Special Olympics Results Information System - Basketball. Release: Version: 6 Date: BASKETBALL (BK) Version 6 Page 1 of 31

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1 SPECIAL OLYMPICS RESULTS INFORMATION SYSTEM BASKETBALL Release: Version: 6 Date: BASKETBALL (BK) Version 6 Page 1 of 31

2 Table of Contents 1. Introduction List of Basketball Outputs Procedures Results Service and Competition Management Support Pre-Games Activities Schedules and competition format Pre-competition Activities Pre-event Activities Head Coaches Meetings Divisioning Before the match, Preliminaries After the match, Preliminaries After the match, Semifinals After the match, Finals After the Finals for each Division After the completion of all Basketball tournaments Real time data presentation Distribution Table Appendix 1- BASKETBALL Results / Reports Outputs COMPETITION SCHEDULE DIVISIONS LIST SCHEDULING REPORT PER DAY, PRELIMINARIES SCHEDULING REPORT PER COURT, PRELIMINARIES MATCH LIST PER DIVISION, WITH SCORES, PRELIMINARIES BASKETBALL (BK) Version 6 Page 2 of 31

3 RESULTS REPORT PRELIMINARIES (EXCEL) SCHEDULING REPORT PER DAY, SEMIFINALS SCHEDULING REPORT PER COURT, SEMIFINALS MATCH LIST PER DIVISION, SEMIFINALS MATCH LIST PER DIVISION, WITH SCORES, SEMIFINALS SCHEDULING REPORT PER DAY, FINALS SCHEDULING REPORT PER COURT, FINALS MATCH LIST PER DIVISION, WITH SCORES, FINALS FINAL RANKING, PER DIVISION AWARDS STAGING REPORT SUMMARY RESULTS (EXCEL) Appendix 2- Distribution Table BASKETBALL (BK) Version 6 Page 3 of 31

4 1. Introduction Special Olympics Results Information System - Basketball The purpose of this document is to define the Results procedures for Basketball, while setting the framework for the operational development of the sport during Games-time operations. In specific, this document: Creates an overall idea of the reports that need to be produced by the GMS Provides an overall idea and clear understanding of the GMS Identifies a list of key reports Identifies key timelines of each report BASKETBALL (BK) Version 6 Page 4 of 31

5 2. List of Basketball Outputs 1 (Rpt.1) Competition Schedule (Excel) (Rpt.2) Team Roster (Rpt.3) Divisions List (Rpt.4) Match List Per Division (Rpt.5) Scheduling Report Per Day (Rpt.6) Scheduling Report Per Court (Rpt.7) Pools Match List Per Division, With Scores (Rpt.8) Results Report Preliminaries (Excel) (Rpt.9) Match List - Per Division, Semifinals (Rpt.10) Match List - Per Division, Finals (Rpt.11) Final Ranking Per Division (Rpt.12) Awards Staging Report (Rpt.13) Summary Results (Excel) Preliminaries Preliminaries Semifinals Finals Preliminaries Semifinals Finals Preliminaries Semifinals Finals Refer to Appendix 1 for Basketball Results / Reports Outputs BASKETBALL (BK) Version 6 Page 5 of 31

6 3. Procedures 3.1 Results Service and Competition Management Support This part of the Procedures section focuses on processes related to the gathering, processing and distribution of information concerning competition progress and results and the acquisition and processing of data that the GOC Competition Management require in order to prepare for and manage competition. The role of this document is to record in chronological order the results processing during competition (Divisioning schedules and reports, match lists, results, etc.). 3.2 Pre-Games Activities Competition-related information must be available on the first day of operation of the Venue Sports Information Desk and the Special Olympic Village Information Desk. Upon arrival at the Special Olympic Village, most teams and media require the latest release of the competition format and the Games schedule. The last few weeks before the Games can be hectic; hence, the competition management will need to prepare aspects of this information weeks in advance or as early as possible. 3.3 Schedules and competition format Most of the Games participants will receive the Games schedule from different sources before they arrive in the host city. Schedules will be printed in a number of publications that the Games Organizing Committee (GOC) will send to SOI. Schedules will be available on the official web site. Despite this, experience shows that high-demand items of information after teams and journalists arrival are the competition schedules. It is highly likely that participants will want to check for any last minute changes in the schedule. Additionally, they will want to verify other information about the competition, such as competition phases. All the above information should be available in the following output: Basketball Daily Event & Session Competition Schedule (Excel) This output will be distributed on the first day of operations of each client. Before the Competition Schedule is distributed, it needs to be approved by the Basketball Technical Delegate allocated by SOI. BASKETBALL (BK) Version 6 Page 6 of 31

7 Once the content of this output has been agreed between the Technical Delegate and the GOC Competition Management, it will be distributed to all clients. Should it become necessary to change data in the above-mentioned output after verification and distribution, the GOC Competition Management will immediately send corrections by electronic means with the new date and version. 3.4 Pre-competition Activities After the Technical Delegate arrives in the host city, he will work with the GOC Competition Management on the final preparations for the Games. During the period before the start of the Games, a lot of time will be spent on final checking of the participants data and the preparation, checking and correction of other information, if necessary. It is important that the process for transferring this data from its official source to the Organizing Committee is agreed much earlier and that any planned technology solution is properly tested. 3.5 Pre-event Activities Head Coaches Meetings The initial Head Coaches Meetings (HCM) will be organized one (1) day before the start of competition for Women s, Men s and Unified teams. One (1) hour prior to the meeting, the following information should be ready and available to all delegations upon arrival at the venue Sports Information Desk (SID). (Rpt.1) Competition Schedule (Excel) (Rpt.2) Team Roster Divisioning After the divisioning process is completed, the GMS Team will produce the following outputs: (Rpt.3) Divisions List (Rpt.4) Match List - Per Division, Preliminaries (Rpt.5) Scheduling Report - Per Day The aforementioned outputs will then be available to the teams at the venue & Village SID. BASKETBALL (BK) Version 6 Page 7 of 31

8 3.5.3 Before the match, Preliminaries At the beginning of each day the following output should be available: (Rpt.6) Scheduling Report - Per Court This output will be printed by the GMS Team and distributed to each Field of Play (FOP) by Results distribution runners. This output will serve primarily as the Officials checklist for the day s matches After the match, Preliminaries After a match is completed, the referees and coaches will sign the score sheet, which is the official record for the respective match. A designated Results distribution runner will then take the score sheet to the GMS room and the GMS Team will produce the output with the match result. The results of the games appear in the following output: (Rpt.7) Match List - Per Division, With scores After a printout is produced by the GMS Team, the Results distribution runner will make copies and the result: a) will be posed up on the bulletin board for teams/athletes to see and b) will be distributed to the other main clients of the sport After the completion of Preliminaries According to the approved competition format for the Basketball tournament, after the completion of the round robin phase, there will be a semi-final and a final for each division of 4 teams. For each division of 3 teams there will be not a semi-final and a final but there will be only double round robin competition. Thus, it is needed to produce new outputs, as follows: (Rpt.8) Results Report Preliminaries (Excel) (Rpt.5) Scheduling Report Per Day, Semifinals (Rpt.6) Scheduling Report Per Court, Semifinals (Rpt.9) Match List Per Division, Semifinals BASKETBALL (BK) Version 6 Page 8 of 31

9 3.5.6 After the match, Semifinals After a semifinals match is completed, the referees and coaches will sign the score sheet, which is the official record for the respective match. A designated Results distribution runner will then take the score sheet to the GMS room and the GMS Team will produce the output with the match result. The results of the games appear in the following output: (Rpt.7) Match List Per Division, With Scores, Semifinals (Rpt.5) Scheduling Report Per Day, Finals (Rpt.6) Scheduling Report Per Court, Finals (Rpt.10) Match List Per Division, Finals After a printout is produced by the GMS Team, the Results distribution runner will make copies and the result: a) will be posed up on the bulletin board for teams/athletes to see and b) will be distributed to the other main clients of the sport After the match, Finals After a finals match is completed, the referees and coaches will sign the score sheet, which is the official record for the respective match. A designated Results distribution runner will then take the score sheet to the GMS room and the GMS Team will produce the output with the match result. The results of the games appear in the following output: (Rpt.7) Match List Per Division, With Scores, Finals After a printout is produced by the GMS Team, the Results distribution runner will make copies and the result: a) will be posed up on the bulletin board for teams/athletes to see and b) will be distributed to the other main clients of the sport After the Finals for each Division At the end of the final matches for each division, the GMS Team should produce the following output: BASKETBALL (BK) Version 6 Page 9 of 31

10 (Rpt.11) Final Ranking Per Division (Rpt.12) Awards Staging Report (the teams ranking appears from the last to the first). The report will be distributed to all relevant client groups by result runners After the completion of all Basketball tournaments After the completion of all divisions final matches, the following output will be produced: (Rpt.13) Summary Results (Excel) The report will be distributed to all relevant client groups by result runners. 3.6 Real time data presentation The public scoreboard is one of the critical elements in the production of a Basketball competition. Along with the action on the field of play, it is the center of all attention for keeping spectators abreast of the competition. In addition, the public scoreboard and video board can be used in an infinite number of ways to supplement the action and turn the competition into a live production rather than a sterile sequence of events. During warm-ups, for example, the scoreboard can be used to entertain the crowd with trivia, news, or last minute announcements. A brief history of an event has been successfully presented in the past just before the start of events and helps to build a sense of anticipation in the crowd. It should be noted that the design and implementation of a good public scoreboard and video board production are very time consuming and difficult to manage. It is not the intention of this document to describe all that can be done in this area, but only to note that it can be done, and what information is mandatory or minimally required. 4. Distribution Table The table has been created to show all relevant outputs, Description / Delivery Time and all involved client groups. It identifies which result/report go to which client and the quantity of each delivery. It also shows the method of delivery and the location that it will be delivered. Refer to Appendix 2 for Distribution List BASKETBALL (BK) Version 6 Page 10 of 31

11 Appendix 1- BASKETBALL Results / Reports Outputs BASKETBALL (BK) Version 6 Page 11 of 31

12 COMPETITION SCHEDULE BASKETBALL (BK) Version 6 Page 12 of 31

13 TEAM ROSTERS BASKETBALL (BK) Version 6 Page 13 of 31

14 DIVISIONS LIST BASKETBALL (BK) Version 6 Page 14 of 31

15 MATCH LIST PER DIVISION, PRELIMINARIES BASKETBALL (BK) Version 6 Page 15 of 31

16 SCHEDULING REPORT PER DAY, PRELIMINARIES BASKETBALL (BK) Version 6 Page 16 of 31

17 SCHEDULING REPORT PER COURT, PRELIMINARIES BASKETBALL (BK) Version 6 Page 17 of 31

18 MATCH LIST PER DIVISION, WITH SCORES, PRELIMINARIES BASKETBALL (BK) Version 6 Page 18 of 31

19 RESULTS REPORT PRELIMINARIES (EXCEL) Game Court Date Time HomeTeam Score Points Won Lost Vs GuestTeam Score Points Won Lost M1 A-B FOP 2 27/06 09:00-10:00 M1 A vs M1 B M1 C-D FOP 3 27/06 09:00-10:00 M1 C vs M1 D M1 B-C FOP 1 28/06 09:00-10:00 M1 B vs M1 C M1 D-A FOP 1 28/06 10:00-11:00 M1 D vs M1 A M1 A-C FOP 2 30/06 16:00-17:00 M1 A vs M1 C M1 B-D FOP 3 30/06 16:00-17:00 M1 B vs M1 D Team Points Played Won Lost PF PA PD Rank-Pts Rank2 Rank-PD Rank-PAv RANK-P M1 A M1 B M1 C M1 D BASKETBALL (BK) Version 6 Page 19 of 31

20 SCHEDULING REPORT PER DAY, SEMIFINALS BASKETBALL (BK) Version 6 Page 20 of 31

21 SCHEDULING REPORT PER COURT, SEMIFINALS BASKETBALL (BK) Version 6 Page 21 of 31

22 MATCH LIST PER DIVISION, SEMIFINALS BASKETBALL (BK) Version 6 Page 22 of 31

23 MATCH LIST PER DIVISION, WITH SCORES, SEMIFINALS BASKETBALL (BK) Version 6 Page 23 of 31

24 SCHEDULING REPORT PER DAY, FINALS BASKETBALL (BK) Version 6 Page 24 of 31

25 SCHEDULING REPORT PER COURT, FINALS BASKETBALL (BK) Version 6 Page 25 of 31

26 MATCH LIST PER DIVISION, WITH SCORES, FINALS BASKETBALL (BK) Version 6 Page 26 of 31

27 FINAL RANKING, PER DIVISION BASKETBALL (BK) Version 6 Page 27 of 31

28 AWARDS STAGING REPORT BASKETBALL (BK) Version 6 Page 28 of 31

29 SUMMARY RESULTS (EXCEL) Game Court Date Time HomeTeam Score Points Won Lost Vs GuestTeam Score Points Won Lost M1 A-B FOP 2 27/06 09:00-10:00 M1 A vs M1 B M1 C-D FOP 3 27/06 09:00-10:00 M1 C vs M1 D M1 B-C FOP 1 28/06 09:00-10:00 M1 B vs M1 C M1 D-A FOP 1 28/06 10:00-11:00 M1 D vs M1 A M1 A-C FOP 2 30/06 16:00-17:00 M1 A vs M1 C M1 B-D FOP 3 30/06 16:00-17:00 M1 B vs M1 D Team Points Played Won Lost PF PA PD Rank-Pts Rank2 Rank-PD Rank-PAv RANK-P M1 A M1 B M1 C M1 D BASKETBALL (BK) Version 6 Page 29 of 31

30 Appendix 2- Distribution Table Special Olympics Results Information System - Basketball No. 1 Name Competition Schedule (Excel) Description / Delivery Time HCM TD CM / VM SPP FoP Awards Staging Area Officials Media Sports INFO Desk SPS INFO Desk SOV INFO Desk ASAA H 71 H 2 H 2 H 3 H 4 H 4 / B 1 H 1 H 1 H 1** 2 Team Roster ASAA H 71 H 2 H 2 H 3 H 4 H 1 H 1** 3 Divisions List Match List - Per Division Scheduling Report Per Day Scheduling Report - Per Court Pools Match List Per Division, With scores Results Report - Preliminaries Scheduling Report Per Day, Semifinals Scheduling Report Per Court, Semifinals Match List Per division, Semifinals Match List with scores, Semifinals Scheduling Report Per Day, Finals Scheduling Report Per Court, Finals Match List Per division, Finals Match List with scores, Finals Final Ranking Per Division After Divisioning After Divisioning After Divisioning Before Match End of each Match End of Preliminariy Phase End of Preliminariy Phase End of Preliminariy Phase End of Preliminariy Phase After each game - Semifinals After the end of Semifinals After the end of Semifinals After the end of Semifinals After each game - Finals After the end of each division - H 1** H 2 H 2 H 4 / B 1 H 5 / B 1 H 71* H 1** H 2 H 2 H 71* H 1** H 2 H 2 H 5 / B 1 H 1 H 1 H 2 H 2 H 3 H 4 H 4 / B 1 H 1 H 2 H 2 H 5 / B 1 H 1 H 1** H 71 * H 2 H 2 H 4 / B 1 H 5 / B 1 H 71* H 1** H 2 H 2 H 5 / B 1 H 71 * H 1** H 2 H 2 H 3 H 4 H 4 / B 1 H 1 H 1** H 2 H 2 H 71* H 1 H 1** H 2 H 2 H 5 / B 1 H 71 * H 1 H 1** H 2 H 2 H 5 / B 1 H 1 H 2 H 2 H 3 H 4 H 4 / B 1 B 1 H 71 * H 1** H 2 H 2 H 1 H 71 * H 1** H 2 H 2 H 4 / B 1 H 5 / B 1 H 1 H 5 / B 1 H 71 * H 1** BASKETBALL (BK) Version 6 Page 30 of 31

31 Finals Awards Staging Report Summary Results (Excel) After the end of each division - Finals End of competition H 2 H 2 H 4 H 1 H 2 H 1 H 2 H 2 H 4 H 5 / B 1 H 5 / B 1 H 1 H 1** HCM = Head Coaches Meeting SPP = Sport Presentation CM = Competition Manager H = Place in Pigeon Holes or allocated area B = Board *Note 1: Only for their Division *Note 1: As many copies as needed will be produced upon request Additional Note: VIP & Families: Only after specific request - will get approval from SM. BASKETBALL (BK) Version 6 Page 31 of 31