BERMUDA AMATEUR SWIMMING ASSOCIATION SHARKS SPRINT MEET OCTOBER 13 th, 2012 R U L E S SHARKS SWIM CLUB

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1 BERMUDA AMATEUR SWIMMING ASSOCIATION SHARKS SPRINT MEET OCTOBER 13 th, 2012 R U L E S SHARKS SWIM CLUB 1. LOCATION: B.A.S.A. POOL, PEMBROKE 2. DATE: SATURDAY, 13 th OCTOBER, TIME: 7:15 a.m. warm up 8:15 a.m. to 8:30 a.m. Sprint Lanes see Warm-Up Details Rule 22 8:30 a.m. start 4. RACES: AS ATTACHED LIST OF EVENTS 5. NUMBER OF EVENTS: Swimmers may compete in a total of three (3) individual events. Swimmers will not be permitted to swim in any age group other than their own for individual events. 6. SWIMMERS AGE: The age of each swimmer is as of the day of the meet. The swimmer s entry form must show their age. 7. ENTRY FEE: $11.00 per individual event and $22 per relay event, and is covered by your Sharks Club Fees. Do not send payment unless you want to make a donation! 8. COMPLETED ENTRIES: The appropriate fee will be billed by BASA to your Club. These payments are due in the BASA office from each club no later than noon on Wed. Oct.10, B.A.S.A. REGISTRATION: The BASA Registration Fee is included in your swim fees. All Sharks swimmers should have recently completed a BASA Registration Form. ALL SWIMMERS MUST BE REGISTERED BEFORE THEIR ENTRY CAN BE ACCEPTED 10. DEADLINE: Entries must be notified to your Club Coach who will advise the Club Rep. of all the Club s entrants. ALL Entries are due by WEDNESDAY, OCTOBER 3 ENTRIES SUBMITTED AFTER THE ABOVE DEADLINE WILL BE CONSIDERED AS DECK ENTRIES PROVIDED THAT AN EXTRA HEAT IS NOT CREATED AND THAT THE SWIMMER IS BOTH PROPERLY REGISTERED AND QUALIFIED TO ENTER. THESE WILL BE EXHIBITION SWIMS AND SEEDED AS NO TIME (NT) ENTRIES. PLEASE REFER TO RULE 16 FOLLOWING. 11. ELIGIBILITY: Open to all swimmers who are ordinarily resident in Bermuda. Swimmers must have a B standard qualifying time in a 100 meter event if they have not competed in a standard level meet previously. 12. SCRATCH RULE. See Attached. 13. EVENTS: Both Individual and Relays are Senior Seeded and will be broken in to age groups for ribbons as follows: 8 & under; 9 & 10, 11& 12, 13 & 14 and 15 & over 14. RULES: Swimming/Natation Canada (SNC) SWIM Rules will be used. Please see attached details on rules for relays. 15. AWARDS: Ribbons will be awarded for 1 st through 6 th places for individual events and 1 st through 3 rd for relay events. All ribbons will be bagged by club and given to the club coaches for distribution. Male and Female Swimmers of the meet will be recognized based on points accumulated.

2 16. DECK ENTRIES: will be considered providing that an extra heat is not created and that the swimmer is both properly registered and qualified. In the case of Timed Finals and Preliminary Heats, deck entry requests must be submitted prior to the close of the scratches as outlined previously. These swims will be exhibition and seeded as No Time (NT) entries. Final decision on these entries is at the discretion of the Meet Referee. In the case of events going straight to finals, there must be an open lane in the event. Overseas swimmers will be allowed the same opportunity. All swims are exhibition and seeded No Time. Deck Entry Fee: will be $25 per event, which will be billed to the club at the conclusion of the event. Cheques payable to BASA. 17. TIME TRIALS Time trials may be done either at the start or conclusion of the meet or both, at the discretion of the meet Referee, after consultation with the Head Club Coaches before the start of the meet. A. Time Trials for record purposes (Category 1): Entries for time trials for record purposes shall be submitted at the same time as regular meet entries and within the stipulated deadline with specific reference that the entry is for record purposes. Advance Notice shall be given by way of inclusion within the psych sheets which must be distributed at least 3 days before the meet. There shall be one swimmer in the pool for each Time Trial for record purposes. No coaching permitted. Entry fee $11. B. Time Trials for qualifying purposes (Category 2): Entries for Time Trials for qualifying purposes only may be submitted at the same time as regular meet entries within the stipulated time frame but no advance notice is required. Entry fee $11. Entries submitted after the deadline or as deck entries shall be charged $ *IMPORTANT: There will be fun relays after the completion of the meet. Parents please bring swimsuits and be ready to compete. 19. RELAYS: Relays will be swum open, senior seeded. Where eligible, they will be recognised for Age Group placement and records. Coaches are responsible to provide accurate birth date information for all relay swimmers on record applications. Coaches are responsible to provide relay cards to the officials table by the scratch deadline. Please refer to attached sheet for more details on relay procedure. 20. DISQUALIFICATIONS: will be announced once the referee has made the ruling. It is the coach s responsibility to determine the details of the infraction by verification at the officials table. 21. There will be a Referee's Briefing of Officials and a Coaches/Technical Meeting on deck 45 minutes prior to the start of the meet. 22. WARM-UP PROCEDURES: For safety reasons, the following rules are to be implemented: Foot first entry only no diving at either end of the pool Kick boards and pull buoys only no handles or flippers Sprint Lanes: o LANES 1 & 6 will be opened at 8:45. These lanes will be one direction only from the start to the turn end of the pool.

3 BERMUDA AMATEUR SWIMMING ASSOCIATION SHARKS SPRINT MEET SCHEDULE OF EVENTS TIMED FINALS SATURDAY 13 TH, OCTOBER, 2012 ALL MIXED GENDER WITH THE EXCEPTION OF RELAY EVENTS DISTANCE & STROKE 1 Open 200m FREE RELAY 2 3 Open 100m FREE 4 Open 50m BREAST 5 Open 100m IM 6 Open 50m BACK 7 Open 100m BREAST 8 Open 50m FLY 9 Open 100m BACK 10 Open 100m FLY 11 Open 50m FREE 12 Open 200m MEDLEY RELAY 13 ********************************************************************************************** **IMPORTANT: The relay events (#1-2and 12-13) entries will be completed by the Club Coaches on a separate form. The relay events are listed here for your information only. FUN RELAY EVENT 100 Parent and swimmer 50 free Relay Mixed The fun Parent swimmer 50 free relay will be swum at the conclusion of the meet. The swimmer will do a 25 of freestyle followed by a 25 swum by their parent. There is no gender restriction in this event.

4 Bermuda Amateur Swimming Association Scratch Rule Once entered in an event, a swimmer who is not an alternate for that event, may only withdraw or scratch from that event without penalty, in one of the following instances: a.) Timed Finals - 45 minutes before the start of the session, unless published otherwise. b.) Finals Generated by Heats within 30 minutes after the announcement of the qualifiers from Preliminary Heats. c.) Finals NOT Generated by Heats 30 minutes before the start of the final session, unless published otherwise. d.) Heats 45 minutes before the start of the session, unless published otherwise. FAILURE BY A SWIMMER TO EITHER: a.) Scratch in accordance with the above; or b.) Mount the blocks prior to the race being turned over to the starter by the meet referee constitutes a late scratch and may result in the offending swimmer being automatically scratched from all remaining events scheduled for that meet. This rule applies to Age Group and Open Meets. In fairness to the alternate swimmers, and as a courtesy to the coaches and meet officials, it is expected that scratches will be submitted to the desk as soon as possible but within the allotted time. Scratches must be submitted by the Club Coaches*. * It is recommended that in order to help our meets run more efficiently, the swimmers check in with their coach before warm up for registration. The coaches, in turn, will scratch the swimmers who have not reported in, or advised beforehand that they will be late.

5 SHARKS SPRINT MEET RELAY RULES: For the purposes of this meet, the following rules will apply: 1. Relay team members must be members of the same club and BASA registered to be eligible for points, awards and records. Swimmers from clubs may be combined and allowed to swim exhibition under the BASA team indicator. The swim would not count for awards or points, but would count for a record swim. 2. Relay swimmers do not have to be entered in individual events to participate in relays. ***Please note if the swimmer on any relay has not entered any individual events for the meet, they need to be included in initial meet entries for relays. 3. There is no limit on the number of relay teams a club can enter in any age group please be realistic in your entry submissions. 4. There shall be four (4) swimmers on each relay team. 5. Relays at this meet will be swum senior seeded and broken into the following age groups and gender for results: 8 & under; 9 & 10; 11&12; 13 & 14 and 15 & over 6. Age-up Date for Relay swims shall be the age on the day of the competition. To be eligible for age-group relay record consideration, swimmers shall be competing in their respective age groups as allowed by these rules. 7. Swimmers will be allowed to swim up for the relays 8. A maximum of two (2) swimmers per relay are permitted to swim-up. Otherwise, the relay will be considered Open Age Group regardless of the swimmers ages. 9. Swimmers can only swim in one age group for the relays 10. Swimmers will be restricted to a total of 2 relay events. 11. The members of a relay team and their order of competing shall be submitted to the BASA office by 12pm on Friday 12 th to be collected by Megan Franklin. No alternate swimmers are allowed to swim after this deadline. 12. Following that deadline, no further name changes will be allowed. Relays with no names will be scratched. 13. Failure to swim in the order listed will result in disqualification. 14. In order to establish an age group record, a minimum of two (2) swimmers on the relay team must be in the correct age group according to their chronological age on the day. All swimmers shall be properly entered. 15. Any swimmer having finished his race or distance in a relay event must leave the pool as soon as possible without obstructing any other swimmer who has not finished his race. Otherwise the swimmer, or his relay team, shall be disqualified. 16. At the finish of their leg, swimmers are to clear the pool to the sides. Care and attention must be paid to avoid crossing lanes where an incoming swimmer is approaching and to avoid contact with the touch pads. Coaches please prepare your swimmers by reminding them to clear the pool to the closest sides as quickly as possible and to avoid premature firing on the pad when clearing following their leg. 17. Please note the warm up period will not allow for relay take-over practice due to safety issues. 18. Entry Fees: will be $22.00 per relay team entered.

6 SUGGESTIONS FOR COACHES AND INSTRUCTIONS FOR RELAY ENTRIES Suggestions Prior to the Meet during Your Training Sessions: Please remind your swimmers of the following things about relays: 1. Need to swim in the order on the card. 2. The lead swimmer will be given the relay card to be delivered to the Head Lane Timekeeper. 3. Clear the pool after they finish their leg staying away from the pad. 4. Cross lanes carefully the next lane(s) could have swimmers approaching the finish of their leg. 5. Keep coach informed about availability. Suggestions During Meet: 1. Ask for updated Relay sheets once scratches closed. 2. Make sure any relay record submissions have all the birthdates of the swimmers included the computer operator has this information should you need it. You might have to wait for a convenient time to ask for it. Instructions for Entries: 1. Relays are to be submitted with the individual entries in the Hytek file. 2. Clubs will have to specify how many teams they are entering for each relay event. Teams must be designated as Team A, Team B, etc. While there is no club limit, coaches are asked to be realistic in their entries. 3. Where possible include the names of the swimmers in the anticipated order of swim it will save time on the day. 4. Swimmers not entered in individual events need to be included with the relay entries. 5. On the day of the meet, a completed relay card must be submitted to the Computer Operator not later than 1 /2hour prior to the start of the meet. 6. The relay card must have the following. Incomplete cards will not be accepted. the swimmers complete names final order of swim name of club and team identification i.e. A, B or C Event # 7. Forms are available from the meet co-coordinator in advance. We recommend completing them prior to arriving on deck. Extras are available at the Officials Table. 8. Each club is advised to recruit parent volunteers to assist with this administrative aspect. 9. The computer operator will update the relays in the computer, re-seed as required and the Clerk of Course will take the relay cards to the marshalling area. 10. The completed relay cards will be given to the marshals. The marshal will give the card to the lead swimmer. This swimmer will present the relay card to the lane timekeeper for verification and completion. 11. Head Lane timekeeper will confirm the identity of the swimmer at the finish of the swimmers leg. 12. Failure to swim in the order as written on the card is cause for disqualification. 13. Please note the warm-up period will not allow for relay take-over practice due to safety issues.