the 40 th annual CONTEST SCHEDULES EVALUATORS Prelims Finals presented by

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1 the 40 th annual presented by McGavock HS Stadium 3150 McGavock Pike Nashville, Tennessee McGavockBand.com/MCI CONTEST SCHEDULES Full logistical schedules with warm up times for both prelims and finals available at McGavockBand.com/MCI EVALUATORS Prelims Music Ensemble Music Effect Visual Ensemble Visual Effect Color Guard Percussion Alfred Watkins Jeff Beckman Dwight Emmert Jeremy Hunt Lindsey Vawter Matt Jordan Finals Music Ensemble Music Effect Visual Ensemble Visual Effect Color Guard Percussion Jeff Beckman Alfred Watkins Jeremy Hunt Dwight Emmert Lindsey Vawter Matt Jordan

2 INFORMATION, POLICIES AND PROCEDURES ARRIVAL AND PARKING Please see the maps for detailed routing as the campus will be crowded. Buses and equipment vehicles will be parked in one of the parking lots off of Two Rivers Pkwy. A guide will be provided to give your driver directions to the designated parking areas. A band aide will meet you upon arrival and assist you throughout the contest. Directors should check in at the designated director check-in area (map). FIELD PASSES Each band will receive 1 Field Pass/Ticket per 8 members. These passes/tickets are for your pit crew and chaperones. Additional passes can be purchased at the band aide table should more passes be needed (up to 10 extra at the discounted rate of $10, good for all day). All directors and staff listed on the entry form will be provided passes as well. Your band aide will be able to assist with the purchase of extra passes. Band managers and members must be in uniform for admittance without a ticket. Additional tickets may be purchased. If your band plans to change into or out of uniforms during the day, we must be notified in advance so arrangements may be made to stamp students hands for re-entry. Once out of uniform, your band must re-enter as a group. ADMISSION (Cash or check only please) $15.00 FULL DAY TICKET $10.00 Children Ages 6-10 Free Children Ages 0-5 DRESSING FACILITIES Please notify us in advance if you desire dressing facilities. If your band plans to change into or out of uniforms during the day, we must be notified in advance so that arrangements may be made for band aides to stamp student s hands for re-entry. Once out of uniform, your band must re-enter as a group. DAY OF CONTEST CONTACTS Becky Farley (Contest Chairperson) John David Hazlett David DePriest Christy Earl VIP SEATING There will be seats in front of the press box for directors, director spouses, staff and special guests. A staff badge or VIP badge will be required for access to the VIP area. SOUVENIR PROGRAMS Contest souvenir programs will be available for purchase throughout the day that will include full information about the contest, history and listing of participating bands and repertoire information. Programs are $5 each. One complimentary program will be in each band s information packet. HOSPITALITY There will be a hospitality tent for directors, spouses, and staff on side 1 end of the field. Thank you to Johnny Thomas and Thomas Tours once again for assisting in sponsorship of the hospitality area. CONCESSIONS/FOOD TRUCKS We are offering exciting, new food options this year! In addition to our MCI Drinks & Quick Bites Concessions, at least eight food trucks (members of the Nashville Food Truck Association) will be located serving fresh food all day long near the football field all day! Florinda's Tex Mex, Doxie's Pizza, Chicken Shack Express, Fire & Ice (Hot dogs), Greedy's Burgers, McCreary's Kettle Korn & Funnel Cakes, Maggie Moo's and more! The food trucks are donating a portion of their sales to the McGavock HS Band, so we thank you and your band parents and friends in advance for supporting MCI concessions and food trucks. DIRECTORS DINNER There will be a complimentary dinner at the Raiders Bistro in the school, provided for all Principals, Directors, Assistant Directors, spouses, and staff, during the dinner break. Please enter on the back side of the school or see the campus map for location. CRITIQUE/RESULTS Recorded audio comments from all judges will be available via Competition Suite at the address provided during registration. Judge s comments will be available on competition suite about an hour following your prelims performance. Individual band scores and recaps will be available following finals on Competition Suite. No packets will be needed this year due to Competition Suite. WARM UP (Changes from Last Year) There will be two warm-up areas provided. The warm-up period includes: 30 minutes to warm up. Front Ensembles will have 25 minutes to warm up and will depart 5 minutes prior to the band. All members must be clear of the warm up area at the conclusion of warm up time to allow the next band to begin entering the warm up area immediately. Visual warm ups, including color guard spinning are acceptable at any time as long as the flow of the contest, parking, and other areas of travel are not infringed upon. Contest officials will strictly enforce the music warm up schedule. Violations of the music warm up schedule may result in a 2 point penalty. FRONT ENSEMBLE WARMUP INFORMATION (Changes from Last Year) *All front ensembles will warm up in the band warm up area this year. Feel free to use the warm up space as you like. Front ensembles must provide their own transport to the stadium this year. VIDEO NO VIDEO will be provided this year. One representative from each band may film your band s performance from the center VIP section. BAND SEATING A limited amount of band seating area will be available. Seating will be made available for those bands not in finals that wish to remain and observe the finals competition on the visitor s side. You are encouraged to stay for the finals competition and the awards ceremony.

3 ELECTRONICS Electronic instruments may be used. Any electronic sounds must be produced by competing students. The mixing board may be controlled by a non-performing member. Non-performing members include directors and staff members. Electricity will be provided at the 50 yard line front sideline. CAMPUS MAP (Changes from Last Year) STADIUM MAP AND FLOW (Changes from last year) Band and Pit enter in the rear right corner (looking from the Press Box) Side 2. Band and Pit exit in the front right corner (looking from the Press Box) Side 2 then turn left to go out of the stadium gate. Please travel single file to and from the stadium and logistical reasons.

4 CONTEST AREA The contest area is a regulation-size football field, with regulation high school markings. High school hashes will be marked. See Maps for Detailed Designated Entry and Exit Points. There are no boundary-line penalties; bands may cross any line at any time. A 5-point penalty will be assessed for this violation. All equipment dropped during performance must be retrieved before the end of your 15-minute period. A 5-point penalty will be assessed for violation. PERSONNEL Non-competitive personnel may be used to set instruments and equipment in the pit area and on and around the field. During the band s performance, no non-competitive personnel are allowed on the contest field. Designated retrievers or prop personnel needed for set up and tear down may be non-personnel. Band directors are allowed to go anywhere on the field at any time during the band s performance. PENALTY: 1.0 point per infraction of non-competitive personnel on the contest field during a band s performance. Non-competitive personnel, except the band directors, may not conduct, cue, coach the competing band members. Any band member, director, paraprofessional staff member or other non-competitive personnel directly connected to a competing band who exhibits extraordinary or disruptive behavior for which there is no specific rule or penalty will be subject to appropriate penalties as discerned by the Contest Director. TRAVEL, FIELD ENTRANCE AND EXIT, TIMING, ANNOUNCEMENT You will be allowed 13 minutes travel time to the starting gate. Pits will be allowed to pre stage on the track area (map). The Starter will notify the director at the gate 3 minutes prior to performance time to enter the field. Equipment and flag placement will be made on the field only during your 3 minutes set-up time. Official contest time will be announced periodically from the press box. If a band is late for their performance time because of a mechanical failure of a bus or a traffic accident, the Contest Director will make every attempt to allow the band to perform. However, due to the time constraints of the contest, you cannot be guaranteed a performance time. Bands must be in competition a minimum of 6 minutes and a maximum of 11 minutes. Timing will begin with the first note of music or the band s first step off after the announcement of you may begin your performance. Judging ceases at the conclusion of the band s performance. Overall timing ceases when the band has cleared the field, including removal of all equipment. Bands will begin their performance in increments of 15 minutes. This time begins when the starter gives the signal for the band to move from the staging area to the competition area. This time includes setting up, playing a warm-up (optional) and vacating the competition area. At the published performance time the announcer will begin. Drum majors may salute but this is not a requirement. "Joining us from please welcome the High School Marching Band! musical selections include the following MCI is proud to present in preliminary/final competition Drum Majors and the high school marching band"! During the competition, competing band directors may contact the Timing & Penalty Judge or Press Box if necessary. PENALTY: 0.1 of a point for every 6 seconds under or over-time. FINALIST BANDS INFORMATION Bands to appear in the Finals Competition will be announced after prelims awards conclude. Finalists will be announced in the order of performance in the Preliminaries. 10 Bands will advance to finals. 1 st Place Champion Bands in each class and the next 6 highest scoring bands regardless of classification will appear in Finals. Finals performance order will be determined in 2 groupings of preliminary results: top 5/bottom 5. The bottom 5 scoring bands regardless of class will perform in the first 5 spots in finals. The top 5 scoring bands regardless of class will perform in the last 5 spots in finals. Finalist performance order will be determined based on a pre-contest, randomly-generated number. Due to this fact, no finalist director meeting will be needed. Finals schedule and order of performance will be posted on the MCI website. ( SCORING SYSTEM, CLASSIFICATIONS AND RATINGS To determine the scores for each performance, 4 judges will use the TBA Caption Judging System to score each band. The panel will consist of music ensemble, music effect, visual ensemble and visual effect evaluators. Preliminary and Final Scores will not be averaged. Final scores will determine winners of Mayor s Cup and other appropriate trophies. Prelims scores will determine placement awards in each classification. In the event of a tie, the averaged music score will be used to determine the placement. Bands will receive a separate score from Color Guard and Percussion judges in both prelims and finals and these scores will not be factored into the overall score. Superior ratings will not be awarded or announced. Bands with a score of 80 or higher will meet the marching band portion of the requirements for the Tennessee Bandmasters Sweepstakes Award. Bands may move up to a larger class but may not move down to a smaller class. Each band will receive a score based on a total possible 100 points computed to the nearest tenth of a point. The score will be the total of the scores given by each of the adjudicators less any penalty points. Point allocation for each caption is: The Music Performance Ensemble and Music Effect scores are multiplied by 1.5 to equal a possible three hundred points each with the Visual Performance and Visual Effect captions receiving a possible two hundred points each. The final score is achieved by multiplying the total points earned by.10. MUSIC: (60) Music Performance Ensemble - 30 points (BOX) Music Effect - 30 points (BOX) VISUAL: (40) Visual Performance - 20 points (BOX) Visual Effect - 20 points (BOX) Class AAAA Large Division 101 or more musicians Class AAA Large Division musicians Class AA Small Division musicians Class A Small Division 55 or fewer musicians AWARDS There will be a presentation of awards at both the conclusion of prelims and finals. Immediately following the conclusion of both prelims and finals all Drum Majors and Captains will be asked to report to the front sideline. All bands must remain in designated seating for the Awards Ceremony. No band may line up on any part of the field or within the stadium. Following the presentation of awards in finals there will be no further performance or playing of instruments due to the late hour and out of consideration for McGavock High School s neighbors.

5 PRELIMINARY AWARDS Outstanding MNPS Band Trophies will be awarded to the highest scoring Metro Nashville Band in both Small and Large Divisions during Preliminary Competition. Color Guard First Place Trophies will be awarded in each Class to the Guards reflecting the highest scores in Preliminary Competition. Percussion First Place Trophies will be awarded in each Class to the Percussion Lines reflecting the highest score in Preliminary Competition. Outstanding Music Performance First Place Trophies will be awarded in each Class to the band reflecting the highest music performance score in Preliminary Competition. Outstanding Visual Performance First Place Trophies will be awarded in each Class to the bands reflecting the highest visual performance score in Preliminary Competition. Outstanding General Effect Performance First Place Trophies will be awarded in each Class to the bands reflecting the highest general effect score in Preliminary Competition. Class Placement Awards First and second place trophies will be given to the two highest overall scores in each Class in Preliminary Competition. FINALS AWARDS Morgan-Goodwin Memorial Color Guard Challenge Cup A Challenge Cup will be awarded to the highest scoring guard, regardless of class. The Challenge Cup will be returned each year. J. Jeff Beckman Outstanding Overall Percussion Trophy sponsored by Row-Loff Percussion A Challenge Cup will be awarded to the highest scoring percussion, regardless of class in Finals. This award will be returned each year. This award is named in recognition and honor of J. Jeff Beckman, Retired Director of Bands, for his many years of dedication and service to MCI and the McGavock High School Band. Kenton J. Hull, Jr. Outstanding Overall Music Performance Trophy The overall highest score, regardless of class for music performance in finals will be awarded the outstanding overall music performance award. This award will be returned each year. This award is named in memory of the founding band director at McGavock High School, Kenton J. Hull, Jr. Rod Cameron Memorial Outstanding Overall Visual Performance Trophy The overall highest score, regardless of class for visual performance in finals will be awarded the outstanding overall visual performance award. This award will be returned each year. This award is named in memory of an alumni parent who was very involved in the promotion of MCI, Rod Cameron. Rep. Ben West Jr. Outstanding Overall General Effect Trophy The overall highest score, regardless of class for general effect in finals will be awarded the outstanding overall general effect award. This award will be returned each year. This award is named in recognition and honor of Rep. Ben West, Jr. for his many years of service to MCI and the McGavock High School Band. Finalist Placement Trophies Finalist placement awards for the top 3 highest scoring bands will be given regardless of class. Finalist bands 4th-10th will receive a plaque. Mayor s Cup Trophies A Mayor s Cup will be awarded to the highest scoring finals band in Large Division Finals (Class AAAA and AAA). An identical Mayor s Cup will be awarded to the highest scoring band in Small Division (Class AA and A). These trophies become the possession of the recipient for a period of one school year. The winners of these awards will be asked to sign an agreement stating that they will be financially responsible for any damage or loss of said trophies. A carrying case is provided for transportation of these awards. At the end of the school year, the trophies are returned to the McGavock High School Band and presented to the next contest winners. Also, each band receiving a Mayor s Cup will have their name engraved on the trophy permanently. SPECIAL NOTE Thank you again for choosing MCI! We hope your day will be an enjoyable and educational one. Please encourage your band parents/boosters to support and applaud all of the fine performances as we celebrate these amazing students in this worthwhile endeavor. We look forward to hosting you and your band at McGavock High School. All the best for a great rest of the season! Director of Bands MCI Contest Director

6 proudly hosted by the McGavockBand.com/MCI