Parks & Recreation Karin Richard-Jacobi. OPERATIONAL BUDGET HIGHLIGHTS Augustus Brown Swimming Pool and Dimond Park Aquatic Center FY 11 / FY 12

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1 Parks & Recreation Karin Richard-Jacobi OPERATIONAL BUDGET HIGHLIGHTS Augustus Brown Swimming Pool and Dimond Park Aquatic Center FY 11 / FY 12 INTRODUCTION While developing the FY 11 and FY 12 budgets for both Augustus Brown Swimming Pool and Dimond Park Aquatic Center earlier this year, a critical review took place. Part of that review included making concrete determinations as to what Dimond Park Aquatic Center would actually look like from an operational standpoint once it came on-line. Additionally, we determined two things as they related to Augustus Brown Swimming Pool. The first was that in order to contain costs there had to be an attention shift away from the business as usual model that had become the hallmark of the downtown pool facility (ie. we identified that there were inefficiencies in the current operational model that were negatively affecting the facility s bottom line). Secondly, we determined that we wanted to move the downtown facility closer to what we projected would be the operational model (in terms of programming, staffing, pricing etc.) of Dimond Park. The program schedule, staffing structure, fee structure, and what will increasingly become our marketing strategy for both facilities are all a reflection of that mindset change. The CBJ goals for both of these facilities in FY11/FY12 include the following: a) Offering a wide array of aquatics and land-based programs and special events designed to meet the needs of as many individuals and user groups as possible within the communities these facilities serve b) Operating as efficiently as possible from the standpoint of both revenue generation and cost containment. The financial goals for the facilities respectively include a 40% annual cost recovery for Augustus Brown Swimming Pool and a 70% annual cost recovery for Dimond Park Aquatic Center. We believe that with the pricing structure we have put in place for fiscal years 11 and 12, the large mix of programs and services we will be offering, an aggressive and consistent marketing plan, and with constant vigilance to the goal of financial efficiency, that those goals are achievable. Below are some of the financial and operation highlights of the upcoming two year cycle. They include changes made to Augustus Brown Pool pricing and operational strategies. These changes (to be implemented effective July 1, 2010) will serve to increase revenue at the downtown pool. The changes will also carrying over to consistent pricing and operational strategies at Dimond Park Aquatic Center when it opens in the Spring of REVENUE GENERATION

2 Fee Structure: 1. Streamlined Augustus Brown Pool Fee/Pass Structure (more in line with Dimond Park). Includes: a) Elimination of Monthly Fitness Pass b) Elimination of Monthly Fitness Pass Punch Card c) Elimination of Fitness Class Walk-In Fee (45 minutes and 60 minutes) d) Consistent length of all Water Aerobics Classes e) Elimination 2 Week Pass / 9 Month Pass f) Elimination of timed Lap Swim Fees (60 and 90 minutes) g) Simplified Consistent Fee Structure Punch Cards (buy 9 get one free visit) all age groups 1, 3, 12 Month Passes all age groups Early Bird Annual Passes all age groups Daily Passes all age groups Special Event Passes 2. Under 3 Enters Free policy changed to Under 2 Enters Free 3. SAVER Cards eliminated (currently $25 credited for every $20 purchased) 4. Youth category divided into 2 tiered pricing structure - Child Fee and Youth Fee 5. Adult Couple / Senior Couple Fee structures added to the mix 6. Annual Pass price REDUCED at Augustus Brown Pool to encourage purchase of same. It was determined that the current ABP Annual Pass was prohibitively expensive. The change brings the fee more in line with proposed Annual Pass prices at Dimond Park. A Family Annual Pass is even cheaper with Early Bird Purchase (Sept Dec). 7. Incentives built in to purchase Annual Pass at Dimond Park. Includes: Significant price reductions over other passes Reduced cost of special events to Annual Pass holders Ability to access both facilities Early Bird Pricing 8. Negotiating with Glacier Swim Club and other user groups on a cost-recovery basis 9. Price increase for Swim Lessons (consistent fee all age groups / consistent length all age groups), 1 month/3 month Passes, Shower Facilities 10. Introduction of a Towel Service 11. Introduction of Punch Pass system (All ages)

3 12. Introduction of Fitness Only Pass at Dimond Park (land based fitness classes and cardio/weight equipment use) 13. Greater emphasis on revenue generating special events at ABP 14. Major emphasis on programs, services and special events specifically designed to emphasize revenue generation at Dimond Park Swim lessons Water aerobics Summer camps Room rentals Pro-shop sales Towel service Babysitting service Coffee shop Birthday parties Lockers Special events (dive-in movies etc) Programming (additional): 1. Land based fitness programming (aerobics / yoga) 2. Access to cardio machines and weight machines 3. Additional fee for all programs requiring instructor 4. Special Events (water and land based) one per month built into the budget COST CONTAINMENT Energy Conservation Dimond Park: Optimized insulation in the walls and roof A unique S shaped exterior wall stud assembly that increases insulation and decreases heat loss through conductance Insulation under the floor slab and around the pool tank In floor radiant heating in the locker rooms Variable frequency drives on the pool pumps Ground source heat pump system to heat the pool water and the ventilation air Transluscent glazing to allow natural light in the Natatorium while maintaining a high r value Low e coated glass in the windows

4 T8 and compact fluorescent lighting Metal Halide lighting in the natatorium Heat recovery on the air handling equipment Stained concrete floors rather than manufactured flooring Lighting controls at the Reception counter to allow lighting throughout the building to be controlled efficiently LED lights in the pool which are longer lasting that incandescent, which is common in underwater lighting Energy Conservation Augustus Brown: 1. Temperature drop in Sauna of 20 degrees (reduced from 220 to 200 degrees) 2. Evaluation of current backwashing procedures to determine ability to reduce number of backwashing cycles/week (reducing water replacement and heating costs) Pool Chemicals: 1. Coordination with CBJ Purchasing Department and Public Works Department to reduce salt costs (both the cost of individual bags and shipping costs) (both facilities) Water Replacement: 1. Eliminate automatic annual pool draining. Require Pool Manager and Maintenance Department justification for same. Eliminating one annual pool drain during the next two year cycle will eliminate to need to replace an estimated 200,000 gallons of water, as well as the need to reheat replacement water and chemically balance it. Staffing: 1. Eliminate Assistant Pool Manager position at both pool facilities 2. Eliminate.5 FTE Custodian position/facility (1 FTE in total) 3. Glacier Swim Club self-guarding 4. School District Swim Lesson Program self-guarding / self-instructing 5. F/T Aquatics Staff scheduled into direct programming (swim lessons / water aerobics / land based fitness programs) (goal of 10 hours/week) 6. Critical evaluation of all part-time staffing needs (with an eye to safety, efficient operations and budget constraints) 7. Salary analysis of all part-time staff positions currently being conducted by CBJ Human Resources to determine if there is some room to lower staffing costs at both facilities

5 8. Overtime completely eliminated for FY 11 and FY 12 Facilities Operations: 1. Reduction in overall building operational hours compared to Dimond Park consultant hours (reducing staff costs while at the same time minimizing impact of programming). Includes: Open at 5:30am instead of 5am during the week Open at 8am instead of 6am on Saturday Open at 12 noon instead of 10am on Sunday 2. Reduction in operation of water slide/recreational pool play features compared to Dimond Park consultant hours (reducing staff costs while at the same time minimizing impact of programming). Includes: Open at 9am instead of 8am during the week Open at 9am instead of 8am on Saturday Open at 12 noon instead of 10am on Sunday 3. Closure of Augustus Brown Pool during all CBJ recognized holidays