AGENDA YANKTON PARK ADVISORY BOARD

Transcription

1 AGENDA YANKTON PARK ADVISORY BOARD Monday, February 1, 2016 City of Yankton Community Meeting Room, Technical Education Center, 1200 W. 21 st Street 5:30 PM I. ROUTINE BUSINESS A. Roll Call. Todd will be absent. Tracey Grotenhuis will be in attendance. B. Consideration of January 4, 2016 Minutes. (attachment) C. Public Appearances. II. NEW BUSINESS A. Discussion of sports facilities and aquatics facilities improvements working to a future recommendation for City Commission. a. Need names of community members who can form committee and lead efforts on aquatics. b. Bryan and Dave report on meeting with school district about softball expansion at the SAC B. General Discussion. IV. OTHER BUSINESS A. Commission Information Memorandums (2 CIM attachments) B. Next Meeting Monday, March 7, V. ADJOURN

2 MINUTES Yankton Park Advisory Board January 4, 2016 Technical Education Center, 1200 West 21 st Street The meeting of the Park Advisory Board (PAB) was called to order at 5:30 p.m. I. Routine Business A. Roll Call 1. Present: Lola Harens, Craig Sommer, Darcie Briggs, Tom Nelson, Dave Spencer, Bryan Schoenfelder, Carson Schott 2. Absent: 3. Also present: Todd Larson, Director of Parks and Recreation, Chasity McHenry, Department Secretary B. Consideration of December 7, 2015 Minutes 1. Briggs motioned to approve minutes, Schott seconded. Motion passed 7-0. C. Public Appearances None II. Old Business A. None III. New Business A. Sertoma North Baseball Fields- Agri-lime has been removed from both fields. Work of excavating has stopped until the snow melts and frost is out of the ground. Backstops on both fields have been removed including poles. The east field has the concrete backstop wall, approximately 3 high in place. The west field preparations for the concrete backstop have been done but will require the winter weather to break. B. Discussion of sports facilities and aquatics facilities improvements with future recommendation for City Commission- Updated draft of Quality of Life s improvements document was reviewed. No updates to the document. The City will contact Jim Tramp about property to the west of the SAC and if it is available. The City will also contact NW Electric about property to the east of the SAC and if it is available. January 26, Noon, at the school administration building will be the meeting between school personnel, youth softball, and parks advisory board members. At that time, softball expansion at the SAC will be discussed. Other items to discuss with the school district include: extending the year commitment on the use agreement for youth tackle football and the two fields at the SAC which may allow for some youth football funds to be used to install lights and artificial turf; asking about the future of the field inside the track at the SAC property and installing artificial turf to make it multi-purpose; discuss the future of the two practice football fields and the field inside the track at the middle school with the idea of making these multipurpose by installing artificial turf. The outdoor aquatics issue was discussed also. The PAB would like a list of the names of community members who served on aquatics task forces starting in 2001 and leading up to the master plan proposal in C. General Discussion-

3 IV. Other Business A. Commission Information Memorandums. Enclosed were the prior months CIM s to assist the PAB members on Department activities. (2 attachments) B. Next Meeting: Monday, February 1, 2016 V. Adjourn A. Schott motioned and Harens seconded. Motion carried 7-0.

4 Commission Information Memorandum PARKS AND RECREATION DEPARTMENT SUMMIT ACTIVITIES CENTER and RECREATION PROGRAMS 2nd - half of December information: Fitness Classes- Early Bird Boot Camp class Power Abs Prime Time Senior class Tabata class Water aerobics Work-Out Express class Yoga classes Zumba class 25 participants 35 participants 29 participants 32 participants 99 participants 84 participants 49 participants 22 participants Rentalso Birthday rentals- 10 parties o SAC courts- 2.5 hours o Theater- 0 hours o Meeting rooms- 0 hours o City Hall courts hours o Capital Building- 3 dates o Riverside shelters- 0 rentals o Memorial shelters- 0 rentals o Westside shelter- 0 rentals o Rotary outdoor classroom- 0 rentals o Sertoma shelter- 0 rentals o Tripp shelter- 0 rentals o Meridian Bridge 0 rental SAC members- 2,122 people SAC memberships- 864 SAC attendance- 3,111 visits New members- 7 people Monday, December 28- Optimist s Free Swim and Gym. 58 non-member participants. Tuesday, December 29- No School Special. 20 non-member participants. Wednesday, December 30- No School Special. 42 non-member participants. Thursday, December 31- No School Special. 40 non-member participants. Todd will be meeting with Yankton School District personnel and school board members on January 26, along with youth softball representatives and some Parks Advisory Board members to discuss the expansion of softball fields at the SAC property. There are private donors interested in expanding the softball complex at the SAC property. Todd is working on the 2016 Ribfest event. Saturday, June 4, The event is going to expand and have music, food, and beer on Friday evening, June 3, also. Todd is working on the 2016 Rockin Rumble event. The event is expanding into Friday night also. Dates are July 22 and July 23. Todd is working on the fireworks order for July 4, Page 1 of 2

5 The Recreation Department is beginning to plan for the Special Olympics Southeast Region basketball tournament that will be held at the SAC on Saturday, February 20. Todd and Tracey are meeting with the CVB and other members of the community to submit bids for the State Special Olympics Basketball Tournament and the Softball Tournament for 2017, 2018, and The SAC had an information booth at the Chamber s YankTON Challenge kick-off event on January 4. Interviews for the City Events and Promotions Coordinator will take place during the weeks of January 4 and January 11. PARKS The Parks Department has started to make outdoor ice for ice skating. With the warm ground temperatures and the above normal warm air temperatures, the months of November and December were not conducive for making outdoor ice. The Parks Department is going to utilize a surplus truck from the street department to transfer the lift portion of the old airport truck that was being used by the parks department. This lift truck is used to trim trees in the parks and street Right-Of-Ways. The Parks Department is beginning to prepare for 2016 Capital purchases. The Parks Department is maintaining City owned sidewalks when it comes to snow and ice removal. Todd and Joe Morrow are determining whether to replace the basketball backboards and rims in City Hall, or to refurbish the backboards that are currently in place. If the current backboards are refurbished, new rims will be purchased. Parks staff are in the process of adding two concrete pads at the Fantle Memorial Park tennis courts upon which will sit the bleachers for both sets of courts. The east field of the two Sertoma North fields has had the concrete backstop wall poured. The plan is to have the new backstop walls, poles, netting, and artificial turf installed on the two infields prior to the 2016 summer baseball season. The Sertoma Club is leading the effort to have shade structures installed over both spectator areas on the two north fields. GOLF Kevin has advertised for three golf simulator tournaments for this winter season. The three tournaments are the Simulator Team Championship, Simulator Club Championship, and Rockie s Par-3 Revenge. Tournament details and sign-up are available at the clubhouse. Todd and Kevin are working with KYNT for some trade-out of items to secure radio advertising for the course starting in January of Kevin has received positive feedback from course patrons when doing regular golf talks on KYNT. With this feedback, the course will look to expand its advertising presence on KYNT in Advertising for full-time positions in the clubhouse has begun. The Golf Operations Manager position closes on Monday, January 25. Page 2 of 2

6 Commission Information Memorandum PARKS AND RECREATION DEPARTMENT SUMMIT ACTIVITIES CENTER and RECREATION PROGRAMS 1st - half of December information: Fitness Classes- Early Bird Boot Camp class Power Abs Prime Time Senior class Tabata class Water aerobics Work-Out Express class Yoga classes Zumba class 45 participants 81 participants 36 participants 72 participants 143 participants 87 participants 66 participants 40 participants Rentalso Birthday rentals- 8 parties o SAC courts hours o Theater- 0 hours o Meeting rooms- 13 hours o City Hall courts- 46 hours o Capital Building- 0 dates o Riverside shelters- 0 rentals o Memorial shelters- 0 rentals o Westside shelter- 0 rentals o Rotary outdoor classroom- 0 rentals o Sertoma shelter- 0 rentals o Tripp shelter- 0 rentals o Meridian Bridge 0 rental SAC members- 2,176 people SAC memberships- 889 SAC attendance- 4,210 visits New members- 39 people Friday, January 1- No School Special. 19 non-member participants. Monday, January 4- SAC Members Winter Swim Lesson Registration. Tuesday, January 5- On-line Registration for Winter Swim Lessons opened to general public. Todd will be meeting with Yankton School District personnel and school board members on January 26, along with youth softball representatives and some Parks Advisory Board members to discuss the expansion of softball fields at the SAC property. There are private donors interested in expanding the softball complex at the SAC property. Todd is working on the 2016 Ribfest event. Saturday, June 4, The event is going to expand and have music, food, and beer on Friday evening, June 3, also. Todd is working on the 2016 Rockin Rumble event. The event is expanding into Friday night also. Dates are July 22 and July 23. Todd is working on the fireworks order for July 4, The Recreation Department is beginning to plan for the Special Olympics Southeast Region basketball tournament that will be held at the SAC on Saturday, February 13. Page 1 of 2

7 The SAC had an information booth at the Chamber s YankTON Challenge kick-off event on January 4. PARKS The Parks Department is maintaining the outdoor ice for ice skating. The Parks Department is maintaining City owned sidewalks when it comes to snow and ice removal. The east field of the two Sertoma North fields has had the concrete backstop wall poured. The plan is to have the new backstop walls, poles, netting, and artificial turf installed on the two infields prior to the 2016 summer baseball season. The Sertoma Club is leading the effort to have shade structures installed over both spectator areas on the two north fields. GOLF Advertising for full-time positions in the clubhouse has begun. The Golf Operations Manager position closes on Monday, January 25. Page 2 of 2