SAN DIEGO IMPERIAL SWIM MEETING AGENDA

Transcription

1 SAN DIEGO IMPERIAL SWIM MEETING AGENDA Mission San Diego-Imperial Swimming prepares athletes for life-long success through competitive swimming Vision San Diego Imperial Swimming is F.I.R.S.T. Fun, Integrity, Respect, Service, Team Fun is First! Date: 03/20/2017 Location: Swim Office Time: 7:45 PM Meeting Type: Board of Directors Chairperson: Kevin Lee Secretary: Mary Redmond AGENDA Attendance: Debbie Baldwin, John McGlynn, Kevin Lee, Tom Paradowski, Dave Kilmer, Sean Redmond, Mary Redmond, Kate Thornton, Carlos Davila, Pat Tope, Rich Cosgrove, Lynn Fazen, Jolyn Yanez, Krissy Payton, Jason Ornelas, Maria Davila, John Smigal, Dan Peck, Kristyn Evans, Sally Taggart, Natalie Smith, Coleen Smith, Don Watkinds Agenda Items Person Time 1 Call to Order Kevin 7:45 2 Welcome - Introduction Kevin 3 Moment of Silence - Bill Krumm Kevin 4 Approval of Previous Meeting Minutes: MSA Kevin 7:50 5 Consent Agenda: Corrections/Additions Upcoming Zone Workshop- add Kristyn Evans for Safe Sport SI Officials that attended sectionals: Add Jason Atkins SI/NCA Kevin 7:55 6 Discussion Topics from Consent Agenda a. Officials National Travel Fund Recommendation to set up this fund to encourage and give opportunities for our officials to advance to the next level John Smigal will set up a task force b. Send Krissy to other zone D&I Meet Krissy & Sean took a tour of SDSU to review the facilities for the camp needs Sean proposed that Krissy attend a DI Camp this year to prepare for SI hosted DI Camp: MSA to provide travel cost and per diem stipend TBD c. NACC meet invitation: North American Challenge Cup For ages 11-18, lower tier for that do not make the zone team although the 1 st priority will be AG zones This meet is the same time as SR Zone & Futures Suggest to survey the coaches regarding interest Criteria suggestion 2 zone cuts Task force to be set up by Sean w/kevin Eslinger Sean 8:00 Sean 8:10 Sean 8:15 a. Diversity & Inclusion - Budget $6000/year- include line item in budget/this has been updated in the budget per John - this will meet our LEAP Requirement. The money is to be used for scholarships, camps, clinics, mini swim meet/clinic for the new swimmers in the LSC to get them excited about swimming. A mini-meet for the new swimmers would be sanctioned with 25 & 50 free. There would be no cost to the athletes- Krissy 8:20

2 could offer strokes without any DQ s b. Diversity & Inclusion - Mini-camp proposal- item a- all swimmers would need to be registered with USA Swimming in order to participate c. Athlete Recognition - Sr Scholarship- See senior report in consent agenda. The swimmers to swim in local meets in the IMX events to get a score- can go back to 7 th grade for scores. MSA Sally to head a task force for a pilot program for 2 years for seniors graduating this year and next year d. Athlete Recognition - Enhanced Travel Reimbursement MSA10% base on the allotted amount for that season. Must swim in local meets and college athletes are not eligible. Can only be used for one meet per season- 1 LC & 1 SC e. Athlete Recognition - Age Group Recognition MSA as posted in consent agenda- Sally will tabulated the 1 st year with assistance from Kate Thornton. The athlete must have swum in an SI sanctioned meet or participated on an SI All Star team 7 Member Feedback Krissy 8:25 Dan 8:30 Dan Dan 8:45 a. Emergency Action Plan- on hold as Brian not in attendance Brian 8:50 8 Additions to Agenda a. Jason is requesting that someone take a picture of a heat winner or of a group and send to the SI Instagram account b. Increase LSC Registration fees by $5- Task force to include Deanna, John and Sean c. May 27 there will be a Dwarf Athletic Association Swim Clinic at the Kearny Mesa pm- Don is asking for any volunteers d. Next Monday the Padre Volunteer Group will meet with Brandon Dreschler to choose a date for the Swimmer Padre Game e. Summer sectionals will be hosted by La Mirada Winter sectionals hosted by FAST unknown location 2018 Spring sectionals hosted by NCA 2018 Summer sectionals hosted by Canyons 2018 Winter sectionals hosted by FAST unknown location 9 PM NEXT MEETING May 15, 2017, 7:45PM, Swim Office OTHER NOTES OR INFORMATION Call in info: (641) access code: Online: Recorded By: Mary A Redmond Date: 3/20/17

3 General Chair Report - Kevin Lee Treasurer s Report - John McGlynn Finance Committee Report - Kevin Lee Membership Report - Deanna Rupp Administrative Vice Chair - Debbie Baldwin Safe Sport Report - Jolyn Yanez Officials Committee Report - John Smigal Equipment Report - Carlos Davila Safety Report - Kate Thornton Times Officer - Dean Bailey Age Group Vice Chair - Sean Redmond Championship Committee Report - Mary Redmond Parent Education Report - Mary Redmond Diversity Committee Report - Krissy Payton Technical Planning Vice Chair - Tom Paradowski Senior Vice Chair - Dave Kilmer Coach Representative - Don Watkinds SI BOD Meeting - March 20, 2017 General Chair Report - Kevin Lee Communications All posts to our website (si-swimming.org) automatically get posted to Facebook and a google group (for people who prefer to receive updates) In an attempt to increase our communications to our members, I sent out s to all members to try to increase our Facebook follwers Went from 92 followers in January to 452 in March Hope to reach 500, but only get a few new ones per month now I believe most followers are parents and not swimmers Posting interesting swimming posts from other sites seems to generate more interest (and gets more followers) Only 11 members in the google group

4 Upcoming Zone Workshop April in Scottsdale, AZ Planned Attendees from SI: Sean Redmond - Zone Director Kevin Lee - General Chair Debbie Baldwin - Official Mentor/Evaluator Deanna Rupp - Registration Chair Rich Cosgrove - Times Officer Jason Ornelas - Athlete Rep CA/NV Sectionals Some initial timing equipment issues Wayne Shulby visited from North Carolina to perform N3 official evaluations SI paid for his trip NCA put in a bid for next year s March Sectionals meet again and won Overall, it was an excellent meet that will get bigger and better next year Short Course Season Athlete Report - Maria Davila Championship Meets: A. Senior Classics: Other than the weather concerns on the first day causing the rescheduling of the 1000 free, the meet went pretty well. Running the distance events on both sides was efficient and easy to follow. a. Suggestions : To make the meet more efficient and allow it to elevate to a higher level meet than what it is now, the amount of relays that can score points per team should be limited. Additionally, the top 8 swimmers in the longer distance events should continue to swim in finals to allow proper recognition for their swim, just as is the case for the rest of the events. As an LSC, we should no longer allow distance swimmers to choose which session to swim(in the case of those top 8 choosing to swim in the morning) and still be able to score full points; if they want to swim in the morning instead of the afternoon, their swims should be counted as exhibition, so the times still count but the points do not. This would encourage a more elite championship atmosphere and train the swimmers for national level meets where they do not get the option. B. JOs : Overall, the meet went well from the athlete perspective. The kids seemed to be having a lot of fun and swam fast. a. Suggestions : Times for relay events should be verified via SWIMS based on aggregate individual times of the swimmer. We kept having the issue of teams entering relays at the minimum, only to be over the time standard by 30+ seconds. If we are to fully run JOs as a championship meet, teams need to be held accountable and should be barred from entering relays that are not at or under the minimum time standard using the aggregate method. C. CA/NV Sectionals : Speaking to a lot of the out of town swimmers as well as those in our own LSC who participated, the general consensus was that while

5 the facility was spectacular and gave the championship feel, the actual running of the meet was not at the same caliber. Swimmers from DART as well as BREA commented their frustrations at the 50 minute delay on the first day, saying that they were upset at the lack of communication of the delay, seeing as they had rushed from the airport to make it to the meet on time, only to wait around for issues to be resolved. In speaking to other swimmers swimming sectional meets across the country, none of them experienced this kind of issue. While technical failures do happen, it is proper preparation that makes a positive difference, and in this particular area only, it seemed to be lacking. One swimmer commented that it seemed as though parts of the meet (such as the award ceremonies) were more improvised rather than planned, but also complimented the meet staff, stating that they responded to issues in a very professional manner. Overall, those who participated said they had a great time, and thanked San Diego for hosting. a. Suggestions: For the award ceremonies for each event, the implementation of a podium and banner setup (like at other sectional meets) would better the meet s elite feel. Athlete Mentorship Program - Erin Taggert In order to get a point for LEAP 3, we can have an athlete mentor-ship program. My proposal is that at C level meets, older and more experienced swimmers could help out a few younger swimmers from their same team with things like race preparation and learning how swim meets work. This would reduce the amount of dependence on parents and would build team unity. ( RSD older kids would get assigned to RSD younger kids, PS older kids to PS younger kids, etc). Making it into volunteer hours will encourage the older kids to participate. In order for this to happen, teams across SI will need to provide senior swimmers to help. Treasurer s Report - John McGlynn See attached spreadsheet. Finance Committee Report - Kevin Lee See attached statements from Schwab and LPL Financial.

6 SAN DIEGO - IMPERAL SWIMMING ACCOUNTING STATEMENT Revenue 2016/17 Budget 2016/17 YTD Expenditures 2016/17 Budget 2016/17 YTD Membership $24, $16, National Travel Fund $72, $40, National Travel $4, $2, Winter Sectionals $58, $4, Age Group Travel $4, $2, Winter Nationals (incl Disability) incl $0.00 General Fund $16, $11, Winter Juniors incl $26, Summer Sectionals incl $0.00 Meet Splash Fees (Team Hosted) $139, $62, Olympic Trials/US Open incl $0.00 National Travel $41, $18, Summer Juniors incl $0.00 Age Group Travel $24, $10, Futures/Senior Zones incl $0.00 General Fund $73, $33, SI Open $12, $9, Miscellaneous $2, $0.00 Meet Income (SI hosted) $126, $102, Age Group Travel (WAGs) $48, $40, Age Group Travel Fund $85, $16, National Travel (SI Open) $30, $36, Zones Meet (SN hosted) $55, $0.00 Short Course JO's $20, $22, All Star Dual Meet (if held) $8, $0.00 Long Course JO's $28, $2, Winter Age Group (WAGs) $17, $16, Miscellaneous $5, $0.00 Miscellaneous $30, $12, Championship Account $27, $10, National Travel $0.00 $0.00 Short Course JO's $9, $4, Age Group Travel $20, $8, Long Course JO's $17, $6, General Fund $10, $2, Official Fines incl $0.00 General Fund $126, $53, Official Gear incl $ Equipment Repair $2, $0.00 LPL Dividend incl $1, Supplies & Postage $1, $ Publications & Copy Machine $ $1, Office (ie, All Sports) $27, $12, Timing System (SBA) $48, $16, Officials $12, $1, Equipment Replacement $4, $1, USA Swim Convention $10, $10, Miscellaneous $21, $38.00 Bank Fees / Filing Fees incl $ SafeSport / Travel incl $0.00 Gen Chair Discretionary incl $ Outreach incl $0.00 Swimposium incl $9, Total Revenue $319, $194, Total Expenditures $310, $120, Budget YTD Budget YTD National Travel Total $75, $57, National Travel Total $72, $40, Age Group Travel Total $96, $62, Age Group Travel Total $85, $16, Championship Total $48, $25, Championship Total $27, $10, General Fund Total $99, $49, General Fund Total $126, $53, Total Revenue $319, $194, Total Expenditures $310, $120, Other Income $0.00 Other Payments $0.00 Chase Savings Balance - as of 3/14/17 $10, Chase Checking Balance - as of 3/14/17 $64, LPL Investment Balance - as of 2/28/17 $71, Respectfully Submitted on Charles Schwab Investment - as of 3/9/17 ** $346, /14/2017 Pending Transfers from All Sports $71, John P. McGlynn ** total deposits to date: $330, $563,621.41

7 3/9/2017 Print Print Print in landscape for best results. Accounts > Positions Positions Market Value Unrealized Gain / Loss Positions Monitor Trades made today will not appear until tomorrow. View Realized Gain/Loss Cost Basis Calculator Rules & Assumptions Market Value $346, Day Change* $ ( 0.06%) Cost Basis $329, Gain/Loss +$16, (+5.11%) Cash Balance $6, Details Symbol Name ( Full Short ) Quantity Price Market Value Day Change** ( $ % ) Cost Basis Gain/Loss ( $ % ) Ratings Next Steps VEA VANGUARD FTS... 1,526 $38.33 $58, $ $56, $2, Trade VWO VANGUARD FTS $38.33 $15, $ $13, $1, Trade VUG VANGUARD GRO $ $55, $27.48 $49, $5, Trade BIV VANGUARD INT $82.36 $18, $50.60 $19, $ Trade BLV VANGUARD LON $87.49 $15, $ $16, $1, Trade VMBS VANGUARD MOR $51.93 $15, $43.12 $16, $ Trade BSV VANGUARD SHO $79.29 $39, $29.58 $39, $ Trade VB VANGUARD SMA $ $18, $74.88 $16, $2, Trade 1/3

8 3/9/2017 Print Symbol Name ( Full Short ) Quantity Price Market Value Day Change** ( $ % ) Cost Basis Gain/Loss ( $ % ) Ratings Next Steps BNDX VANGUARD TOT $53.77 $38, $79.64 $39, $ Trade VTV VANGUARD VAL $96.72 $56, $46.80 $49, $7, Trade VSS VGRD FTSE AL $99.23 $13, $1.36 $13, $ Trade Total $346, $ $329, $16, Total includes missing cost basis values for one or more lots. You can update missing cost basis values by using the Edit functionality clicking on the Missing hyperlinks until reaching the Edit page. Data for this holding has been edited. The value reported for this security may not reflect the current market price. Total excludes securities for which price is not available. Not Available Cash may include bank deposits and non bank balances. Bank deposits are held at Charles Schwab Bank, or one of their banking affiliates, each a member FDIC. Non bank balances are credit balances which may be held at Charles Schwab & Co., Inc. and its affiliates. Non deposit investment products are held by Charles Schwab & Co., Inc., member SIPC, and its affiliates and ARE NOT FDIC INSURED, MAY LOSE VALUE, AND ARE NOT BANK GUARANTEED. Please view the Cost Basis Disclosure Statement for additional information on cost basis methods choices and how Schwab reports adjusted cost basis information to the IRS. *The Total Day Change ($) and (%) are based on the sum of the Day Changes for all positions and do not include cash balances. Total Day Change will be available until one hour prior to the next market open. **The Position Day Change value is calculated as: Price Change x the shares/bonds/units/contracts held in the account currently. It assumes no change in quantity from the prior day and will be available until one hour prior to the next market open. Values for fixed income securities have been adjusted for amortization/accretion; with the exception of variable rate and mortgage backed securities or for accounts with this preference turned off. Prices and Market Values are real time and based on NASDAQ Last Sale or a consolidated market quote unless otherwise indicated. Quotes from the Toronto Stock Exchange and TSX Venture Exchange are delayed for professional users. Non professional users may see a mix of real time and delayed quotes. For more information on the mutual fund performance, expenses and ratings, please click on the symbol. ( ) Brokerage Products: Not FDIC Insured No Bank Guarantee May Lose Value Account: XXXX X019 Today's Date: 04:30 PM ET, 03/09/ /3

9 3/9/2017 Print Charles Schwab & Co., Inc., Schwab Wealth Investment Advisory, Inc. ("SWIA"), Charles Schwab Bank, and optionsxpress, Inc. are separate but affiliated companies and subsidiaries of The Charles Schwab Corporation. Brokerage products are offered by Charles Schwab & Co., Inc. (Member SIPC ) ("Schwab") and optionsxpress, Inc. (Member SIPC ) ("optionsxpress"). Schwab Intelligent PortfoliosTM is offered by SWIA, a registered investment advisor, and Institutional Intelligent Portfolios, is made available through independent investment advisors and sponsored by SWIA. Deposit and lending products and services are offered by Charles Schwab Bank, Member FDIC and an Equal Housing Lender ("Schwab Bank"). Bank sweep accounts are generally held at Charles Schwab Bank. Funds deposited at Schwab Bank are insured by the Federal Deposit Insurance Corporation (FDIC) up to $250,000 when aggregated with all other deposits held by you in the same capacity at Schwab Bank. Funds on deposit at Schwab Bank are not deposits or obligations of Charles Schwab & Co., Inc. and may not be covered by the Securities Investor Protection Corporation (SIPC ). NOTE: Funds deposited at an FDIC insured institution are insured, in aggregate, up to $250,000 per depositor, per insured institution based upon account type by the Federal Deposit Insurance Corporation (FDIC) Charles Schwab & Co., Inc. All rights reserved. Member SIPC. Unauthorized access is prohibited. Usage will be monitored. 3/3

10 Investment Account Statement Period February 1 to February 28, 2017 SAN DIEGO-IMPERIAL SWIMMING KEVIN LEE, GENERAL CHAIRMAN Investment Objective Growth SAN DIEGO-IMPERIAL SWIMMING KEVIN LEE, GENERAL CHAIRMAN 3511 CAMINO DEL RIO SOUTH #405 SAN DIEGO CA Total Value of Your Account as of February 28, 2017 $71, INVESTMENTS HELD AT LPL FINANCIAL Previous Year-End Value as of December 31, 2016 $71, Beginning Value as of February 1, 2017 $71, Additions Withdrawals Dividends, Interest and Capital Gains 0.13 Increase/decrease in Market Value Ending Value as of February 28, 2017 $71, Your Financial Consultant: Year-End Value Value on Value on Douglas Jarman (619) December 31, 2016 January 31, 2017 February 28, 2017 (Br 2) 591 Camino DE LA Reina Ste 711 TOTAL VALUE OF YOUR ACCOUNT $71, $71, $71, San Diego, CA LPL Financial Member FINRA/SIPC 4707 Executive Drive, San Diego, CA State Street, 22nd Floor, Boston, MA Increase/decrease in Market Value reflects the impact of changes in the value of securities held in your LPL Financial account, as well as the impact of any transfers of securities into or out of your account during the statement period. Investment Account Page 1 of 8 COPY

11 Investment Account Statement Period February 1 to February 28, 2017 ACCOUNT INVESTMENT SUMMARY as of February 28, 2017 Investment Type Amount Percent Cash and Cash Equivalents $16, % Cash and Cash Equities and Options Equivalents Fixed Income 54, % Mutual Funds, ETFs and Closed-End Funds Total $71, % Fixed Income FINANCIAL MARKET INDICATORS Year-End Value Value on Value on December 2016 January 31, 2017 February 28, 2017 Dow Jones Industrial Average 19, , , S&P 500 Index 2, , , NASDAQ Composite Index 5, , , Month Treasury Bill 0.50% 0.51% 0.60% 30-Year Treasury Bond 3.07% 3.06% 3.00% EARNINGS SUMMARY as of February 28, 2017 PURCHASING POWER as of February 28, 2017 Estimated Annual Income $2, Available Cash $16, Estimated Accrued Interest $ Investment Account Page 2 of 8 COPY

12 Account Holdings as of February 28, 2017 CASH AND CASH EQUIVALENTS Current Description Balance Money Market Funds $16, TOTAL CASH AND CASH EQUIVALENTS $16, CORPORATE BONDS Estimated Accrued Int./ Description/SecurityID Quantity Price Market Value Annual Income Est. 30-Day Yld JOHNSON & JOHNSON 44,000 $ $54, $2,961 $ DEBENTURE 5.41% CPN 6.730% DUE 11/15/23 DTD 11/15/93 FC 05/15/94 MOODYS RATING: AAA S&P RATING: AAA AF1 TOTAL CORPORATEBONDS $54, $2,961 $ Estimated Value of Your LPL Financial Account Market Value Annual Income $71, $2,961 Questions? Contact Douglas Jarman Account Holdings / Investment Account Page 3 of 8 (619) COPY

13 Account Activity as of February 28, 2017 ACCOUNT ACTIVITY SUMMARY Period Ending Period Ending January 31, 2017 February 28, 2017 Year-to-Date Securities Purchased Securities Sold Additions to Your Account Withdrawals from Your Account Dividends, Interest and Capital Gains Reinvestments Net Change in Bank Deposit Sweep Balance 1 Net Change in Money Market Fund Balance DIVIDENDS, INTEREST AND CAPITAL GAINS Date Activity Type Description/SecurityID Amount 02/28/17 Cash Dividend JPMORGAN U S GOVERNMENT $0.13 MONEY MARKET FUND SERVICE SHARES ,607 TOTAL DIVIDENDS, INTEREST AND CAPITAL GAINS $0.13 NET MONEY MARKET FUND ACTIVITY 2 JPMorgan U.S. Government Money Market Fund - Service Shares Date Activity Type Description 30-Day Yield Amount Balance 02/01/17 Opening Balance $16, /28/17 Dividend Reinvest JPMORGAN U S GOVERNMENT , /28/17 Closing Balance 16, JPMorgan U.S. Government Money Market Fund - Service Shares 0.010% NET CHANGE IN MONEY MARKET FUND BALANCE $ Bank Deposit Sweep Accounts are FDIC insured, are not obligationsof LPL Financial or SIPC, and are not available for margin purposes. See the message section for furtherinformation. 2 Money Market activity reflects the net of all transfers of funds to and from your money market account on the date referenced. Account Activity / Investment Account Page 4 of 8 COPY

14 Account Detail as of February 28, 2017 DIVIDEND AND INTEREST SUMMARY Description January 31, 2017 February 28, 2017 Year-to-Date Money Market Funds $0.14 $0.13 $0.27 TOTAL DIVIDENDS AND INTEREST $0.14 $0.13 $0.27 Questions? Contact Douglas Jarman Account Detail / Investment Account Page 5 of 8 (619) COPY

15 Account Messages as of February 28, 2017 MESSAGES FROM LPL FINANCIAL PAPERLESS STATEMENTS Go paperless and view your monthlystatements and trade confirmationsonline. Monthlystatements are available online within three business days, and trade confirmationsare available the next business day after the trade is executed.to go paperless, click on the LPL AccountView link accessible throughyour financial advisor or institutionwebsite. Paperless statements are convenient,secure, fast and environmentallyfriendly. Enjoy the many benefits of free paperless statements and sign up today. ESTIMATED ANNUAL INCOME (EAI) AND ESTIMATED YIELD (EY) EAI is calculated by taking the indicated annualized dividendand multiplyingby the numberof shares owned. EY is calculated by taking the EAI and dividing by the aggregatevalue of the shares owned. If no dividendinformationis available, no EAI or EY numberswill be generated. EAI and EY for certain types of securities could include a returnof principal or capital gains in which case the EAI and EY would be overstated. EAI and EY are estimates and the actual income and yield might be lower or higherthan the estimated amounts. Additionally the actual dividendor yield may vary dependingon the security issuer's approval of paying the dividends. EY reflects only the income generatedby an investment. It does not reflect changes in its price, which may fluctuate. NON-TRANSFERABLE SECURITIES THAT ARE WORTHLESS As part of our continuingeffort to provideexceptional service, please be advised that LPL Financial will removeany non-transferablesecurities that are worthless from customeraccounts. Your account may or may not be affected. Shouldyou have any questionsor concerns, please contact your financial advisor. Account Messages / Investment Account Page 6 of 8 COPY

16 Disclosures and Other Information Questions? Contact Douglas Jarman (619) Disclosures and Other Information / Investment Account COPY Page 7 of

17 COPY Page 8 of

18 Membership Report - Deanna Rupp March 2017 March 2016 Athlete Athlete Season 1 Athlete Outreach Athlete Total Individual Family 1 6 Family 2 6 Life 4 4 Non-Athlete Total Club Organization 2 Club Total Administrative Vice Chair - Debbie Baldwin Safe Sport Report - Jolyn Yanez Safe Sport is working toward organizing a presentation to the athletes in order to help fulfill the LEAP 3 requirements for the LSC. We are currently looking into the following ideas. a) Partnering with D&I and run a mini clinic for new swimmers, parents, and officials. Including a Safe Sport segment in the clinic, followed by a fun meet consisting of 25 and 50s for the new swimmers. b) Choose a month that we call "safe sport education month. All meets that that month we would have some type of educational moment / materials for everyone

19 at that meet, including setting up a table at upcoming meets, and providing information and Safe Sport branding items like bag tags. See the latest safe sport scenarios posted on the website. Officials Committee Report - John Smigal LSC Officials Chairs Conference Call Date: Apr 5, 2017 LSC Officials Chairs Conference Call notes: No LSC Officials Chairs Conference schedule for the reporting period. Next conference call is on Apr 5, 2017 Officials Training The next Stroke & Turn clinic has not been scheduled. I would like to set a schedule of clinics once a quarter at different location throughout the LSC. Planning on scheduling a Stroke & Turn clinic the beginning of April timeframe. Also would like to plan a Starter and Deck Referee clinic sometime in the April timeframe. Issues and Concern Watches being worn during competition. A number of swimmers have recently been notified about wearing a watch in a competition meet. Watches, especially the new Apple watch, has the potential to pace a swimmer during a race. Please remind your swimmers not to wear any type of watch during a competitive meet SWIMWEAR E No swimmer is permitted to wear or use any device, substance or swimsuit to help his/ her speed, pace, buoyancy or endurance during a race (such as webbed gloves, flippers, fins, power bands, adhesive substances, etc.). Goggles may be worn, and rubdown oil applied if not considered excessive by the Referee. Any kind of tape on the body is not permitted unless approved by the Referee. Submitted Suggestions for Comments: 1. I submit to the committee for consideration that relay races at championship meets to the prelims session. This would be beneficial for many reasons. First the swimmers who do not make finals but are on the relays would no longer be required to make a separate trip to the pool. Most of the teams have their full complement of swimmers at prelims and a more limited number of swimmers who qualify at finals. It would help the parents greatly to not have to return in the evening to participate in a relay and it would allow the swimmer and opportunity to participate in another activity (i.e spending time with family, participating in another sporting event, completing homework, etc). Second, the swimmers benefit because it allows them to focus on their

20 individual events during the finals session and not having to expend physical, mental and emotional effort on a relay during the critical finals session. 2. I submit to the committee for consideration that the officiating crew include at least 1 chief judges at all swim meets. The chief judge would be able to inform swimmers of disqualifications, watch the 15m mark, mark DFSs, and other duties, which would enable the stroke and turn judges to focus on judging the swimmers in the water. There have been times that I have missed judging the beginning of races because I was talking with a swimmer about a disqualification. I was tasked with watching the 15m mark and then wrapping back to judge my 3 lanes; however, I was unable to get a clear view of the turn. In both of these instances swimmers in my lanes are given an unfair advantage over the other swimmer in the pool who are being watched more closely by their assigned S&T judges. Team Deficiencies for Officials: None to Report 2017 CA/NV Sectionals - Host by NCA at Alga Norte NCA and San Diego-Imperial LSC concluded a successful Sectionals Championship meet held March The LSC had a great showing of officials by providing 18 officials with many of them being evaluated by a national evaluator. This was a wonderful opportunity for our local officials to work a championship meet at a level above the our local meets. This was also great opportunity to meet and work with Southern California, Northern California, and Arizona officials. We had numerous discussion with the other LSC officials about concussion awareness training, parent timing area crowd control, sticker disqualification system, officials training techniques. SI Officials That Attended Sectional Nowacki, Ralph SI/CAST Redmond, Mary Redmond, Sean Davis, Brian Thornton, Kate Paiz, Fiona Evans, John Dudley, Chris Horne, Bob Taggart, Sally Vigil-DeLeon, Johanna Marsh, Tim Smigal, John Smith, Chris SI/FAST SI/FAST SI/HSA SI/HSA SI/ICAC SI/MEYR SI/NCA SI/NCA SI/NCA SI/NCA SI/PAC SI/PS SI/PS

21 Tippets-Fazen, Lynn Cosgrove, Rich Lee, Kevin Nelson, David SI/PS SI/RSD SI/UN SI/WSST Equipment Report - Carlos Davila I. Meets: We have had 7 meets since the last board meeting. In general, the timing system equipment was working fine for all of them and we started all of them on time. a. Equipment- 1. We had no problems with the equipment at all. II. 2. Pads: We tried an anti-slippery spray on one touch pad that worked great. I ordered more for the rest of the touch pads that are slippery, it will take up to a month to be here and as soon as I get it I will fix the slippery touchpads that we have. b. Operation- 1. Running dual course for the distance events at Senior Classics we encountered no problems. We started on time as usual. 2. At JOs, we replaced one touch pad because it wasn t working 100% of the time due to a faulty connector. We replaced the touch pad without causing any delay. 3. At JO Max we ran both pools without any problems. Season Summary: We had 20 meets this season; everything worked fine. At all the meets, we ran the timing system as usual, with no delay and being ready several minutes before start time. During the meets there was no necessity to stop the meet due to timing system malfunctions. Safety Report - Kate Thornton No report. Times Officer - Dean Bailey Rich Cosgrove has started training to take over as times officer. Dean is still performing the regular tasks, but Rich has gotten access to the SWIMS DB and has started to learn the procedures. Age Group Vice Chair - Sean Redmond Meets The following meets were held since the January 2017 LSC meeting; FAST 12/under C meet, HSA 11&over NTS meet, FAST & SBA 12/under ABC meet, Open time

22 Trials, SI Senior Classic, SI Junior Olympics, CA/NV Sectionals, N/S JO Max meets. Junior Olympics New records: girls 500 free Emily Lundgren 5:07.00 JO girls 100 IM Isabella Abrajan 1:00.15 JO/SI girls 200 free Emily Lundgren 1:55.99 JO 10-under girls 50 free Rachel Yang JO/SI girls 50 fly Isabella Abrajan JO/SI 10-under girls 50 breast Rachel Yang JO girls 100 fly Isabella Abrajan JO/SI girls 200 IM Isabella Abrajan 2:08.73 JO/SI girls 100 free Emily Lundgren JO boys 800 free relay RSD 7:14.06 JO boys 400 free relay RSD 3:20.79 JO boys 400 medley relay RSD 3:42.09 JO Zones At the Junior Olympics I held a parent meeting for all who were interested in this summers AG Zone meet in Roseville, CA. All-star meet No report 3. Diversity and Inclusion Krissy and Sean will be doing a walk through SDSU on Wednesday 3/15, to look at the setup for the D&I ZONE Camp in Adaptive Swimming - No report at this time. 5. Camps No report at this time Other items For the first time, NCA & SI hosted the CA/NV sectionals. Many lessons were learned at the meet. It is my hope that those lessons are not forgotten and that we start using them in our local meets. Items for discussion Officials national travel fund. In discussions with John Smigal and other officials I would like to look at the possibility to have a national travel fund for the SI Officials. It would be the same as what we have for the swimmers, the details would need to be worked out by the officials committee and brought back to the LSC, voted and to have it included in next years budget. This would be a opportunity for our officials to officiate at more national meets and would also help for SI to have more national certified officials and being on more nationals decks. It would also help to give SI Swimming more creditability in our effort to host national level meets, sectionals, zones, senior zones and other meets. I would like to see if we can help to send Krissy; the 2018 D&I Zone Camp Director to one of the other zones D&I camps this spring/summer to learn and come back

23 with the information that she and the LSC will need to have a great camp. I will also ask the Western Zone to help with the expenses. Championship Committee Report - Mary Redmond Senior Classic: 643 Athletes continues to be a successful meet and one that the out of district teams enjoy attending. The meet will continue to be held at BBMAC. Senior Classic Time Trials: 38 athletes held one day only SC Junior Olympics: 556 athletes, 2035 splashes and 205 relays SDI RECORDS: 2 RELAY, 6 INDIVIDUAL same athlete) JO RECORDS: 3 RELAY, 12 INDIVIDUAL (1 was set in prelims and reset in finals by the The SC JO s will need to be held at a different site in 2018 as Poway will not be available due to renovations. Coronado is on hold for 2018 at this time. Parent Education Report - Mary Redmond Parent education meetings are being conducting before a meet begins during warm up time. A flyer is given out to each parent along with a USA Swimming sticker. During the meeting I explain that the LSC has a goal this year of educating as many parents as possible and we are looking for volunteers to become involved at the local level. An official normally attends and explains the role of officials and how they can help their team and the LSC. We have had volunteers sign up to design the Padre swim cap, be on the Padre Event team and ask questions on how to become an official. I have conducted education meetings at FAST hosted meets, the Heartland Meet in December and at the JO Max meet. I have stickers and flyers to give to team hosts if they would like to conduct education meetings. I also gave the swim office stickers to give out to parents who come in a register their athletes. At JO s a parent education meeting was conducted by Sean Redmond regarding zones. Diversity Committee Report - Krissy Payton D&I have met and came up with a budget of $6,000/ year. We came up with this number after receiving for two different LSC's and their budgets We talked about the scholarship ideas and clinics. We came up with this proposal: Our plan is to host a mini camp and 1st time swimmers swim meet consisting of 25 and 50's. Awards could be stroke awards instead of places. Date 9/23/17 This would be free to Swimmers. We feel SI is a diverse LSC and would like to have ALL NEW San Diego swimmers participate. The camp would break down as follows: Swimmers- go over how a swim meet works, What to expect, diversity and inclusion. Parents- Mary could have her introduction to swimming for all new parents.

24 Officials- Could use as training for what ever they need to do for new officials. Safe sport- Jolyn can introduce the safe sport agenda. We felt this could help the LSC in many aspects needed in promoting our sport to the new swimming families. Budget would cover Facility fees. stroke ribbons Some sort of lunch/water/snacks for participants. Splash fees.?? On another note, I have a meeting at SDSU on 3/15 to look at the dorms. Sean will possibly go also. Technical Planning Vice Chair - Tom Paradowski Met on February 9. Worked on developing the formats for the 2017 / 2018 Short Course Season. Have sent information to Dean to create the Bid Package. Hopefully the Bid Package will be ready to present at the Monday LSC meeting. Bid Meeting tentatively set for Tuesday, July 11, 8:00 at Swim Office. No March meeting. We will set an April meeting date and time at the LSC meeting Monday. Senior Vice Chair - Dave Kilmer Proposal for Athlete Recognition - Dan Peck and Sally Taggart SECTION X ATHLETE RECOGNITION PROGRAMS (note: proposal is that these programs start in swim year; current writing is so that this policy can be placed into SIS policies and procedures for vote in HOD meeting in November 2017; any updates that are needed after having these programs in place will be recommended to the board at September 2017 meeting) X.1 The purpose of the athlete recognition and scholarship programs within SIS is to recognize and reward those swimmers whom actively participate in SIS meets and the USA Swimming IMX program. X.2 Senior Scholarship Program: X.2.1 X.2.2 X.2.3 Swimmers must hold USA swimming membership with an SIS club during their junior and senior years of high school For each season from 7 th grade through 12 th grade that swimmer has achieved an IMX score (with a maximum of two per swim year), swimmer will receive $25 per IMX score upon graduation from high school (for a maximum of $300). Swimmer is required to provide proof of IMX score (can use USA swimming

25 deck pass with coach signature) and high school graduation no later than July 15 th of year of high school graduation to receive funds. X.2.4 Swimmer must validate that receiving scholarship does not invalidate any NCAA eligibility prior to submittal. X.2.5 Swimmer will receive scholarship no later than August 15 th of year. X.2.6. SIS will provide additional details about program by April 1 st of each year. X.3 Enhanced Travel Reimbursement Program: X.3.1 X.3.2 X.3.3 This is open to non college athletes who receive funding to national level meets per the travel policy in Section 12. College athletes are not eligible. Any athlete will receive a 10% increase to the allotted travel fund for the meet what meets the following criteria: a. IMX score in current season or previous season b. IMX score achieved while swimming in SIS sanctioned meets c. IMX score achieved prior to the date of the meet in which funds are requested d. One time use only for IMX score received in a season Coaches are required to provide IMX score (certificate from USA swimming deck pass is sufficient) along with SIS meets in which events were swum to receive increased travel funds. X.4 Age Group Recognition Program (12&U swimmers in SIS) X.4.1 All swimmers that receive an IMX score will be recognized on SIS website (timing will be similar to when top 10 times are published each year X.4.2 All swimmers which receive an IMX score by July 15 th of the swim year will be entered into a drawing with the reward being a party for the swimmer s workout group. a. Four athletes (10&U girl, 10&U boy, 11&12 girl, 11&12 boy) will be selected for drawing b. Athlete that achieves both a long course and short course IMX will have two entries into the drawing. c. Athletes that change age groups during season will be entered into both age group drawings. d. Winning athletes / teams will be announced at LCJOs. X.4.3 Party has a maximum reimbursement of $200. Teams will be required to provide expenses for reimbursement. Food and drinks will be reimbursed. Coach Representative - Don Watkinds

26 SAN DIEGO-IMPERIAL COACHES ASSOCIATION Meeting Minutes Jan 10, :00PM (ZOOM Conference Line) Call to Order at 8:05PM. Coaches present were): Don Watkinds (WAVE), John McGlynn (RAQ), Sean Redmond (FAST), Dan Peck (PS), Dave Kilmer (CAST), Pete Murphy (PAC), Sue Parnes (NCA), Nicole Douglas (RSD), Paul Mazzarelle (RSD), Tom Burke (??). Treasurer Report $80 to deposit. $390 raised at JO s from baskets. $8, in account. All-Star Meet CAAN to present at May LSC meeting for Oct/Nov International Meet. Sectionals Alga Norte was good venue. Issues: PA system, timing system, coaches seating, no team awards. Zones Report 30 hotel rooms reserved. Parent meeting held at SCJO s. SI was asked by SoCal to participate in NACC meet (at UCSD). Annual Dues Please pay the dues ($30 individual or $50 team). Meet Reviews New FAST format received well. Good feedback on time trials at SBA. Discussion about Senior Classic relating to fees and time standards. Thanks to RAQ for hospitality & snack bar at JO s; Poway will be closed next SCJO s; thoughts on 200 s for age group (agreed to include if venue can support it). JO Max seemed to be good balance with PS attending south. Swimmer of the Month nominations (bold chosen): Jan Tiffany Shields (RAQ) Feb Emily Lundgren (SBA) Isabella Abrajan (RSD) Eric Workman (RSD) RSD relays Recognize Roy Perkins for being named Athlete of the Year (2 nd time) by Hall of Champions. Camps Try to provide education to new swimmers and get them interested in competing. Will discuss further at LSC meeting (Watkinds/M Redmond). Novice Events John will look into possibility of meet in Escondido. Others are encouraged to look at hosting. New Business Most in favor of continuing with online meetings. Will conduct officer elections at LCJO s The Coaches Association provides awards and equipment for Novice events, awards for Age Group Swimmer of the Month and Senior Swimmer of the Quarter, and helps outfit LSC All Star Teams.

27 Ideas Pete/Don talked about kicking games, John with dice sets. Comments Check with Tom P about Mexican meet; give us more notice. Discussion on trying to adhere to USA Swim 4 hour rule. Upcoming Meetings LSC-Monday, 3/20/17 7:45PM (SI office). Program meeting 1/18 at SI office. Next Coaches Meeting will be May 2, 8:00 via Zoom app (thanks Dan!). Link to Zoom meeting: or cut/paste into phone for voice only , # Adjournment Meeting adjourned at 9:04PM The Coaches Association provides awards and equipment for Novice events, awards for Age Group Swimmer of the Month and Senior Swimmer of the Quarter, and helps outfit LSC All Star Teams.