Ohio Swimming House of Delegates October 9, 2011 Mason, Ohio

Transcription

1 Ohio Swimming House of Delegates October 9, 2011 Mason, Ohio APPROVED MINUTES Clubs Present: Blue Ash Y (Whatley) Bobcat Swim Club (Werner) Bowling Green Swim Club (Strunk) Buckeye Swim Club/Hiliker Y (Timberman) Butler Aquatics Club (Bergman) Cincinnati Aquatic Club (Spurling) Cincinnati Marlins (Wolford) Dayton Raiders (Kanzari) Delaware Ohio Racing Club (Hawes) Dublin Community Swim Team (Kuck) Findlay Area Swim Team (Sellers) Ft. Meigs YMCA Stingrays (Vasaturo) Greater Columbus Swim Team (Nye) Greater Toledo Aquatic Club (Pierson) Grove City YMCA (Braun) Hilliard Hurricanes (Supe) Kettering City Swim Team (Back) Kingfish Aquatic Club (Bachman) Lancaster Y Swim Team (Perry) Liberty Township/Powell Y (Promenschenkel) Licking County Family YMCA (Fightmaster) ME Lyons Y/Anderson Barracudas (Bannon) Mason Manta Rays (Billhimer) Mercy Healthplex Sea Wolves (Tomley) Miami University Swimming/Redhawk Aquatics (Davis) Miami Valley Aquatic Club (Leonard) Napoleon Aquatic Club (Finn) New Albany Aquatic Club (Coffman) Northern KY Clippers (Roberts) Oak Hills Swim Team (Brodbeck) Ohio State Swim Club (Goodrich) Ohio University (Werner) Powel Crosley YMCA (Wood) Sand Otter Swimming (Moran) Springfield Y (Patmos) Suburban West Branch/Columbus Hilltop Y (Miller) Seneca Aquatic Klub (Ewald) Sycamore Flying Fish (Ragsdale) Sylvania Tsunami Swim Club (Moellenberg) United Swim Association (Wolfe) Upper Arlington Swim Club (Saltus) Washington Township Swim Club (Christian) Wauseon Aquatic Club (Koniezscky) Westerville Aquatic Club (Peterfish) Worthington Swim Club (van bracken) Clubs Absent: Beavercreek Y Cambridge Y Rising Tide Coffman Y Countryside Y Dayton Dolphins Dynamo Swim Team Kettering South Community Family Y Mariemont Aquatic Club Milford Area Swim Team Ohio State University Toledo Y Swimming University of Cincinnati Zanesville YMCA Piranhas Board Members Present: Alt (Admin Vice-Chair) Bachman (Coaches) Back (Age Group Vice-Chair) Billhimer (Camps) Bockstiegel (Officials) Ewald (Adaptive) Galvin (Senior Ath Rep) MacDonald (Sanction and Scheduling) Nye (Technical Chair) Pristash (Safety) Reynolds (General Chair) Roberts (Senior Chair) Schwab (Reg/NTV) Strunk (Secretary) Wolford/Princell (Treasurer) Board Members Absent: Mackay (General Council) Morstadt (Diversity) Peaden (Top Times/Records) Peterkowski (High School Rep)

2 1:08pm call to order Minutes May 2011 approved General chair (Reynolds) -LEAP program: OSI is required to comply by March 2012; apply end of this year, early next year (business and organizational success; level 1, 7 criteria; registration is a concern and criteria listed; track new clubs better; compliance regarding executive board and meeting 2 additional times outside of HOD. Randy Julian: OSI s primary contact with USA swimming Well wishes for high school and USA short course season; please contact with help and any questions. Finance (Wolford) Loss of $6000 due to new programs and senior circuit meets and officials reimbursement Budget moving forward, decisions regarding funding Online bill pay: quickbooks has a program to pay for registrations online; is a secure system; natural progression for LSC; $1 charge per batch; continuing programs we implemented last year; officials expense should be decreased each year. Online payments for registering coach, officials, etc. See OSI website for full treasurer report. Long range planning: role of OSI is to provide opportunity for the athletes; LSC is a support role and LSC is working to define what that role is. Admin (Alt) No report Membership Committee (Alt) Tried to identify services; that is all we do; looking into new services; any ability to work on cost containment as an lsc; 2 more conference calls to have solid presentation for May HOD. Registration (Schwab) -clubs can get a portal set up on USA website; can check anytime to see that Erin has correct/all information - publishing approval use for board members or any club members to allow contact information on the team website (suggested practice) -transfer info: Erin notifies former club of any transfers; NEW when they come to your club and send the transfer form at the same time as all new swimmer registrations; -transfer dates: YMCA champs are not included.. last date of comp is last USA meet date. -Pre-employment screening: information is posted on OSI website; new checkbox on club registration form indicating compliance with the pre-employment screening process. -athlete protection requirement (background check): must have completed training before can be registered for 2012; certificate does not need to be turned in to Erin -new membership requirements on registration section on web -clubs should keep info on file in case there is any question. -OME: hopes OSI will consider using this system for championship meets; Erin will set up for host teams; validates membership and times; deadlines are finite; can make changes until pay at checkout. Allows deck passes; checks coach certifications; will be used for JO and senior meets; -website changes: added links to all required training; new sub tab for coaches and a new sub tab for forms related to meets ( Meet forms ). -last minute coach forms; coach can fill out and get sent to Erin after the meet;

3 -problems with deck entries at meet: time trials at championships athletes are not actually registered which is a problem; Check One box to catch the stragglers and to catch time trials non-registrants -online payments - check only routing number; no cc -creating LSC portal for ourselves; Times (Schwab) -print new documents, Erin has moved, mail is no longer forwarded Records (Peaden) -Records are posted on OSI website Safety (Pristash) -Down nationally, up in LSC (can be due to more reporting) -Form is same as 2011; but now must have parent sign refusal of care if athlete is under 18 -Sandy Blument: manages insurance; encourages lsc s and teams to contact with any questions or issues whether related to the pool usage or general pool contact questions; -Bottom of pool strikes: 1 st two questions will be if pool conforms to pool depth; and if 5 step diving certification has been followed Age group (Back) -confirmed OME usage at JOs -dates for 2013 are confirmed. -Chris Pierson has been working on short course meter time standards for those with meter pools -Benson Spurling will have out be the end of the week the changes in relay time standards after a lengthy discussion on other options -convention: Deck Pass ; coaches can award immediately on deck, best times, achieve a goal, ranks them in their imx in lsc, zone and nation -athlete protection COACHES MUST GO ONLINE AND COMPLETE THIS COURSE -proposals: meet templates getting fixed Camps (Billhimer) -41 athletes to Colorado Springs -Tentative dates for age group select camp 4/22/12 or 4/29/12 at Miami; Oct ; if interested, send Todd an Adapted (Ewald) -trying to get more regional meets for development of emerging standards for athletes; Peggy contact information coachewald@hotmail.com so she can send out information for coaches, athletes, parents, etc. 2 developmental meets in 2012; trying to grow the grassroots of disability swimming; if not nationally classified, there are three meets left before trials (moved from March to June); trying to create a regular quarterly informational newsletter; -Erin Popovich is coming to ONU on October 22, 2011; conducting coaching seminars, etc. -TEAMS NEED TO HAVE ATHLETES CHECKED AS DISABLED FOR PEGGY TO GET THEIR INFORMATION; Senior (Roberts) -Working to establish a committee such as age group has -athletes qualifying for sr/jr nationals is greater than those who actually attend; not sure why &unders qualified for trials; 41 in college qualified for trials (currently) -concerns of the senior meet; timelines; largest # swimmers with shorter timelines check order of events with Steve Nye

4 -purpose of senior meet; short course: discussion on Sunday scratches after return to Sunday finals in 2011; teams will be responsible to scratch as a team or identify scratches by 5pm night before. -senior circuit meets: host teams would like to run, but need the subsidy to be there because of the size of the meets. Concern is LSC looks to avoid dates with long-standing team meet dates -Miami dates 5/18-20; gr cols is 6/15-17; April date is yet tbd either OSU or OU -possibility to add in winter senior circuit (pre-high school season); -reimbursement for nationals: restructuring amounts; checks went to the athletes (looking to see if lsc can revise) -change in participation # for college students; -revision of forms for reimbursement request -champ dates; senior meet July 26-29; sect 7/31-8/3, Miami; US Open Aug 7-11; Aug (both Aug at IUPUI) -OME process beginning March 2012 Coach (Bachman) High School rep (Bachman/Peterkowski) High School state same format as last year except for diving -autos from ALL dist is 2 across the board; allows more at-large to go Communication (Van Bracken) -with osi to membership -some info is available on the website, but not everyone is going there. -newsletter??? -facebook page???? -strong request for meet results -whether the current website being used by osi is being utilized properly Officials (Bockstiegel) -Joe Sobczak has decided to resign as official co-chair of NW Commission. -Bill Hopkins will take his place Athlete (Galvin) -Only 8 athletes were at meeting; better job sending out notices to teams and remind athletes -reviewed convention and meetings went to; -different committees discussed -jr rep temly from mhsw -use facebook to increase participation at meetings and dissemination; -possibly create a Deck Pass patch Old business -website: Chris Pierson must get meet information to upload to the website; records- form must be submitted to Brent in order to get record changed/updated; trial qualifiers to Chris; New business -sr circuit meet motion to continue to subsidize with same structure as had Motion seconded; question called, motion carried -entertain the thought to change the official clinic fee from $6 to $5 must be brought to officials committee in the spring; Adjourned 2:47 pm Next Meeting: May 6 th, 2012

5 Location: TBD