City of Sunny Isles Beach Collins Avenue Sunny Isles Beach, Florida 33160

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1 City of Sunny Isles Beach Collins Avenue Sunny Isles Beach, Florida (305) City Hall (305) Fax MEMORANDUM TO: VIA: FROM: The Honorable Mayor and City Commission Christopher J. Russo, City Manager Derrick L. Arias, Chief Information Officer DATE: 4/18/2013 RE: Citywide Managed Print Services from TOSHIBA. RECOMMENDATION: It is recommended that the City Commission approve the attached resolution granting purchase authority and approval on a Managed Print Services agreement with Toshiba Business Solutions Florida, in an amount not to exceed $10, annually. REASONS: The City presently spends an estimated $18,000 annually on toner for desktop laser printers. The Managed Print Services agreement with Toshiba will save the City over 40% on current toner costs, as well as provide full parts and labor warranty on these printers. ATTACHMENTS: Resolution Reference Letter Proposal Coconut Creek RFP Submittal Coconut Creek RFP Tabulation Toner Usage Agreement Date 4/18/

2 Page 1 of 2 RESOLUTION NO A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT WITH TOSHIBA BUSINESS SOLUTIONS FOR MANAGED PRINT SERVICES, IN AN AMOUNT NOT TO EXCEED TEN THOUSAND DOLLARS ($10,000.00); UTILIZING THE CITY OF COCONUT CREEK CONTRACT NO ; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT AND TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City currently spends an estimated $18, annually in the purchase of toner for desktop printers laser printers; WHEREAS, staff determined that the Toshiba Business Solutions is willing and capable of providing managed print services in an amount of Ten Thousand Dollars ($10,000.00) annually, representing a savings to the City of over 40%; and WHEREAS, the managed print services to be provided by Toshiba Business Solutions will also included full parts and labor warranty for those desktop printers, resulting in additional savings to the City; and WHEREAS, the City now wishes to enter into an agreement with Toshiba Business Solutions for Managed Print Services in an amount not to exceed Ten Thousand Dollars ($10,000.00), attached hereto as Exhibit A, utilizing the same terms and conditions stated in the City of Coconut Creek Contract No NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Agreement. The City Commission hereby approves the Agreement with Toshiba Business Solutions for Managed Print Services, in an amount not to exceed Ten Thousand Dollars ($10,000.00), attached hereto as Exhibit A. Section 2. Authorization of City Manager. The City Manager is hereby authorized to execute said Agreement and to do all things necessary to effectuate this Resolution. Section 3. Effective Date. The Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 18 th day of April Norman S. Edelcup, Mayor R2013- Toshiba Managed Print Svcs Agmt Page 1 of 2 146

3 Page 2 of 2 ATTEST: Jane A. Hines, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Hans Ottinot, City Attorney Moved by: Seconded by: Vote: Mayor Edelcup (Yes) (No) Vice Mayor Aelion (Yes) (No) Commissioner Gatto (Yes) (No) Commissioner Levin (Yes) (No) Commissioner Scholl (Yes) (No) R2013- Toshiba Managed Print Svcs Agmt Page 2 of 2 147

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52 4/5/2012 CITY OF SUNNY ISLES BEACH USAGE Staples SKU Wholesaler Product Num Item Description Selling Unit Measure Code Qty Adj Gross Sales N/A HP CE505D BLACK TONER 2/PK PACK 14 $2, N/A TNR DP80/85F BK EACH 2 $ N/A HP 49A TONER EACH 9 $ N/A BROTHER TN-350 BLACK TONER EACH 8 $ N/A BROTHER DR-350 DRUM EACH 1 $ N/A HP 124A CYAN TONER EACH 6 $ N/A HP 124A BLACK TONER EACH 22 $1, N/A HP 124A YELLOW TONER EACH 6 $ N/A HP 124A MAGENTA TONER EACH 9 $ N/A HP Q6473A MAGENTA TONER CART. EACH 1 $ N/A HP Q6471A CYAN TONER CARTRIDGE EACH 2 $ N/A HP Q6470A BLACK TONER CARTRIDG EACH 2 $ N/A HP Q6472A YELLOW TONER CART. EACH 4 $ N/A EPSON T COMBO PACK PACK 1 $ N/A HP12A 2PK BLACK TONER PACK 8 $ N/A HP 124A BLACK TONER 2/PACK PACK 1 $ N/A HP COLOR LASER CB543A MAGENTA EACH 4 $ N/A HP COLOR LASER CB542A YELLOW EACH 4 $ N/A HP COLOR LASERJET CB541A CYAN EACH 4 $ N/A HP COLOR LASERJET CB540A BLAC EACH 5 $ N/A HP CC532A YELLOW TONER EACH 2 $ N/A HP CC533A MAGENTA TONER EACH 1 $ N/A HP CC530A BLACK TONER EACH 2 $ N/A HP CC531A CYAN TONER EACH 2 $ N/A LASERJET CE250A BLACK TONER EACH 9 $1, N/A HP CE505A BLACK TONER CARTRIDG EACH 21 $1, N/A HP LASERJET P2035N EACH 3 $ N/A XEROX 106R01452 CYAN TONER EACH 3 $ N/A XEROX 106R01453 MAGENTA TONER EACH 4 $ N/A XEROX 106R01454 YELLOW TONER EACH 4 $ N/A XEROX 106R01455 BLACK TONER EACH 7 $ N/A HP 78A TONER EACH 7 $ N/A BROTHER HL4150CDN CLR LSR PRNT EACH 1 $ N/A BROTHER TN315Y HY YELLOW TONER EACH 2 $ N/A BROTHER TN310 YELLOW TONER EACH 3 $ N/A BROTHER TN310 MAGENTA TONER EACH 3 $ N/A BROTHER TN310 CYAN TONER EACH 4 $ N/A BROTHER TN310 BLACK TONER EACH 5 $ Attachment number 1 Page 1 of 2

53 N/A BROTHER TN315M HY MAGENTA TONR EACH 2 $ N/A BROTHER TN315C HY CYAN TONER EACH 2 $ N/A BROTHER TN315BK HY BLACK TONER EACH 2 $ N/A HP CE323A MAGENTA TONER EACH 2 $ N/A HP CE322A YELLOW TONER EACH 1 $ N/A HP CE321A CYAN TONER EACH 1 $ N/A HP 27X TONER EACH 2 $ US CTGCTGTK18 TONER,F/ TOSH DP 80F/85F EACH 1 $73.50 US KYOTK18 TONER,LSR KIT, FS1020D,BK EACH 0 $ Attachment number 1 Page 2 of 2 197

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