oakville, Ontario L6H 0H T: F: bookafacility@oakville.ca 6

7 Town of Oakville TOURNMENT REQUEST FORM Organization Contact Name ddress City Postal Home Phone Work Phone Cell Phone Fax Your permits will be ed to you directly. Please ensure you provide an updated address above. Event Name Facilities Requested Date(s) includes all dates required Event Start & End Time Number of Participants: Youth dult Number of Teams: Commercial: Yes No The Town reserves the right to request proof of not for profit status Set Up & Take Down Start & End Time Liability Insurance Provided or dded to the Permit (fee applies) rd Party Vendor mplified Sound/Music Live Recorded Tent/Sunshade Size Site Map Parking Plan Provided Security Required YES NO For our event, we would like to request the following with the understanding that additional fees will apply: Hydro- at select sites only Locates Required for any in ground staking Tent 20 x 20 Stage 24 x 16 x unting/flags Portable Fencing 4 or 6 Footage dditional Cleanup Picnic Tables Other If you are renting port-a-lets, please check here dditional Comments: Signature Date Please this form to bookafacility@oakville.ca Personal information on this form is collected under the authority of the Municipal ct for the purpose of issuing Permits and receiving payments. Questions about the collection should be directed to Facility ooking, Town of Oakville, 1225 Trafalgar Road, Oakville Ontario L6H 0H, or at bookafacility@oakville.ca Credit Card Payment: mex Signature: Card # Exp. mm/yy Security : For your protection, this information will be destroyed after processing. Town of Oakville 1225 Trafalgar Road, Oakville, Ontario L6H 0H T: F: bookafacility@oakville.ca 7