2009 Handicap Committee Notebook Page Nebraska Golf Association

Transcription

1 2009 Handicap Committee Notebook Page Nebraska Golf Association

2 Inside Front Cover 2009 Handicap Committee Notebook Page 2 Nebraska Golf Association

3 TABLE OF CONTENTS INTRODUCTION WHAT S NEW Handicap Certification & Club Licensing Program NEBRASKA GOLF ASSOCIATION Billing and Dues Information 2007 NGA Membership Dues Information NGA 2007 Membership Dues and Billing Dates A Comparison of NGA Dues to Other Golf Associations NGA HANDICAPPING INFORMATION Key Dates Frequently Asked Questions Course Handicap Conversion Tables USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings USGA Slope Ratings How the NGA Designates an Active/Inactive Season Who is Maintaining the USGA Handicap System at Your Club Modification of USGA Handicap Indexes by Committee Score Posting Responsibilities Course Handicaps Explained Tips for Tracking Member Score Posting Favorite Excuses for Not Posting a Score USGA HANDICAP SYSTEM USGA Handicap System Philosophy Definition of a Golf Club USGA Requirements for Compliance Handicap Committee Notebook Page 3 Nebraska Golf Association

4 USGA Handicap System Formula Exceptional Tournament Scores Exceptional Tournament Scores Probability Table USGA Handicap System Definitions Handicap Types and Score Types Adjusting Hole Scores Equitable Stroke Control (ESC) Charts USGA Handicap System Manual Section Acceptability of Scores USGA Handicap System Manual Section 8 - Handicap Committee Responsibilities Sample Letter Applying Section 8-4 GOLF HANDICAP AND INFORMATION NETWORK (GHIN) NGA Handicapping Revision Dates GHIN Handicap Program (GHP) Summary Tips on GHIN Membership Transactions GHIN Communications Notice Help for GHIN Software Suggested Reports GHINClub.net erevision eclubhouse GHIN.com & egolfer Tournament Pairing Program (TPP ) Scorecards and Other Materials for TPP Handicap Committee Notebook Page 4 Nebraska Golf Association

5 INTRODUCTION From: Justin Ahrens, Assistant Executive Director Well, the 2009 golf season is upon us. I m sure many of you are quite busy at your clubs organizing events, meeting with committees, and updating your member rosters in preparation for yet another great season. In our effort to provide the best service possible to our Member Clubs, we have once again produced a Handicap Committee Notebook for Handicap Committee Chairmen and Members, Golf Professionals, and Club Managers. It is designed to be an informative piece and a quick reference to answer questions regarding the Nebraska Golf Association, the USGA Handicap System, and the Golf Handicap & Information Network (GHIN). Please take the time to read through this notebook. There are many helpful and worthwhile materials to assist you. Check out the What s New section to see what s new for the 2009 season. Also, take a look at these important pages: page 8 (Handicap Certification & Club Licensing Program Update), page 9 (2009 NGA Membership Dues Billing Policy), page 28 (Who is Maintaining the USGA Handicap System at Your Club), page 36 (Definition of a Golf Club), and page 69 (eclubhouse ). As always don t hesitate to contact the NGA staff any time throughout the year with questions, comments, or concerns you may have. We welcome any suggestions that you may have. Thanks for your continued support of our programs and services, and every wish for a successful 2009 season Handicap Committee Notebook Page 5 Nebraska Golf Association

6 WHAT S NEW NGA Active Season Dates The active golf season will begins on March 18 th and concludes November 10 th. For the complete revision schedule, please refer to page 59. The active season in previous years began in early March and concluded in late October. The NGA Handicap Committee felt it was necessary to review the current active/inactive season. The Committee concluded that golf courses in Nebraska start to play to their normal conditions in mid to late March and continue to play to them well into November. Therefore, in 2008 the Nebraska Golf Association Board of Directors voted to extend the active season into November. USGA Handicap System Changes for On January 1, 2008 some approved changes to the USGA Handicap System became effective. Some of the changes more significant changes are listed below. 1. A significant change for 2008 relates to the definition of Peer Review, in Section 2. There are two types of scoring record display that now encompass Peer Review which are termed General and Complete. The entire new definition of Peer Review can be found on pages 45 and 46 of this notebook. 2. Another change that was approved allows an authorized golf association that observes an inactive season to set a revision or revisions during an association s inactive season. The NGA Handicap Committee will be reviewing the possibility of the NGA adding a couple of inactive season revisions. 3. In addition, a local nine-hole handicap (one that is above the USGA maximums of 18.2 for men and 20.2 for women) will now be identified as an NL and not a J. 4. For players receiving a Handicap Index, a nine-hole score will be retained for combination with another nine-hole score until it is older than the twentieth oldest eighteen-hole score in the scoring record, and nine-hole scores will be combined in the order they are received in the player s record, and not necessarily by date. Scores will be combined in the order they are received, regardless of where they are played. The combined 18-hole score will display the date and course name (if appropriate) of the latest 9-hole score (e.g. April 29 and May 4 = May 4). GHIN.com, a New Look and New Features The Golf Handicap and Information Network re-launch of GHIN.com in 2008 was well received! The enhanced design features some exciting new functionality that we hope users find more appealing and easier to navigate, while providing a platform to deliver resources and information. The most exciting new feature is the egolfer dashboard. Building on the powerful golfer capabilities of eclubhouse, egolfer is available to any golfer on GHIN as an included service of membership in the Nebraska Golf Association. To learn more about egolfer, please refer to pages Handicap Committee Notebook Page 6 Nebraska Golf Association

7 Handicap Certification & Club Licensing Program Update As you are aware, several years ago, the USGA and NGA embarked on a significant handicap education campaign. Since then, it has become clear that certain handicap procedures were not well understood or not being followed uniformly throughout the country. One of the great things about the USGA Handicap System is the value of having a Handicap Index, which allows golfers of greatly differing abilities to compete against each other in an equitable manner, whether during an informal gathering or a national competition. Instituted in 2005, the USGA Handicap System Licensing Program for Clubs ensures that handicap procedures of all licensed golf clubs are being followed consistently. Any club that was licensed in the cycle will remain so until December 31, 2011, unless it is determined that the club no longer complies with the USGA Handicap System. Clubs that were licensed in the cycle are licensed through 2011 provided they complete the handicap seminar and quiz requirement during the new licensing term of January 1, December 31, Why Handicap Certification is Important...And Mandatory! 1. For the NGA to satisfy its licensing agreement with the USGA, so that we may continue to properly administer Handicap, Course and Slope Ratings. 2. To participate with fellow golf associations in the promotion of the handicap education for member clubs across the country. 3. To facilitate more open communication between the NGA and our Member Clubs. 4. Certification provides thorough education on the policies and procedures of the USGA Handicap System and offers effective and practical handicapping tools for Handicap Chairmen to use at the club level. 5. The program promotes consistency in the compliance with the USGA Handicap System throughout the association, from club to club. 6. Clubs successfully applying correct principles on an on-going basis can be more confident about the integrity of members handicaps Handicap Committee Notebook Page 7 Nebraska Golf Association

8 NEBRASKA GOLF ASSOCIATION Mission Statement Our Association seeks to foster, promote and advance the interests and the true spirit of amateur golf throughout the state of Nebraska. OFFICE HOURS: Summer (March - October) - 8:00 a.m. to 5:00 p.m. Monday - Friday Winter (November - February) - 9:00 a.m. to 4:30 p.m. Monday - Friday OFFICE ADDRESS: 6618 South 118th Street, Omaha, NE Tel: (402) Toll Free: (800) Fax: (402) nga@nebgolf.org WEB SITE ADDRESS: STAFF: Craig Ames, Executive Director cames@nebgolf.org Justin Ahrens, Assistant Executive Director jahrens@nebgolf.org 2009 Handicap Committee Notebook Page 8 Nebraska Golf Association

9 BILLING AND DUES INFORMATION 2009 NGA Membership Dues Billing Policy Successful membership roster maintenance can be accomplished ONLY with frequent communication early in the season between the Club Treasurer, the Pro Shop and the Handicap Chairman. This will result in accurate invoicing and help eliminate frustrating corrections. If you have any questions or need clarification of our billing policy, please call the Nebraska Golf Association office Deletion Deadline is Tuesday, May 12th DEFINITION OF A CHARGEABLE TRANSACTION: NGA membership dues billings are based upon the number of members appearing on your club s GHIN roster throughout the year. Your club is always financially responsible for active golfers appearing on your roster, even those that may have been added by personnel at your club in error. The dues billings include all members who are added, transferred, or reinstated to your club. These denote Regular member type R chargeable transactions at $16.00 annually per golfer. Rather than billing you for a number (say, 150) of members, you are billed for specific members by name, as denoted by their GHIN numbers and the date in which they are added. Unfortunately, the NGA cannot intercede transactions to GHIN on your behalf, as every charge to your club originates from your own transactions whether completed through your GHIN software program at the club or GHINClub.net. Please do not add, transfer or reinstate a golfer to your roster unless you have received payment from them for the current year. JUNIOR DUES: NGA/GHIN considers a Junior NGA handicapping member as a boy or girl up to the age of 18. To encourage Juniors to join and get actively involved with handicapping, the NGA offers a reduced price of $10.00 for Juniors added to your club membership rosters PROVIDED THEY ARE ENTERED CORRECTLY into your GHIN software program. GHIN can only accept Junior transactions as a type J membership WITH a date of birth entered at the same time. If you enter your Junior without the correct type or a birth date, regardless of what service you add the golfer into, there will be a type R (Regular) membership dues charge of $16.00 appearing on your next billing. If your Junior passes his or her 18th birthday during the season, the membership dues charge remains at $10.00 until the following year. DELETIONS: If you are ever in doubt as to the status of a golfer and whether they intend to renew their membership at your club, inactivate or delete the golfer from your club roster. We d rather NOT bill you for golfers that are not renewing with you, but we MUST bill you unless you inactivate or delete them through the GHIN System on time. Many clubs find it easiest to simply inactivate every golfer on their roster all at once (early March is a good time for this project, as the season begins March 19th),then reactivate golfers as they pay their membership dues individually. After all, no one should have the benefit of posting a score or having a handicap unless they have paid their dues to you. Your club is never charged for deleted or inactivated golfers, provided you have completed those transactions by the deadline date listed above. DUPLICATE RECORDS: Please make sure that a member does not already have a GHIN number in the system so that you do not add them a second time; some golfers have no idea that they have more than one record. Duplicate GHIN numbers cause handicap confusion and create extra dues 2009 Handicap Committee Notebook Page 9 Nebraska Golf Association

10 charges. Also, if the golfer is returning to the GHIN system after an absence, we want to make every effort to retrieve their original score history. First, check your club s GHIN roster (active and inactive) for the new golfer, even taking the time to check for the name misspelled or entered backwards. Then, call our office to ask us to double-check the GHIN system for you. We ll search the entire network if necessary. DUES DATES FOR BILLINGS: Clubs will be billed for active golfers three times throughout the year (see About Your Dues ). Additionally, clubs will be billed monthly for any past due amounts. The first billing will be based upon all active golfers showing on your GHIN roster as of the third revision dated May 13, The second billing will be based upon new golfers added or activated after the third revision through the ninth revision dated August 5, The third billing will be based upon new additions after the ninth revision through the final revision dated November 11, LATE SEASON ADDS: As a reminder, a golfer is subject to full membership dues regardless of how late in the season the player is added. A golfer added to your roster in October is subject to the same charges as a golfer added in April. LATE PAYMENT FEES: A 1.25% late payment fee will be added to the balance of any unpaid invoices for each service that a club has. For example, a club billed $1,600 on the first billing in May for their Mens 01 service will be charged a $20.00 late fee on their next invoice in June if not paid on or before the due date Handicap Committee Notebook Page 10 Nebraska Golf Association

11 BILLING AND DUES INFORMATION NGA 2009 Membership Dues and Billing Dates Active Golfer Billing Dates: 1: Monday, May 25th 2: Friday, August 14th 3: Wednesday, November 18th Monthly invoices will also be sent to clubs with any past due amounts. How Are NGA Dues Used? The NGA provides many services that enhance the enjoyment and protect the time-honored traditions of the game of golf for its members, as well as for all golfers throughout Nebraska. In addition to providing USGA Handicap Indexes via a free suite of software including the GHIN Handicap Program (GHP) and the Tournament Pairing Program (TPP ), the NGA provides the following: Conducts official USGA Course and Slope Ratings for all member clubs free of charge. Administers the USGA Handicap System in Nebraska. Administers the USGA Rules of Golf and Amateur Status programs in Nebraska. Conducts informative and educational seminars and certification programs in areas including Handicapping, Course Rating, and Rules of Golf. Oversees the NGA Team Interclub Competition. Conducts five NGA Championships for men and four NJGA Championships for junior boys and girls. Assists in conducting seven USGA qualifiers providing golfers the opportunity to advance to the national championship. Tournament administration for the Nebraska Senior Golf Association s weekly events. Website services (Nebraska Golf Association, Nebraska Junior Golf Association, Nebraska Women s Amateur Golf Association, Nebraska Senior Golf Association). Publishing of the Nebraska Golfer Magazine. Course Marking consultation. Course Measuring services. Administers the Nebraska Golf Foundation and its annual fundraising outing in cooperation with the Nebraska Section of the PGA, Nebraska Women s Amateur Association and Nebraska Senior Golf Association Financial Grants to Nebraska Women s Amateur Association, Nebraska Section of the PGA and the Nebraska Golf Hall of Fame Serves as a liaison with allied associations including the United States Golf Association and Nebraska Section of the PGA Handicap Committee Notebook Page 11 Nebraska Golf Association

12 A Comparison of NGA Dues To Other Golf Associations A 2004 survey conducted by the IAGA (International Association of Golf Administrators) shows how NGA fees compare to other associations: Initiation Fees: Several associations charge member clubs initiation fees up to $100. One association charges an extra $10.00 fee per member during the first year of membership. The NGA fee is $0.00. Annual Dues: The national average dues for individuals is $ The NGA fee is $ The national average for facility dues is $ The NGA fee is $0.00. The national average for Clubs w/o Real Estate is $ The NGA fee is $0.00. Course Rating Fees for Member Clubs: Many associations charge member clubs for course ratings. The national average fee is $1,162.50, not including expenses. The NGA fee is $ Handicap Committee Notebook Page 12 Nebraska Golf Association

13 NGA HANDICAPPING INFORMATION Key Dates Wednesday, March 18th Active season begins, Scores may be posted for handicap purposes Wednesday, April 15th First NGA/USGA Handicap Index revision of the season Tuesday, May 12th Deadline for clubs to transmit deletions or inactives for first dues billing Monday, May 25th First NGA dues billing of the year, based on third Revision active member roster Friday, August 14th Second billing of the year, golfers added since the first billing Tuesday, November 10th Last day for clubs to transmit scores for the final Revision 13, official end of the 2007 season Wednesday, November 11th Last NGA/USGA Handicap Index revision of 2007 Wednesday, November 18th Third and final NGA dues billing, golfers added since the second billing 2009 Handicap Committee Notebook Page 13 Nebraska Golf Association

14 Frequently Asked Questions Q: Why should I have a handicap? A: It s the way golfers of varying abilities can compete on an equitable basis. Q: How do I become a NGA member? A: To establish a USGA Handicap Index and become a member of the NGA an individual must join through one of our member clubs, or form a club of their own. A NGA member club is any club, course or association with at least ten individual members operating under by-laws with committees, that have a reasonable and regular opportunity to play golf with each other, provide peer review, and maintains the integrity of the USGA Handicap System. Q: How often are Handicap Indexes updated on GHIN.com? A: Every Friday morning maintenance is done on ghin.com. Scores are added, deleted, and handicap indexes are updated. Handicap indexes are only updated for golfers that have a new revision that day. Q: Who do I contact to correct an erroneous score that has been posted to my GHIN record? A: You should contact the Handicap Chairperson at your club. They will be able to correct or remove the score. Q: Should I post 9-hole scores for my 18-hole handicap? A: Yes, those scores must be posted. The GHIN Handicap Program software saves a posted 9- hole score and automatically combines it with the next 9-hole score posted to create an 18-hole score. Such scores will be given a letter designation of C to represent a combined score. Q: Should I post scores made in best ball and match play competitions? A: Yes, those scores must be posted. For match play: If a hole is conceded the score for handicap purposes will be the player s most likely score. The most likely score is the number of strokes already taken plus in the player s best judgment, the number of strokes the player would need to take to complete the hole from that position more than half the time. If the match is over before 18-holes have been completed, you would post par plus any handicap strokes you would have received. For both match play and best ball: For holes played and completed, record the actual score. For holes played but not completed, record your most likely score. That number is not to exceed your maximum score allowed on the Equitable Stroke Control (ESC) chart. Q: When, if ever, should Preferred Lies (Winter Rules) be used? A: The NGA and USGA do not endorse preferred lies and always recommend that the Rules of Golf be observed uniformly. The phrase, Play the ball as it lies and the golf course as you find it, should mean something. The Rules of Golf do allow relief from occasional abnormal ground conditions which might interfere with fair play and are not widespread. It is our recommendation that if extreme conditions are widespread the club s Handicap Committee should adopt a temporary local preferred lies rule if it would promote fair play and help protect the golf course. However, the local rule should be in a detailed written form. A sign simply stating Winter Rules will not suffice Handicap Committee Notebook Page 14 Nebraska Golf Association

15 Q: Why can t we post all scores year round? A: The NGA has determined that there are distinct active and inactive handicapping seasons in Nebraska. The rating of golf courses is a reflection of normal course and weather conditions during the warm months. Golf courses here do not accurately play to their ratings in the winter or inactive season. Such things as the effective playing length of the course, rough height and thickness, trees, and green speeds are all affected. Therefore, scores made on a golf course in Nebraska during the inactive season are not acceptable for handicap purposes. You must, however, post all rounds played in an area that is observing an active season regardless of where you maintain your handicap index. Q: Why does my USGA Handicap Index rarely seem to reflect how I play? A: Your USGA Handicap Index is a reflection of your potential playing ability, not a score average. You are only expected to play to your handicap about 25% of the time. Basically one out of every four rounds. Many golfers look at their final score for a round and compare it to par. You should compare your score to the Course Rating of the tees played. For example, if you have a Handicap Index of 11.2 and play a tee with a Course Rating of 69.8 and Slope Rating of 128, you would convert your handicap index to a Course Handicap of 13 (using Course Handicap Tables). Next, add 13 to the Course Rating of 69.8, for a total of 83 (rounded up). If you shoot 83, you have played to your handicap. Q: What is the purpose of Equitable Stroke Control (ESC) and how is it used? A: ESC is the downward adjustment of an individual hole score to make handicaps more representative of a player s potential scoring ability. Its sets the maximum number of strokes a golfer can post on any given hole, regardless of par, and is based on the golfer s Course Handicap. The first step is to convert your Handicap Index to a Course Handicap. You can get your Course Handicap by looking it up on the Slope Conversion Chart (pages 18-20) that corresponds with the Slope Rating of the set of tees you are playing that day. Go down the chart to find your Handicap Index range, read over to find your Course Handicap. Once you have your Course Handicap you will need to determine the maximum number of strokes you can post based on your CH. The chart below shows the ESC numbers for an 18-hole CH: COURSE HANDICAP MAXIMUM NUMBER ON ANY HOLE 9 or less Double Bogey 10 through through through or more Handicap Committee Notebook Page 15 Nebraska Golf Association

16 Q: Do I really need to post all of my scores? A: ABSOLUTELY! The accuracy of your USGA Handicap Index is dependent on you posting all acceptable scores. The systems allows for your handicap to fluctuate up or down as your game changes. Even though it only looks at your ten best differentials out of your last twenty, all scores must be posted to get a true reflection of your potential. Q: What does the R behind my USGA Handicap Index mean? It means that your handicap index has been reduced due to exceptional tournament performance. Section 10-3 of the USGA Handicap System manual allows for an alternate method of calculation when a golfer has a minimum of two eligible tournament scores with differentials at least three strokes better than your USGA Handicap Index calculated under Section 10-2 (the regular calculation method). Q: Can you explain Course and Slope Rating? A: Many factors are involved in the USGA Course Rating System, but here is a fairly simple explanation. COURSE RATING: The CR is an indication of the playing difficulty of a course for scratch golfers under normal course and weather conditions, based on yardage and other obstacles. It is expressed as strokes taken to one decimal place (71.6). SLOPE RATING: Slope is the indication of the relative difficulty of course for players who are not scratch golfers compared to the USGA Course Rating (difficulty of a course for scratch golfers). The greater the difference between the scratch golfer and the bogey golfer the higher the slope rating. The lowest Slope Rating is 55 and the highest is 155. A course of standard difficulty has a Slope Rating of Handicap Committee Notebook Page 16 Nebraska Golf Association

17 COURSE HANDICAP CONVERSION TABLES Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 17 Nebraska Golf Association

18 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 18 Nebraska Golf Association

19 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 19 Nebraska Golf Association

20 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 20 Nebraska Golf Association

21 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 21 Nebraska Golf Association

22 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 22 Nebraska Golf Association

23 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 23 Nebraska Golf Association

24 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 24 Nebraska Golf Association

25 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 25 Nebraska Golf Association

26 Course Handicap Tables For USGA Slope Ratings of Course Handicap to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to to Handicap Committee Notebook Page 26 Nebraska Golf Association

27 How the NGA Designates an Active/Inactive Season During the year the NGA receives a number of comments and questions regarding the dates that the NGA chooses to begin and end the handicapping season in Nebraska. We understand that this can be a thought-provoking subject and one that can cause debate. Therefore, a more thorough explanation of our position seems appropriate. It is a requirement for state and regional golf associations to establish dates for the handicapping season in their region under the USGA Handicap System. We also must decide when rounds of golf are deemed to be played under normal conditions, the standard by which we rate the golf courses in Nebraska. The NGA strives for consistency in handicapping and to ensure valid USGA Handicap Indexes. Therefore, we must insist that all clubs post scores within the same time period. Our inactive season is mid November through mid March, as we have concluded that our golf courses generally do not play to their ratings during these months. The Handicap Committee or Pro Shop staff does not have the jurisdiction to begin and end the handicapping season at their club as they see fit. If your club activities do not start until April, your golfers still must post any local rounds played once the NGA season starts, which is several weeks earlier. Also, golfers must return and post any rounds played in areas observing an active season (year-round golf associations such as Arizona, Florida, Southern California, etc.) regardless if we are observing our inactive season. As we reach the end of the season please do not use inclement weather or golf course construction or maintenance as a basis for concluding score posting early. In our efforts to maintain the integrity of the USGA Handicap System for all NGA members, we need your club to honor the season dates set down by the NGA Handicap Committee Notebook Page 27 Nebraska Golf Association

28 Who Is Maintaining the USGA Handicap System at Your Club The USGA Handicap System is specifically designed to be put in place and administered by the membership, for the membership. To comply with the USGA Handicap System, a club must appoint a Handicap Committee to ensure the integrity of the handicaps it issues. A club employee (pro shop staff, managerial staff, etc.) can be on the committee, but cannot chair the committee (USGA Handicap System Manual, Section 8). The Committee should be made up of co-chairmen from each the men s and women s groups, board members at large, or Tournament Committee members. Having a seat on the Committee can be enjoyable and shall be held by volunteer golfers who are willing and able to carry out the policies set forth to ensure fairness and accuracy of the handicap indexes it issues. WHY A GOLF PROFESSIONAL CAN NEVER BE THE HANDICAP CHAIRMAN At any facility; private or public We strongly believe that to put any employee, even the Head Golf Professional, in a place of the Handicap Chairman, is to directly undermine their relationship with the members and the golfing public with regard to handicapping. They are in a position of service. They should be able and willing to answer any number of questions (as they do), including those they are bound to receive about both the USGA Handicap System and GHIN. They should be looked upon as knowledgeable advisors, but to make them responsible of the maintenance of the USGA Handicap System is inappropriate. An effective Committee will find it necessary at times to issue penalty scores and adjust (either up or down) a golfer s Handicap Index to more accurately reflect their potential ability. A club employee should never be put in position to take these steps, it s uncomfortable and unnecessary. A committee of members, appointed by fellow members, must take time and have the ability to author and carry out handicapping policies effectively. Even though these policies, at times, may be unpopular with the golfer or golfers involved. The Handicap Committee is actively and regularly playing golf with other members and because of this their peer status can be convincing. For the system to relate fairly to all golfers, Handicap Committees must be firm. Make your stance on handicapping an important one. Provide a concise mandate to all and provide your golfers with information that educates. Ask that your Head Golf Professional or one of the staff sit on the Handicap Committee for valuable input and counsel. Just do not ask or expect them to enforce policy Handicap Committee Notebook Page 28 Nebraska Golf Association

29 Modification of USGA Handicap Indexes by Committee See Section 8-4 ( Penalty Scores, Handicap Index Adjustment, and Withdrawal) USGA Handicap System Manual, Occasionally a Handicap Committee may be faced with a tough situation when one of their members is carrying a USGA Handicap Index that does not accurately reflect their potential ability. Perhaps fellow members have registered complaints, or the golfer repeatedly has exceptional finishes at area tournaments. What action is appropriate by the Committee? First, call a meeting of the club Handicap Committee, and include interested parties such as the club golf professional and club president. Bring written documentation regarding complaints received, the player s current score history, his/her tournament scores, and a copy of the USGA Handicap System Manual. A pertinent and thought-provoking document to consider is the Probability Table from Appendix E of the USGA Handicap System Manual, , page 128. This will point out the odds in plain black and white of shooting exceptional scores. Carefully review all materials. Have a fair, open-minded, but honest discussion about this golfer s game, how he may affect other golfer s games, and his scoring history. Does this player observe the spirit of the Handicap System? Does he post all rounds played under the Rules of Golf in active season, or does he pick and choose which scores to post? Have you attached penalty scores to his record for failure to post and he still avoids posting? Does he post erroneous scores? Does he stop play after 6 or 12 holes to avoid posting a 9 or 18-hole score? Does he repeatedly play more than one ball and say he s just practicing? Does he deliberately take extra strokes to inflate a score? Does he refuse to adjust scores (for ESC or for not finishing a hole or a round)? Does he say he doesn t need to post because he doesn t play tournament golf? Does he play a markedly different game with different players? Are you hearing reports of this player shooting miraculous rounds at tournaments, scores that seem beyond the ability as recorded in his scoring history? At this time remember that, a player must earn a USGA Handicap Index. No player has an inherent right to a USGA Handicap Index without providing full evidence of ability to the golf club s Handicap Committee. Two basic premises underlies the USGA Handicap System, namely that every player will try to make the best score possible, in each and every round, regardless of where the round is played, and that the player will post every acceptable round for peer review. Fair handicapping depends upon full, accurate information regarding a player s potential ability as reflected by a complete scoring record. (USGA Handicap System Manual, Sections 1, 5, 8) Another important point to consider is that this golfer is carrying the name of your club with him when he plays away, in tournaments or otherwise. Your club s reputation may be adversely affected by this player. If a player is not observing the proper procedures of the Handicap System, he may also be affecting your own club tournaments as reflected by unfair results, or by minimizing 2009 Handicap Committee Notebook Page 29 Nebraska Golf Association

30 your field size from other player s refusal to participate. The USGA Handicap System and the NGA gives you the tools in which to take the proper course of action. If the Committee makes a decision to modify this golfer s USGA Handicap Index, two points must be determined. First, what new Handicap Index seems fair. Second, how long will the modification last. Once those have been decided, a letter to the golfer must be drafted and mailed. See Appendix B, Sample Letter Applying Section 8-4; available in the USGA Handicap System Manual, page 121. The letter must describe the modification and give the golfer a chance to appeal prior to the new handicap becoming effective Handicap Committee Notebook Page 30 Nebraska Golf Association

31 Score Posting Responsibilities For a golfer with a USGA Handicap Index, posting a score immediately following a round should be part of their routine. Every NGA member club should ensure that their handicapping computer or score posting sheets are easily accessible, preferably in the Golf Shop or an adjacent hallway, for members and guests alike. This not only makes score posting convenient, it also meets the Committee s requirement to make all scores posted immediately available for peer review. KNOW AND APPLY THE RULES OF GOLF PLAYER RESPONSIBILITIES: KNOW YOUR CURRENT USGA HANDICAP INDEX CONVERT YOUR USGA HANDICAP INDEX TO A COURSE HANDICAP AGAINST THE SLOPE OF THE SET OF TEES YOU ARE PLAYING IS YOUR PARTNER PLAYING A DIFFERENT SET OF TEES? YOU MUST MAKE A SECOND ADJUSTMENT TO YOUR COURSE HANDICAP BEFORE YOU PLAY! THE DIFFERNECE IN THE COURSE RATINGS MUST BE GIVEN AS EXTRA STROKES TO THE GOLFER PLAYING THE HIGHER RATED SET OF TEES DETERMINE HOW MANY STROKES YOU RECEIVE FOR THE GAME YOU ARE PLAYING, AND ON WHAT HOLES TO TAKE THEM ADJUST YOUR SCORES FOR: EQUITABLE STROKE CONTROL (ESC), INCOMPLETED HOLES, CONCEDED STROKES, AND HOLES NOT PLAYED POST EVERY SCORE IN ACTIVE SEASON PLAYED UNDER THE RULES OF GOLF KNOW WHAT MAKES A SCORE UNACCEPTABLE FOR HANDICAP PURPOSES 2009 Handicap Committee Notebook Page 31 Nebraska Golf Association

32 Course Handicaps Explained Official Definition from the USGA Handicap System Manual ( ): A course handicap is the USGA s mark that indicates the number of handicap strokes a player receives from a specific set of tees at the course being played to adjust the player s scoring ability to the level of scratch or 0-handicap golf. For a player with a plus Course Handicap, it is the number of artificial strokes the player gives to adjust the player s scoring ability to the level of scratch or 0-handicap golf. A Course Handicap is determined by applying the player s USGA Handicap Index to a Course Handicap Table or Course Handicap Formula (see Section 10-4). A player s Course Handicap is expressed as a whole number. Converting a USGA Handicap Index against a slope chart (or conversion table) is what makes your handicap portable from course to course and lets you know how many strokes you will receive from the set of tees you are playing. Your Handicap Index is denoted as a number taken to one decimal, for example a 13.7, and you must convert this index to a whole number Course Handicap every time you play. This number also lets you determine your maximum number of strokes allowed for ESC. Remember, a home Course Handicap is the number of strokes you receive from a particular set of tees at your home course! You still must convert your Handicap Index before you play any other golf course or a different set of tees at your home course. KNOW YOUR CURRENT USGA HANDICAP INDEX CHECK THE COURSE HANDICAP TABLE (conversion tables should be posted and available at every golf course) FOR TEES YOU RE PLAYING TO DETERMINE HOW MANY STROKES YOU WILL RECEIVE DETERMINE YOUR COURSE HANDICAP, AND ESC MAXIMUM FOR YOUR GAME ON THAT DAY 2009 Handicap Committee Notebook Page 32 Nebraska Golf Association

33 Tips for Tracking Member Score Posting How does the Club Handicap Committee know if their golfers are actually posting scores or not? The Handicap Committee should check the Tee Sheets from the Golf Shop and compare them with a Scores Posted Report. This report can be found on the GHIN Handicap Program software, Reports. You can then choose from Scores, then Score Breakdown. To customize your report, type in a date range with a beginning and an ending date. It could be the last weekend, last week, or the last month; whatever time period you need to compare. The more often you run this report, the easier this task becomes. It can become an overwhelming task the longer you wait between comparisons. Then you need to decide what score types you wish to view. The NGA recommends looking at ALL SCORE TYPES, as this will allow you to check for away scores as well. Print this report out, and study it carefully against the Tee Sheets. What can the Club Handicap Committee do if golfers have failed to post scores? The main responsibility of the Handicap Committee is to make certain that a player s USGA Handicap Index reflects their potential ability. This is why taking the time to check score posting is so important. The number one reason for erroneous handicaps is golfers failing to post all acceptable scores. As stated in the USGA Handicap System Manual, Fair handicapping depends upon full, accurate information regarding a player s potential scoring ability as reflected by a complete scoring record. (Section 5) This statement gives the Handicap Committee the right to enact Section 8-4 (iv) FAILURE TO POST. When you know a player hasn t posted a score, you have three options: 1. Post the actual score, if you know what it is 2. Post a Penalty score 3. Adjust (modify) the player s USGA Handicap Index per Section 8-4 You must go into the golfers individual record to add penalty scores, which will be denoted by a score type of P in their scoring record. You do not have to notify the player. The program will choose the appropriate score in the golfers record for you, depending on if you have chosen a low or high penalty. If the Committee chooses to modify the golfers USGA Handicap Index, refer to Modification of USGA Handicap Indexes by Committee for further explanation. You must then complete the adjustment transaction through the GHIN program. REMEMBER, FAILURE TO POST SCORES CREATES ERRONEOUS HANDICAPS! PLEASE SUPPORT THE INTEGRITY OF HANDICAPPING AT YOUR CLUB AND TAKE ACTION IF A GOLFER DOESN T POST THEIR SCORES Handicap Committee Notebook Page 33 Nebraska Golf Association

34 Favorite Excuses for Not Posting a Score Here are some of the best excuses out there: I was playing with my wife/husband/ kids/grandkids I m just a beginner/i was playing with a beginner I was too embarrassed I didn t know the Course and Slope Rating I was on vacation I was in another state and they re not on GHIN I wasn t playing my home course The clubhouse was closed I finished in the dark The weather was really bad I was playing alone My score was too low/too high I forgot I forgot my GHIN number I was playing in a match I lost my scorecard I played a different set of tees I was using new clubs I was just practicing I don t play in tournaments anyway I was drinking beer while I was playing I was just playing for fun I haven t played in a long time I was in a hurry I was playing Winter Rules (in July) I don t want my handicap to go up or down I didn t keep score Our group doesn t start playing until next week or stopped playing last week Our group doesn t post scores when we paly together So and so doesn t post, why should I It s too early in the season or too late POST YOUR SCORES!!! So you don t have to use one of these ridiculous excuses Handicap Committee Notebook Page 34 Nebraska Golf Association

35 USGA HANDICAP SYSTEM USGA Handicap System Philosophy The Nebraska Golf Association strongly believes that the following statements underscore the essential message of the USGA Handicap System. We ask that every NGA member club join us in upholding these important ideals that support the integrity of golf. The following points are from the USGA Handicap System Manual, A player must earn a USGA Handicap Index. No player has an inherent right to a USGA Handicap Index without providing full evidence of their ability to the golf club s Handicap Committee. Fair handicapping depends upon full and accurate information regarding a player s potential scoring ability as reflected by a complete scoring record. Two basic premises underlying the USGA Handicap System are that each player will try to make the best score at every hole in every round, regardless of where the round is played, and that the player will post every acceptable round for peer review. The player and the player s Handicap Committee have joint responsibility of adhering to these premises. Peer review is the process of providing a reasonable and regular opportunity for members of a golf club to play golf with each other, and of providing access to scoring records and a Handicap Index list for inspection by others, including, but not limited to, fellow members and the club s Handicap Committee Handicap Committee Notebook Page 35 Nebraska Golf Association

36 Definition of a Golf Club DEFINITION OF A GOLF CLUB and its Handicap Committee From the USGA Handicap System Manual A golf club is an organization of at least ten individual members that operates under bylaws with committees (especially a Handicap Committee*) to supervise golf activities, provide peer review, and maintain the integrity of the USGA Handicap System. A golf club must be licensed by the USGA to utilize the USGA Handicap System. A club can obtain a license directly from the USGA or in conjunction with its membership in an authorized golf association that is already licensed by the USGA and that has jurisdiction in the geographic area that includes the principal location of the golf club. Members of a golf club must have a reasonable and regular opportunity to play golf with each other. They must be able to return scores personally, and these scores must be readily available for inspection by others, including, but not limited to, fellow club members and the club s Handicap Committee. A golf club is one of three (3) Types: Type 1: Type 2: Type 3: The members of a Type 1 club are located at a single specific golf course with a valid USGA Course Rating and Slope Rating where a majority of the club s events are played and where the club s scoring records reside; or The members of a Type 2 club are affiliated, or known to one another, via a business, fraternal, ethnic, or social organization. The majority of the club members had an affiliation prior to organizing the club; or The members of a Type 3 club had no prior affiliation and a majority of the recruiting and sign up of the membership is done by solicitation to the public (e.g. newspaper, Internet). Note: Within the context of the USGA Handicap System a member is defined as one who is affiliated with a licensed golf club for the purpose of obtaining a Handicap Index. *A Handicap Committee is the committee of a golf club that ensures compliance with the USGA Handicap System, including peer review. A majority of the handicap Committee, including the chairperson, must be members of the club; club employees may serve on the Handicap Committee, but an employee may not serve as chairman. Peer Review is the process of providing a reasonable and regular opportunity for members of a golf club to play golf with each other, and of providing access to scoring records and a Handicap Index list for inspection by others, including but not limited to fellow members and the club s Handicap Committee Handicap Committee Notebook Page 36 Nebraska Golf Association

37 USGA Requirements for Compliance Section 1-2 of the USGA Handicap System states in part: If a golf club or authorized golf association does not follow all of the procedures of the USGA Handicap System, it is not permitted to use any part of the System or to refer to any handicap which it issues or certifies as a Handicap Index or as a handicap authorized by the USGA. The USGA Handicap System relies on four elements -- USGA, NGA, member golf clubs and individual golfers. In order for the calculations administered by any club to be considered in accordance with the USGA Handicap System, and before issuing USGA Handicap Indexes, each club must follow the sixteen procedures outlined in Section 8-2m of the USGA Handicap System Manual, The procedures are outlined below: Does your golf club? CLUB COMPLIANCE CHECKLIST Meet the USGA definition of a golf club? (Section 2) Make it possible for a player to record the correct USGA Course Rating and Slope Rating with each posted score from every set of tees? (Sections 5-2, 8-2b and c) Require the posting of all scores made at home and away? (Section 5-1) Require use of USGA procedures to adjust hole scores before posting? (Section 4) Require that nine-hole scores be posted? (Section 5-2c and 5-2d) Insist that the principles of The Rules of Golf be followed? (Section 5-1d) Follow the revision schedule and posting season of the authorized golf association having jurisdiction in the region (NGA)? (Section 8-3a and c) Ensure that all acceptable scores are entered correctly? (Section 5-2) Perform computations and adjustments in accordance with the USGA Handicap Formula? (Sections 8-4 and 10) Make current scoring records and a Handicap Index listing of all members readily available for inspection by others? (Section 6-3) Reduce or increase a Handicap Index of any player whose handicap does not reflect the player s potential ability? (Section 8-4c) Notify an authorized golf association (NGA) when permanent changes have been made to the golf course so that the association can issue a new USGA Course Rating and Slope Rating? (Section 14-5b) 2009 Handicap Committee Notebook Page 37 Nebraska Golf Association

38 Include the letter L after local handicaps, which exceed the USGA maximum limits of 36.4 for men and 40.4 for women? (Section 3-4) Utilize the current USGA Course Rating and Slope Rating issued by an authorized golf association (NGA)? (Section 14) Have a representative from the golf club participate in a USGA Handicap Seminar (whether conducted by the USGA or an authorized golf association) including passing a test exhibiting knowledge about the system? Have a signed license agreement in place with a local authorized golf association or the USGA prior to issuing a Handicap Index? If the answer to ALL questions is YES The golf club is following the USGA Handicap System, and may issue a Handicap Index. If any answers are NO The authorized golf association or the USGA should be contacted to determine necessary action to achieve compliance. The Nebraska Golf Association is ready and available to assist any and all golf clubs in our area in administering the USGA Handicap System Handicap Committee Notebook Page 38 Nebraska Golf Association

39 USGA Handicap System Formula Many golfers are curious to know the actual mathematical formula for the calculation of a USGA Handicap Index. The most important piece of information to know is that the USGA Handicap System is based on a golfer s POTENTIAL ABILITY, not his/her average. Golfers are only expected to play to their Course Handicap (Handicap Index after conversion to a slope) about 25% of the time How to Determine Handicap Differentials A handicap differential is computed from four elements: adjusted gross score, USGA Course Rating, USGA Slope Rating, and 113 (the Slope Rating of a course of standard difficulty). To determine the handicap differential, subtract the USGA Course Rating from the adjusted gross score; multiply the difference by 113; then divide the resulting number by the USGA Slope Rating. Round the final number to the nearest tenth. Handicap Differential = (Adjusted Gross Score - USGA Course Rating) x 113 / Slope Rating Please consult the USGA Handicap System Manual Section 10-1a, for an explanation of a Plus Handicap Differential and a Minus Handicap Differential USGA Handicap Index Formula The Handicap Index formula is based in the best handicap differentials in a player s scoring record. If a player s scoring record contains 20 or more scores, then the best 10 handicap differentials of the most recent 20 scores are used to calculate the Handicap Index. As the number of scores in the scoring record decreases, the percentage of scores used in a scoring record decreases from the maximum of the best 50 percent. If the scoring record contains 9 or 10 scores, then only the best three scores (30 to 33 percent) in the scoring record will be used. Thus, the accuracy of a player s Handicap Index is directly proportional to the number of acceptable scores he has posted. A USGA Handicap Index shall not be issued to a player who has returned fewer than five acceptable scores. Number of Acceptable Scores Differential(s) to be Used 5 or 6 Lowest 1 7 or 8 Lowest 2 9 or 10 Lowest 3 11 or 12 Lowest 4 13 or 14 Lowest 5 15 or 16 Lowest 6 17 Lowest 7 18 Lowest 8 19 Lowest 9 20 Lowest Handicap Committee Notebook Page 39 Nebraska Golf Association

40 The procedure for calculating a Handicap Index is as follows: Step 1: Step 2: Step 3: Determine the number of Handicap Differential(s) to use based on the table on page 39; Determine the Handicap Differential(s); Average the Handicap Differential(s) being used; Step 4: Multiply the average by.96*; Step 5: Delete all numbers after the tenths digit (truncate). Do not round to the nearest tenth. Example 1: Fewer than 20 scores (11 scores available). Total of lowest 4 Handicap Differentials: Average (102.6 / 4): Multiply average by.96: Delete digits after tenths: 24.6 Handicap Index: 24.6 * Bonus for Excellence is the incentive for players to improve their golf games that is built into the USGA Handicap System. It is the term used to describe the small percentage below perfect equity that is used to calculate a Handicap Index (96 percent). As a Handicap Index improves (gets lower), the player has a slightly better chance of placing high or winning a handicap event. Example 2: Twenty scores available. Total of lowest 4 Handicap Differentials: Average (152.8 / 10): Multiply average by.96: Delete digits after tenths: 14.6 Handicap Index: 14.6 Step 6: Apply Section 10-3 for players with two or more eligible tournament scores Handicap Committee Notebook Page 40 Nebraska Golf Association

41 Exceptional Tournament Scores Reduction of USGA Handicap Indexes Section 10-3, USGA Handicap System Manual, Have you ever fielded a question from your members who have had their USGA Handicap Index lowered and did not know why? Does any golfer have T (Tournament) scores posted in their record, and an R by their Handicap Index? The reason is due to an application of Section 10-3 of the USGA Handicap System, Reduction of Handicap Index Based on Exceptional Tournament Scores. It is built into the system and performed each revision period for all golfers that have a minimum of two eligible T-scores in their record. This method is used to adjust the Handicap Index of a golfer who plays exceptionally well in tournaments. It may be applied when the differentials of the two eligible T-scores are at least three strokes better than their USGA Handicap Index calculated under Section PHILOSOPHY: Since the USGA Handicap System is based on a golfer s potential ability and not averages, this procedure is equitable, necessary and not a punishment. ELIGIBLE TOURNAMENT SCORE: A tournament score is a score made in a competition organized and conducted by the committee in charge of the competition. The competition must identify a winner(s) based on a stipulated round(s), and must be played under the principles of The Rules of Golf. An eligible tournament score is any tournament score made either within the last 12 months or within the player s current 20-score history. A tournament score can affect a golfer s Handicap Index up to one year after it is recorded, regardless if it no longer appears in the current 20-score history. DESIGNATION OF TOURNAMENT ROUND: The Handicap Committee along with the help of the committee(s) in charge of the competition(s) must determine in advance which events throughout the year will be posted as T scores. These events are typically significant in the traditions, schedules, formats, and membership of the club. Examples would be club championships whether stroke or match play (gross and net), member-guest competitions, team matches, low gross - low net competitions, four-ball match or stroke play competitions, and Stableford competitions. Routine or weekly events normally would not be considered tournaments. WHO SHOULD POST T SCORES: The NGA recommends that the committee in charge of the competition or the Handicap Committee post all T scores. If this policy is used then it is good practice to let your golfers know in advance of the competition that they are not to post these rounds, then duplicate scoring will not occur. NOTIFICATION OF REDUCTION: The Handicap Chairperson should print a Reduced Golfer Report from the GHIN program each revision. The report will indicate which golfers have been reduced, their GHIN number, their USGA Handicap Index calculated under Section 10-2, their reduced Handicap Index, and the two eligible tournament scores. The golfer s GHIN sticker will also indicate their Handicap Index with the letter R by it. If the golfer wishes to discuss the reduction, the Handicap Chair should be prepared with the before and after Handicap Indexes, the scores that caused the reduction, and a good understanding of the process. Contact the NGA Handicap 2009 Handicap Committee Notebook Page 41 Nebraska Golf Association

42 Department to answer any questions or for further explanation. HANDICAP COMMITTEE REVIEW OF REDUCTION: The Handicap Committee will want to review all reductions to ensure that they are warranted or to determine if further action needs to be taken. If the Committee wishes to override the reduction, the Handicap Chair must call the NGA Handicap Department to request this. A formal letter from the Handicap Chair will also need to be filed with the NGA. The USGA Handicap System Manual states, The Handicap Committee may further reduce or override the reduction of a player s Handicap Index if his performance is not consistent with his scoring record. For example, the Handicap Committee may override reduction of the Handicap Index of a player who has been injured, and whose Handicap Index reduction was based on early tournament scores prior to the injury. An override is a Handicap Committee s action which cancels an Exceptional Tournament Score reduction (Section 10-3b) and is not to be used to avoid conflicts. TRACKING EXCEPTIONAL TOURNAMENT SCORES: A T-Score Counter on the GHIN Server keeps track of the number of eligible T-scores without having to save each one. The number of scores in the counter along with the average of the best two T-scores is what will ultimately calculate the amount of the Handicap Index reduction. DURATION AND VARIATION OF REDUCTION: Many times the reduced golfer will simply want to know how long the reduction will last. It is important to know that the golfer s handicap is not frozen. The best explanation might be, It depends solely on the level of scores in your history compared to the level of your current play. If the golfer is posting higher rounds than his tournament level, the greater the chance he will be reduced or remain reduced. The closer the golfer scores to his tournament play, the chances for a reduction decreases because his handicap is already in line with that level. As stated in Section 10-3, USGA Handicap Index reduction for exceptional tournament scores is calculated at each handicap revision and may vary from revision to revision based on a number of factors. These factors may include: additional Tournament Scores, expiration of T-Scores, variation in 10-2 calculation, and fluctuation of 10-2 calculation in relation to the 2 lowest T-Scores. Some golfers happen to respond very well under the pressure of competition, and some falsely inflate their regular scores to wind up finishing at the top of the field unfairly. A 10-3 Reduction simply adjusts a golfer s Handicap Index as indicated clearly by his tournament performance. It is not meant to stigmatize, but rather is an equitable process Handicap Committee Notebook Page 42 Nebraska Golf Association

43 Exceptional Tournament Scores Probability Table Net Differential Exceptional Tournament Score PROBABILITY TABLE Appendix E: USGA Handicap System Manual, HANDICAP INDEX RANGES Greater than The values in the table are the odds of shooting a net differential EQUAL TO OR BETTER THAN the number in the left column. *A net differential is the subtraction of a player s Handicap Index from the handicap differential for a particular T-score. This becomes a negative value when he player scores much better than his Handicap Index. Example: A player with a Handicap Index of 10.5 shoots a 74 from a set of tees with a Course Rating of 71.2 and a Slope Rating of 126. ( ) = 2.8 x 113 / 126 = 2.5 Handicap Differential = -8.0 From the chart, the odds are 4,467 to 1 of this occurring 2009 Handicap Committee Notebook Page 43 Nebraska Golf Association

44 USGA Handicap System Definitions Here are some important definitions from the USGA Handicap System Manual, that every Handicap Committee should know: Active Season An active season is the period during which scores made in an area will be accepted for handicap purposes determined by the authorized golf association having jurisdiction in a given area. Adjusted Gross Score An adjusted gross score is a player s gross score adjusted under USGA Handicap System procedures for unfinished holes, conceded strokes, holes not played or not played under The Rules of Golf, or Equitable Stroke Control. (See Section 4) Authorized Golf Association An authorized golf association is a golf association that has jurisdiction and has been licensed by the USGA to utilize the USGA Handicap System and/or the USGA Course Rating System in its district, region, or state through its golf clubs. Bogey Golfer A male bogey golfer is a player who has a Course Handicap of approximately 20 on a course of standard difficulty. He can hit tee shots an average of 200 yards and reach a 370-yard hole in two shots at sea level. A female bogey golfer is a player who has a Course Handicap of approximately 24 on a course of standard difficulty. She can hit tee shots an average of 150 yards and reach a 280-yard hole in two shots at sea level. Course Handicap A Course Handicap is the USGA s mark that indicates the number of handicap strokes a player receives from a specific set of tees at the course being played to adjust the player s scoring ability to the level of scratch or 0-handicap golf. For players with a plus Course Handicap, it is the number of handicap strokes a player gives to adjust the player s scoring ability to the level of scratch or 0- handicap golf. A Course Handicap is determined by applying the player s Handicap Index to a Course Handicap Formula. (See Section 10-4). A player s Course Handicap is expressed as a whole number. The result of any conditions of the competition, handicap allowance, or competition from a different USGA Course Rating that changes the Course Handicap is considered to be the Course Handicap. Eligible Tournament Score An eligible tournament score is a tournament score made either within the last 12 months or within the player s current 20-score history Handicap Committee Notebook Page 44 Nebraska Golf Association

45 Equitable Stroke Control Equitable Stroke Control (ESC) is the downward adjustment of individual hole scores for handicap purposes in order to make handicaps more representative of a player s potential ability. ESC sets a maximum number that a player can post on any hole depending on the player s Course Handicap. ESC is used only when a player s actual or most likely score exceeds the player s maximum number based on the table in Section 4-3. (ESC Chart) Golf Association A golf association is an organization of golf clubs governed by amateur players, operated under by-laws, and formed for the purpose of conducting competitions for amateur players, and otherwise promoting the best interests and conserving the true spirit of the game of golf in a district, region, or state. Handicap Committee A handicap committee is the committee of a golf club that ensures compliance with the USGA Handicap System, including peer review. A majority of the Handicap Committee, including the chairperson, must be members of the club; club employees may serve on the Handicap Committee, but an employee may not serve as chairman. Inactive Season An inactive season is the period during which scores made in an area are not acceptable for handicap purposes determined by the authorized golf association having jurisdiction in a given area. Most Likely Score A most likely score is the score a player must post for handicap purposes if a hole is started but not completed or if the player is conceded a stroke. The most likely score consists of the number of strokes already taken plus, in a player s best judgment, the number of strokes the player would need to take to complete the hole from that position more than half the time. This number may not exceed the player s Equitable Stroke Control limit. Peer Review Peer review is the ability of golfers to gain an understanding of a player's potential ability and to form a reasonable basis for supporting or disputing a score that has been posted. There are two essential elements of peer review: 1. Members of a golf club must have a reasonable and regular opportunity to play together (see Decision 2/8). 2. Access must be provided to scoring records, as well as to a Handicap Index list, for inspection by others, including, but not limited to, fellow club members. There are two forms of scoring record display: General - A General scoring record must provide the six most recent revisions of the player's Handicap Index, along with scores, score types, ratings, differentials and dates (month and year only) relating to the most recent handicap revision. This must be made available to those involved in peer review Handicap Committee Notebook Page 45 Nebraska Golf Association

46 Complete - A Complete scoring record must provide the six most recent revisions of the player's Handicap Index, along with scores*, score types, ratings, differentials and dates (month, day and year) relating to the most recent handicap revision. This must be made available to fellow club members, the club handicap committee and competition officials of any competition in which the player is going to participate. *The course name for each score should appear in any "Complete" scoring record display and must be included for a Type 3 club. Penalty Score A penalty score is a score posted by the Handicap Committee for a player who does not return a score or otherwise does not observe the spirit of the USGA Handicap System. Scratch Golfer A scratch golfer is a player who can play to a Course Handicap of zero on any and all rated golf courses. A male scratch golfer, for rating purposes, can hit tee shots an average of 250 yards and can reach a 470-yard hole in two shots at see level. A female scratch golfer, for rating purposes, can hit tee shots an average of 210 yards and can reach a 400-yard hole in two shots at sea level. Slope Rating A Slope Rating is the USGA s mark that indicates the measurement of the relative difficulty of a course for players who are not scratch golfers compared to the USGA Course Rating (e.g., compared to the difficulty of a course for scratch golfers). A Slope Rating is computed from the difference between the Bogey Rating and the USGA Course Rating. The lowest Slope Rating is 55 and the highest is 155. A golf course of standard difficulty has a Slope Rating of 113. Trend Handicap A trend handicap is an estimate of a handicap. It may include un-reviewed scores posted since the previous revision. The trend is not a Handicap Index, and its use is not recommended by the USGA. USGA Course Rating A USGA Course Rating is the USGA s mark that indicates the evaluation of the playing difficulty of a course for a scratch golfer under normal course and weather conditions. It is expressed as strokes taken to one decimal place, and is based on yardage and other obstacles to the extent that they affect the scoring ability of a scratch golfer. Please refer to Section 2 Definitions, page 5, of the USGA Handicap System Manual, for more definitions Handicap Committee Notebook Page 46 Nebraska Golf Association

47 Handicap Types and Score Types From the USGA Handicap System Manual, Handicap Types are identified by letter designations as follows: L M N NL R SL WD Local handicap (over the USGA limit of 36.4 [men] and 40.4 [women] or a Trend Handicap) Handicap modified by the Handicap Committee Nine-hole Handicap Index Local nine-hole handicap (over the USGA limit of 18.2 [men] and 20.2 [women]) Handicap automatically reduced for exceptional tournament performance Short Course Handicap Handicap withdrawn by the Handicap Committee Score Types indicate specific aspects of a score within a player s scoring record and are designated in the following manner: A AI C I P T TI Away Away Internet Combined Nines Internet Penalty Tournament Tournament Internet 2009 Handicap Committee Notebook Page 47 Nebraska Golf Association

48 Adjusting Hole Scores USGA Handicap System Manual, , Sections 4-1 and Adjusting Hole Scores If 13 or more holes are played, the player MUST post an 18-hole score. If 7 to 12 holes are played, the player MUST post a 9-hole score Unfinished Holes and Conceded Strokes A player who starts but does not complete a hole or is conceded a stroke must record for handicap purposes the most likely score. The most likely score consists of the number of strokes already taken plus, in the player s best judgment, the number of strokes that the player would need to complete the holes from that position more than half the time. This number may not exceed the player s ESC limit Holes Not Played or Not Played Under The Rules of Golf If a player does not play a hole or plays it other than under the principles of The Rules of Golf (except for preferred lies), the score recorded for handicap purposes must be par plus any handicap strokes the player is entitled to receive. Most Likely Score Defined When you start a hole but do not complete it (as in a match play situation), you MUST record a hole score for handicap purposes. Post your most likely score. This can be done by the following: Number of Strokes Already Taken + Estimated Strokes = Most Likely Score Number of Strokes Already Taken is the number of strokes you ve taken on the hole so far, including penalty strokes. Estimated Strokes is the number of strokes you would need to complete the hole from your current position more than half the time. Most Likely Score is the score which you post for the hole (which must not exceed your ESC limit) Handicap Committee Notebook Page 48 Nebraska Golf Association

49 ESC Charts USGA Handicap System Manual, Sections 4-3 and 10-5c HOW TO ADJUST YOUR 18-HOLE SCORE COURSE HANDICAP MAXIMUM NUMBER ON ANY HOLE 9 or less Double Bogey 10 through through through or more 10 EXAMPLE: A player with a Course Handicap of 7 has a maximum number of par plus two strokes (double bogey) for any hole. A player with a Course Handicap of 15 has a maximum number of 7 for any hole regardless of par. A player with a Course Handicap of 43 has a maximum number of 10 for any hole. There is no limit to the number of holes which ESC may be applied. HOW TO ADJUST YOUR 9-HOLE SCORE COURSE HANDICAP MAXIMUM NUMBER ON ANY HOLE 4 or less Double Bogey 5 through through through or more 10 EXAMPLE: A player with a Course Handicap of 3 has a maximum number of par plus two strokes (double bogey) for any hole. A player with a Course Handicap of 12 has a maximum number of 8 for any hole regardless of par. A player with a Course Handicap of 23 has a maximum number of 10 for any hole. There is no limit to the number of holes which ESC may be applied Handicap Committee Notebook Page 49 Nebraska Golf Association

50 USGA Handicap System Manual Section Acceptability of Scores 5-1 Acceptability of Scores Fair handicapping depends upon full, accurate information regarding a player s potential scoring ability as reflected by a complete scoring record. Every player must be responsible for returning all his acceptable scores, as defined in this section. All Section 4 adjustments, including Equitable Stroke Control, must be applied to all scores including Tournament Scores. a. Scores to Post - If 13 or more holes are played, the player must post an 18-hole score. If 7 to 12 holes are played, the player must post a nine-hole score. b. Scores on All Courses - Adjusted gross scores from all courses with a USGA Course Rating and Slope Rating made during an active season, both at home and away, must be posted by the player, along with the appropriate USGA Course Rating and USGA Slope Rating. c. Scores in All Forms of Competition - Scores in both match play and stroke play must be posted for handicap purposes. This includes scores made in match play, multi-ball or team competitions in which players have not completed one or more holes or in which players are requested to pick up when out of contention on a hole. d. Scores Made under the Rules of Golf - Scores must be made in accordance with the principles of the Rules of Golf. e. Disqualification - A player who is disqualified from a competition, but has an acceptable score, shall record his adjusted gross score for handicap purposes. f. Unacceptable Scores - Scores made under the following conditions are not acceptable for handicap purposes and must not be entered in the player s scoring record: (i) When fewer than seven holes are played; (ii) When made on a golf course in an area in which an inactive season established by the authorized golf association is in effect; (iii) When a majority of the holes are not played in accordance with the principles of the Rules of Golf; (iv) When the length of the course is less than 3,000 yards for 18-holes ( or less than 1,500 yards for 9-holes); (v) When, as a condition of the competition, the maximum number of clubs allowed is less than 14, or types of clubs are limited as, for example, in a competition that allows only iron clubs; (vi) (vii) When scores are made on a course with no USGA Course Rating or Slope Rating; When a player carries or uses non-conforming clubs or uses non-conforming balls or tees; (viii) When artificial devices (as defined under Rule 14-3) are used during the execution of a stroke Handicap Committee Notebook Page 50 Nebraska Golf Association

51 USGA Handicap System Manual Section 8 - Handicap Committee Responsibilities USGA Handicap System Manual, SECTION 8 THE HANDICAP COMMITTEE An essential element of the USGA Handicap System is the Handicap Committee. Each golf club or authorized golf association utilizing the USGA Handicap System must appoint a handicap committee to ensure the integrity of the handicaps it issues. This committee must make certain that the members comply with the USGA Handicap System Handicap Committee Chairman The position of handicap chairman requires a substantial amount of time and a basic knowledge of the USGA Handicap System. The more information the handicap chairman gives to the members, the more cooperation the chairman is likely to receive. (see Decision 8-1/1) Duties and Responsibilities The Handicap Committee is responsible within the golf club for all aspects of the USGA Handicap System, including the computation of each member s Handicap Index. The Handicap Committee must verify that all acceptable scores are reported for handicap purposes, and that recorded scores are available for peer review. a. Notice to Members It is advisable to send a notice to members before the season starts in order to outline the USGA Handicap System, to stress the importance of reporting all acceptable scores and to report the Handicap Committee s policies. The members may be advised of such matters as the following: (i) (ii) (iii) (iv) (v) (vi) (vii) How and where scores are returned; How handicap cards or labels are issued; How each Handicap Index is verified at each revision; The handicap revision schedule as determined by the authorized golf association; The duration of any inactive season established by the authorized golf association (see Section 6-2); How away scores are posted prior to the start of the active season; Handicap Index adjustment responsibilities of the Handicap Committee (see Sections 8-4 and 10-3); (viii) Penalties for players failing to return scores (see Section 8-4b(iv)); (ix) Which rounds will be designated as tournament scores. (see Sections 8-2l and 10-3.) b. Display each USGA Course Rating and Slope Rating of the Club The USGA Course Rating and Slope Rating from every set of tee markers should be printed on the 2009 Handicap Committee Notebook Page 51 Nebraska Golf Association

52 club scorecard and posted in a prominent place at the club, preferably by means of a poster certified by the authorized golf association. The Ratings should also be easily retrievable on the screen of any computer used for score posting. c. Displaying USGA Course Rating and Slope Rating of Area Courses A list of each USGA Course Rating and Slope Rating of area courses should be provided by the authorized golf association and posted at the place where scores are returned or, if a computer is used for score posting, the list should be made easily available for viewing on the screen. d. Posting Course Handicap Tables The Course Handicap Table from every set of tee markers, as issued to a golf club by the authorized golf association, must be posted in a prominent place at the club, on or near the first tee of every course at the club, and in any other place considered beneficial for assisting with the process of converting a Handicap Index to a Course Handicap. The Handicap Committee is responsible for obtaining these tables from the issuing authorized golf association and assuring their display. Each table should show the tee s Slope Rating and USGA Course Rating, as well as the corresponding Course Handicap for a player s Handicap Index. Course Handicap Tables may be obtained from the authorized golf association that issued each rating. e. Comparing USGA Course Rating and Slope Rating The Handicap Committee should compare each USGA Course Rating and Slope Rating from its club with those of other courses. A separate USGA Course Rating and Slope Rating must be made from each set of tee markers as practicable for each gender. f. Examining Results of Competitions The Handicap Committee should examine results of competitions. If net scores of any players appear exceptional, the Handicap Committee should take appropriate action under procedures in Sections 8-4 and (see Appendix E). The golf club or Handicap Committee should forward exceptional tournament scores of guests to the guest s golf club or golf association. g. Maintaining Players Records The Handicap Committee must be responsible for maintaining players records, including prominently displaying a Handicap Index list. Current scoring records of all players in the club from the most recent revision must be available to all members and others. It is preferable for only one committee member to be responsible for players records and keeping the Handicap Index of each member up-to-date. If mathematical computations are made by a computer or computation service, the Handicap Committee still has the responsibility of reviewing the data entered into and received from the computer or computation service and applying all other procedures of the USGA Handicap System. h. New-Member Records The Handicap Committee has the responsibility for obtaining the scoring record (including USGA Course Rating and Slope Rating accompanying each score) of a new member. The Handicap Committee may seek the scoring record through the player s previous golf club, authorized golf association, or computation service, or by communicating directly with the player. If a record is unavailable, the new member must post five scores and have a handicap revision take place, or have the Handicap Committee issue a modified Handicap Index in the interim period if at least five scores exist in 2009 Handicap Committee Notebook Page 52 Nebraska Golf Association

53 the scoring record. (see Section 6-6 and Decision 6-1/1.) i. Resigned Member Records The scoring record of a member who resigns should be preserved by the former golf club or authorized golf association for at least one year in the event the new golf club may need it. The Handicap Index of a resigned member remains valid only until the next revision date at the golf club that issued the Handicap Index. When the player joins a new golf club, see Section 6-7. j. Corrections in Records and Calculations The Handicap Committee must review the accuracy of scoring records and information entered by any computation service. If any errors exist, the committee must investigate and inform the authorized golf association or computation service, which must correct the scoring record as soon as practical and no later than the next revision date. The Handicap Committee must issue a corrected Handicap Index as soon as possible after scoring error is noted. A golf club may wish to consult the golf association or computation service for assistance. All reports must be amended to reflect the corrected information. k. Club Handicap Cards The Handicap Committee may issue each player a handicap card or label displaying the Handicap Index. (see Section 6-4.) l. Cooperation With Other Committees The Handicap Committee may check periodically and consult with other club committees, including, but not limited to: The allocation of handicap-stroke holes on the course according to USGA guidelines (see Section 17); The determination of course set up and par (see Section 15 and 16); Work with the tournament committee/committee in charge of the competition to determine whether scores will be defined as tournament scores (see Section 2, Section 8-2, Section 10, and Decisions 10-3/1 through 10-3/6); The maintenance of playing difficulty of the course (see Section 15); Invocation of any local rule on preferred lies (see Section 7-1). In working with other committees, the Handicap Committee has the responsibility to provide handicap information in a timely manner. m. Requirements For Compliance To determine if a golf club is complying with the USGA Handicap System, use the following checklist (see checklist page 54): 2009 Handicap Committee Notebook Page 53 Nebraska Golf Association

54 CLUB COMPLIANCE CHECKLIST Does your golf club? Meet the USGA definition of a golf club? (Section 2) Make it possible for a player to record the correct USGA Course Rating and Slope Rating with each posted score from every set of tees? (Sections 5-2, 8-2b and c) Require the posting of all scores made at home and away? (Section 5-1) Require use of USGA procedures to adjust hole scores before posting? (Section 4) Require that nine-hole scores be posted? (Section 5-2c and 5-2d) Insist that the principles of The Rules of Golf be followed? (Section 5-1d) Follow the revision schedule and posting season of the authorized golf association having jurisdiction in the region (NGA)? (Section 8-3a and c) Ensure that all acceptable scores are entered correctly? (Section 5-2) Perform computations and adjustments in accordance with the USGA Handicap Formula? (Sections 8-4 and 10) Make current scoring records and a Handicap Index listing of all members readily available for inspection by others? (Section 6-3) Reduce or increase a Handicap Index of any player whose handicap does not reflect the player s potential ability? (Section 8-4c) Notify an authorized golf association (NGA) when permanent changes have been made to the golf course so that the association can issue a new USGA Course Rating and Slope Rating? (Section 14-5b) Include the letter L after local handicaps, which exceed the USGA maximum limits of 36.4 for men and 40.4 for women? (Section 3-4) Utilize the current USGA Course Rating and Slope Rating issued by an authorized golf association (NGA)? (Section 14) Have a representative from the golf club participate in a USGA Handicap Seminar (whether conducted by the USGA or an authorized golf association) including passing a test exhibiting knowledge about the system? Have a signed license agreement in place with a local authorized golf association or the USGA prior to issuing a Handicap Index? If the answer to all questions is yes, the golf club is following the USGA Handicap System, and may issue a Handicap Index. If any answers are no, the authorized golf association or the USGA should be contacted to determine necessary action to achieve compliance Handicap Committee Notebook Page 54 Nebraska Golf Association

55 8-3 Handicap Revisions The Handicap Committee at the golf club is responsible for following the revision schedule and procedures of the authorized golf association. a. Revision Schedule, Frequency of Revisions, and Inactive Season Each Handicap Index for all golf clubs in a region must be revised on the same date and must be revised no less often than once a month and no more often than once every two weeks during the playing season in accordance with the schedule established by the authorized golf association. Each authorized golf association must establish the following for its region: (i) A date schedule for Handicap Index revision; (ii) The dates on which an inactive season starts and ends. These dates are to be distributed to all member clubs and non-member clubs in its region. Any non-member club of an authorized golf association must observe the revision schedule and inactive season established by the authorized golf association in its jurisdiction. A handicap revised on a more frequent schedule, including one updated every time a score is posted, is not a Handicap Index, and must be identified with an L to show that it is a local handicap. The USGA recommends that the committee in charge of a competition require each player to have a Handicap Index. b. Scores Made in Inactive Season Scores made in an area when the area s authorized golf association has declared an inactive season must not be accepted for handicap purposes (e.g. score made in New York City area in December). A Handicap Index may not be revised during an inactive season. However, scores made in an area having an active season (e.g. scores made in Florida in December) must be posted at the player s golf club at the start of the active season or as soon as practical. All scores from the active season areas must be posted or if there are more than 20, the last 20 plus and eligible tournament scores must be posted. If possible, the club s Handicap Committee should re-compute the player s Handicap Index at the start of the active season Penalty Scores, Handicap Index Adjustment, and Withdrawal a. General A player must earn a Handicap Index. No player has an inherent right to a Handicap Index without providing full evidence of ability to the golf club s Handicap Committee. A Handicap Index must normally be changed only as warranted by the USGA Handicap System. Only the Handicap Committee where a player maintains a handicap can adjust that player s Handicap Index. There must be no automatic increases at the beginning of one playing season or year to the next. (See Decision 8-4a/1 and Section 6-1.) b. Penalty Scores If a player fails to post an acceptable score as soon as practicable after completion of the round, the Handicap Committee should post the score and/or a penalty score and Ratings equal to the lowest Handicap Differential in the player s scoring record. However, if the score not returned is unusually high, the Handicap Committee should enter the score and/or a penalty score and Ratings equal to the highest Handicap Differential in the player s scoring record Handicap Committee Notebook Page 55 Nebraska Golf Association

56 c. Handicap Index Adjustment by Handicap Committee The Handicap Committee has the responsibility of making certain that each player has a Handicap Index reflecting potential ability. Under the following circumstances, it will be necessary for the Handicap Committee to adjust the player s Handicap Index. Before an adjustment becomes effective, the Handicap Committee must give the player an opportunity to explain the circumstances surrounding the proposed adjustment, either in writing or by appearing before the committee. When an adjustment does become effective, it should be identified with the letter M, reflecting that the Handicap Committee has modified the Handicap Index (e.g. 4.9M). Note: See Appendix B for a sample letter notifying a player of Handicap Index adjustment. (i) (ii) (iii) (iv) (v) Improving Faster than the System Can React A player recently taking up the game may improve too rapidly for a Handicap Index calculation by the standard procedure to reflect his potential ability. Numerous Away or Internet Scores Change Handicap Index If a player s Handicap Index increases by three of more strokes due to the posting of numerous away or Internet Scores, and subsequent scores at the player s club clearly indicate that the increased Handicap Index is too high, the Handicap Committee must adjust the player s Handicap Index downward. Temporary Disability An increase in a Handicap Index must not be granted because a player s game is temporarily off or the player has discontinued play. However, an increased handicap may be given for a temporary disability. The increased handicap is not a Handicap Index, and it must be identified by the letter L to indicate that it may given a higher handicap while recovering. (See Decisions 8-4b/1, 8-4b/2, and local handicap.) Failure to Post A Handicap Index must be adjusted up or down if the player does not turn in all acceptable scores or otherwise does not observe the spirit of the USGA Handicap System. The Handicap Committee must determine the amount of adjustment. Player Manipulates Round The Handicap Committee must adjust or withdraw the Handicap Index of a player who manipulates scores. (See Section 8-4e.) Examples of manipulating scores include the following: (a) Posting erroneous scores; (b) Stopping play after 6 holes to avoid posting; (c) Repeatedly playing more than one ball to avoid posting scores; (d) Not adjusting hole scores under Section 4; (e) Deliberately reporting more or fewer strokes than actually scored; (f) Deliberately taking extra strokes to inflate score. (vi) Continued violations of Section 5-1f The Handicap Committee is responsible for identifying and notifying a player who regularly violates any provision within Section 5-1f that such rounds are unacceptable for handicap purposes. If the player persists to violate clause(s) within Section 5-1f after being notified by the Handicap Committee, the Handicap Committee is authorized and encouraged to consider 2009 Handicap Committee Notebook Page 56 Nebraska Golf Association

57 withdrawal of the player s Handicap Index. d. Duration of Adjustment by Handicap Committee The Handicap Committee must determine how long a player s Handicap Index is to remain modified or withdrawn. At each handicap revision date, the Handicap Committee should compare the modified Handicap Index to the value determined by normal computation method. For example, the Handicap Committee may lift a modified Handicap Index of 4.9M, when subsequent scores posted to a player s scoring record produce a lower Handicap Index (say 4.0). e. Tournament Performance Review The Handicap Committee must review the reduction of a player s Handicap Index for exceptional tournament scores. The procedure for reducing a player s Handicap Index is explained in Section 10-3 and is an automatic calculation of the golf club s handicap software or handicap computation provider. After each handicap revision, the Handicap Committee re-evaluates the player s reduced Handicap Index under Section 10-3, choosing one of the following: Continue to allow the reduction to run its normal course, as described in Section 10-3d, or Further reduce the Handicap Index (See Section 10-3e), or Override the reduction. For example, the Handicap Committee may override a reduction of the Handicap Index of a player who has returned, say, 50 tournament scores, and whose Handicap Index reduction was based on early scores. f. Handicap Index Withdrawal The Handicap Committee must withdraw the Handicap Index of a player who repeatedly fails to meet the player responsibilities under the USGA Handicap System. Before any action is taken, the player must be advised of the information available to the Handicap Committee and be invited to respond to the Handicap Committee either in writing or by appearing in person. A withdrawn Handicap Index may be reinstated under conditions set forth by the Handicap Committee. (See Decision 5-2a/4.) 2009 Handicap Committee Notebook Page 57 Nebraska Golf Association

58 Sample Letter Applying Section 8-4 This is Appendix B from the USGA Handicap System Manual, , regarding notification for a player who has been subject to Handicap Index Adjustment by Handicap Committee (Section 8-4). [Club Stationary] [Date] Dear, After reviewing your scoring record, the Handicap Committee of [club name] has determined that your Handicap Index does not accurately reflect your potential playing ability. We have concluded that [your rapid improvement, your numerous away scores, your recent injury, your failure to post scores, your posting of erroneous scores] has produced a Handicap Index that is not accurate. In the interest of fair play, the Handicap Committee is going to modify your Handicap Index under Section 8-4c of the USGA Handicap System manual. Your Handicap Index will become [e.g. 8.4M]. Before the adjustment becomes effective, you may appeal to the Handicap Committee either by letter or in person by [date]. If the Handicap Committee does not hear from you or determines that the reasons for modification are still valid, the modified Handicap Index will become effective on [date]. The Handicap Committee will review this adjustment at each handicap revision date to determine if your Handicap Index should revert to the normal handicap formula computation by Section In the meantime, continue to post all of your scores and observe all aspects of the USGA Handicap System. Sincerely, [Name] Handicap Chairman 2009 Handicap Committee Notebook Page 58 Nebraska Golf Association

59 GOLF HANDICAP AND INFORMATION NETWORK (GHIN) 2009 NGA Handicapping Revision Dates Revision Number Transmit By* Revision Effective Date Season Start March 17 March 18 1 April 14 April 15 2 April 28 April 29 3 May 12 May 13 4 May 26 May 27 5 June 9 June 10 6 June 23 June 24 7 July 7 July 8 8 July 21 July 22 9 August 4 August 5 10 August 18 August September 15 September October 13 October November 10 November Season Start Date: March 17, 2010 Revision Dates are always on Wednesdays 2009 Handicap Committee Notebook Page 59 Nebraska Golf Association

60 GHIN Handicap Program (GHP) Summary The following is an overview of what the GHIN Handicap Program (GHP) has to offer in the 2003 and GHP 5 versions: Features and Options For the Golfer: Easy navigation through the score entry process Scrolling member look-up Optional touch-screen technology Score ticker for better peer review Association-wide Course and Slope Rating database View other members scoring records, including Best Tournament Score File Individual handicap label printing Course Handicap conversions from all sets of tees for all courses in Association database Golfer address and address entry (so golfers receive their subscription to Nebraska Golfer and their updated USGA Handicap Index via each revision) Optional availability of the Rules of Golf, USGA Handicap System, and Club Tournament Sign- Up) Features and Options For the Club Handicap Chairperson: Separate Management module for control of membership records Quickly and easily active/inactivate or add/delete golfers Complete scoring record review and editing Member mail and address storage Tutorial and Help Files 12-month Handicap Index archival Optional hole-by-hole score collection (which can be imported for Handicap Allocation Analysis to rank the Handicap Holes on your golf course) Rapid Score Entry for multiple players/rounds Ability to automate daily Transmissions to GHIN Customization of Score Entry and Club Settings Excellent Report options with the ability to customize or choose from a wide range of standard reports, including handicap label printing using a single on-demand printer (Dymo Labelwriter 400) or your PC desk or laser jet printer Single or multiple golfer Handicap Index inquiry 2009 Handicap Committee Notebook Page 60 Nebraska Golf Association

61 Tips on GHIN Membership Transactions BEFORE ADDING OR REACTIVATING A PLAYER, CHECK YOUR PC ROSTER. Simply go to the reports menu and pull up a Player report, or a regular Handicap Report. Run the report for both active and inactive players. You may also pull up Player Management and check the scrolling alphabetical roster one by one. By checking your roster first you may see at a glance if the player you need to add is in your PC as an existing inactive member (then simply reactivate) or not a member (simply add as a new member). If a new golfer (member) joins and knows they had a GHIN number in the past but can t remember it, please call the NGA office before adding them to the system as a new member. We can search the GHIN Server for any record of them, and give you their existing GHIN number to add them in with. This way the golfer will retain their old score history and record at their new club. SHOULD I INACTIVATE OR DELETE A PLAYER? Simple! If you want to retain the player s record on your PC, then inactivate them. If, however, you would like to remove the player completely from your PC because you know they are leaving the area or the club for good, simply delete them. Its always a good practice to print the scoring record of a player that you delete. That way if they come back or need their record to bring to their new club they have it. WHY WOULD A GHIN NUMBER RECORD BE DELETED AFTER A TRANSMISSION? There are only three reasons why this would occur: 1. The GHIN number has been removed from the GHIN Server (the GHIN number has been inactive more than two years). If this is a member from your club you will need to add them as a new member and have a new GHIN number assigned to them. 2. You attempted to transfer (add) a golfer with an incorrect GHIN number or a GHIN number that has been removed from the Server. 3. The name of the golfer you are trying to transfer (add) is incorrect. The name Jim Johnson is actually James Johnson on the GHIN Server. Even if the name is spelled incorrectly at GHIN, you will need to add them as it is or you will not be able to retrieve their record. Once you receive it you can edit the golfer s name. Call the NGA office with any questions before you simply add them as a new member with a new GHIN number, we are more than happy to assist you Handicap Committee Notebook Page 61 Nebraska Golf Association

62 GHIN Communications Notice GHIN is strongly encouraging member clubs to make use of either an Internet connection (if available) or the already installed AT&T Dialer for transmissions to GHIN. Not only will clubs benefit from the quality of these connections, future upgrades of GHIN software programs will be picked up automatically ONLY by those clubs using either an Internet connection or the AT&T Dialer. This type of upgrade to newer, more enhanced software versions will reduce the need for CD production by GHIN and physical installations by club personnel. Many clubs have successfully picked up upgrades of the software in transmissions without even knowing it! Because GHIN requests that communications directly to their 877 number be greatly reduced, here s how to make the change to the AT&T Dialer if your club does not have an Internet connection available. Please complete these steps as soon as possible, as transmissions to the 877 number may prove more and more difficult. 1. Go to GHIN Management, and check the GHP Version at the top of the screen (2003.1b, etc.), and make a note of it. Close the program. 2. Go to My Computer, and double click on your C: drive. 3. Go to your GHIN folder, and then your EO folder. 4. Look for a file called GHINXSet.exe; it shows an icon of a wrench. 5. Open it, and choose which application you are running. 6. On the next screen, you will want to choose AT&T DIALER and click OK. Close out your C: drive folders. 7. Go back to GHIN Management. Click on Transmit. 8. You should see a screen that now looks different from the regular GHIN Communications screen. You will see a button that says Set Number. Click the down arrow by the State listing that starts with Alabama and choose Nebraska. 9. Choose a city in Nebraska only if it is NOT long distance from your location. If you do not see a city listed that falls under that category, then choose Have No Local Number. This will allow you to dial directly to an AT&T toll free number. If you have chosen a city local to you, then next choose how many digits you need to dial to make your connection. Typically, seven digits is what you will want to select. Click the dial button to see of you can get a successful connection to GHIN. Try several times before giving up! If you can t get in, go back to Set Number and see if there is a second local number for you to try - some larger towns have more than one available. Please call Justin at the NGA office if you have difficulty with this procedure. Our goal is to cease relying on use of the GHIN 877 number to transmit whenever possible, as GHIN has dropped many of their phone lines. If your club has not already done so, installation of an Internet connection on your handicapping PC is the optimal way to transmit to GHIN, as it will ensure your club s successful score routing throughout the season. Thanks for you cooperation! 2009 Handicap Committee Notebook Page 62 Nebraska Golf Association

63 Help for GHIN Software HAVE YOU BEEN WONDERING HOW TO: Inactivate a golfer? Add a new golfer? Move a golfer from one service to another? Create a custom report? Print address labels? Print GHIN Handicap Labels? Use Rapid Score Entry? Set up automatic daily transmissions to GHIN? Here are three great ways to get needed help? On Screen program Tutorial Go to Start, Programs, GHIN Software, Handicap Program, and Handicap Program Tutorial. Once you start the Tutorial, you ll see how you can either view the entire manual, or pick a menu option to read up on. If you find that you do not have the Tutorial listed, you can put your GHIN program CD back in the CD Rom drive and choose to install it directly to your hard drive, or run it right from the CD. Help Screens This is a great tool, as you can get immediate help while you re in the program! Once you open the GHIN Management module, and click into the option that you want to view; for example, Reports; hit your F1 key. A Help Screen will pop up. Click on Contents. Under the Contents tab, you may choose any of the items listed, and it will list out every feature available under that particular menu item. If you click the Index tab, you may type in an item you re looking for and it will pop you down the list to that item. Under the find tab, you can load a word list, and use this as a search feature by typing in what you re looking for. Call the NGA for support If you can t find exactly what you need from the Tutorial or the Help Screens, call the NGA office and speak to Justin or him at jahrens@nebgolf.org. He can walk you through anything you need assistance with. It s very helpful to have a portable phone and be in front of your computer when you call toll free (800) or (402) , ext Handicap Committee Notebook Page 63 Nebraska Golf Association

64 Suggested Reports Here is a list of reports that your Club Handicap Committee may wish to create, print, and post at the club. After opening the Reports feature, go to each separate file as noted below. Players Address Labels Handicap Labels - For printing labels by the sheet to affix to plastic GHIN cards. You would need this option if you are not using a Dymo Labelwriter for printing individual labels. Handicap labels can be ordered by contacting the NGA office. Sheet Handicap Labels are $13.00 per pack of 100 sheets (12 labels per sheet), plus shipping. Roll Handicap Labels (used with the Dymo Labelwriter) are $7.50 per roll of 385 labels. The labels can be shipped overnight, 2nd day air, or regular ground via UPS. The NGA will bill your club. Scores Scores Report - This will give you a breakdown of scores per tee, per player, for a specific date range and score type. This is an invaluable report for tracking member score posting against a Tee Sheet from the Pro Shop; helps Committees take action against incidences of failure to post. Handicap Index Most Improved Golfer - You can print this out whenever you need it! Just put in a revision date range for an improvement time period (in the past, the NGA provided it for each club, calculating improvement factors from Revision #1 through Revision #13). Official Handicap Report - You can create a custom report (see Software Tips, Creating Reports ), or you can use the standard report. This is the most important report of all, and is a requirement that the Club Handicap Committee print and post this report on each Revision day. Total Differential - Give you low to high Handicap Indexes. This is a good one to post next to an Official Handicap Report on Revision days or if you need to break down your list of players for flights. Internet Scores Internet Scores Posted - Clubs allowing their golfers to post scores via the Internet MUST print this report to post for all members to view I scores of fellow members at each Revision period. Great peer review tool! Course Handicap Course Handicap/Trend Report - This is a helpful report if you have play days from different sets of tees. It will display Course Handicap and Trends from each set of tees for all your golfers Handicap Committee Notebook Page 64 Nebraska Golf Association

65 Accessing Your GHIN Club Data Remotely with GHINClub.net POWERFUL WEB-BASED MANAGEMENT OF YOUR CLUB DATA Have you ever wanted to perform your duties as Handicap Chair but can t get to your club computer? Well, there is a solution for you from the NGA and GHIN. GHINClub.net is a secure site that was developed as an additional tool for club officials to perform the basic membership and handicap responsibilities over the Internet. All you need to know is your club number and the password from your club s GHIN software to access the site. The password cannot be the default G If your club s current password is G12345, you must create a new password through GHIN Management and transmit. Many features from the GHIN Handicap Program software are available here. Additionally, you will have access to current information and unique web-based tools for you and your club. If you have any comments, questions, or suggestions; please feel free to contact Justin at the NGA office Handicap Committee Notebook Page 65 Nebraska Golf Association

66 CLUB TOOLS This secure site has a number of useful tools for club staff and committee members. Look up valuable information about your membership and handicapping and gain a better understanding on how to utilize GHIN products and services. Handicap Inquiry Handicapping Information National Course Rating Database Rules of Golf GHIN Handicap Program Information Tournament Pairing Program (TPP) Information Other Useful Links PLAYER MAINTENANCE The real power of the site is the ability to perform membership transactions. Through an individualized membership roster, you can select and modify a member s GHIN record. Add, Edit and Delete Scores Add and Transfer New Members Activate and Inactivate Existing Members Update and Mailing Addresses 2009 Handicap Committee Notebook Page 66 Nebraska Golf Association

67 REPORTS Through GHINClub.net, you have the ability to create, preview, and print beneficial reports of your club s GHIN data. Handicap Index Club Roster Handicap History Local Number Most Improved Golfer Rounds Posted Scores Posted When you go to GHINClub.net you will need your club number for the username, and the same password you have on your GHIN computer. Remember, the password cannot be the default of G To check it out go to Handicap Committee Notebook Page 67 Nebraska Golf Association

68 NGA enewsletter Update An essential part of the USGA Handicap System is that all golfers in a region have their Handicap Index updated on regular and consistent basis. The revision schedule of when these changes occur may not be well known by all golfers and it may not be convenient to get to their club to get a new handicap sticker. Well, in 2007 the NGA began distribution our all new enewsletter. This newsletter replaced GHIN s erevision that was sent in the past. NGA members with addresses on file received the newsletter each revision date along with a link to their revised USGA Handicap Index, most recent Handicap Index history, and score history. Addresses A requirement of receiving erevision is to provide an address. These are kept secure within the GHIN Enterprise Server and are guarded by the NGA. Addresses may be added to GHIN records in a number of ways: Player Management in the GHIN Handicap Program Score Entry when Address Update is Activated Contacting the NGA GHIN.com Lists with Names and GHIN Numbers GHINClub.net 2009 Handicap Committee Notebook Page 68 Nebraska Golf Association

69 eclubhouse eclubhouse Experience a sense of community What is eclubhouse? eclubhouse is a web-based tool to help streamline the organizational and communication processes of most clubs. Developed exclusively for the GHIN service and its associations, eclubhouse is fully integrated with GHIN; its GHIN Handicap Program and the powerful Tournament Pairing Program (TPP ). Communication The key of the micro site is its ability to communicate information regarding the club. From the capabilities to the news and photo pages, the micro site is the place where members will go to find out what s going on in their club. Content The password-based micro site allows clubs to create subject matter that is available to the public (unauthenticated users), or to members only. This allows public information about the club to be available to prospective members or other guests. All content management is done utilizing What You See is What You Get (WYSIWYG) editors so it is intuitive to keep the site dynamic. An About Us section allows the club to give a description of itself to visitors to its Web site. Features and options include: What You See is What You Get editor About Us Section News Membership Listing Calendar of Events Photo Album (optional by club) Frequently Asked Questions (FAQs) Member Forum (optional by club) Administration The management modules provide excellent control and customization of the club s content and the way the micro site can be used. This allows clubs to establish their own sense of community. There is even an optional online Commerce feature that allows you to accept payments for club activities. Features and options include: Event Management (for tournaments, meetings or dinners) Player Maintenance (approve applications) Broadcasts Themes (look, feel, colors) Payment Options (membership fees and/or event fees) Accounting 2009 Handicap Committee Notebook Page 69 Nebraska Golf Association

70 Club Directory The Club Directory is a convenient membership listing available on your club s micro site. Each member has a section for a detailed profile (amount of detail varies based upon member s desire), and includes player s address, , and phone number. s are linked so with a click you open your default program with their exported. My Game Members can use the site to maintain their own records. Members can update their profile with contact information or availability to play. From posting scores to looking at handicaps, eclubhouse will be the source that members will turn to for assistance. A strong feature is the powerful mystats module. There is an unlimited set of courses from which to compile individual statistics. Along with the common round composite and/ or hole-by-hole data, comes a few flexible categories that can be set individually by each member. Update Profile Post Scores Handicap Look Up mystats Enter Hole-by-Hole information while posting scores to track changes in ability as part of the mystats module. Find Your Game A key feature of an eclubhouse micro site is its ability to help golfers find other players with whom to play. The micro site allows members to connect with each other to schedule a round based on mutual availability through the Find Other Players function. Members can indicate their general golfing availability and then someone can do a search for those days and times, as well as by looking at the skill (Handicap Index ) of the players. You can even include players who belong to other clubs in the area. There is an optional component that clubs can participate in Find a Club - a Web portal that helps with the search for a club. By describing your club in the eclubhouse micro site, potential members can identify clubs of interest that are looking for new members Handicap Committee Notebook Page 70 Nebraska Golf Association

71 Calendar The calendar section lists all club and select NGA events. This feature by default displays the current month, but allows you to search and display previous or upcoming months. Click the event to display details or to register online. Club News The Club News section displays current club news. News is displayed in teaser briefs with links to full articles. In addition, select NGA news such as information on member programs is displayed on your club s site. TPP Integration GHIN has a powerful and highly useful software package that all clubs receive as part of the services provided by the NGA. TPP has a plug-in module that can exchange information with eclubhouse. From extracting the player list from the Event Module to posting pairings and results, TPP will work seamlessly with your club's micro site. eclubhouse FAQs What is the cost of this service? The NGA will charge just $1.50 per golfer for this great service. So for a club with 100 members, it would cost you just $ That is far cheaper than any other Web based service provider out there. What is my club s address? Each eclubhouse micro site has its own unique domain name. The NGA assigns the domains. Typically, the domain will be the club s name plus.ghinclub.com. For example, eclub Omaha has a domain of eclubomaha.ghinclub.com. Since it is a micro site, you do not type www. How do I log in at my club s site? The first time at your club s site you will be required to select a user name and password. Before you can view the private section of the site, you are required to complete your profile and be approved as a user. Once approved as a user, you will receive a confirmation from your club s administrator. All future visits to the site only require you to log in. How do I use eclubhouse? eclubhouse has been designed to have broad functionality, yet simple enough so anyone can use it. Each page has simple links which allow you to navigate throughout the site. For additional help, contact your club s administrator. Why use eclubhouse? From the capabilities to the news and photo pages, your club s site is the place to go to find out what s going on in the club. When you log onto eclubhouse you can: Post Scores Track Stats Read club news Register for club events View tournament results Find a game Communicate with fellow members eclubhouse is at your fingertips. It s up to you to use it! 2009 Handicap Committee Notebook Page 71 Nebraska Golf Association

72 GHIN.com & egolfer The newly redesigned GHIN.com Web site, with its much anticipated egolfer functionality, was officially launched Monday, March 24 th. The new GHIN.com will not only look different -- it will perform differently in some areas too. The use of pop-up windows throughout the site has been discontinued when accessing features such as Handicap Lookup, E- mail Update and Ratings Lookup. The features have now been incorporated into the site design. The Post feature, previously called Post Online, will follow suit shortly after. A new GHIN Solutions section has been added, which provides descriptions of our services and software. We believe this new section will be of great benefit in attracting new member clubs to the association. The GHIN Associations section is equipped with an alphabetical jump-list. The FAQ s section was reorganized -- grouping questions and answers into categories so they are more easily searchable. A Contact page was added to more effectively handle inquiries. Currently, there is a note to review the FAQ s first, and if a solution can t be found the user is directed to the GHIN Association page. In the near future, USGA corporate partners will be added to the GHIN.com Web site. The new golfer interface called egolfer leverages eclubhouse functionality and delivers it directly to the individual member without the requirement that the golfer belong to a club that is utilizing an eclubhouse Web site. Using this interface, NGA members will have the opportunity to create a personalized dashboard and to utilize many of the same tools available in the mygame section of eclubhouse. This functionality is available to all NGA members, but requires a golfer to register for a user name and password. egolfer is accessible via the GHIN.com Web site via the egolfer form located at the top of the right-hand column. From here, the golfer can subscribe to use the service, sign-in or simply find out more information about the service Handicap Committee Notebook Page 72 Nebraska Golf Association

73 While the addition of the egolfer portal is a significant enhancement, NGA members are not required to utilize this interface. All existing handicap lookup and posting tools remain accessible both from GHIN.com and from the NGA Web site. The egolfer functionality includes: Enhanced mycourses functionality Handicap Score History for each club to which a golfer belongs Most Recent Scores Handicap Index from each club to which a golfer belongs Find Other Players Public eclubhouse Association and Club News Golf Related RSS News Feeds Public Upcoming Events / My Events Member profiles are automatically updated on GHIN (I.E. and mailing addresses) Radius & Search Zip Code: The golfer can control what displays in the Upcoming Events, Club News and Find Other Players modules by changing the Radius (found directly above the USGA Handicap Index box in the secondary navigation bar). Using the golfer s home Zip Code as the center point, egolfer will display news and events and available players within the chosen radius on the dashboard. By default, the Radius is one mile. The starting zip code can be changed by clicking on the Zip Code next to the Search Zip Code label. This feature is useful if the golfer is traveling and would like to display content from the area being visited. Club News & Events: The Club News and Upcoming/My Events modules display PUBLIC news articles and events from local associations and clubs that are using eclubhouse within the specified mile radius. Each article & event will include the name of the club that posted the item Handicap Committee Notebook Page 73 Nebraska Golf Association

74 View: The egolfer dashboard offers the golfer the option of switching between a Scores and Statistics view. The Statistics view contains a drop-down box from which the golfer can choose from a variety of graphical displays. If the golfer has not posted any Hole-by-Hole scores, the resulting message will be You have not posted any Hole-by-Hole (HBH) rounds. To use the reporting feature, rounds should be added in HBH format. At the bottom of the statistics section there is a button called Display/Update Rounds which allows the user to maintain rounds posted. The Scores view contains a drop-down box from which the golfer can choose to view Current Scores or a specific club which will display Handicap Scores. If the golfer is a multi-member, all clubs will be listed in the drop-down. We hope you are as excited about the new look of GHIN.com, as well as the new egolfer functionality as we are! This step allows the NGA to offer a new way for our members to be part of the GHIN community, share information and keep track of their game! 2009 Handicap Committee Notebook Page 74 Nebraska Golf Association

75 Tournament Pairing Program (TPP ) Considered the standard of all tournament management software, the Golf Handicap and Information Network s Tournament Pairings Program (TPP) is in use at over 4,000 golf clubs. This valuable program is provided free of charge to all clubs that utilize the GHIN service. Additionally, the United States Golf Association and nearly 100 state and regional golf associations use TPP to run their championships. The NGA, NJGA, NSGA and NWAGA use TPP for all events. Setup Running TPP is as easy as point and click. Through selection of a short list of parameters, you can start running your competition in no time at all. TPP integrates seamlessly with GHIN s Handicap Program software so that adding golfers can be done with just one click of your mouse. Course Information Customization Import Golfers from Old Tournaments or Other Software Teams of up to Six Golfers and Alternate Teams for Scoring Flights and Alternate Flights for Scoring Multiple formats Round Robin, College Team, Match Play and more Multi Course Event Administration Last minute changes are no problem with TPP. Just add, edit or delete and you can print out all of your pairings and results. Importing and exporting is automated and fast. Set the event up on one computer and run it on another. Tournament Import/Export Quick Changes in Teams, Flights and Pairings Update handicaps via GHIN Network Print Selected Score Cards after changes Customizable Score Card Generator Score Entry Hole-by-Hole or Totals Consolation Flights Click and Drag Changes Automated Score Posting to GHIN Powerful management screens allow numerous tasks to be accomplished on a single screen Handicap Committee Notebook Page 75 Nebraska Golf Association

76 Reports A highly advanced report editor is included for running standard or custom reports. Print or export pairings, teams, flights and results in a flash. Over 130 Standard Reports Design your own Report or use a Standard Reports as a template Match Play Tree with many Options Newspaper Format Export to Word, Text, HTML and other formats Cart Signs Merchandise Reports Stay Current Looking for new and/or updated features? It s easy to keep TPP updated by using the Update Software/Optional Components feature! Through optional components (or Plug-ins), additional features and functionality can be added or downloaded as needed. Optional components and added features that you can utilize include: TPP Clubhouse to view real time scoring on digital or video displays TPP RealTime to create and send html reports to a web server during or at the conclusion of an event. TPP SignUp to utilize the score posting computer as a tournament sign-up station. TPP OnCourse handheld scoring solution Merchandise and Points Management TPP RealTime TPP ClubHouse 2009 Handicap Committee Notebook Page 76 Nebraska Golf Association

77 Scorecards and Other Materials for the TPP Scorecards Laser Type 4 (404) This card is for up to six players. It accommodates mixed play because it has room for two sets yardage, par, and stroke allocation. Laser Type 5 (405) This card is for up to four players and one course. This scorecard can display cumulative scores from previous rounds. The top portion of the card is perforated for a detachable Marker s Notes. The 405 scorecard can also be used as the Championship 405 card. It can be for one player and accommodate one set of yardage and par information. Scorecards are $34.00 per box of 1,000 scorecards (500 sheets, perforated down the middle), plus shipping, and will work with most ink jet and laser jet printers (laser jets work great because the ink does not smear when wet). The scorecards can be shipped overnight, 2nd day air, or regular ground via UPS. The NGA will bill your club. Cart Signs GHIN Form 402 This sheet is perforated in the middle to produce two 5 1/2 x 8 1/2 cards. This card can be utilized to produce cart signs or 2-up gift certificates. They come packaged with 500 sheets (1,000 cards) and cost $34.00 per box plus shipping. Gift Certificates GHIN Form 403 This new form has two perforations to produce three 3 2/3 x 8 1/2 cards. It can be utilized for 3-up gift certificates. They come packaged with 125 sheets (375 certificates) and cost $9.00 per box plus shipping. To Order, call the NGA office at (402) or toll-free at (800) , jahrens@nebgolf.org Handicap Committee Notebook Page 77 Nebraska Golf Association

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79 Nebraska Golf Association 6618 South 118th Street Omaha, NE Phone: (402) Fax: (402) Web Site: Handicap Committee Notebook Page 79 Nebraska Golf Association