SouM'Miami. /',~Jr~'".,\ To: The Honorable Mayor & Members of the City Commission. Steven Alexander, City Manager. Via:

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1 /',~Jr~'".,\ SouM'Miami TilE CITY OF Pl.EASANT LlVINC CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: FROM: Via: The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager Quentin Pough, Director of Parks & Recreation ~ DATE: September 5, 2017 Agenda Item No.:~ SUBJECT: BACKGROUND: A Resolution authorizing the City Manager to permit the Hope 4 L.Y.F.E foundation to host its first annual Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk and to waive all special event fees and insurance requirements. The Hope 4 L.Y.F.E foundation ("the applicant") has requested to host its first annual Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk from 5:00 a.m. to 3:00 p.m. on Saturday, October 7,2017. This event will begin and end at the Gibson-Bethel Community Center 5800 SW 66 th Street, South Miami, FL The walk will take place through the South Miami CRA neighborhood, starting at 68 th Street and east of 58 th Place and will begin heading west, making a right turn on 58 th Place, down to 66 th Street, turning right to 5i h Avenue and ending on 68 th Street. After the walk participants will return to the Gibson-Bethel Community Center for music, educational exhibits and live entertainment from local speakers, cancer survivors, doctors and more. To register, participants will be charged: $25 for individuals, $15 for military members or spouse, $5 for Youth (up to 21 years old with Student ID) or $100 for a team of 5 participants. Funds raised will be donated to Florida International University (IfF.I.U") and will be used towards the screening of breast cancer in men and women in the City of South Miami only, and who may need further testing beyond F.I.U's Mammogram Van Services. The applicant has completed the special event application and has submitted the necessary notification/petition approval form signed by homeowners and businesses that will be affected by the requested sidewall< closure. The applicant is requesting a waiver for all Special Event fees in the amount of $5, , as illustrated in the table below:

2 ,c ((', SouthffMiami TI IE CITY Or: PLEASANT LlVINC; CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM DEPARTMENT SPECIAL EVENTJEES ($60 ApPLICATION, $100 ADMINISTRATIVE & $500 REFUNDABLE SECURITY DEPOSIT) POLICE DEPARTMENT FEES (COST ESTIMATE ATTACHED) PUBLIC WORKS DEPARTMENT FEES (COST ESTIMATE ATIACHED) SIDEWALK CLOSURE & MOT FEES (COST ESTIMATE ATIACHED) PARKS AND RECREATION DEPT. FEES (COST ESTIMATE ATIACHED) TOTAL AMOUNT $660 $1,030 $1, $ $1, $5, / AnACHMENTS: Resolution 'Special Event Application Department Cost Estimates

3 1 RESOLUTION NO.: 2 3 A Resolution authorizing the City Manager to permit the Hope 4 L.Y.F.E foundation to host its 4 first annual Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk and to waive all special event fees and 5 insurance requirements. 6 7 WHEREAS, the Hope 4 L.Y.F.Efoundation (lithe applicant") has requested to host its first annual 8 Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk from 5:00 a.m. to 3:00 p.m. on Saturday, October 7, This event will begin and end at the Gibson-Bethel Community Center 5800 SW 66 th Street South Miami, 10 FL 33143; and WHEREAS, the walk will take place through the CRA neighborhood, starting at 68 th Street and 13 east of 58 th Place and will begin heading west, making a right turn on 58 th Place, down to 66 th Street, 14 turning right to 5i h Avenue and ending on 68 th Street; and WHEREAS, after the walk, participants will return to the Gibson-Bethel Community Center for 17 music, educational exhibits and live entertainment including local speakers, cancer survivors, doctors 18 and more; and WHEREAS, funds raised will be donated to Florida International University ("F.I.U") and will be 21 used towards the screening of breast cancer in men and women in the City of South Miami only, and 22 who may need further testing beyond F.I.U's Mammogram Van Services; and WHEREAS, the applicant is requesting a waiver for all Special Event fees in the amount of 25 $5,799.47, as illustrated in the table below; and DEPARTMENT SPECIAL EVENT ApPLICATION FEE SPECIAL EVENT ADMINISTRATIVE FEE REFUNDABLE SECURITY DEPOSIT POLICE DEPARTMENT FEES PUBLIC WORKS DEPARTMENT FEES SIDEWALK CLOSURE & MOT FEES PARKS AND RECREATION DEPARTMENT FEES AMOUNT $60 $100 $500 $1,030 $1, $ $1, WHEREAS, the applicant has completed the Special Event Application and has submitted the 38 necessary Notification/Petition Form signed by homeowners and businesses that will be affected by the 39 requested sidewalk closure NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF 42 SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is hereby authorized to permit the applicant to hold its first annual 45 Somi Hope 4 L.Y.F.E 3K Breast Cancer Walk and to waive all special event fees and insurance 46 requirements Section 2. The City Manager is hereby authorized to waive all special event fees in the amount 49 of $5,

4 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason. held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. Effective Date. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ENACTED this day of, ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Welsh: Commissioner Edmond: Commissioner Liebman: Commissioner Harris:

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20 SOM. 3K BREAST CANCER WALl' To: Steven Alexander, City Manager Request for Waiver I requesting all fees and insurance requirements to be waived Application for special events Fee Use of the community Centers Field from 5:30 AM -until 2PM Oct. i h 2017 Marking Spaces for Vendors Two police officers Police Explores Multi-purpose room Public Works -Barricades Hope 4 L.Y.F.E in partnership with City of South Miami Parks, CRA, Public Works Department, South Miami Hospital, FlU Medical, CHI, Jackson South, Local South Miami Churches, South Miami Black Culture Affairs & Shops of Sunset are working together to host a 3K Breast Cancer Walk. This Event will be held at Gibson-Bethel Community Center in South Miami, Florida. Attendees will enjoy educational exhibits and exciting entertainment which promotes empowerment and breast cancer awareness, while participating audiences will experience the joy of giving to others in need through a cause they love. We have also planned to host a Kick-Off event for this walk on Saturday, September 2nd, The event, known as 'Bedazzle Your Bra', kick-off event will take place from 3pm until 7pm at the Elks Lodge located at 6304 SW 78 th Avenue, South Miami, FL To ensure the success of the Hope 4 L.Y.F.E, 3K Breast Cancer walk, we are seeking partnerships, financial support and key stakeholder's involvement to support and promote this important and unique cause. We will continue to prove that investing in "Hope 4 L.Y.F.E 3K Breast Cancer walk" is a smart business decision and we will continuously reach new heights to give you the best possible experience with us. Funds raised will be donated to FlU to be used with participating NHELP households in South Miami only and will be used for anyone (man/woman) who needs further testing beyond our mammo van services. Yours Sincerely, Angela Roberts - Founder

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23 Valdes, Yvette From: Sent: To: Cc: Subject: Corbin, Larry P. Wednesday, August 23,20179:29 AM Valdes, Yvette; John Reese; Wagner, Darby; Aurelio Carmenates Pough, Quentin; Landa, Rene RE: Hope 4 Lyfe Cancer Walk - Cost Estimate Good morning, the following is a cost estimate for police coverage for this event: 1 Officer for the Community Center (registration, vendor area) 6a.m.-1p.m. $40.00 per hour = $ supervisor for walk route 6a.m.- 9a.m. (3hr minimum) per hour = $ officers for walk route 6a.m.-1 p.m. (3hrminimum per officer) $40.00per hour = $ Total cost for event = $ Note: There must be barricades set up along SW 66St, s7av & 68St to contain the walkers on the sidewalk. From: Valdes, Yvette Sent: Tuesday, August 22,20173:14 PM To: John Reese; Wagner, Darby; Corbin, Larry P.; Aurelio Carmenates Cc: Pough, Quentin Subject: Hope 4 Lyfe Cancer Walk - Cost Estimate Good Afternoon All, Hope 4 L.Y.F.E. has submitted a Special Event Application to host their 3K Cancer Walk event. Please provide me with a cost estimate if possible by close of business day Wednesday, August 23,2017 to be presented for approval for the next Commission meeting. Somi Hope 4 L.Y.F.E Cancer Walk Event Date: Saturday, October 7,2017 Location: Map below Event Time: Sam - 3:00pm Anticipated Attendance: City Services ( FYI: The applicant is requesting all fees to be waived as per the Commissions approval) Police: Your recommendation on the amount of officers needed. Parks and Recreation: Murray Park field, Multipurpose Room. Public Works: Barricades (your recommended amount, staff if you feel needed) 1

24 Valdes, Yvette Subject: Attachments: FW: Hope 4 Lyfe Cancer Walk r img T... OOO1.pdf Cost Estimate From: Aurelio Carmenates Sent: Wednesday, August 23, :44 AM To: Valdes, Yvette; John Reese; Wagner, Darby; Corbin, Larry P. Cc: Pough, Quentin Subject: RE: Hope 4 Lyfe Cancer Walk... Cost Estimate Good Morning Yvette, The yellow route map below consist of approximately 3065 LF of sidewalk x $.25 = $ $200 MOT Total $ Let me know if you have any questions or if I can be of additional assistance. Thanks, AU/lELIO J. CARMENATES, P.E. Improvement Project Manager Public Works Engineering & Construction Division 4795 SW 75 th Avenue Miami, Fl33155 Main: (305) Fax: (305) From: Valdes, Yvette Sent: Tuesday, August 22,20173:14 PM To: John Reese; Wagner, Darby; Corbin, Larry P.; Aurelio Carmenates Cc: Pough, Quentin Subject: Hope 4 Lyfe Cancer Walk... Cost Estimate Good Afternoon All, Hope 4 L.Y.F.E. has submitted a Special Event Application to host their 3K Cancer Walk event. Please provide me with a cost estimate if possible by close of business day Wednesday, August 23,2017 to be presented for approval for the next Commission meeting. Somi Hope 4 L.Y.F.E Cancer Walk 1

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26 rfr South'Miami THE CITY OF PLEASANT LIVING Special Events Division 5800 SW 66 Street South Miami, FL COST ESTIMATE DATE: 8/23/2017 TO: Hope 4 LYFE CITY SERVICE RENDERED Large Murray Park Field (non-profit) Multi-Purpose Room (non-profit) (2) Staff - Set-up/Clean-up Staff FICA QUANTITY UNIT PRICE PRICE 10 Hours $50 $ Hours $55 $550 2 Staff - 10 hours $40 $800 $ Total Amount Due: $1, The Security Deposit will be returned upon payment of the above mentioned City services rendered. Please make checks payable to... City of South Miami 6130 Sunset Drive South Miami, FL THANK YOU!