Regional Championship at Clarksville

Transcription

1 Regional Championship at Clarksville September 19, 2015! Austin Peay State University! Clarksville, TN IMPORTANT EVENT PROCEEDURES National Presenting Sponsor BAND PERFORMANCE FLOW Band Check-In When you first arrive at Austin Peay State University you will be directed to Band Check-In, located near the bus/truck parking lot. You will enter the grounds using Drane Street. Your check-in packet will consist of your twenty-five Championship Prelim field passes, your six name badges, an updated performance schedule and other relevant event information. Band Check-In will open 30 MINUTES prior to the first band warm-up time. Competing Band Name Badges and Field Passes You will receive a maximum of six name badges. One for yourself plus the five other names submitted on the Information Sheet. Name badges are valid for both prelims and finals. Name badges allow entrance into the stadium all day. Please keep visible when entering the stadium. Each band will receive twenty-five field passes, valid for prelims only. Competing Band Field Passes for Finalist Bands will be handed out at the Finalist Director Meeting. Field passes are not tradable and may not be shared with other participating bands. The use of field passes will be monitored and penalties assessed for abuse of the rules. Nurses are not exempt from the field pass policy. BOA will provide a medical crew on-site all day. Bus/Truck Parking Passes A parking pass is required for each bus and truck. You will receive passes equal to the number indicated on your information form. These will be mailed approximately two weeks prior to the event. ONLY those vehicles with a CLARKSVILLE REGIONAL PARKING PASS are allowed in the designated bus and truck unload/reload area and parking lots. Bus/Truck parking passes may NOT be used in personal vehicles. One Complimentary Staff Vehicle parking pass will be included with the bus/truck parking passes. PLEASE NOTE parking for one staff vehicles per band will be available NEAR the bus/truck parking area. All other personal vehicles will need to park in a spectator lot. Please display the pass prominently in the front window of the vehicle to be easily seen. BOA is committed to providing safe and secure venues and events. Your compliance and cooperation are appreciated. Bus/Truck Parking You will enter the property using Drane Street and park on the west side of the stadium. BOA volunteers will be on hand to meet you upon arrival and will give your drivers parking instructions. No eating is allowed in the Bus/Truck parking areas. Please utilize the Band Picnic Area, if needed. Physical or musical warm-up is ONLY allowed in the official warm-up areas during your assigned warm-up time. If you wish to have additional warm-up or practice times you must make your own arrangements off of Austin Peay State University property. Page 1 of 5

2 Band Warm-Up Warm up is located south of the stadium in front of the Dunn Center. All warm up areas are grass surfaces. It is your responsibility to report to your warm-up area at your scheduled time. While in warm-up, BOA staff will monitor your time and direct you to the Band Entrance Gate for your report time as listed on the prelim schedule. Your guide will signal you or someone you designate at 15 minutes, 5 minutes and 2 minutes before you must be clear of the warm-up area. Your pit will move toward the stadium 15 minutes prior to the rest of the band. Bands may NOT warm-up on site except during their assigned warm-up period and ONLY at the assigned location. Failure to comply with warm-up regulations may result in a penalty. If you arrive late for your warm-up time, you cannot stay past your 45 minute scheduled time. You will be dismissed from warm up on time so that you will arrive to the band entrance gate on time. Percussion Warm-Up Battery Percussion The battery warm-up area is with the band in the designated band warm-up area. Pit Percussion A separate pit percussion warm-up is located near the bus and truck parking area, next to the Foy Center (see Site Overview Map). Pit percussion may also warm-up with the Band in the designated Band Warm-up Area, although this is not recommended due to the distance and surface. Due to the proximity of the stadium, loud percussion instruments (cymbals, drums, etc.) may be disallowed during warm-up. Please be prepared to utilize only mallet keyboard instruments with soft mallets in the designated pit warm-up areas. There can be no sound bleed into the stadium. Battery warm-up is only allowed during your designated full band warm-up time. Pits will report to the Entrance Gate at their designated time (15-minutes prior to the band report time). During Your 45-Minute Warm-Up Please note that if your band uses a wireless audio system, it may NOT be tested or used during your designated 45-minute warm-up. Channels may be the same from band to band and we want to prevent accidental overlap to a performing band on the field. You may therefore only test your wireless audio system on the performance field. The use of Dr. Beats, jam blocks, other time keeping devices and the use of long rangers and megaphone amplification devices WILL be allowed in outside warm-up areas only, with the following exceptions: 1) NO wireless audio systems will be allowed in the warm-up areas. 2) The sound projected cannot interfere with the performances occurring in the stadium Motorized Vehicles in the Stadium Motorized vehicles are allowed into the stadium ONLY if they have a bib (diaper) type covering underneath the engine of the vehicle. There must be some type of covering under the battery of any amplified equipment. There cannot be any acid, fuel or oil drop on the track. Please unlock the wheels on your front ensemble carts when in transport. Gate Dimensions The performance entry/exit gates are 15 wide with no height restriction. Page 2 of 5

3 Reminder: BOA s rules regarding the use of props at Bands of America events are still in effect. Be sure to read Part Two-Section page 18 of the BOA Adjudication Handbook - Props may not exceed 12 feet in height. Hash Marks The field will have TWO sets of markings: High School markings dividing the field into equal thirds, 53'4" from the front and back sidelines. NCAA markings 60 from the front and back sidelines, 40 apart. Instrument Repair Mary s Music is our official music store for the event and will provide an on-site instrument repair service for minor repairs. A repair technician will be located on the home side near Spectator Parking. Stop by and join us in thanking them for their services throughout the event. Adjudication Panel and Commentary The adjudication panel for the Monroeville Regional will be: Joe Allison, John Alstrin, Lee Carlson, Levi Chavis, Austin Greene, Gary Markham, Frankie Morris, and David Starnes. Gary Markham will serve as Chief Judge for this event. Specific judging assignments will be distributed on-site at band check-in. Please remember: contact with any of these judges prior to the show is generally inappropriate. Your post-event judging questions and concerns should be directed to BOA Chief Judge, Gary Markham, who can be reached at Gary.Markham@musicforall.org. Approximately 90 minutes after your prelims performance, you can check your for the link to your judge commentary. In most cases, this will happen before the 90-minute mark. You may pick up your archival video and Timing and Penalties sheets post performance. All adjudication sheets will be held until the END of the finals awards ceremony when you can pick them up at field level, along with prelims and finals recaps. You may designate someone with a director name badge to pick up your packet at the conclusion of the show. No scores or recaps will be released prior to the conclusion of the finals awards ceremony If, for some reason, you are not staying for finals, your sheets will be sent to you the Tuesday after the Regional. Restrooms and Changing Facilities If your band needs to change into and out of uniform, changing facilities will be available under the visitor s side of the stadium adjacent to the bus/truck parking lot. Due to a limited number of restrooms, it is recommended to use port-a-lets on site. If you need to use these facilities, please go IN A GROUP. A limited number of port-a-lets will be available near the bus and truck parking lot and warm-up area. Feeding and Watering your Band The designated picnic area is located directly south of the stadium between the parking lots(see enclosed map). Eating is NOT allowed in the bus/truck parking areas because of safety concerns. Outside food and beverage are NOT allowed to be brought into the stadium. The stadium will be cleared and concessions will be closed during the dinner break between prelims and finals. New in 2015, Bands of America will plan to provide post performance water services at its regional events. Water stations will be placed near the Band Exit Gate and/or Jolesch photo area. Each participating band should still plan appropriately for the care of its students throughout the duration of the event. In most cases, Bands of America will have access to facilities to refill or replenish your water supply. Containers, cups, supplies, and the provision of water service itself are ultimately the responsibility of the participant. Page 3 of 5

4 Please remind your students to appropriately dispose their cups and other trash after use. Complimentary Tickets for Non-Finalist Bands If your students do not perform in finals, they WILL need a ticket to enter the stadium. Complimentary student tickets can only be picked up at the ticket booth between prelims and finals. We ask that only one representative from the band come to the ticket booth with proper band identification to pick up these tickets in a block. Complimentary tickets are for non-finalist students only, NOT for band staff and parents. GENERAL INFORMATION: Local Time At the time of the Regional, Clarksville will be on Central Daylight Time. Please plan your travel and arrival time accordingly. Spectator Parking The spectator lot is located on the west side of the stadium. You can enter the lot by heading north on Eighth Street. See site overview map for further information. There is a $5 charge for spectator parking with in and out privileges. Handicap parking is available at no charge. Outside food and beverage is NOT to be brought into Austin Peay State University Stadium. Please share this with your parents and boosters in advance. Photography Jolesch Enterprises will be on-site to take a group picture of each band after they exit the performance area. They will also be taking action photos on the field level. Order information has been included in this packet and will also be available on-site. Due to the professional crew on-site, use of cameras of any kind are NOT ALLOWED on the field (stadium floor) for any BOA event. Please communicate this to your parent/booster group. Still cameras (digital or film, professional or otherwise) are allowed into the stadium and may be used from stadium seating, but not on the field. Tripods or other similar equipment that may obstruct the view or path of travel of others in seating areas are not allowed. The issuance of a Field Pass or other non-media BOA Credential does not include the right to use a camera on the field. Pass holders must go into stadium spectator seating to use their camera. Media Personnel and Band Photography Policies "Media Passes" are intended for official media outlets only (i.e. newspapers, television, radio). A representative is required to show official media credentials in order to pick up a pass and must sign in at the ticket window with name and media outlet. A student representative of a school's newspaper or yearbook may receive a media pass with valid school media credentials. Still photography of any kind MAY be taken from the spectator seating areas. Video and audio recording is NOT allowed. Official Band Photographers are still allowed, so long as such person uses one of the band s 25 field passes in order to be allowed in pre-performance credentialed areas. Official Band Photographers must still go INTO the spectator stands to shoot pictures during performances and may not photograph from the field level. Official Band Photographer photos are NOT to be sold, distributed, duplicated or placed on the web in any downloadable fashion. Their use must be for archival or media purposes only. This restriction applies to all who enter the stadium, including any band parent/adult with a field pass. Page 4 of 5

5 Only Jolesch Enterprises and official media will be allowed to shoot from field level. No video or audio recording devices are allowed into the stadium, including those with band videographers. Credentialed television news crews and BOA pre-approved professional filmmakers are the only exceptions. Page 5 of 5