HDTPA Meeting Minutes March 13, 2019

Transcription

1 HDTPA Meeting Minutes March 13, 2019 Roll Call: Conrad, Chisum, Jennifer, Mike E., Tony, Jake, April, Sandy, Karen, Brian, Shannon, Delaney, Cherilyn, Mike T., Erin, Kevin, Lisa, Sherry Approval of Minutes: Jenn 1 st, Brian 2nd Treasurers Report: Great job on awards banquet! Starting year with about $5,500 in the bank. Upcoming Events: March 31 st, 2019 Poker Ride Fundraiser please pray for good weather, invite your friends! April 14 th, 2019 First Sorting Event of 2019 Season (Tim won t be available so we will need some extra cattle help.) FREE JUNIOR DAY May 19 th 2019 FREE JUNIOR DAY June 2 nd 2019 (tentative) James not available, need a substitute announcer. Upcoming Events non-hdtpa RSNC Western States Finals April 26 th -28 th Reno Livestock Event Center (see RSNC website for details) Attendance at this event is encouraged. Legacy Penning Champion Series March 22 nd 24th, South Point Casino, Las Vegas (Watch for s regarding additional non-hdtpa events coming up as I receive more information.) Upcoming Clinics/ Practices: HDTPA Clinic for 1-3 rated riders, April 6 th at Sandyland Contact Jake Kellames and/or see ed flier for more information. New Business: 1. For the 2019 Season should we: a. Keep all classes the same with no changes or additions. b. Keep Ranch Hand Class unchanged and add an Open Heritage Class (Open to all rated riders, no team rating cap.) This option selected after discussion and vote. Heritage Class will include 1 draw team required, up to 4 goes total. No handicap, $15 entry fee, 60 seconds and 55% payout. Placement of this class in our event schedule will be determined at April meeting. c. Keep Ranch Hand Class unchanged and add two classes: 1. Open Heritage Class, 2. Ranch Hand Heritage Class with one 1-3 rated rider (sorter) and one 4-6 rated rider (gate) per team (team rating minimum of 5, max of 9), $15 entry fee, 4 ride limit d. Eliminate Ranch Hand Class and replace with Ranch Hand Heritage Class, AND add Open Heritage Class. e. Eliminate Ranch Hand Class and replace with Ranch Hand Heritage Class, no other class changes or additions. 2. Ratings Committee: proposed changes to bylaws (see attached) Approved Jenn 1 st, Erin 2nd

2 3. Thank you to all involved in the planning of our awards banquet, to Erin and Shannon for organizing the awards, silent auction and the raffle, and to everyone who donated awesome prizes! We earned $1,495 in our Silent Auction and $285 in the Raffle to go towards our club! Thank you all for the support! 4. #6 class to become a #7 with a rating cap of 4 and 4 goes allowed. 5. April and May events to be Free Junior Days. Old Business: 1. Member Suggestions Received: a. Encourage all members to be good stewards, be welcoming and be helpful to all. great idea b. Send a personal to past members encouraging them to re-join with goals, event dates, bylaws, member form. great idea c. Include space at bottom of membership form for suggestions and to sign up as volunteer or express interest in holding office. great idea d. Include fun games/costumes/etc during holiday events. we will continue this. e. Host fun evening BBQ in the summer. great idea f. Advertise on other local horse group pages/publications. Suggestions of specific sites and publications? Mike T to provide list of Reno Rodeo sorters for advertising purposes. g. More early morning volunteers needed to settle cattle at 7:00am on event dates. Discuss at April meeting. 2. Sandyland will no longer be available as a venue after 2019 season. Please provide suggestions for a new venue for the 2020 season. 3. Conrad, Sandy and Martin to discuss cattle costs for 2019 season. 4. Board Member Terms expired in 2018: a. Tony Mueller, Director (will run again.) b. Chisum Wagner, Director (please be thinking of nominations for January meeting) c. Conrad Stitser, President to continue as president for 2019 season. d. Please any director nominations to hdtpa.reno@gmail.com e. Nominations: i. Karen Regan to replace Chisum for 2019/ Maddy will not be flagging/timing for 2019 season. Mike McDougall will be our new flagger/timer. We will need a new gatekeeper. WEBSITE: Please remember to sign up for your teams online. When you arrive on the day of the event please check the books and sign your waiver. Waivers have to be done at each event. Next Meeting: April 4th Pinocchio s 6:30pm

3 SPONSORS: Thanks to everyone for your effort in gathering this year s sponsors it makes a huge difference in our ability to produce quality events at a low cost to our members. Thank you to our current sponsors: Mike Goo Photography, Mountain West Builders, Nevada Drywall Stucco & Stone, Chisum Carpentry & Construction, Pinnacle Painting, Gradex Construction, Sam John Uhart Commercial Real Estate, Shayla Guild Mortgage, Brian Summit Collection Services, Murray Ranch and Jake Kellames Realty. Western Heritage Sorting (per RSNC Rule Book) This class is used to fine tune the cattle reading and handling skills of the contestant and also to attract a whole new population of contestants who may be intimidated by the speed of competition in other events. Those who excel in slow and quiet cattle management will now have a game to be very competitive in. In this class contestants are: a) Limited to a trot or walk by the sorter. Loping after one stride by the sorter will result in a no time. The gate person can go at any speed to defend the gate as a defensive move however they cannot lope toward or into the herd to sort cattle. b) Verbal noise, by either contestant, intended to influence the cattle is prohibited. Shouting by either rider to intimidate the cattle will result in a no time however, non-verbal noises such as whistling, clucking, slapping chaps, etc... are all common practices among cattlemen and are allowed. Artificial whistles are not allowed.

4 The ratings committee has met and discussed changing the bylaws to include rating changes during the year. (This item was brought up in the February meeting). The recommendation from the ratings committee is to below and will need to be voted on by the board of directors to implement this change. RATING COMMITTEE: Will consist of (6) six members headed by a current or past Board of Director. A rating committee member must be rated a three (3) or higher. A minimum of three (3) votes for quorum. An appointed member of this committee will be available at each event. Also, a minimum of 3 committee members will be required to be at each event to rate riders. New members are required to fill out a self rating form and will be allowed to ride at their first event under this rating. Once the committee has reviewed the rider s rating form and watched this rider compete, they may be re-rated as necessary. Rating changes within a division: (1 2), (3 4,) (5 6) can occur anytime throughout the season. Rating changes resulting in a division change: (2 3), (4 5) The rating committee has the option to change the riders rating within the first two events of the season or within the first two events that a rider has completed, beyond this the rider s number stays the same for that event season. Everyone must have a number to compete in a number division event. Borderline riders are given the advantage of the lower number. This enables that rider to ride with higher number riders. A new member or permit rider, without a rating, will let the Secretary or Treasurer know that they have not been rated. They will then give these names to the rating committee for rating, and the rider will be notified so he/she can put his/her numbered team together.

5 Arena Directors will not be responsible to check team s numbers prior to the event. That responsibility lies with the team! The Arena Director will check your number at payoff time, and a team rated over the event limit will forfeit all money. In these cases, places and moneys will be redistributed to the next place team. APPEALS: Members may appeal their official rating in writing. Appeals shall be ed to HDTPA. NO PHONE APPEALS WILL BE ACCEPTED! Written appeals shall include the correct name, address, requested number change and a brief explanation of why an appeal should be granted. The rating committee chairman will document all appeals and will give all the information to the committee for a decision. NOTE: A filing of an appeal does not guarantee a number change. Members will be notified of number changes via , or on the list on the HDTPA website. Modify the following sections: suggest moving them to follow the rating sections: High points Awards: Each division award shall be total dollars accumulated from each division s non-restricted classes. E.g. Juniors, Ranch hand & #6 are currently restricted classes. Remove the Rookie language since it no longer applies. Points: If a rider s number is changed, any points earned will stay within the class in which they were earned. Year end awards for points earned in that class would still be awarded. Note: see PAYOFF SYSTEM: for rules regarding added money points.