Galena Band Boosters Handbook Handbook Last Updated: July 30, 2018

Transcription

1 Galena Band Boosters Handbook Handbook Last Updated: July 30, 2018

2 Band Boosters Support Galena HS Bands Marching Jazz Concert 2

3 What do Band Boosters do? Support Galena HS Marching band, Jazz band and Concert band Take direction from Mr. Kevin Sady Help out with fund raising, competitions, feeding the kids, equipment movement, prepare for events 3

4 FAQs for Band Parents Why Should I Do This? What Can I Do? I Am New, Do They Really Need Me? The primary reason for the booster organization is to support your children. The music, showmanship, spectacle and pageantry of the marching band experience are also reasons that you may participate as a band booster. The friendships you will make and the enjoyment of participating in this activity are other benefits you will realize. But first and foremost, this is for your child and his/her classmates. There are hundreds of things that you can do to be active as a booster. One of most important things you can do is to attend monthly booster meetings. These meetings are where you should ask questions and voice your concerns and ideas about the organization s activities. This is where the decisions are made, and you should be part of that. Additional ways to help out are to volunteer to chaperone, participate in fund raisers, and help out with band camp. Regardless of your occupation or area of experience there are many services you would be able to provide to a band program. The following is an incomplete list of occupations or professions that would be great assets to a band program: Accountants, Photographers, Videographers, Medical Personnel, Equipment Operators, Sound Technicians, Website Designers, Carpenters, Truck Drivers, Cooks, Seamstresses 4

5 Band Booster Positions Position Role Description Contacts President Vice President Secretary Treasurer The president presides at all band booster meetings and executive committee meetings. The president oversees all aspects of the band booster program, calls meetings of the membership and executive committee when necessary, and performs other duties as requested by the executive committee. The president also serves as a co-signer on organization funds. The vice-president assists the president, assumes the duties of the president in that officer's absence, and performs other duties as requested by the executive committee. Coordinates food for the 3 away Marching Band competitions (not the POC) The secretary records minutes of all executive committee and general membership meetings, submits minutes for approval at successive meetings, and prepares correspondence of the organization. The secretary also performs other duties as requested by the executive committee. The treasurer records all financial matters of the organization, serves as cosigner on organization funds, and collects receipts and bills for all disbursements. The treasurer also performs other duties as requested by the executive committee. Kathy Braband & Catherine Adams Tanya Hitchcock & Tina Montella Pat Black Laura Lopez-Brettell 5

6 Band Booster Positions Position Role Description Contacts Web site Updates and maintains the Boosters website. Josh Black Video & Photography Takes video and pictures at music events and posts them to Boosters Facebook group and Galena Band website throughout the school year. Mike Okimoto Uniform Coordination Coordinates the assigning and fitting of marching band uniforms and maintaining inventory of accessories (gloves, plumes hats), Concert band uniforms, shoes and jazz band uniforms Helps Multiple parents Fund Raising Coordinates fundraising activities: Raffles, Bake Sales, Restaurant nights Door Knockers Meeks inventory count activity 6

7 Contacts Position Held s Cell / Mobile Kevin Sady Band Leader galenaband@gmail.com ksady@washoeschools.net Kathy Braband Co-president Kathy.braband@gmail.com Catherine Adams Co-president cathadam@live.com Tanya Hitchcock Co Vice-president T-wah@Hotmail.com Tina Montella Co Vice-president tmontella@yahoo.com Pat Black Secretary family@blackcomputing.com Laura Lopez-Bretell Treasurer tellaura@sbcglobal.net Band Booster Board 7

8 Volunteer Opportunities Concession Stand Volunteers Volunteers to provide snacks to kids at practices Popsicles and ice cream in hot weather Cookies and cupcakes and hot chocolate in cold weather Feed kids at shows/competitions Help kids with uniforms on competition days Meal Crew for Games & Competitions - Help serve game day and competition meals to band members Fundraising & bake sale activities Bus riders & chaperones for events/competitions Chefs, BBQers, seamstresses, chauffeurs Store leftover food, supplies (freezers, garages, etc) Parking Lot attendants 8

9 The website is privately owned and operated and is not affiliated with Galena High School or The Washoe County School District. This web site has pictures, videos, calendar dates, officer information, meeting minutes and links for all Galena HS band activities (marching, concert and jazz). No tags are used to identify any students on the web site. Contact Webmaster with questions 9

10 We know not all parents can give their time to Galena Band activities but we sure appreciate those who do! 10

11 Band Booster Meetings Boosters meet on the 2 nd Monday of each month in the Galena High School Band Room at 7:00pm. Meetings are about 1 hour in length. August TBD, 2018 Sept TBD, 2018 October 8, 2018 November 12, 2018 December 10, 2018 January 14, 2019 February 11, 2019 March 11, 2019 April 8, 2019 May 13,

12 Band BBQ Friday, August 3, 6pm WHO S BRINGING WHAT: WHAT TO BRING : The Band Booster club will provide the following: Hot dogs, hamburgers, buns, plates, condiments, cutlery, napkins, drinks Student last names that start with A F, please bring: Dessert for people Student last names that start with G M, please bring: Salad for people Student last names that start with P - Z, please bring: Side dish for people There will be ~70 band students and their parent(s) attending the BBQ. Mandatory parent meeting after BBQ Parents should bring camp chairs and/or blankets to sit on. 12

13 There will be ~70 students participating in Galena band in Fall / Winter, 2018 Marching band Concert band Winter/Spring, 2019 Jazz band Concert band Marching Band Practices: MONDAYS 2:30-4:00pm August 6 October 29 Guard & Drumline only TUESDAYS 6:00-9:00pm August 7 October 30 All Marching Band members Snacks are provided for kids at Tuesday rehearsals 13

14 Tuesday Night Rehearsal Snacks Parents are asked to purchase/donate snacks for ~70 kids during weekly rehearsals: popsicles / ice cream treats in hot weather arrive around 7pm to hand out cookies / cupcakes in cold weather + hot chocolate* arrive around 7pm to hand out *Hot chocolate will be provided by the Band Boosters Practice Dates 2018 Parent Donating Snacks Monday, July 30, am-5pm Catherine Adams Tuesday, July 31, pm Kathy Braband Wednesday, August 1, pm Tanya Hitchcock Thursday, August 2, pm Tina Montello Friday, August 3, pm Band BBQ Potluck Tuesday, August 7, pm Band Boosters Tuesday, August 14, pm Tuesday, August 21, pm Tuesday, August 28, pm Tuesday, September 4, pm Tuesday, September 11, pm Tuesday, September 18, pm Tuesday, September 25, pm Tuesday, October 2, pm NO SCHOOL - SEPT 29-OCT 7, 2018 Tuesday, October 9, pm Tuesday, October 16, pm Tuesday, October 23, pm Tuesday, October 30, pm 14

15 Marching Band Competitions What Where Sat. Oct. 13 Galena POC Galena hosts a marching band competition/show 3600 Butch Cassidy Dr, Reno, NV Fri. Oct. 26 Spanish Springs Marching band show at Spanish Springs high school 1065 Eagle Canyon Dr, Sparks, NV Sat. Oct. 27 Damonte Ranch Marching band show at Damonte high school Rio Wrangler Pkwy, Reno, NV Sat. Nov. 3 UNR Marching band show at UNR in Mackey stadium N Virginia St, Reno, NV Times Approx. 9am 6pm Approx. 9am 6pm Approx. 9am 6pm Approx. 9am 6pm Volunteers are needed to cook the planned food / serve the students Help is needed to load/unload the band trailers before & after events Volunteers are needed to hand out uniform accessories & help kids dress Volunteers are needed to ride the bus with the kids to the event (required) The kids are fed at each competition. We will endeavor to publish the food menu in advance of each competition so parents/kids can bring their own food if the planned menu is not to their liking. 15

16 Marching Band Uniforms These uniforms are returned to the care of the band uniform contacts after every show and are kept in the Band trailers. The uniform can be machine washed (but not the sequin sash!) Black socks and black shoes are a must! Marching band uniforms & accessories vary for roles/instruments. There are many uniform parts to keep track of feathers, couplets, sashes, gloves, etc. These items are always kept in the band trailers. There is no fee to borrow a uniform for the year but there are expectations to dry clean the uniform before returning it to inventory at the end of the school year. 16

17 Concert Band / Jazz Uniforms Concert band attire is formal tuxedos and floor length gowns. These uniforms are NOT machine-washable. These uniforms require dry cleaning. Only the tuxedo shirt is machine washable. Black socks and black shoes are a must! These uniforms can be taken home for washing/hemming, storage as long as band uniform contact knows / logs the check out of the attire. All attire is dry cleaned (by students) and returned to the band department at the end of the school year. There is no fee to borrow a uniform for the year but there are expectations to dry clean the complete uniform before returning it to inventory at the end of the school year. 17

18 Timelines for Band Activities

19 Date Event What is it? Monday, July 30, 2018 July 31 - August 3, 2018 Friday, August 3, 2018 Monday, August 6, 2018 Band Camp Band Camp Band BBQ + Potluck First day of school Intro to Marching Band music and choreography. Occurs on the week before school starts. Monday is 8am-5pm Intro to Marching Band music and choreography. Occurs on the week before school starts. Tues/Wed/Thursday and Friday is 4-9pm Occurs on the last day of the marching band camp. 6pm. This is a BBQ / potluck for parents to get to know what Band is all about. Bring a camp chair and a dish to share with others. August 6, October 29, 2018 Guard & Drumline Practice Mondays 2:30-4:00pm - Guard & Drumline Practice August 7, October 30, 2018 Marching Band Practice Tuesdays 6pm - 9pm all of Marching Band practices together August TBD 2018 Booster Meeting Boosters usually meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length 19

20 Date Event What is it? Friday, September 7, 2018 Football Game Football Game September TBD, 2018 Booster Meeting Boosters usually meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length Galena band members dress in uniform and go door to door asking for donations for TBD Door Knockers the Galena band. This event usually raises ~$10,000 and lasts 2-4 hours. Parent Fundraiser volunteers guide 3-4 kids around specific neighborhoods near Galena HS to solicit donations. TBD Meeks Lumber One Saturday in September, Meeks Lumber and Hardware performs its annual inventory count. Galena band students help manually count the store s inventory for a donation to the band. Great opportunity for kids to earn volunteer hours. Event is 6-8 hours in length. Friday, September 21, 2018 Football Game Football Game Sunday, September 30, 2018 Galena Fest Galena band *may* play at the event. Key components of Galena Fest are The Bloody Rose Mountain Bike Climb to Relay Peak, The Wicked Thorn 7.25 mile Trail Run, The Wicked Thorn 3 mile Walk through the beautiful Galena Forest, The Kids Run 1 mile race for kids of all ages, and the Kids Expo and Art-In-The-Park activities for the younger generation. 20

21 Date Event What is it? October 1-5, 2018 Fall School Break no school Monday, October 8, 2018 Booster Meeting Planning for the POC event. Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length Friday, October 12, 2018 Football Game Football Game Saturday, October 13, 2018 POC POC = Performance of Champions. This is the name of the marching band competition hosted by Galena HS in mid-october. Local schools are invited to participate. It s held at Galena HS and lasts 4-6 hours on a Saturday. Anywhere from 6-11 bands attend to compete. Judges are brought in. Friday, October 19, 2018 Football Game Football Game Friday, October 26, 2018 Marching Band Show Spanish Spring Field Show Competition. All day event. Feed the kids Saturday, October 27, 2018 Marching Band Show Damonte Ranch Invitational. All day event. Feed the kids Saturday, November 3, 2018 Marching Band Marching Band competition held at UNR. All day event. Feed the kids Monday, November 12, 2018 Booster Meeting Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length 21

22 Date Event What is it? November 21-23, 2018 Thanksgiving Break no school Monday, December 10, 2018 Booster Meeting Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length Wednesday, December 12, 2018 Winter Concert In December, one of the large Reno Casino s donate space for the Galena HS concert band, jazz band, orchestra and choirs to perform for family and friends to enjoy an evening of music. December 21, January 11, 2019 Monday, January 14, 2019 Saturday, January 26, 2019 Monday, February 11, 2019 Winter School break no school Booster Meeting Folsom Jazz Festival Booster Meeting Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length Competition held in January. ~140 middle school and high school bands compete in an all-day competition---one of the largest competitions in California. Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length 22

23 Date Event What is it? Tuesday, February 12, 2019 Saturday, February 23, 2019 Thursday, March 7, 2019 Monday, March 11, 2019 Honor Band Concert Solo & ensemble Festival Zone Concert Booster Meeting Tuesday, March 19, 2019 District Band Festival March 25, April 5, 2019 Spring Break no school April 4-7, 2019 All-State in Las Vegas Monday, April 8, 2019 Booster Meeting Neighboring Middle Schools (Hunsberger, Pine) come together to present a night of performances with Galena HS for parents and family to enjoy. Takes place in the Galena gym and often a Bake Sale is held to raise money (~$900), There may be 1 or 2 zone concerts per school year. Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length 23

24 Date Event What is it? TBD (March-April) Band trip Each year, the band raises funds to help offset costs to travel overnight to a location where the band performs. Trips vary in size and expense. Past trips have included Boston, Honolulu, Washington DC, Disneyland, Monterey, San Jose, CA. Parent volunteers are required as chaperones. TBD District Jazz Festival Occurs in April. Reno Jazz Festival is an amazing jazz extravaganza spotlighting both up-and-coming and established artists. In addition to hosting great live performances, the event features a variety of workshops led by the finest performers and musicians from around the country. An exhilarating highlight of the festival is its annual competition, which delights attendees with the privilege of seeing jazz artists give their all and display their deep passion for music and the genre. Monday, May 13, 2019 Booster Meeting Boosters meet on the 2nd Monday of each month in the Band Room at 7:00pm. Meetings are about 1 hour in length Wednesday, May 29, 2019 Spring Concert Held in May at a local casino for friends and family members of Galena band members. It is the last performance by Concert and Jazz bands for the school year. This event does not include orchestra or choirs. Boosters will make corsages and boutonnieres for graduates in advance. Last event of the school year. Friday, June 7, 2019 Last Day of School Last Day of School 24

25 Appendix

26 WCSD Volunteer Services Each parent who helps out in Galena Band Boosters needs to complete/submit a volunteer form to the Galena High School Office. Parents who plan to participate in overnight trips with the band, require finger printing and background checks. Volunteer forms and finger printing are yearly requirements. Adult School Volunteer Application (AF 1537) This form is for all volunteers over 18 years old (parents, grandparents, community and others). Which volunteers must be fingerprinted? Any volunteer who will be an overnight chaperone must be fingerprinted. It is recommended that chaperone volunteers are in groups of two. A minimum of 6 (six) weeks is required to process overnight chaperone screening and finger printing. Plan appropriately. Fingerprinting must be done through Washoe County School District: Finger Printing Instructions 26