PIMA ASSOCIATION OF GOVERNMENTS 177 N. CHURCH AVE. SUITE 405 TUCSON, AZ (520) FAX: (520)

Size: px

Start display at page:

Download "PIMA ASSOCIATION OF GOVERNMENTS 177 N. CHURCH AVE. SUITE 405 TUCSON, AZ (520) FAX: (520)"

Dustin Lambert
6 years ago
Views:

1 PIMA ASSOCIATION OF GOVERNMENTS 177 N. CHURCH AVE. SUITE 405 TUCSON, AZ (520) FAX: (520) Travel Reduction Program Regional Task Force (TRP RTF) 10:00 a.m., April 16, th Floor Main Conference Room AGENDA 1. Call to Order and Introductions Anticipated Action Items 2. TRP Status Update/Announcements Info. May Employer Notifications to begin 2007 TRP year Status Report Late Surveys None Status Report Late Plans - None Major Employer Summary Report Clean Air Fair Events PAG TDM Staffing April 25 Net Conference TDM Working Group I-10 Project Overview and Agenda Next meeting date, May 21, 2007 TRP RTF Items 3. Standard Local Share Contribution Form Info. 4. Call to the Audience Info. 5. Summary meeting minutes for the March 19, 2007, meeting. Action 6. Review, discussion and action on request from 162nd FW, Arizona Air Action National Guard to extend its survey due date from April 30, 2007, to May 31, Review, discussion and action on 2006 TRP employer plan reporting Action 2005 activities, time and costs. 8. Continued discussion and recommendations for 2008 review of Info./Discussion Travel Reduction Ordinance(s) and New Travel Demand Ordinance(s). 9. Requests for Future Agenda Items: Info./Discussion 10. Adjournment Review TRP RTF Correspondence Report Prospecting proposed activities and procedures

2 PIMA ASSOCIATION OF GOVERNMENTS 177 N. CHURCH AVE. SUITE 405 TUCSON, AZ (520) FAX: (520) Travel Demand Management (TDM) Working Group I-10 Construction Project - Downtown Employers April 16, :30 a.m PAG, 5 th Floor Conference Room AGENDA 1. Call to Order and Introductions 2. Standard Local Share Contribution Form 3. Meeting Summary of March 19, Update from ADOT 5. TDM Strategies Update Matrix 6. Future Agenda Items 7. Next meeting May 21, Adjournment

3 (Zonia please update attendance) Travel Reduction Program Downtown Employer Meeting ADOT I-10 Construction Project 11:00 a.m. March 19,, 2007 PAG Conference Room Attendees: Bill Davidson, U of A Frances Dominguez, Pima County DEQ Charles Franz, U of A Ken Gaylord, State of AZ Ron Gonzales, Raytheon Beth Gorman, Pima County DEQ David Heineking, U of A Petronilla Howell, Catalina Mountain School Michele Joseph, Sun Tran Johnnie Kelly, PAG TRP Linda Leon, Town of Marana Theresa Lopez, federal government, GSA Jackie Murphy, Tucson Airport Authority Laurel Parker, ADOT Yolanda Parker, COT DOT Joe Portale, Pima Community College Paki Rico, Gordley Design Barbara Ricca, IBM Willie Wash, AZ State Prison Tucson Complex Rita Hildebrand, PAG TRP billd@ .arizona.edu Frances.dominguez@deq.pima.gov cfranz@ .arizona.edu Kenneth.gaylord@azdoa.gov ragonzales@raytheon.com Beth.gorman@deq.pima.gov heinekin@ .arizona.edu phowell@azdjc.gov michelle.joseph@tucsonaz.gov jkelly@pagnet.org lleon@marana.com Theresa.lopez@gsa.gov jmurphy@tucsonairport.org Lparker@AZADOT.gov Yolanda.parker@tucsonaz.gov joseph.portale@pima.edu Paki@gordleydesign.com ricca@us.ibm.com wwash@azcorrections.gov rhildebrand@pagnet.org 1. Call to Order and Introductions were made. 2. Standard Local Share Contribution Form The form was distributed for attendees to verify attendance at the meeting. 3. Meeting summary of February 26, 2007 Minutes were accepted with no changes. 4. Update from ADOT Laurel Parker, ADOT project manager, provided the following updates: -Contact had been made with the staff of the Governor s office here in town. The letter to employers encouraging their support of alternate schedules and promotion of alternate modes to their employees, is being routed through necessary channels for review. -The morning newspaper has started a Blog and Web site for updates on the project.

4 -An article was also in the morning paper about the additional assistance and consultants that ADOT is providing to businesses along I-10. -ADOT is updating the I-10 Web site to make it more user friendly with maps, links -and a page on alternate modes. -Questions were asked about clarification on the Prince ramps west vs. the east ramp, clarification on signal light changes, signage placement and routing alternatives. ADOT is not recommending any alternate routes and encouraging the frontage road travel. -Paki Rico, Gordley Design, is planning a conference for public relations and human relations staff from employers. The conference will be held 4/12/07 from 9 a.m. to 11 a.m. at the Sentinel Bldg on Commerce Loop. Working with those key positions will continue efforts to communicate information about the project. 5. TDM Strategies Update Matrix new activities were shown in bold and italics. -New activity added last month was the Green Valley Circulator Route and encouragement for development of a monthly pass. -Michele Joseph, Sun Tran, reported on the new bus route that would go from the Arizona Pavilion temporary Park & Ride lot, along the frontage road to stops downtown. Sun Tran will start this route in May. The route will make three trips in the a.m. and three trips in the p.m. Sun Tran will monitor and survey riders after the route is started. Travel time will vary based on traffic and is difficult to predict at this point. Employers will need to be asked to be flexible with employee arrival times until the route has a chance to stabilize. Ride guides are scheduled to be printed in May and drives need to know what the schedule will be for contract purposes. - Signage has been placed for the Calle Santa Cruz Park & Ride lot. -Pima County has had change of start times approved to be 7:30, 8 and 8:30 a.m. Having the arrival times at 7, 7:30 and 8 a.m. would be better staggered shifts. -City of Tucson is researching staggering start times to reduce city employee travel. -University of Arizona has presentations scheduled to departments concerning the project and options offered by the UofA. -Pima Community College has added the I-10 link to its Web site. -Federal employees are being briefed at their tenant meetings, staggered and flexible hours are already in place.

5 Additional items discussed were: Lane width on the frontage roads Striping of the lanes Route 162 no change on schedule Signage and placement 6. Future Agenda Items none 7. Next meeting April 16, Adjournment meeting adjourned at 12:20 pm

6 Travel Demand Management Updates are in Italics & Bold I-10 Construction Project 03/19/07 RESPONSIBLE STRATEGY PARTNER STATUS NEXT STEPS COMMENTS Page 1 of 3 PAG Coordinator Travel Demand Management Working Group Park & Ride Lots Tohono Tadai Transit Center Sun Tran Tangerine Road Cortaro Road/Az Pavillions Sun Tran/Town of Marana Meets 3 rd Monday at 11:30 New Development Commitment from partners Signage/Lighting/ shelter J. DeGrood/Developer agreement 350 temporary spaces 2 Year agreement Kino Sports Park N/A N/A Too far off of frontage Casino Del Sol PAG?temp P&R Contact mgmt No transit-promote carpools Santa Cruz Lane & I-19 (Irvington) Sun Tran?? Needs Signage Pima College West Campus Sun Tran Established Promotion Transit or carpools Employer Strategies Employee Staggered Hours Telework Compressed Work Week Flex Time Adjusted Work Hours Travel Out of Peak Hours New Employee orientation Employers: Gov/Private (LG or SM) Updates Continue w/other employers U of A TRP strategies Implement increases U of A-vanpool parking, marketing staff Pima County TRP strategies Implement increases Increase in bus subsidystaggered 8 to 5 employees City of Tucson TRP strategies Increase Researching State of Arizona TRP strategies Increase Federal Buildings TRP strategies Increase Governor s Letter to Employees ADOT/Gov s office At Gov s office Final-ASAP Waiting Project Brochure educational Project Updates Web Site Media Info Video ADOT/Gordley ADOT/ParkWise Printing in TICET Distribute PAG/TRP Downtown Alliance Ongoing copies TC mailing PAG TRP employers TC mailing 1/5 & 1/26 Brochures PAG TRP 500 Promote web site- Modify video for employers?

7 Travel Demand Management Updates are in Italics & Bold I-10 Construction Project 03/19/07 RESPONSIBLE STRATEGY PARTNER STATUS NEXT STEPS COMMENTS Page 2 of 3 Quadrant Trip Planning? Provide alternate route Transit Services ADOT/Sun Tran Express Route Pick Up/Drop Off Locations/Time May 2007 Route times & pick up under review Bicycle Efforts Clean Air Fair 3/30 & 3/31 &4/1 Promotion Bike to Work Day Try Transit/Route Planning Assistance PAG/Sun Tran As needed Employer events Free 10 ride passes On-Going Community Educations on Land Use, Project Design and Transportation PAG/Jurisdictions???? Shuttles Vanpools TICET Park Wise/City of Tucson U of A gate 2/12 Cat Tran U of A Regular routes Employer Owned TRP Employers Resorts Updates as needed PC Green Valley Connector Pima County In service Monthly Pass New Flex Car Concept Parkwise/City/County Interest Proposal Alternative to drive alone Existing program Employers/PAG 17 vans Only TRP employers New program PAG research funding Region wide commuters Transportation Management Association PAG litygroup.com Seattle Downtown Transportation Alliance Subsidies Carpool TRP Employers Varied Updates as needed Vanpool Regional TRP sites -$400/mo 17 vans Employer-varies Transit 100% Updates as needed Alternate Mode Incentives Employee Prize Drawings TRP Employers Varied Updates as needed

8 Travel Demand Management Updates are in Italics & Bold I-10 Construction Project 03/19/07 RESPONSIBLE STRATEGY PARTNER STATUS NEXT STEPS COMMENTS Page 3 of 3 Time Off Discount Parking for car/vanpools Downtown New Research Travel Demand Incentives Employer Developer Guaranteed Ride Home Regional RideShare TRP carpool & PAG/Sun Tran 4 free taxi Ongoing Expand? transit rides/year Employer Specific Alternate Mode Education PAG/Sun Tran Senior & Disability riders Customer Service Presentations Sun Tran ridership $1 Get On Board members- free ride passes for 10% of employee count First time transit riders SunTran Benefits of transit ridership SunTran Benefits of carpool, vanpool, bicycle, walk PAG TRP Interested Groups Homeowners Associations ADOT/Gordley/PAG Chambers of Commerce ADOT/Gordley Downtown Alliance ADOT/Gordley/PAG Neighborhood Centers ADOT/Gordley Citizen Transportation Advisory Com. City of Tucson TEAM Commission ParkWise Materials/web page Fill it Up Poster & card

9 Pima Association of Governments Travel Reduction Program Regional Task Force Minutes of March 19, 2007, Meeting Members in Attendance Karen Brink Tucson Marriott University Park Beth Gorman Pima County, DEQ Charles Franz The University of Arizona Petronilla Howell Catalina Mountain School Ron Gonzales Raytheon Missile Systems Mary Ann Soto, Proxy for Jennifer King Tucson Electric Power Co. Linda Leon Town of Marana Veronica Moreno, Alternate for Richard Salaz City of South Tucson Jackie Murphy Tucson Airport Authority Yolanda Parker City of Tucson, DOT Joe Portale Pima Community College District Barbara Ricca IBM Johnnie Kelly, Proxy for Kate Riley Sun Tran Willie Wash Arizona State Prison Tucson Complex Rita Hildebrand PAG, TRP Members Not in Attendance Joyce Finkelstein Green Valley Community Coordinating Council Cynthia Washington Tucson Urban League Representative Town of Sahuarita Nancy Ellis Town of Oro Valley PAG Staff in Attendance Zonia Kelley PAG, Support Services Johnnie Kelly PAG, TRP Gayle Johnson PAG, TDM Operations Cherie Campbell PAG, Transportation Others in Attendance Joel Gastelum City of South Tucson 1

10 No. 1 Call to Order and Introductions The meeting was called to order at 10:05 a.m. Introductions were made. No. 2 TRP Status Update/Announcements -April Notification to begin program year 23 employers were notified on Friday, March 16, to start the 2007 TRP year. -Update on 2007 TRP Survey Process -18 sites that started the TRP in January will have surveys due March 31. The January sites have a total of approximately 3,700 employees. Four sites have returned surveys and nine sites are conducting the electronic survey. Twenty-five sites that started the TRP in February are also in the survey process. Staff is testing one small site on the in-house scanner. Specifications are being developed to send out a Request for Quotes to code houses for processing surveys from large employers Election Notices - were mailed Friday, March 16, to 168 major employers and nine employers that are volunteers in the TRP. PAG and the jurisdictions do not nominate and nominations are only allowed from the main employer, not any multiple sites. Nominations are due April 13. Quarterly Progress Report submitted to ADEQ Members received a copy of the 2 nd Quarter, October, November and December 2006 report that was sent to ADEQ. The copy can be used as a resource for TRP RTF members on the TRP, Vanpool Incentive Program and Best Workplaces for Commuters. -TDM Working Group I-10 Project Overview and Agenda At the February meeting, the Green Valley Connector Route was added to the Matrix of strategies. A monthly pass for the connector route is also being requested from Pima County. The meetings are continuing and are important for current updates from ADOT and the downtown employers on their TDM strategies. A challenge for the group is how some of the strategies listed can be put in place. -Next meeting date, April 16, TRP RTF Items Beth Gorman, PDEQ Clean Air Manager, gave an update on the activities that will happen March 30, 31 and April 1, during the Clean Air Days. A lot of work had gone into the campaign by all the sponsors and many prizes are available for commuters and the TRP TCs to win. No Standard Local Share Contribution Form The form was distributed for confirmation of attendance. No. 4 Call to the Audience- none No. 5 Summary meeting minutes for the Feb. 26, 2007, meeting. Beth Gorman moved to approve the minutes of Feb 26, 2007, as presented. Barbara Ricca seconded the motion. Motion passed unanimously. No.6 Review, discussion and action on request from Albertsons/Osco #995 (Oro Valley) to cease participation in TRP due to site closure. Barbara Ricca moved to document the site closure for Albertsons/Osco #995 in the TRP. Petronilla Howell seconded the motion. Motion passed unanimously. 2

11 No. 7 Continued discussion and recommendations for 2008 review of Travel Reduction Ordinance(s) and New Travel Demand Ordinance(s). TRP RTF members had received a list of 12 discussion points relating to the purpose and goals of the existing and potential new Ordinance, suggestions for potential new Travel Demand Ordinance Requirements and some identified challenges for a new Ordinance. RTF members were asked to rank the discussion points from 1 to 12, with 1 being their top priority. No new goals or purposes were added to the list and members participated in the ranking of the 12 points listed. This item will be carried over to the next TRP RTF meeting if not completed or for further discussion. Discussion Points: General comments were that some of the discussion points had similarities with the same purpose but slight changes. Members were asked to identify a purpose or goal as one of their top five priorities for the Ordinances. Selected top purposes and goals with an alpha designator and in priority order were: (B. ) To promote and encourage the use of public mass transit, ridesharing, bicycling, walking, flexible hours and telecommuting as alternatives to solo driving. (C. ) To improve air quality by reducing air pollutant emissions that result from vehicle commute trips. (A. ) To reduce traffic and improve air quality at major employers (100 FTE) sites. (D. ) To maximize the use of commute modes other than the single occupancy vehicle through cooperative development of region-wide programs and means. (J. ) To address the impacts of major road construction projects. (E. ) To reduce peak hour travel on arterial streets and intersections. Additional discussion identified the need to focus on commute and recreational trips. In order to identify the goals of the Ordinance, it was suggested that key words be the starting point with more detail added into the goals. Key elements should be to: reduce traffic congestion, improve air quality, promote and maximize alternate mode usage, expand to include non-commute travel, assist with the impact of road construction, focus on a community wide effort, and focus on peak time travel to develop and maintain a consistent marketing message. Staff will summarize the discussion and develop the goals into a mission statement for the TDO. Potential new Travel Demand Ordinance Requirements: Discussion centered on the following potential requirements: -if complexes are considered for inclusion in an Ordinance Program, what influence would property management firms have to reduce traffic to the location. -the required FTE should be the same for employers and the complexes or multi-tenant buildings. - continue with bi-annual survey and consider a bi-annual Travel Demand Plan -transportation coordinator or contact person at the site is important to implement any of the strategies and requirements. -goals are needed for an Ordinance-based program. What will shape those goals and the calculations to determine the goals need further discussion. The TRP regional average for 2005 was at 30 percent one day a week alternate mode usage, and this could be considered as the minimum goal for the Ordinance. Calculations should be comparable to other programs currently in place in other cities. Discussion addressed the need to assure any of the revisions or changes not be seen as backsliding to EPA. The region is getting close to exceeding the standards for ozone, so travel demand measures need to continue. This emphasized the need to focus on all commute trips, not just the home-to-work commute. 3

12 Willie Wash, Arizona State Prison, reported the extreme dust conditions near the prison and this would be reported to PDEQ. Challenges: were carried over for the April meeting. No. 8 Requests for Future Agenda Items: 2006 Regional TRP Plan Results Additional discussion on Ordinance changes Announce slate of nominees for TRP RTF/distribute ballots to employers Major Employer Summary Report 2007 Review TRP RTF Correspondence Report Prospecting proposed activities and procedures No. 9 Adjournment Meeting adjourned at 11:00 a.m. W:\TRP Admin Asst\WPDOCS\Trp Rtf\07trprtf-minutes\trprtfminutes doc 4

Travel Reduction Program Regional Task Force

Pima Association of Governments 177 N. Church Ave., Suite 405 Tucson, AZ 85701 Travel Reduction Program Regional Task Force Minutes of January 28, 2008 ATTENDANCE Committee Members Present Karen Brink,