Kentucky Telecom Association 2018 ANNUAL MEETING May 23-25, 2018

Transcription

1 Kentucky Telecom Association 2018 ANNUAL MEETING May 23-25, 2018 Marriott s Griffin Gate Resort & Spa 1800 Newtown Pike, Lexington, KY 859/ Room 2018 KTA Annual Meeting Schedule of Events Wednesday, May 23 8:00 am...meet & Greet Continental Breakfast 9:00 am... Associate Members Meeting 9:30 am... Corn Hole Toss Tournament 11:00 am...sports Luncheon Noon...Golf Tournament 3:00 pm... Corn Hole Toss Tournament 5:00 pm... Sports Reception & Awards 9:30 11:00 pm...dessert Party Thursday, May 24 8:30 am 9:30 am...president s Breakfast 9:30 am 12:00 pm...general Session I Noon...Business Luncheon 1:30 pm 2:30 pm... Breakout Sessions 1 & 2 5:00 8:00 pm...table Top Expo 6:30 8:00 pm...dine Around (multiple food stations) 8:00 9:30 pm...entertainment 9:30 pm.kta Hospitality Suite Friday, May 25 7:30 am...board of Directors' Meeting 8:30 am...continental Breakfast 8:45 am... General Session II Adjourn by 11:00 am Registration Forms Meeting Registration Form...page 2 Table Top Expo... 3 Golf... 4 Corn Hole... 5 Sponsors... 6 Questions Need More Info Kentucky Telecom Association 305 Ann St, Ste 202 Frankfort, KY Tyler Campbell tyler@ktaoffice.org (O) or (M)

2 Company Name: Address: Name (as it should appear on the name badge) Kentucky Telecom Association Annual Meeting 2018 May 23-25, 2018 Marriott s Griffin Gate Resort Lexington Meeting Reg Fee $260 REGISTRATION FORM May 23 Golf $125 ADD: Table Top Expo Fees (A separate form also required; add the total $ from that form here.) ADD: Sponsors Fees (A separate form also required; add the total $ from that form here.) Fax: May 23 Corn Hole Toss $35 Totals $$$ May 24 Meetings & Luncheon May 24 Expo Dine-around & Entertainment Totals $ $ $ $ # # # Complete & return all registration forms by April 30 to: Kentucky Telecom Association 305 Ann St., Ste 202 Frankfort, KY Fax Payment: Check: enclosed in process bill me (members only) _ Credit Card: Visa MasterCard _ American Express Name on card Card # May 25 Closing Session 1. Reserve your room at the Marriott Resort by April 30 at 2018 KTA Annual Meeting or by phone at 877/ or 859/ The KTA group room rate is $151 (+tax). 2. All attendees (including spouses and guests) must register. Photocopy and use additional forms if necessary. 3. The $260 registration fee includes entry to all events except sports. After April 30 the registration fee increases to $290. To ensure adequate facilities are available, please indicate your plans to attend these events by placing an x in the appropriate block. 4. KTA member companies will receive preference to exhibit during the Tabletop Expo. Nonmembers may exhibit if space is not filled. At least one person from an exhibiting company must register for the full meeting. Please complete separate exhibitor form. 5. Name badges, programs, late registration forms and other convention information will be available at the registration desk. 6. Payment should accompany registration unless other arrangements are made. Make checks payable to KTA. 7. Please note that no refunds will be made after May 7 due to contractual arrangements. Substitutions are allowed. Late cancellations and no shows will be billed. 8. The dress code is business casual. Exp. Date Sec. Code Zip Code w/card

3 2018 KTA Annual Meeting - Tabletop Expo Thursday May 24 5:00-8:00 PM $225 /Inside Table $275/Outside Table Member companies will receive preference for the Tabletop Expo. Member companies have an opportunity to display their products and services during our 16 th annual tabletop expo. The tabletop exhibits will be open following the Thursday afternoon breakout sessions, prior to and during the dine-around. This fee includes the reception, dine-around and entertainment later in the evening. Space is limited, so return your reservation form early. Complete and return this form with the other meeting registration forms by April 30 to the KTA Office at 305 Ann St, Ste 202, Frankfort, KY Note: Separate registration forms are required for general meeting registration, the sports tournaments and sponsorships. Address: KTA Members Table Top Fees: $225 for an inside table, or $275 for a table against the wall (backdrops can be used). Fax: Need AC Power? # Tables $ Totals $ Yes No 1st table w/fee; 2 ND $ Meeting Registration: At least one person must be registered for the entire meeting. The table top fee is in addition to the meeting registration fee. Persons attending only the May 24 expo evening will be charged a $100 daily attendance fee. Payment: Check enclosed Check in process Bill me _ Credit card & complete the credit card payment information on the meeting registration form. List names of persons at exhibit. At least 1 person must be registered for the annual meeting. $ Products or Services to be displayed Expo Rules Setup & Display KTA member companies will receive preference for the Tabletop Expo. Nonmembers may exhibit if members do not fill space. Room size limits the expo to approximately 48 tabletops. Inside tables will be set in pods of 4; outside tables along the walls. Exhibiting companies must have at least 1 person registered for the meeting (e.g., 1 table, 1 person = $485). Additional persons attending the tabletop expo only must pay a $100 attendance fee that includes the dine-around and entertainment. Stand-alone backdrops and pop-ups are allowed only along an outside table. Inside table-tops cannot have stand-alone backdrops, and table pop-ups cannot be higher than 30. Please limit displays to small pieces of equipment and literature. Tables are 3' x 6' and draped. Maximum of 2 tables per company (2 ND table at $100). AC power and chairs provided on request at no additional cost. Exhibit hours are Thursday, May 24, 5:00 pm - 8:00 pm. Set up will be in the afternoon; tear down at close of expo. Shipping Expo materials should arrive no earlier than 2 days before the exhibit date and include a contact name and "KTA Expo" on the package. Do not ship to the KTA office. Plan to set up and breakdown on the exhibit date. Hotel staff will be available to assist and provide shipping details. Ship Expo materials to this address: Marriott's Griffin Gate Resort & Spa, 1800 Newtown Pike, Lexington, KY For hotel info, contact Shari Florence at 859/ or shari.florence@marriott.com.

4 2018 KTA Annual Meeting Golf Tournament Wednesday May 23 Noon $ 125 / Person Tournament Info. The golf tournament will be held at the newly renovated Griffin Gate Golf Club adjacent to the Marriott Resort. Rental clubs are available at the full-service pro shop and soft spikes are required. The golf registration fee covers the lunch and reception, refreshments, green fees, golf cart, and prizes. The tournament will begin with a shotgun start at 12:00 pm. We will be playing a Scramble format, so all skill levels are invited. A handicap or average score must be provided or the player will be assigned an A rating. A sports lunch buffet will open at 11:00 am. Prizes and awards will be given away at the reception immediately following play. Sponsorships. Golf hole and other type sponsorships are welcomed. A golf hole sponsorship fee is $200. Cart gifts and prizes are appreciated and provide company exposure. Luncheon, beverage carts and reception sponsorships are available. Please complete the separate sponsors form to be a golf sponsor. Registration. Complete and return this form with the meeting registration form by April 30 to the KTA Office at 305 Ann St, Ste 202, Frankfort, KY Let us know if you want to play with someone special and we will try to accommodate. Teams will be drawn the day before the tournament. Questions. Contact the KTA office at or at tyler@ktaoffice.org. You may contact the pro shop at 859/ or Food & Drink Enjoy the sports luncheon and reception. Beverage carts will be on the course during play. Awards & Prizes Winners will be announced and donated prizes will be awarded by drawing at the reception immediately following the tournament. 1 Mulligan for $10 or 2 for $15 Players can help lower your team score by buying mulligans. All money raised will go toward prizes. Cart Gifts Players will receive any donated items as cart gifts before play KTA Golf Tournament Registration We are golf sponsors too. See the info on the sponsors form. Name Hcp/Score Special Requests:

5 2018 KTA Annual Meeting - Corn Hole Toss Tournament Wednesday May 23 $ 35 / Person Tournament Info. The morning event will begin at 9:30 am in the area behind the hotel and pool. The registration fee covers refreshments, prizes, and the sports lunch buffet (open at 11:00 am in the golf pavilion). Depending on signups, an afternoon corn hole toss game will begin at 3:00 pm. Non-golfers can play twice the fee covers both am & pm games. Test your aim and tossing skills as a warm up for golf or participate as a separate event in morning or afternoon sessions. Sponsorships are welcomed at $200. Please complete the separate sponsors form to be recognized as corn hole toss sponsor. Registration. Complete and return this form with the meeting registration form by April 30 to the KTA Office at 305 Ann St, Ste 202, Frankfort, KY Let us know if you want to play with someone special and we will try to accommodate. And be sure to mark the am or pm time you plan to play. Questions. Contact the KTA office at or tyler@ktaoffice.org KTA Corn Hole Toss Registration We are corn hole toss sponsors too. See the info on the sponsorship form. Name Special Requests:

6 2018 KTA Annual Meeting Sponsors Form May 23-25, 2018 Marriott' s Griffin Gate Resort Lexington Show your support for KTA and be a meeting sponsor. All sponsors will be identified in program materials and signage. Contact the office at or tyler@ktaoffice.org with any questions, for special arrangements, billing or additional cost information. [Note: Include any contact or billing information at bottom of page if different from the contact person info below.] Address: Contact Person Fax: General Sponsors. Supports the overall general meeting sessions. $500 $400 $300 $ Event Sponsors. Multiple or co-sponsors are welcomed at most events. Registration Desk Gifts (for 250 attendees), May list item to provide: Corn Hole Toss, May 23 $200 Sports Luncheon or Sports Reception, May 23 (@ $400) Golf Tournament, May 23 Individual Hole - $200 Beverage Cart $300 Cart Gifts (for 90 players) list item Prizes list item & # Dessert Party (sponsored by KIT-COM) Meeting Session Breaks, May 24 or May 25 (@ $400) Table Top Reception, May 24 (@ $400) Dine-Around, May 24 (Please contact KTA Office) Entertainment, May 24 (Please contact KTA Office) Hospitality Suite (Please contact KTA Office) Total Sponsorship Commitment. (include the $ amount on the meeting registration form) $ Complete and send this form and payment to the KTA office by April 30. Thanks For Your Support! Kentucky Telecom Association 305 Ann St, Ste 202 Frankfort, KY Office Fax tyler@ktaoffice.org Payment: Check: enclosed in process bill me (members only) _ Credit Card: Visa MasterCard _ American Express Name on card Card # Remarks: