This is a Level 3 Licensed Meet for entry into Regional Competitions. Only electronic entries will be accepted for this meet.

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1 Tiger Bay Open Meet 2014 Licence Number: 014WL3-019 (Under FINA Technical Rules & Swim Wales Laws) Saturday 22nd Sunday 23rd March (All Session Times to Be Confirmed) Cardiff International Pool (Long Course Meet) Event Information and Entry Forms

2 Tiger Bay Open Meet (Under FINA Technical Rules and Swim Wales Laws) Licence Number: 014WL3-019 Saturday 22 nd March to Sunday 23 rd March 2014 This is a Level 3 Licensed Meet for entry into Regional Competitions Entry to this meet will be on a first come first served basis. Only electronic entries will be accepted for this meet. VENUE POOL AGE GROUPS AGE UP DATE Cardiff International Pool, Olympian Drive, Cardiff. CF11 0JS 10 Lane 50m pool electronic timing with anti turbulence lane ropes Boys 9 yrs, 10 yrs, 11yrs, 12yrs, 13yrs, 14yrs, 15yrs, 16yrs, 17 & Over Girls 9 yrs, 10yrs, 11yrs, 12yrs, 13yrs, 14yrs, 15yrs, 16 & Over Minimum age for entry is 9 years 23 rd March 2014 (age as at last day of Meet) EVENTS (all events Heat Declared Winner) 50m, 100m, 200m, 400m Freestyle - All Age Groups 50m, 100m, 200m Backstroke - All Age Groups 50m, 100m, 200m Butterfly - All Age Groups 50m, 100m, 200m Breaststroke - All Age Groups 200m Individual Medley - All Age Groups 400m Individual Medley - Boys - 11, 12, 13, 14, 15, 16, 17yrs & Over - Girls - 11, 12, 13, 14, 15, 16yrs & Over PROMOTER S CONDITIONS AWARDS Awards will be given to the first 3 placings in each age category. Additional awards will be made to the Best Male, Best Female and Visiting Club. Competitors will only receive an award if they have achieved the qualifying standard. No swimmers who exceed the Upper Cut-off Time will receive a medal and their times will not count towards the Best Male / Female and Visiting Club awards. SPEEDING TICKETS Any swimmer finishing in a time faster than that set by the UPPER CUT OFF TIME will be issued with a speeding ticket and no medal will be awarded to that swimmer for that event. Medals and speeding tickets will be available on the day and can be collected from the medal table on poolside. Swimmers must ensure that they are suitably clothed (tee shirt and shorts) when receiving awards. SPOT PRIZES Spot prizes will be awarded on the day. There will be one random draw per session to determine which event and heat the prize will apply to. The winner of the heat will be entitled to claim a voucher to be spent at the City of Cardiff club shop during the meet. The event and heat will be announced at the start of each session.

3 ENTRIES For all events Qualifying Times and Upper Qualifying Times will be applied to all events. All entry times must be faster than the QT and slower than or equal to the UCT. Entry Times outside these limits and entries with No Time submitted will be rejected. Entry times may be submitted as short course or long course times using the Hy-Tek entry file but will be converted to long course times using Hy-Tek s Meet Manager software. Estimated times are not permitted. It is the responsibility of each club to ensure that their swimmers entries are accurate. Random checks will be made against the current ASA ranking database. If swimmers are found to have entered the meet with false or made up times, they will be disqualified from all events that they have entered and their entry fees will be forfeit. Clubs are requested to send all entries at the same time with one payment to cover all swimmers and coach passes. Cheques to be made payable to City of Cardiff Swimming Club The electronic event entry file can be obtained from the CCSC Home Meets page on our website: Electronic entries/enquires should be ed to: TBOM@cardiffswimming.co.uk Electronic entries produced from Hy-Tek s Team Manager or Team Manager Lite software as electronic entries are requested and should include an entry report, fee entry report, completed Summary Sheet and any poolside passes applications. For all entries, the submitted date will be the date of receipt of all entries, reports and payment. Electronic entries will be acknowledged with receipt confirmation. No entries will be processed until full and complete payment is received. Entries, payments and supporting reports, and poolside pass applications should be sent to: Andrew Bevan 9 Corbett Grove Caerphilly CF83 1SZ Entry forms are to be retained by the club. Copies of the Team Manager Lite application can be downloaded free of charge from Please ensure that you put adequate postage on posted entries. Envelopes with insufficient postage will not be collected from the Royal Mail depot. Entries will be rejected for the following reasons: Incorrectly completed Received without the relevant fee Outside the consideration entry times Improved entries Received after the closing date of 7 th February 2014 NO LATE ENTRIES WILL BE ACCEPTED AND THERE WILL BE NO ENTRIES ON THE DAY The Meet Director reserves the right to limit entries. In the event that entries are rejected the entry fee will be refunded, a single payment will be made to the Club in question. No refunds will be made for withdrawals after the closing date of 7 th February 2014 other than on medical grounds. In the event of the meet becoming oversubscribed prior to the closing date, notification will be posted on the City of Cardiff Swimming Club Website, City of Cardiff Swimming Club may reserve the right to return entries if the meet is oversubscribed. City of Cardiff Swimming Club may reserve the right to cancel the event if the meet is under subscribed.

4 City of Cardiff Swimming Club may request validation of any stated entry time and reserve the right to return entries if the meet is oversubscribed. For return of entry confirmations please enter an address on the summary sheet. There will be no entry cards for this event. ENTRY PRICING All entries must be submitted electronically using Hy-Tek s Team Manager or Team Manager Lite software: 5.50 per event CLOSING DATE POOLSIDE PASSES Friday 7 th February 2014 (No late entries will be accepted) 15 per pool pass (required for coaches/team managers), including results, poolside refreshments limited to 3 per club. Applications for additional passes may be accepted by the Meet Director, subject to team size per session. Passes must be worn at all times whilst on poolside and will be required to gain access. Passes will only be issued on receipt of Swim Wales/ASA registration number, a CRB number and a passport photo. No passes will be available for purchase on the day. They must be purchased beforehand. THERE WILL BE NO ACCESS TO POOLSIDE FOR ANYONE WITHOUT A POOL PASS OFFICIALS SEEDING WITHDRAWALS Visiting clubs are requested to provide at least one qualified official per session, and their details (together with their qualification) be forwarded with entry information. Meals and refreshments will be provided. All events will be spearheaded and swum slow to fast, based on entry times. No refunds will be made for withdrawals other than in exceptional circumstances. All withdrawals must be notified to the meet office. The meet office must be informed of withdrawals by no later than 5.00pm on the day before competition. SESSION TIMES The following session times are provisional. Session timing will be finalised once all entries have been processed and swimmers/clubs will be notified accordingly. Please note that it is the swimmers` responsibility to present themselves ready to swim, to the Marshalling Area prior to the start of their event. Please note: These are only estimated times, finalised warm up and start times will be issued along with swimmers entry lists. Session 1 Saturday am Warm up TBC Start TBC Session 2 Saturday am Warm up TBC Start TBC Session 3 Saturday pm Warm up TBC Start TBC Session 4 Sunday am Warm up TBC Start TBC Session 5 Sunday am Warm up TBC Start TBC Session 6 Sunday pm Warm up TBC Start TBC

5 PROGRAMME OF EVENTS Session One - Saturday Session Two - Saturday Session Three - Saturday Warm-up & Start - TBC Warm-up & Start - TBC Warm-up & Start - TBC Event Event Event 21 Boys 400m I/M 31 Boys 200m Freestyle 41 Girls 200m I/M 22 Girls 200m Butterfly 32 Girls 400m Freestyle 42 Boys 200m Breaststroke 23 Boys 200m Backstroke 33 Boys 100m Butterfly 43 Girls 100m Breaststroke 24 Girls 100m Freestyle 34 Girls 50m Butterfly 44 Boys 100m Backstroke 25 Boys 50m Freestyle 35 Boys 50m Breaststroke 26 Girls 50m Backstroke Session Four - Sunday Session Five - Sunday Session Six - Sunday Warm-up & Start - TBC Warm-up & Start - TBC Warm-up & Start - TBC Event Event Event 51 Girls 400m I/M 61 Girls 200m Freestyle 71 Boys 200m I/M 52 Boys 200m Butterfly 62 Boys 400m Freestyle 72 Girls 200m Breaststroke 53 Girls 200m Backstroke 63 Girls 100m Butterfly 73 Boys 100m Breaststroke 54 Boys 100m Freestyle 64 Boys 50m Butterfly 74 Girls 100m Backstroke 55 Girls 50m Freestyle 65 Girls 50m Breaststroke 56 Boys 50m Backstroke STARTS ELECTRONICS MEET RESULTS CAR PARKING ACCOMODATION Over the top starts will be used wherever possible. Omega electronic timing system with electronic display. The Meet results will be posted on the City of Cardiff Swimming Club website within 72 hours of the Meet closing. Results will also be passed to Swim Wales and ASA for their reference and inclusion in rankings. For club's using Hy-Tek, a complete electronic copy of the Meet results can be obtained following the Meet. For all other clubs a PDF copy of the Meet results can be obtained following the Meet. Any Clubs wishing this service should provide their details to the Meet office during or prior to the Meet. Free car parking places are provided at the Cardiff International Pool on a first come first served basis. A number of rooms have been reserved at the Holiday Inn Express and Holiday Inn Cardiff International Airport, (Express by Holiday Inn) - for 2 nights (22 nd 24 th March 2013) which is located just off Junction 33 of the M4 and is a 9 mile drive from the Pool. The rate for these rooms is per room per night including breakfast and VAT. To book these rooms please ring and quote City of Cardiff Swimming Club. Newport, Cleppa Park, (Express by Holiday Inn) Located just off Junction 28 of the M4 and is a 15 mile drive from the pool. The rate for these rooms is per room per night including breakfast & VAT. Please call and quote City of Cardiff Swimming Club to book. THIS RATE IS PREPAID. Holiday Inn, The Coldra, (Holiday Inn) - Located just off Junction 24 of the M4 and is a 23 mile drive from the International pool and 3 miles from Newport city centre. The Holiday Inn is offering a rate of per room per night including breakfast and VAT. Please call and quote City of Cardiff Swimming club to book. THIS RATE IS PREPAID.

6 Urdd Gobaith Cymru situated in the heart of Cardiff Bay at the Wales Millennium Centre and approximately 1.5 miles from Cardiff International Pool is the Urdd City Sleepover, a purpose built youth hostel offering weekend breaks. A variety of bedrooms are available sleeping from 2 to 6 people, all rooms have en-suite facilities. Accommodation options available range from room only, bed & breakfast or full board with prices starting from 33 per person per night. Please call and ask for Alun (mention Cardiff International Pool) or visit the website at CARDIFF, CAPITAL OF WALES Cardiff is delighted to welcome swimmers and their families and friends for the Open Meet. A range of online bookable hotels is available in categories from two to five stars. And most hotels and B&B s are only a short walk from the City s visitor attractions, shops and rail station. Reserve your accommodation now online by visiting Cardiff.html. The city holds unique attractions, top class entertainment and quality shopping with a difference. Cardiff Castle, the Millennium Stadium, National Museum Cardiff and Wales Millennium Centre combined with Cardiff Bay offer indoor and outdoor entertainment for everyone. To find out more about Cardiff, how to get here and how to make the most of your stay visit Alternatively contact the Cardiff Tourist Information Centre on T visitor@cardiff.gov.uk, SPECTATORS REFRESHMENTS HEALTH & SAFETY Entry 2.50 per session for a day pass for a whole meet pass. Programme 5.00 (full weekend programme). The Café, which provides a catering facility serving refreshments for swimmers, spectators and coaches will operate throughout this Meet. Refreshments may not be taken onto the poolside. There are also local facilities located near Cardiff International Pool. No outdoor shoes to be worn on the poolside. Suitable footwear must be worn outside the pool area and particularly when moving around and climbing the steps in the competitors area. Swimmers are asked not to enter the spectator s area or foyer whilst they are competing. If you are unable to execute a competent racing dive do not use the starting blocks at any time during this swim meet. A competent racing dive is defined as in the ASA Competitive Start Award; each swimmer is required to hold one of these. It is the Coach and/or Team Managers responsibility to ensure that this is the case for all swimmers intending to execute a racing dive. Swimmers who have not attained the standard of the Competitive Start Award must lower themselves into the water on the long whistle of the Referee before starting at an appropriate place. No swimmer should topple into the water in the event of a false start - a proper shallow dive must be performed. It is the responsibility of the swimmer and/or parent to declare to the referee any disability or medical condition that could present a health or safety risk. If such a disability or medical condition exists swimmers must produce a medical certificate confirming that their participation presents no health or safety problems.. For safety and security reasons, the wearing of jewellery is not permitted while in the water during warm-ups / swim-downs and / or competition. This includes watches, necklaces, chains, bangles, wrist bands, ear-rings (except studs), and rings (except wedding bands). City of Cardiff Swimming Club will not be responsible for any jewellery brought to events and will not be liable if such jewellery is lost or damaged. All swimmers, officials, volunteers, spectators, and visitors are required, at all times, to abide by the rules set out in the Pool Operating Procedures and/or the Normal Operating Procedures & Emergency Action Plan for Cardiff International Pool as issued by Parkwood Leisure, a copy of which is available to view in the Meet Office. Unacceptable Behaviour - behaviour becomes unacceptable when it is considered Offensive to others; this includes, but is not limited to, the following: Theft, wilful damage to property and / or equipment, acts of vandalism, abuse of alcohol and / or drugs, bullying, offensive language, aggressive / violent acts, threatening behaviour, all breaches of safety practices, failure to comply with instructions / directions, actions that bring the sport of swimming into disrepute. Should any such behaviour be brought to the attention of the Referee, Meet Director or Organising Committee, swimmers will be removed from events and any other persons will be asked to leave the premises if in the opinion of the Referee, Meet Director or Organising Committee, such behaviour has been exhibited. DATA PROTECTION Entries and results for this Meet will be held on computer. As required by the Data Protection Act 1998, submission of entries implies consent to the holding of personal information on computer. These details may be made public before, during or after the Meet.

7 SWIM SHOP CAMERA USE MOBILE PHONES GENERAL APPEALS A Swim Shop will be in operation throughout the Meet. The use of all photographic equipment is controlled at this meet and everyone is reminded that such equipment should not be used without a pass. Passes can be obtained free of charge from the meet office, upon provision of photographic proof of identity (i.e. driving licence, passport). A tag will be issued for your photographic equipment, and this must remained attached within the pool area. Equipment being used without a pass will be removed. Records of camera use will be retained by City of Cardiff Swimming club. Swimmers, parents and coaches are reminded that the use of mobile phones is not allowed inside the Cardiff International Pool building. This policy is actively enforced and all visitors and swimmers are asked to comply. Any point not covered by these rules will be at the discretion of the organisers. Depending upon the situation, the Referees decision will be final. Any appeals must be submitted in accordance with FINA procedures and will be handled appropriately.

8 Tiger Bay Open Meet Cardiff International Pool, Cardiff 22 nd to 23 rd March 2014 (Under FINA Technical Laws and Swim Wales Rules) Coaches / Chaperone Pass Individual Application Form Full Name Name of Club Position (e.g. Club Coach) Address Post Code Tel. No. Fax No. address Swim Wales/ Scottish Swimming / ASA affiliation number CRB Number The above named person is authorised to hold a pass for this club Signed Club secretary Please note only members affiliated to Swim Wales/Scottish Swimming/ASA or a member of a FINA affiliated country will be eligible for a coach s pass. Only applications with a photograph will be accepted. Could applicants please write their names on the rear of the photographs. Please send a cheque for 15 (made payable to City of Cardiff Swimming Club). No passes will be available on the day. They must be purchased beforehand. There will be no access to the poolside without a coach s pass. Passes will be restricted to a maximum of 3 passes per club. CLOSING DATE: Friday 7 th February 2014.

9 Tiger Bay Open Meet Cardiff International Pool, Cardiff 22 nd to 23 rd March 2014 (Under FINA Technical Laws and Swim Wales Rules) Officials Nomination Form PLEASE COMPLETE THIS FORM IN BLOCK CAPITALS Full Name Name of Club Qualification (J1, J2, J2S, Referee) Address Post Code Tel. No. Fax No. address Swim Wales/ Scottish Swimming / ASA affiliation number CRB Number Sessions which you are available for (please tick) All completed forms to be ed to Paul Hutchings on: hutchie224@gmail.com

10 Tiger Bay Open Meet Cardiff International Pool, Cardiff 22 nd to 23 rd March 2014 (Under FINA Technical Laws and Swim Wales Rules) Entry Summary Sheet Please return this form with: 1. Cheque/s made payable to City of Cardiff Swimming Club 2. Coach/Chaperone Pass applications Name of Club Name Position (e.g. Club Coach) Address Tel. No. address Post Code Fax No. Summary Total Individual Female Swimmers Total Individual Male Swimmers Total Number of Swimmers Total Individual 5.50 Total Coaches Total Cheque Enclosed payable to: City of Cardiff Swimming Club It is requested that a single cheque for the complete club entry is submitted. I declare that only our team members who have reached the standard of the ASA Competitive Start Award will be permitted to start from the poolside. Those who have not will start in the water. I confirm all the Meet Conditions have been brought to the attention of swimmers, parents/guardians and coaches including the rules regarding photography. I agree to abide by the conditions laid down by the Meet Management for this event. Club Secretary Signature...Date:... All completed forms to be returned to Andrew Bevan 9 Corbett Grove Caerphilly CF83 1SZ CLOSING DATE: Friday 7th February 2014.

11 Long Course Qualifying and Upper Cut Off Times Tiger Bay Open Meet Cardiff International Pool, Cardiff 22 nd to 23 rd March 2014 Boys Event UCT m QT Freestyle UCT 1: : : : : : : m 1: : : : : : : :04.80 QT 1: : : : : : : : :07.10 Freestyle 1: : : : : : : :15.50 UCT 3: : : : : : : : : m 3: : : : : : : :18.90 QT 4: : : : : : : : :26.00 Freestyle 4: : : : : : : :42.00 UCT 6: : : : : : : : : m 6: : : : : : : :50.90 QT 8: : : : : : : : :10.60 Freestyle 8: : : : : : : :39.60 UCT m QT 1: : Breaststroke 1: UCT 1: : : : : : : : : m 2: : : : : : : :21.10 QT 2: : : : : : : : :23.90 Breaststroke 2: : : : : : : :34.40 UCT 4: : : : : : : : : m 4: : : : : : : :55.10 QT 5: : : : : : : : :02.10 Breaststroke 5: : : : : : : :23.70 UCT m QT Butterfly UCT 1: : : : : : : : : m 1: : : : : : : :10.50 QT 2: : : : : : : : :12.50 Butterfly 2: : : : : : : :21.90 UCT 3: : : : : : : : : m 3: : : : : : : :33.90 QT 4: : : : : : : : :40.90 Butterfly 4: : : : : : : :59.20 UCT m QT Backstroke UCT 1: : : : : : : : : m 1: : : : : : : :12.60 QT 2: : : : : : : : :15.40 Backstroke 2: : : : : : : :24.50 UCT 3: : : : : : : : : m 3: : : : : : : :34.40 QT 4: : : : : : : : :42.00 Backstroke 4: : : : : : : :59.70 UCT 3: : : : : : : : : : : : : : : : : m I/M QT 4: : : : : : : : : : : : : : : : :03.10 UCT 6: : : : : : : : : : : : : m I/M QT 8: : : : : : : : : : : : :24.90 QT = Qualifying Time, UCT = Upper Cut Off Time. All entry times must be between the QT and the UCT. Short course times will be converted using Hy Tek Meet Manager software. The organisers reserve the right to return entries. Girls