Girls Volleyball Championship Bulletin

Transcription

1 Girls Volleyball Championship Bulletin

2 PLAYOFF INFORMATION Information contained in this booklet has been developed by the CIF Southern Section Staff for use by Athletic Administrators and other selected school personnel to assist in conducting an efficient playoff program. With such a short period of time between playoff dates, early planning will greatly assist this office in the area of securing officials, ticket distribution and notification of game sites and times to the media. * COIN FLIPS * The coin flips, where necessary, are conducted under the direction of the Commissioner at 9:00 A.M. the day following the first contest in the lobby of the CIF Southern Office. Pre flips will be available on the web site after the first round. If any coaches or a representative from the schools desire to be present, they are most cordially invited to attend. Telephone number for the CIF-SS Office: (562) * * * * Schools in the 2017 CIF Southern Section Volleyball Playoffs are to forward the following to the CIF-SS Office. PLAYOFF CHECK LIST 1. Use cifsshome.org Team Roster/Team Photo By Oct. 23 rd. 2. Eligibility list is included in roster on PLEASE DO NOT FAX 3. Use "SUBMIT TEAM PLAYOFF INFORMATION DEADLINE: Monday, Oct. 23 rd. 4. Game Management on prior to first playoff contest. 5. "ALL CIF-SS Form BEFORE Nov. 9 th. to your Division Representative 6. Make arrangements for tickets (See Off-site Procedure) 7. Have court reserved if school is to "host" next round game 8. Arrange for emergency contacts with opponent 9. Game ball for all rounds Spalding TF-VB5, TF-VB3. Completed Date

3 2017 VOLLEYBALL PLAYOFF BULLETIN POLICIES AND PROCEDURES GOVERNING CIF SOUTHERN SECTION VOLLEYBALL PLAYOFFS ADMINISTRATIVE STAFF ROB WIGOD COMMISSIONER OF ATHLETICS MIKE MIDDLEBROOK ASSISTANT COMMISSIONER RAINER WULF ASSISTANT COMMISSIONER GLENN MARTINEZ ASSISTANT COMMISSIONER KRISTINE PALLE...ASSISTANT COMMISSIONER THOM SIMMONS. ASSISTANT COMMISSIONER MITCH CARTY. DIRECTOR OF BUDGET & FINANCE JACKIE GIBSON. MARKETING MANAGER SUPPORT STAFF SHARON HODGE. EXECUTIVE ASSISTANT BRENDA BOMGAARS PROGRAM COORDINATOR ANITA FOPMA. PROGRAM COORDINATOR SUSAN MILLER...PROGRAM COORDINATOR KRISTINE TROST...PROGRAM COORDINATOR KIM WILLEMAN PROGRAM COORDINATOR ERIN COURTEMARCHE.. FINANCE ASSISTANT LISA MCINERNEY...RECEPTIONIST 3

4 A Message of Welcome from the Commissioner of Athletics Congratulations on securing a berth in the CIF - Southern Section Volleyball Championships. This is an outstanding accomplishment for the team, student body and school community. With the excitement of winning a spot in our playoffs, you may be unsure about how to prepare. I urge you to read this booklet carefully and call our office for any assistance. This booklet has been prepared to ensure careful handling of financial affairs and to answer questions regarding playoff procedures. While the coach is preparing her/his team, consideration must be given to the decisions regarding playoff sites, designation of the host team and the school sale of tickets. Along with the maze of details involving the game, you have time constraints that go with this type of event. I know of no way to ease this pressure except to say that championships are a great experience, enjoy them. Again, congratulations and good luck in the playoffs! Sincerely, Rob Wigod Commissioner of Athletics 4

5 GIRLS' VOLLEYBALL Division 1 **Mike Wadley, Lakewood/Moore, MWadley@lbschools.net Dave Huber, Los Alamitos/Sunset, dhuber@losal.org Division 2 **Susie Maga, St. Margaret s/academy, susie.maga@smes.org Courtney Krueger, Santiago/Big VIII, ckrueger@cnusd.k12.ca.us James Park, Thousand Oaks/Marmonte, jpark@conejousd.org Division 3 **Patrick Casey, Oxnard/Pacific View, patrick.casey@ouhsd.k12.ca.us Bernie Wendling, Ayala/Palomares, Bernie_Wendling@chino.k12.ca.us Division 4 **Steve Beerman, Pasadena Poly/Prep, sbeerman@polytechnic.org George Hees, Oaks Christian/Tri-Valley, mrhees@hotmail.com Liane Sato, Santa Monica/Ocean, Lsato@smmusd.org Division 5-6 **Cindy Gurney, Alta Loma/Mt. Baldy, vbgurney@yahoo.com **Jeff Porter, At-Large Member, bionvbguy@yahoo.com Alicia Lemau u, St. Anthony/Camino Real, Alicia.lemauu@longbeachsaints.org Margaret Neill, Paraclete/Gold Coast, mneill@paracletehs.org Division 7-8 **Jeff Divine, Gladstone/Montview, jdivine66@me.com Randy Bohlmann, Damien/Hacienda, rmbohlmann@aol.com Rene Nakao-Mauch, Nordhoff/Tri-Valley, rnakaomauch@ojaiusd.org Frankie Perales, Garden Grove/Garden Grove, frankiep22c@aol.com Mary Starbuck, Katella/Orange, bucky27hb@aol.com Division 9-10 **Lynsey Mikhail, At-large member, lynsey.mikhail@gmail.com Darcy Brown, Santa Clarita Chr./Heritage ibvbski@aol.com Dennis Newcomb, At-large member, coachnewcomb@gmail.com (Meet Manager: Twyla Thomas) TOP TEN POLL: ** Division Representative It is imperative that you contact the Girls Volleyball Advisory Committee member in your division on a weekly basis regarding Top Ten Poll rankings if your team or a team in your league should be considered. Also, your All CIF-SS nomination form to the representative above. 5

6 TABLE OF CONTENTS GENERAL PLAYOFF INFORMATION MANAGEMENT...9 GAME RULES...9 FREE LANCE QUALIFICATION...9 CIFSSHOME.ORG INFORMATION PLAYOFF REQUIREMENTS PLAYOFF PAIRING FORMAT LEAGUE ENTRY/AT-LARGE ENTRY...15 DETERMINATION OF SITES...17 PRE-GAME ARRANGEMENTS...17 NEW TICKET PROCEDURE GAME RESULTS...21 WILD CARD CONTEST...21 RELEASE OF PAIRING INFORMATION...22 GAME ADMINISTRATION INFORMATION GAME TIMES...24 EQUAL FACILITIES...24 ELIGIBILITY LISTS...24 SQUAD SIZE...24 GAMES OFFICIALS...24 LINE JUDGES...25 THREE-BALL SYSTEM...25 WARM-UP PROCEDURES...26 RALLY SCORING...26 GAME BALL...26 OFFICIAL SCORER, LIBERO TRACKER & TIMER...26 ANNOUNCER...26 OFFICAIL BALL PROGRAM...27 PEP BANDS, CHEERING SQUADS...28 POSTERS AND BANNERS...29 PROTESTS...29 TICKETS...29 AWARDS, CERTIFICATES & SOUVENIRS PARKING, MAPS

7 2017 CIF SOUTHERN SECTION VOLLEYBALL PLAYOFFS VOLLEYBALL PLAYOFF DATES, SITES FOR TICKET PRICES/TIMES OF GAMES VOLLEYBALL CHAMPIONSHIPS SCHEDULE...37 GATE PROCEDURES...38 FACULTY SUPERVISION...38 PRACTICE...38 TIMED WARM-UP PROCEDURES & INSTRUCTIONS...39 INTRODUCTION OF TEAMS...39 TRAINER...39 GAME BALL...39 CHEERLEADERS & BAND...39 FLASH PHOTOGRAPHY...39 FINANCIAL REGULATIONS FINANCIAL RESPONSIBILITY...41 FINANCIAL REPORT...41 TRAVEL EXPENSE STATEMENT...41 ALLOWABLE TRAVEL EXPENSE...42 MEALS AND LODGING...42 TELEPHONE CALLS...42 CONCESSIONS...42 GAME PERSONNEL...43 GATE PROCEDURES...43 ADMISSION OF WORKING FACULTY PERSONNEL...44 COMPLIMENTARY TICKETS...44 COURTESY CARDS AND PASSES TICKET SALES...49 PRE-GAME SALE AT VISITING SCHOOL...49 TICKET PRICES...50 TICKET PRICES FOR PLAYOFF CONTESTS...50 NEW ONLINE TICKET INFORMATION...50 SAMPLE OF GAME MANAGEMENT FORM...52 MEDIA INFORMATION PRESS CREDENTIALS/RADIO BROADCASTS...54 TELEVISION COVERAGE...54 AUDIO AND VIDEO REPRODUCTION - RE-BROADCAST...55 PASSES AND PRESS CREDENTIALS...55 ~ALL CIF-SS SELECTION~BUSINESS PARTNERS~ 7

8 GENERAL PLAYOFF INFORMATION 8

9 GENERAL INFORMATION MANAGEMENT In accordance with Article 330, of the CIF-Southern Section By-laws, all playoffs of the CIF Southern Section shall be under the management of the Commissioner of Athletics. GAME RULES All playoff games will be played under the National Federation Volleyball Rules, except where superseded by Blue Book rulings or this handbook. FREE LANCE QUALIFICATION Free Lance schools interested in participating in the volleyball playoffs should have submitted a schedule to the CIF-SS Office no later than September, Match results must be placed in schedule and scores on CIFSSHome.org by 11:00pm Tuesday, October 24, SCHEDULES & REPORTING VOLLEYBALL SCORES Complete your schedule in CIFSSHome prior to your season as well as update scores following each contest Attention Athletic Directors/Coaches: It is very important that you enter your entire season schedule into CIFSSHome ( as well as update the scores immediately following your contests. Log (If you do not have a log in & password as a coach, check with your Athletic Director). Once you are logged in: -On the left panel, click on Teams, select Volleyball, Girls -To Add a game, click Add Game at the top right and fill out all of the required fields which are marked by a red (*) to complete your schedule. -To Submit your score, click on the Teams, select Volleyball, Girls Scroll through your schedule and click on the green Post Result button. -Make sure that your overall and team records are correct on your team page. To clarify: the only results that should be included in your overall record are from 2 out of 3 or 3 out of 5 matches that have been played. Please include results from single set matches in the NOTES section provided when recording tournament results. ALL set scores go into the NOTES for volleyball. Check out the Help video under the Help button on the bottom left, Be CIF Prepared! ***Please only include results for full matches (2 out of 3 or 3 out of 5) as wins or losses. Any single set matches (one set to 25 etc.) that are played due to tournament format should be included in the notes section only and NOT as a single itemized match. Single set scores/results SHOULD NOT be included in your overall record. ALL results should include set scores in the NOTES section provided on the POST RESULTS page. 9

10 VARISTY TEAM INFORMATION DUE no later than Monday, October 23, 2017 Attention Athletic Directors/Coaches: It is very important that you enter your entire Girls Volleyball Varsity roster into CIFSSHome ( Log (If you do not have a log in & password as a coach, check with your Athletic Director). Once you are logged in: -On the left panel, click on Home Campus -Click on the Teams tab on the left navigation bar. Click on the corresponding varsity team (Girls Volleyball) -Make sure that the roster is uploaded in the roster section and all of the required columns are filled out. -Here are the instructions for using the sample file. -Download the sample file and delete the contents only. Copy and paste or type your roster information into the file as the contents and save the file to your computer. You can only upload as excel file (xls) that is the exact same format as the sample file. Columns for information not required for your sport may be left black, but the HEADER INFORMATION MUST REMAIN EXACTLY AS THE SAMPLE. -Required columns for Volleyball are: First Name, Last Name, Birth date, Year, Number, Position, Height & Eligibility. -Next- click Choose file, find your file, then click check box Resolve Birth date and then click Import Student. Check out the Help video under the Help tab on the bottom left, Be CIF Prepared VARSITY TEAM PHOTO DUE no later than Monday, October 23, 2017 Attention Athletic Directors/Coaches: It is very important that your Girls Volleyball Varsity Team Photo is uploaded to CIFSSHome ( Log (If you do not have a log in & password as a coach, check with your Athletic Director). Once you are logged in: -On the left panel, click Home Campus -Click on the Teams tab on the left navigation bar. Click on the corresponding varsity team(girls Volleyball) - Under Team Picture, click Add/Edit picture, click Browse, find our file and click Upload Picture _ Team Photo can be no larger than 2MB (672 pixels x 480 pixels) (7 x5 ) Check out the Help video under the Help tab on the bottom left, Be CIF Prepared AT LARGE APPLICATION MUST HAVE.500 RECORD OR BETTER *Blue Book # Attention Athletic Directors / Coaches: Please follow the instructions below to enter your school as an At Large Entry for Girls Volleyball. The At Large Application is to be submitted by your school, not the League Coordinator, no later than Tuesday October 24, 11:00 p.m. Log (If you do not have a log in & password as a coach, check with your Athletic Director). Once you are logged in: -On the left panel, click on At Large Petition -Select Girls Volleyball then click Add Please be sure that your Schedule is updated in CIFSSHome as this is where the information for the At Large Petition will be created. (*See page 14 of this Bulletin) 10

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13 PLAYOFF PAIRING FORMAT The CIF-SS Volleyball Commissioner and the Volleyball Advisory Committee, have made an effort to update, clarify and enhance the overall presentation of the CIF-SS Ford Girls Volleyball Championships, new language for the construction of playoff brackets has been adopted. SEEDS - The initial step is to designate four teams in rank order as seeds, with No. 1, 2, 3, and 4 placed in the designated draw position in each quarter of the bracket (see diagram 1). Now, designate the next four teams in rank order as seeds, with No. 5, 6, 7, and 8 being placed in each quarter of the designated bracket (see diagram 1). Next, the teams designated as seeds No. 9, 10, 11, and 12 will be placed in each quarter of the designated bracket (see diagram 1). The last four teams in rank order designated as No. 13, 14, 15, and 16 will now be placed in each quarter of the designated bracket (see diagram 1). 13

14 ADJUSTMENTS Adjustments to this procedure would be made if the seeds in the same half/quarter of the bracket were from the same league. If this occurs, using the example of the top half of the bracket, should the No. 1 and 4 seeds be from the same league, No. 4 would become the No. 3 seed and the No. 3 seed would fill the No. 4 designated position. Another adjustment may become necessary in order to ensure that the No. 1 and 2 entries from the same league are placed in opposite halves of the overall bracket. Note: Throughout this process, a league No. 2 entry may not be seeded higher than the No. 1 entry from the same league, nor may a No. 3 league entry be seeded higher than the No. 2 entry from the same league. FILLING THE DRAW The next step is to begin completing the draw by placing any remaining No. 2 league entries in the opposite half of the bracket from the No. 1 entries from the same league. The final step to complete the draw is to place the remaining No. 3 entries (along with any No. 4 entries, At-Large and/or Freelance teams) from each of the respective leagues in the remaining open slots, attempting to place each in one of the remaining quarters of the bracket where the league is not represented. This process eliminates the aspect of schools from the same league meeting in the second round of competition (Exception: if the overall bracket holds less than 32 teams, it is possible for two teams from the same league to meet in the second round). LEAGUE CHANGE OF ENTRY Once the draw sheet has been finalized by the CIF Southern Section Office and then notification is received that a league has made a mistake in submitting the proper entries in order of priority, this Office will exchange positions of the schools involved in the bracket from that league. Each league is entitled to two (2) entries with a four team league, three (3) entries with a five or six team league, four (4) entries with a seven or eight team league and five (5) entries with a nine or ten team League. 14

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17 DETERMINATION OF SITES To decide who shall be the host team AFTER the first round of competition will be the sole responsibility of the Commissioner. In cases where two teams are paired after the first round of the playoffs, the team having the fewest number of host games in playoff competition shall be designated as the host team. When both teams have had an equal number of host playoff contests, the Commissioner shall toss a coin to decide the host team. When a school has been designated as the host school for a playoff contest it shall (1) act in that capacity unless excused by the Commissioner, and (2) be considered the host team regardless of where the game is being played. SPECIAL NOTE: Teams receiving a bye in the first round shall automatically be the host team in the next round of the playoffs. The designation of "host" does not guarantee the game will be played at the host school's facility. It does designate the responsibility for management of the contest which includes suggesting a site that will handle the anticipated crowd. A host school may use its home site facility if it can safely provide for the anticipated crowd. The host school is charged with the responsibility of securing an adequate gymnasium for the holding of a volleyball playoff contest. It is recommended that where available and when approved, playoff games shall be played in rent-free high school gymnasiums, but in cases where it is necessary to pay a rental fee for an outside gymnasium; such an arrangement must be approved by the Commissioner prior to the contest. Competing schools are reminded that CIF Southern Section playoff volleyball games, while they may be played at one school, are under the control of the CIF-SS. Both competing schools in any one game are given equal consideration in regard to seating. If, in the Commissioner's opinion, the host team gym is not large enough to accommodate the anticipated crowd, the host team will be required to reserve one-half of the gym's capacity for the visiting school's rooters. PRE-GAME ARRANGEMENTS The host school is responsible for: 1) Securing an adequate court for use in all playoff games which meets the regulations as outlined in the National Federation Rules Book. 2) Contacting the visiting school prior to game day to establish any necessary ground rules should the court or equipment not be within specified standards. 3) Game Ball - It is the responsibility of the host school to inform the visiting schools prior to game day of the model of volleyball available for use in the playoff game. (Spalding TF-VB5, TF-VB3) 4) Providing information to the visitors regarding directions to the school, locker room arrangements, visitor parking, anticipated crowds, or any special court conditions. 5) Ticket Procedure for both Home and Visiting school. Page #17 The CIF-SS Office is not presently equipped to survey all sites in use during the coming post season competition. Therefore, we depend upon the good judgment of the host school management to notify this Office and all opponents if a given site does not meet minimum standards as outlined in the National Federation Rules Book. 17

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21 PLAYOFF MATCH RESULTS/REPORT YOUR PLAYOFF SCORES Attention Athletic Directors/Coaches: It is very important that you enter your playoff information into CIFSSHome ( as well as updated the scores immediately following your playoff contests. Log ( REPORT YOUR SCORES Once you are logged in: -Click on the Teams tab on the left navigation bar. Click on the corresponding varsity team (Girls Volleyball) Scroll down through your schedule and click on the green Post Results button. (All set scores must be entered in the notes area) Check out the Help video under the Help tab on the bottom left, Be CIF Prepared The official representative of EACH school MUST report their score to after each playoff contest. Follow directions above. You may also contact the CIF-SS Office between 8:00 a.m. and 8:30 a.m. the morning following the contest to verify scores. This is for score reporting only. No information for the next round will be released until after 9:30 a.m. as coin flips will be conducted by the CIF-SS Office at 9:00 A.M. (This will only be done after the first round as pre-flips will be available on the website, please see girls volleyball news.) If any coaches or a representative wish to be present, they are most cordially invited, please contact the CIF-SS Office at (562) With many schools in the playoffs, unnecessary phone calls place a tremendous burden on the operating efficiency of the staff members during this extremely busy period. Following each playoff contest, it is the responsibility of each school to call their local newspaper. WILD CARD CONTEST Where the number of teams exceeds the number of openings in the draw, the Commissioner may order a special playoff contest (Wild-Card System) to determine the draw for the playoffs. Insofar as host team designation in the regular playoff draw, this "Wild-Card" contest will have no bearing when such a procedure is used. Wild Card playing information will be released on Thursday October 26, Teams in Wild-Card contests shall conduct their playoff contest at 7:00 p.m. Saturday October 28,

22 RELEASE OF PAIRING INFORMATION IMPORTANT - PLEASE READ! RESPONSIBILITY OF SCHOOLS One designated representative of each school qualifying for the 2017 CIF Southern Section Volleyball Playoffs is to check the website or you may be present at the CIF-SS Office in Los Alamitos in accordance with the following release schedule: THURSDAY OCTOBER 26, 2017 (WILD CARD MATCHES ONLY) BY 2:00PM THURSDAY OCTOBER 26, 2017 By 3:00 1 & 2 By 3:00 3 & 4 By 3:00 5 & 6 By 3:00 7 & 8 By 3:00 9 & 10 The Office will close at 4:00 p.m. Telephone: Information will be available during the time above regarding teams selected, pairings, ticket orders, etc. However, to facilitate the handling of phone calls to the CIF-SS Office, we suggest that only one call be made by each school to ascertain pairing information by the coach or an individual designated in advance. Playoff Brackets: All Playoff brackets will be available on the CIF-SS web site Thursday, October 26, 2017 by 4:00pm In Person: It is strongly urged ticket orders be placed and picked up together with draw sheets and other materials. You may also pickup tickets at the offsite ticket venues. See page # 17. It is best to call the off-site venues and they will have your ticket package ready for you. 22

23 GAME ADMINISTRATION INFORMATION (All Rounds Leading to Championships) 23

24 GAME ADMINISTRATION INFORMATION (All Rounds Leading to Championships) GAME TIMES All games are scheduled for 7:00 p.m. When schools must travel extensive distances for a playoff game, it is recommended that the teams mutually agree to an earlier start time. Permission must be secured via only to Mike Middlebrook, Assistant Commissioner and Kim Willeman, at the CIF Southern Section Office for any change in time, location and/or day of contest. Please also contact Louis Ventura, CIF Official Rep. (It is recommended that you notify your potential next round opponent should you mutually agree to change the time or date of a contest.) mikem@cifss.org, kimw@cifss.org and CIFVolleyballRep@gmail.com Any changes must be confirmed between your opponent prior to contacting our office or the officials. When you do the change please be sure to confirm that you have spoken to the opponent and the agreement has been reached. TICKET PRICES FOR PLAYOFF CONTESTS (Amounts are not printed on tickets) Preliminary Rounds (See Ticket Procedure page #17) Child/Student with proper high school I.D $5.00 General Admission.$10.00 EQUAL FACILITIES Although it is necessary that one team be designated as the host team, it shall be kept in mind that the game belongs to both competing schools, and facility seating must be split equally. A pregame planning meeting may be conducted to plan all details connected with the staging of every playoff contest. ELIGIBILITY LISTS The eligibility list is your updated and complete roster which is submitted to Cifsshome.org PRIOR to your first playoff contest. This list will suffice for all remaining volleyball playoff contests. SQUAD SIZE There is no restriction on the number of players on each squad; however, the CIF-SS will only provide awards up to 18 per team. There is seat limit at the Championship Finals and any and all over flow players/coaches/trainer/stats personal will be seated behind the team bench area if possible or in the bleachers off the court. GAMES OFFICIALS Officials for all playoff matches will be coordinated through the CIF-SS. Schools will be notified well in advance of the names of officials assigned to their games. Out of area Officials will be assigned staring in the Semi-Final round. In all matches leading to the championship finals, First Referee shall receive $83 and Second Referee $77. Revised 10/24/

25 MILEAGE When officials travel significant distances to officiate a playoff game, meals and mileage may also be authorized. LINE JUDGES It is recommended that schools hire officials or use adults and not students to act as line persons during the wild card, first and second round games. If officials are not hired the visiting school should have the opportunity to provide one of the line persons. Two line persons will be automatically assigned to all quarterfinal and semifinal contests. The line persons shall receive $40 each. THREE-BALL SYSTEM To facilitate continuous play, and depending upon the facility, it is recommended that the threeball system be used. HOW TO RUN A 3-BALL SYSTEM 1. Three people (with towels) are placed on same side of court. 2. Ball persons A and B should have a ball. 3. Ball person C rolls balls to opposite sides as service changes side keeping a ball at serving side at all times. C A B SERVER SERVER 25

26 TIMED WARM-UP PROCEDURES & INSTRUCTIONS Prior to timed warmups, a conference shall be conducted between the head coach and captains from each team. Once the meeting ends, teams are guaranteed a minimum of 17 minutes; 5 minutes shared court, 6 minutes on, 6 minutes off, (Serving is included within your 6 minutes). If the game court is available earlier, teams may share the court for ball handling. After the 12 minutes of warmups, teams will retire to their bench and then to the end line and prepare for the final 3 minutes of introductions and National Anthem. RALLY SCORING Rally scoring will be used during all contests for all rounds and championship contests. All matches will be three out of five sets played to 25 points and the fifth and deciding game shall be played to 15 points. No cap on set score and you must win by two points. GAME BALL The official game ball for playoff all rounds is the Spalding; TF-VB5, TF-VB3. The Spalding TF VB5, Color Silver/Navy/White will be used in the final championship matches on November 10 & 11, 2017, see mandatory ball program and penalties, page #26 OFFICIAL SCORER, LIBERO TRACKER & TIMER The official scorer, Libero tracker and timer are recognized as game officials, and it is required that a faculty member or other qualified responsible ADULT staff these important positions. ANNOUNCER (Please read prior to start of each contest) The announcer should be a responsible adult who can set the tone of the game by calling the fans' attention to the following points of reference. (1) CIF Southern Section Playoff contests are conducted under the strictest code of good sportsmanship. (2) The officials are neutral people, representing the Commissioner, and have been selected because of demonstrated ability. (3) Fans are encouraged to support their own team and are requested to display proper sportsmanship with respect to the visiting school and the officials. (4) Spectators are asked not to use flash photography. The CIF-SS appreciates your attendance and support of high school volleyball. 26

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28 CHEERING SECTION Fan/Student cheering sections are encouraged to cheer and support their own team and should display proper sportsmanship with respect to the opposing team and the game officials. They are expected to follow the following guidelines and failure to do so may lead to removal from the contest and or/forfeiture of the contest. 1. No noisemakers (horns, bells, victory bells, sirens, chimes, wooden blocks, balloons, thunder sticks, musical instruments other than those in the band, etc.) will be permitted inside the gymnasium at any CIF Southern Section Volleyball Game (non-league, league, tournaments, or playoff). Megaphones may only be used by the school s uniformed cheer squads. 2. Cheering devices such as rally towels, pom poms and pennants are acceptable when used within the bounds of good sportsmanship. 3. Face painting is acceptable from the NECK UP ONLY and shall not include any inappropriate letters or symbols. Assigned school staff shall monitor their cheering sections in regards to face painting. 4. It is the expectation that cheering section behavior will be monitored by the assigned school staff of the school that they represent. All improper behavior/language should be addressed and corrected immediately by school staff supervisors. 5. Rules are subject to specific events and or venue limitations. PEP BANDS, CHEERING SQUADS If the host school has a band of not more than 12 members capable of contributing to the entertainment, there is no objection to having it play before games and during intermissions. Under no circumstances may the band instruments be used for cheering purposes. Electronic amplification is prohibited. Even though additional members of the band purchase tickets, not more than 12 members may comprise the pep band. Because a number of gymnasiums have poor acoustics, it has been necessary to limit the number of players in a pep band. The noise generated by a large band in a gym with poor acoustics is annoying to spectators and distracting to players. No band other than the one from the host school shall be admitted as an organization except by special permission of the Commissioner, who will act upon petition by the principal of the host school. Under no circumstances may more than 12 members comprise a pep band. Members of an authorized pep band, cheer and song leaders from both competing schools shall be admitted free of charge if in uniform and accompanied by an adult supervisor. 28

29 POSTERS AND BANNERS Posters and banners are an excellent way of creating good sportsmanship between competing schools. Only those posters and banners exhibiting this concept will be permitted. PROTESTS BY ACTION OF THE CIF-SS COUNCIL, PROTESTS OF PLAYOFF CONTESTS INVOLVING NATIONAL FEDERATION RULES WILL NO LONGER BE ENTERTAINED FOLLOWING THE CONCLUSION OF THE CONTEST. Coaches may direct questions to the game officials as they pertain to a possible misapplication of the rules in accordance with the National Federation rules governing that sport. No protest may be carried forth once the contest is completed. Coaches are encouraged to carry National Federation rule books with them for all playoff contests. Schools will still have the opportunity to protest a contest in accordance with Southern Section rules, Rule 1111, as it pertains to use of ineligible player or violations of any CIF-SS rule in accordance with the contest. TICKETS For games under the direct control of the Commissioner's Office, tickets will be issued to competing schools in accordance with their request. See New Procedure page #17 29

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33 SITE DIRECTION and MAPS Directions to Cerritos College Alondra Blvd. Norwalk, CA Cross Streets: Cerritos College is located at the corner of Alondra Blvd and Studebaker Road in the City of Norwalk. The Administration Building faces North on Alondra Blvd. From Downtown Los Angeles: Take I-5 South to I-605 South, exit I-605 at Alondra Blvd, turn left on Alondra Blvd, take Alondra Blvd East. The college will be on the right just past Studebaker Road. From South Bay Area: Take I-105 East to I-605 South, exit I-605 at Alondra Blvd, turn left on Alondra Blvd, take Alondra Blvd East. From Orange County: Take I-405 North to I-605 North, exit I-605 at Alondra Blvd, turn right on Alondra Blvd, take Alondra Blvd East. From Riverside: Take I-91 West to I-605 South, exit at Alondra Blvd, turn right on Alondra Blvd, take Alondra Blvd East. 33

34 GYM ENTRY Staff Participants Officials Fans Parking Entry & Bus Parking Gym Exit ONLY 34

35 CIF SOUTHERN SECTION VOLLEYBALL PLAYOFFS 35

36 VOLLEYBALL PLAYOFF DATES, SITE FOR 2017 Listed below are the approved post-season playoff dates and sites for the volleyball season PLAYOFF DATES TIMES LOCATION 32-TEAM BRACKET WILD CARD 1 st ROUND 2 nd ROUND QTR-FINALS SEMI-FINALS FINALS Saturday, Oct. 28-7:00 pm* (If Necessary) Tuesday, Oct. 31-7:00 pm* Thursday, Nov. 2-7:00 pm* Saturday, Nov. 4-7:00 pm* Tuesday, Nov. 7-7:00 pm* CERRITOS COLLEGE November 10 and 11, 2017 *All matches begin at 7:00pm except championships *Designated Host Site TIME OF GAMES All games are scheduled for 7:00 p.m. When schools must travel extensive distances for a playoff game, it is recommended that the teams mutually agree to an earlier start time. Permission must be secured via only to Mike Middlebrook, Assistant Commissioner and Kim Willeman, at the CIF Southern Section Office for any change in time, location and/or day of contest. Please also contact Louis Ventura, CIF Official Rep. (It is recommended that you notify your potential next round opponent should you mutually agree to change the time or date of a contest.) mikem@cifss.org, kimw@cifss.org and CIFVolleyballRep@gmail.com Any changes must be confirmed between your opponent prior to contacting our office or the officials. When you do please be sure to confirm that you have spoken to the opponent and the agreement has been reached. TICKET PRICES FOR PLAYOFF CONTESTS (Amounts are not printed on tickets) Preliminary Rounds See New Ticket Procedure page #17 Child/Student with proper high school I.D. $5.00 General Admission$

37 2017 VOLLEYBALL CHAMPIONSHIPS SCHEDULE The 2017 CIF Southern Section Girls' Volleyball Championships will be conducted at CERRITOS COLLEGE, ALONDRA BLVD. NORWALK CA The following time schedule will apply to the Championship Matches. 8:15 A.M. ADMISSION GATES OPEN Friday, November 10, 2017 CERRITOS COLLEGE 9:00AM Divisions to Be Announced 11:30 A.M. Divisions to Be Announced 2:00 P.M. Divisions to Be Announced 4:30 P.M. Divisions to be Announced 7:00 P.M. Divisions to be Announced Saturday, November 11, 2017 CERRITOS COLLEGE 9:00 A.M. Divisions to Be Announced 11:30 P.M. Divisions to Be Announced 2:00 p.m. Divisions to Be Announced 4:30 P.M. Divisions to Be Announced 8:00 P.M. Division 1 (Times are subject to change) AWARDS FOR ALL DIVISIONS WILL BE IMMEDIATELY FOLLOW EACH MATCH 37

38 CHAMPIONSHIP PROCEDURES AND INFORMATION CERRITOS COLLEGE Friday and Saturday, November 10 and 11, 2017 GATE PROCEDURE Each school will have a Finalist Packet that they will receive at the meeting at the CIF-SS Office on Wednesday, November 8, 2017, at 1:00pm. Members of the volleyball team (in uniform/on eligibility roster) & Coaches (High school Staff Only) up to 18 Participants Complimentary 10 Adult Tickets Faculty Supervision 4 Faculty Credentials High School Photo.2 Credentials Every participant must enter this facility together at main entrance in order to gain free admission. All team members must enter this gymnasium with coaching staff (this includes coaches, players, stats and trainer). All individuals entering with the team MUST REMAIN with the team. Team bench seats are limited and any staff overflow must sit behind the bench if available or in the bleachers. Coaching Staff will receive wristbands from their Team Host as they enter the gymnasium. FACULTY SUPERVISION Each school is asked to provide a minimum of 4 FACULTY SUPERVISORS for its respective student section on the main floor level. Each school is asked to submit the name of the faculty supervisors in charge in the event he/she must be paged over the public-address system. Please submit these names to CIF Southern Section Assistant Commissioner Mike Middlebrook or Kim Willeman by Thursday, November 9, 2017 before 10:00am. We cannot guarantee to hold the integrity of your rooting sections without the assistance of your faculty. We do suggest that a minimum of FOUR staff members representing the schools, arrive prior to the first contest and assist us in preserving the integrity of your rooting section. Please check in with the Tournament Director upon arrival at the site. PRIOR TO THE END OF THE LAST GAME, WE ASK THAT THESE SUPERVISORS MOVE ON TO THE FLOOR IN FRONT OF YOUR BLEACHERS AND ASSIST WITH POST GAME SUPERVISION. PRACTICE No competing school will be permitted to practice at CERRITOS COLLEGE prior to its scheduled contest. 38

39 TIMED WARM-UP PROCEDURES & INSTRUCTIONS Prior to timed warmups, a conference shall be conducted between the head coach and captains from each team. Once the meeting ends, teams are guaranteed a minimum of 17 minutes, shared 5 minutes, 6 minutes on, 6 minutes off (serving is included within your 6 minutes). If the game court is available earlier, teams may share the court for ball handling. After the 12 minutes of warm-ups, teams will retire to the end line and prepare for the final 3 minutes of introductions and the National Anthem and introductions. INTRODUCTION OF TEAMS Each team will line up in numerical order on their end line for introductions. When introduced, each player will step forward from the end line and then return to the end line. After all introductions, captains of each team will approach the net to shake hands, followed immediately by their teammates. TRAINER The CIF-SS will provide a trainer for each match. Schools please provide your own tape and supplies. Schools may elect to bring their own trainer. GAME BALL For final championship matches the ball will be the Spalding TF-VB5" Color Silver/Navy/White CHEERLEADERS & BAND Pep squads of 12 members and pep bands of 12 members will also be admitted free of charge if in uniform and/or carrying an instrument and accompanied by an adult supervisor. All other school personnel must pay admission at the ticket window. FLASH PHOTOGRAPHY Flash photography is not allowed at the CIF-SS Volleyball Championships 39

40 FINANCIAL REGULATIONS 40

41 FINANCIAL REGULATIONS RESPONSIBILITY The principal of each school participating in the CIF Southern Section Volleyball Playoffs shall be responsible to see that prescribed procedures pertaining to playoff regulations, as outlined in this section, are followed. If the principal so desires, this responsibility may be delegated to a member of his staff. FINANCIAL REPORT The CIF-SS Executive Committee has required that the host school charge admission to Girls Volleyball Playoff contest. (See financial policy Article 1, Section , CIF-SS Blue Book, page 63. All information can be found on the web site. Financial forms (Visitor Financial and Official Playoff Financial Report) shall be submitted via the new Any reports submitted via or U.S. Mail will be returned to the submitting school as submission via the link above is mandatory. Checks and unused tickets are the only items that should be physically mailed to CIF-SS. All Playoff costs exceeding $350 must have CIF-SS approval. SPECIAL NOTE: Financial reports MUST be submitted within TEN DAYS after the contest. TRAVEL EXPENSE STATEMENT The visiting school will pay its own traveling expenses and submit a statement of these expenses, after the game (within three days), via These expenses would include mileage for transportation and lodging and/or meals where approved by CIF-SS Office. Traveling expenses of the visiting team are considered part of the game expenses. 41

42 ALLOWABLE TRAVEL EXPENSE The CIF-SS Executive Committee has set the allowable travel expense as it pertains to volleyball. Traveling squads shall be limited to a maximum of 18 in the party, including players, coaches, manager, and administrators. Schools may take additional personnel if they wish, but at their own expense. A maximum of $1.50 per mile round trip will be approved for either chartered or school bus transportation. The maximum allowance for private automobile transportation (limit of three cars) would be $0.50 per mile, per car, round trip. Distance obtained from Map Quest, Google Maps or Yahoo Maps shall be used, when available, for computing expense. It is the intent to encourage schools to utilize private automobile transportation when possible in an effort to keep the travel allowance at a minimum and possible financial loss to schools involved. Please pass this information along to the person on your campus charged with completing the financial report form. MEALS AND LODGING No allowance will be permitted for meals or lodging without prior approval of the CIF-SS Office. Approval to travel will only be accepted via . Please send to Mitch Carty, Erin Courtemarche or Lisa McInerney: mitchc@cifss.org, erinc@cifss.org lisam@cifss.org This is necessary to insure uniform expenditures for all schools. Where approved, maximums are $3.00 for breakfast, $5.00 for lunch, $8.00 for dinner for a party of 18. The number of meals allowed a school will be determined by the CIF-SS Office based on distance traveled and the scheduled time of the game. No meals will be authorized when the travel distance is less than 140 miles round trip. Where lodging is authorized, the maximum shall be $10.00 per person for a group of not more than 18. No lodging will be permitted unless the distance is over 550 miles round trip. TELEPHONE CALLS Telephone calls will not be listed as game expense. Both competing schools and the CIF-SS Office will pay for all calls from their share of the game receipts. CONCESSIONS Where concessions and programs are involved in a playoff contest, the profit or loss from such enterprises shall not be included in the financial report. The host school reserves the right to handle the program and concessions as a separate venture and need not share the profit nor expect the CIF-SS or the visiting school to share in any loss. 42

43 GAME PERSONNEL The host management is responsible for staffing the gymnasium with the personnel necessary to conduct the contest. It would be expected that the same pay schedule followed for league contests would be used to reimburse ticket sellers, ticket takers, police, physician, and custodial help. In determining the pay scale for working personnel in playoff games, schools are reminded that it should be computed based on one contest. In playoff contests, payment to faculty personnel to supervise a rooting section is not an allowable expense and may not be charged to game expense. It is realized that some schools pay faculty persons to supervise rooting sections in league contests, but because this is not the policy in many schools, the Executive Committee has ruled that if a school (host or visitor) desires to pay such personnel, it shall do so out of its share of the net receipts and not charge the cost to game expense. There is a wide disparity of staffing policies for athletic contests among schools in the Southern Section. Because of this, schools in the playoffs are asked to assign the minimum number of personnel necessary to assure efficiency and safety. GATE PROCEDURES All schools hosting playoff games should make certain that gate personnel handling tickets are advised of the following procedures. 1. All tickets presented for admission are to be torn in half to prevent further use. 2. All tickets are to be checked for appropriate color. This is to prevent someone from entering with a ticket designated for another game or with a ticket that was used for the previous playoff round. This also prevents an adult from entering with a student ticket, a student with a child's ticket, etc. 3. All ticket-takers and gate personnel should familiarize themselves with the CIF-SS Press Pass, CIF-SS Photo Pass, and CIF-SS Courtesy Card. (Refer to last page of handbook) 43

44 ADMISSION OF WORKING FACULTY PERSONNEL BOTH SCHOOLS: Only those regular faculty personnel from the competing schools who have been assigned definite supervisory responsibilities for the playoff game will be admitted free of charge. No other administrators, counselors, faculty or staff members will be admitted without a complimentary or general admission ticket. HOST SCHOOL: The host school shall submit its designated number of working faculty personnel (i.e., supervisors for reserved seat areas or rooting sections, and other related assignments) as part of the Game Management Form which is required by the CIF-SS Office prior to each scheduled playoff game. VISITING SCHOOL: The visiting school shall submit its list of working faculty personnel (i.e., supervisors for rooters' buses and rooting sections) directly to the host school prior to the date of the game. COMPLIMENTARY TICKETS Each school participating in the CIF Southern Section Volleyball Playoffs will receive an allotment of 10 general admission tickets for each match in which they compete. If additional tickets are desired, they must be purchased at the prevailing rate by the school. Drivers of team and rooter buses must be provided with tickets by the school; they will not be admitted without a ticket. These tickets are also to be used for scouting purposes. COURTESY CARDS AND PASSES CIF-Southern Section Courtesy Cards will be honored for all volleyball playoff contests, INCLUDING THE CHAMPIONSHIP FINALS. Courtesy Cards will be checked at the gate. Courtesy cards from other sections and officials' association passes are not valid for admission at any CIF Southern Section playoff contest. NO SCHOOL, LEAGUE, DISTRICT, OR LOCAL NEWSPAPER PASSES WILL BE ACCEPTED FOR ADMISSION TO PLAYOFF GAMES REGARDLESS OF LEAGUE POLICIES GOVERNING THIS MATTER. CIF-SS press and photographer's credentials (see Media Section) issued by the Commissioner's Office, the State CIF Courtesy Card, and the State CIF Life Pass are the only credentials to be honored for admission to volleyball playoff contests. 44

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49 TICKET SALES Ticket sales for all games, except those under the direct management of the Commissioner's Office, will be controlled by competing schools, with the school designated as the host school responsible for ticket accounting for the game. ALL UNUSED TICKETS MUST BE RETURNED TO THE CIF-SS OFFICE. The CIF-SS Office will provide pre-sale and ticket supplies. See page #17 Tickets for each host school will not be provided by the CIF-SS Office unless specifically requested. Drivers of team and rooter buses must be provided with tickets by the school. They will not be admitted without a ticket. PRE-GAME SALE AT VISITING SCHOOL Each visiting school will be provided, upon request to the CIF-SS Office with student tickets. NO TICKETS WILL BE ISSUED TO A SCHOOL AUTOMATICALLY THEY MUST BE REQUESTED. General admission tickets for sale may be secured upon request. Although these tickets will be issued to the visiting school directly from the CIF-SS Office, the accounting of these tickets will be made to the host school. As soon as possible (preferable the night of the game) the visiting school should send the following items to the financial manager of the host school: 1) All unsold tickets 2) Complete report for all advance ticket sales ( via 3) Check for the total amount of ticket sales 4) Statement of travel expenses, including mileage for transportation and lodging and/or meals where approved. We suggest that the visiting school return all unsold adult tickets to the host school, prior to the contest to ensure that there are ample tickets available at the gate. 49

50 TICKET PRICES For games in all divisions, students from the competing schools will have an opportunity to purchase a STUDENT TICKET good for admission. Please encourage your students to either carry or have a picture of their ID s on their cellular devise. TICKET PRICES FOR PLAYOFF CONTESTS Preliminary Rounds Child/Student with proper High School ID. $5.00 Student without High School ID $10.00 General Admission $10.00 Championship Finals Championship Final Tickets are also available online. For pricing, please use the Link below to PACKTHEHOUSE app/ school/ CIFSS Child/Student with proper High School ID $5.00 Student without High School ID $12.00 General Admission $12.00 Price at the door. The CIF-SS Office will provide, free of charge to all schools hosting a playoff contest, an adequate supply of ticket boards on which will be listed the correct admission prices for all playoff matches. Schools hosting more than one match should retain the original posters for use in later contests. 50

51 CIF-SS PLAYOFF FORMS ALL FORMS ARE submitted at Team Playoff Information Form At-Large Entry Eligibility Form Game Management Form ( Ticket Financial Form via ( 51

52 GIRLS VOLLEYBALL THIS GAME MANAGEMENT SAMPLE REPORT FORM IS SUBMITTED AT Any school expecting to qualify for the CIF Southern Section 2017 Volleyball Playoffs must complete and submit on line prior to OCTOBER 31, Please give full and detailed information concerning the playing site. Costs exceeding $ must have prior approval from the CIF-SS Office. Name of School: Principal: Athletic Director: Division Cell Phone Cell Phone Playing Site: Seating Capacity: Standing Room: Home Side: Visiting Side: Indicate any rental fee or charge, and explain Fe: Explanation: Custodian: Number Needed Total Cost Ticket Takers: Number Needed Total Cost Ticket Sellers: Number Needed Total Cost Police: Number Needed Total Cost Timer or Scoreboard Operator: Others: Total Cost Total Cost FINAL TOTAL COST NOTE: Payment of faculty persons to supervise sections for rooters is not an allowable expense. COMMENTS CIF SOUTHERN SECTION VOLLEYBALL GAME MANAGEMENT REPORT Pine Street Los Alamitos, CA

53 CIF-SS Playoff MEDIA INFORMATION 53

54 MEDIA INFORMATION PRESS CREDENTIALS CIF-SS Press and Photo Credentials issued by the CIF-SS Office will be honored at all CIF Southern Section volleyball playoff games. STUDENT PHOTO CREDENTIAL Participating schools are allowed two Photo Credentials. This credential will be included in the Finalist package. RADIO BROADCASTS Radio stations planning to broadcast volleyball playoff games MUST request prior permission from the CIF-SS Office. Stations shall first secure permission from BOTH schools involved and then contact the CIF-SS office for approval. For playoff games other than championship finals and games managed by the CIF-SS, a rights fee of $125 must be submitted DIRECTLY TO THE CIF-SS OFFICE prior to the contest. For championship games and those managed directly by the CIF-SS the fee is $250. Rights fees for radio broadcasts are to be filed directly with the CIF-SS Office and are not to be included as part of the financial report. In cases where a radio station is broadcasting as a community service and there are no commercial announcements of any type, the broadcast fee may be waived, except for championship contests, where a fee of $100 shall be paid directly to the CIF-SS Office prior to the contest. Non-commercial playoff broadcasts must also secure approval from the competing schools and the CIF-SS Office prior to coverage of any playoff contest. There will be no fee charged for periodic progress reports by a radio station at various times during a playoff game, provided there are no more than six of these reports for any one game, the length of such reports does not exceed two minutes in length, and the reports do not include play-by-play descriptions of live action. TELEVISION COVERAGE The CIF-SS Office retains the broadcasting rights for all telecasts of playoff contests and permission for same must be secured from the Commissioner, who will have the sole authority to approve the telecast, a minimum of one week in advance. It should be noted, with the exception of some championship events, exclusive rights for television coverage will not be granted for CIF-SS playoff events. However, the CIF-SS Office will base its broadcast/cablecast approval on information provided by the host school, in consideration of facilities and game management concerns. Delayed telecasts of CIF Southern Section playoff games are permissible, but may not be aired prior to 10:00 p.m. on the date of the contest. Please contact Thom Simmons at the CIF-SS office for pricing. Consideration for any LIVE TELECAST will necessitate advance contractual negotiations with the CIF-SS Office. 54

55 Television rights fees will be paid DIRECTLY TO THE CIF-SS OFFICE in advance of each contest to be broadcast. Rights fees for television broadcasts are to be filed directly with the CIF-SS Office and are not to be included as part of the financial report. To obtain approval for playoff game telecasts of any type, broadcasters must secure permission from BOTH schools involved before approval can be granted by the CIF-SS Office. Television rights fees must be paid for coverage of any CIF-SS playoff contest regardless of commercial/noncommercial intent of the broadcast. News reports film/video tape of any CIF Southern Section playoff contest is permissible to produce and telecast without payment of fees, so long as the intent of such reports are for news reports only and do not contain extended play-by-play descriptions of live action. AUDIO AND VIDEO REPRODUCTION - RE-BROADCAST All CIF Southern Section playoff contests are copyrighted events of the CIF Southern Section. Any rebroadcast, live or delayed by any medium, will be subject to a rights clearance from the CIF Southern Section Office prior to the contest. For all other CIF Southern Section sponsored playoff events, rights fees will be negotiated upon inquiry. The stipulation requiring prior approval of such broadcasts, as noted above, remains in effect. The CIF Southern Section reserves the right to contract independently with a radio, television or cable-television or cable-television Production Company for exclusive coverage rights to any CIF-SS playoff or championship event. PASSES AND PRESS CREDENTIALS Pass gate personnel shall be instructed to honor the multi-colored CIF-SS Courtesy Card, gold CIF-SS Life Membership Pass, AND the CIF-SS Press Pass issued to members of the working press. The CIF-SS Photo Pass will also be honored. No other type of pass issued by schools or leagues shall be honored for admission. Faculty personnel with supervisory responsibilities for the game from either school shall be admitted in accordance with the procedures listed in this handbook. See page #39-40 STATE CIF PASS The State CIF has issued two types of passes which are to be honored at all events, a gold and white Courtesy Card and a Gold Life Pass. COURTESY AND PRESS CARDS The multi-colored CIF-SS Courtesy, Press and Photo Cards for shall be honored for admission to playoff contests. 55

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