CREATING UNFORGETTABLE EXPERIENCE

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1 GLOB GLOBAL 20 19

2 CREATING UNFORGETTABLE EXPERIENCE

3 TOUR INFORMATION PACK COMPETITION DATES MAY 2019 Hawaiian Convention Centre TENTATIVE SCHEDULE OF EVENTS (Event details and venues are subject to change) Wednesday 15th May: Teams arrive Thursday 16th May: Teams arrive Friday 17th May: Parade of Nations Opening Ceremonies and Cultural Exchange Sunday 19th May: Competition and Dance Convention Monday 20th May: Celebration Luau and Dinner Tuesday 21st May: Teams depart Saturday 18th May: Competition and Dance Convention CHEER TEAMS COMPETE TWICE The information in this pack is correct as at 31 July 2018, but is subject to change without notice. Pricing may increase depending on supplier price rises. We assume no liability for the accuracy or completeness of the above information

4 GENERAL INFO The Global Games is a 4 day experience starting on the shores of beautiful Waikiki, Hawaii. So much more than just a competition, athletes feel the pride of walking behind the NZ flag in the Parade of Nations around the Waikiki Lagoon, connect with athletes from 10 different countries in the Opening Ceremony and Cultural Exchange and finish a once in a lifetime evening off with a bang as you take in the fireworks. And, that's just day 1! Days 2 and 3 provides the ultimate Global All Levels Dance and Cheer Championship complete with prize giving party zone and Closing Ceremony. Stay on if you choose and celebrate an unforgettable weekend at the Celebration Luau. We can t wait for everyone to experience the sun, sand and fun at Waikiki! This is so much more than a competition... it's an Unforgettable Experience!! A true global event of EPIC proportions!! Thank you for a beautiful experience! We truly enjoyed everything from top to Bottom! My fav event ever! - Tannaz, California Allstars Huge shoutout to the Global Games for putting on such a high caliber, fun event in Hawaii this weekend! Our kids are having a ball. What a great way to end the season! - Courtney Smith-Pope, Cheer Extreme

5 ACCOMMODATION PACKAGES * We can t wait for everyone to experience the sun, sand and fun at Waikiki! All Star athletes are required to purchase 1x athlete fee and 1x Hilton Hawaiian Village package per person. Family and friends may also purchase a Hilton Hawaiian Package. ALL STAR ATHLETE FEE The All Star athlete fee is payable by each athlete attending the Global Games. Athlete Fee* 290 Includes: Coach Fee, Tour Tee and Bow, Insurance, comp fee, taxes, merchant and admin fees HILTON HAWAIIAN VILLAGE Quad Triple Double Single 3 night Resort View Room* ,125 4 night Resort View Room* ,445 5 night Resort View Room* ,765 HILTON PRICING EXTRAS: Extra Nights Resort View (includes resort fee ($40) + taxes (15%) 320 Rollaway Beds per night 45 Guaranteed Connecting Rooms one time charge (please note Ocean View rooms do not connect to Resort View Rooms) 90 Ocean View Room Upgrade (per room per night) 30 Rainbow Tower - Marina View (per room per night) 100 Rainbow Tower - Diamond Head View (per room per night) 115 * Pricing is per person per package The information in this pack is correct as at 31 July 2018 But is subject to change without notice. Pricing may increase depending on supplier price rises. We assume no liability for the accuracy or completeness of the above information Includes: Accommodation, Resort Fee, Event Transport, Opening and Closing Ceremonies, Spectator Tickets, booking fees, taxes and gratuities. Not Included: Athlete Fee, Airport Transfers, Luau

6 COMMUTER PACKAGES * COMMUTER PACKAGES* Commuter Spectator Fee Commuter Packages include: All Ceremonies, Competition entry fees and tickets, All service and booking fees, taxes and gratuities. Ceremonies - Opening and Closing and Parade of Nations only available as part of our packages. * Only payable if not an athlete on a travel package TRAVEL PACKAGE EXTRAS Celebration Luau* 129 (99 for children 5-11 years) *Commuter Packages are available for additional family members and spectators only. Athletes are not permitted to purchase these packages. * Luau - We have some exciting things planned for this! You will be able to book tables for your teams so you have guaranteed seating and without a doubt we will have a rain plan! The information in this pack is correct as at 31 July 2018 But is subject to change without notice. Pricing may increase depending on supplier rises. We assume no liability for the accuracy or completeness of the above information Spectator Tickets 35/day

7 HOW TO BOOK We re making it easy for competitors and their supporters to stay and play in Hawaii! Accommodation Reservations Click on the link below to secure your reservation now: Please note a $200NZD deposit per room is required at the time of booking, payable by credit card. Payment Details: Deposit Due: $200NZD per room 12 November 2018 Full and Final Payment: 20 February 2019 Booking Dates: We require Athletes to arrive in Hawaii on or before Thursday 18/5/19. We ask athletes who have scheduled practices earlier in the week to please ensure they do not leave before their final practice (please note no practices will be held in New Zealand on Thursday or Friday.) Airfares: With the many specials currently on offer we are not able to offer a group airfare that is comparable.

8 EXPERIENCE THE CULTURE

9 FAQ S Do I have to buy the tour package? All athletes competing at the Global Games must purchase an accommodation package. The benefits of purchasing the accommodation package is for the location, transport, convenience and savings. We are expected to sell out of accommodation it will be in short supply over these dates. Do spectators have to buy the tour package? All star athletes are required to purchase the tour package, however, family and friends do NOT have to purchase the tour package. Please note that family and friends on a commuter package or no package cannot share rooms with those on the tour package. Family & friends will need to purchase a commuter package to attend the Opening & Closing Ceremonies. Are airport transfers included? Airport transfers are not included in the package. Are meals included? Meals are not included in the tour package. There are many fabulous dining options for every budget in and around the Hotel and Competition Venue. What are the spectator admission prices? One Day General Admission Price is $35. (Correct as at 31 July 2018) Can I buy tickets for the opening and closing ceremonies? No, these are only available to those on tour or commuter packages. Please note you will be required to show your ticket and there will be security manning all entrances. What is the bedding configuration? Bed configurations for quad and triple rooms are sharing two double beds, roll-away beds are available for an extra cost (subject to availability). We have an uneven number of athletes. Can we pay the quad rate for three athletes in a room? No. The travel package prices have been calculated according to how many people are in each room. Can I sleep 5 people in my room? You cannot have 5 people in the standard rooms, but we can enquire about room upgrades for you. Can I upgrade my room? Yes we can enquire about room upgrades or family suites but these will attract an additional cost. Are crossovers allowed? Crossovers are allowed but limited to three performances only and these must be within different divisions. Please note that crossover performers may miss scheduled warmups: we will make every effort to provide time for uniform changes and/or rest between crossover routines, but we cannot guarantee more than 10 mins for this. What is included in the 3 night quad package? Accommodation for 3 nights for 4 people in a quad share room, discounted spectator fees, discounted exclusive ceremony tickets for the Parade of Nations, Opening, Cultural Exchanges and Closing Ceremony, competition transport, booking fee, taxes, service charges and gratuities. What is included in the spectator commuter package? Discounted spectator fees, exclusive ceremony tickets for the Parade of Nations, Opening, Cultural Exchanges and Closing Ceremony, booking fee, taxes, service charges and gratuities. The information in this pack is correct as at 31 July 2018, but is subject to change without notice. Pricing may increase depending on supplier price rises. We assume no liability for the accuracy or completeness of the above information

10 FAQ S If someone from our bid winning team can t make it to The Global Games, are we allowed to replace them with another athlete from our gym? Yes. However, that athlete will not be funded as the paid bid only covers those athletes who competed with the team when the bid was won. Are we allowed to add extra athletes to our team? Yes, you may add more athletes. However, extra athletes will not be covered under the paid bid. Can we stay at another hotel if we received a fully paid bid? To receive the actual value of the paid bid, all athletes must stay at the Official Global Games Hotel. If we won a bid in 2017 and our team has changed can we change divisions? Yes, you can change one level and you can change your age division. How many times do we compete? Dance teams will compete each routine once. Cheer teams will compete their routines twice. For more information visit our website: The information in this pack is correct as at 31 July 2018, but is subject to change without notice. Pricing may increase depending on supplier price rises. We assume no liability for the accuracy or completeness of the above information.

11 REGISTRATION, CANCELLATION AND REFUNDS Registration deadlines One online booking form & deposit (per room) must be submitted on or before 12 November One invoice will then be generated and sent to the party who completed the booking form and the deposit amount will be deducted from the designated credit card. The balance payable on your invoice is due 20 February Please note hotels are likely to fill prior to published deadlines so early booking is encouraged! Cancellations and refunds Cancellations received on or before 20th February All money will be refunded with the exception of $200NZD per person that will be utilised to cover hotel and entertainment guarantees. Cancellations received after 20th February 2019 will result in a full forfeiture of all money paid. All cancellations must be in writing to the Global Games. We will not accept cancellations by phone. tours@danceandcheergames.com How do I request a refund? All refund requests must be ed to tours@danceandcheergames.com. Include the gym/team name, amount requested, to whom the refund is for and the reason, plus full international bank and swift account details. All refunds are processed AFTER the event has completed. Securing your spot To secure your spot on the tour package you need to pay a $200NZD deposit within 5 days of booking. Until deposits are received we CANNOT guarantee hotel rooms. PLEASE NOTE HOTEL ROOMS MAY FILL UP PRIOR TO PUBLISHED DEADLINES. If hotels do fill up there may be changes in supplier/service costs which means we may have to charge more and or book a different hotel. Crossovers Crossovers are allowed but limited to three performances only and these must be within different divisions. Participants must pay an additional $50 registration fee for each additional team performance, unless they are on the accommodation package and in this case crossover fees are waived. Please note that crossover performers may miss scheduled warmups: we will make every effort to provide time for uniform changes and/or rest between crossover routines, but we cannot guarantee more than 10 mins for this. Tour information This tour information was created on 31st July we have tried really hard to make sure we have given you the right info, but services offered, package availability, prices and event details may be subject to change. Make sure to keep in contact with us so we can keep you up to date with all our tour information. Hotel Bond Bonds or credit card imprints may be required by accommodation suppliers, where they are providing telephone, mini-bar, in-room movies, laundry and other facilities and services that can be charged to guest rooms. These are usually requested by the hotel at the time of check in. Don t worry, unless you actually use these services you won t get charged for anything. Changes If you need to make changes to your booking, we allow one complimentary change, after that a $25 service fee will apply plus any extra fees charged by our suppliers. Passport and visa requirements You will need to have a current passport and you may need to get a visa as well. It is your responsibility to secure any visas well before your date of travel; we can not accept responsibility for any of these items not being organised for your travel. Partial use refunds No refunds will be given for any un-used portion of the package ie competition transport, event tickets, competition fees. Tickets are non-transferable.

12 PREPARATION + TOUR RULES PREPARING FOR COMPETITION Proper preparation is the key to success. Please: 1. Reserve the day before your competition exclusively for team practices. 2.Book any sight-seeing opportunities or shopping trips for after competition. 3. Keep athletes in the usual routine they would follow at home in terms of meals, sleep and drinking water. Why? Making changes ie walking everywhere when you are not used to this, eating different foods at different times and going to bed late has a detrimental impact on athlete performance. TOUR RULES 1. Safety first: We don t want anyone to be stolen, lost or left behind. So always let someone know where you are going and when you will be back even if it is just to go to the toilet, or to buy a drink. Remember Stranger Danger, don t take candy from strangers and watch out for the Big Bad Wolf lurking in the shadows. So always travel in a group of 3 even if you are moving from room to room within the hotel. 2.Curfew: Curfew time is set by team management and will be advised at the team meeting/on the team notice board. You must be in your room at curfew time, rest and bed times are important especially prior to competing. Room checks are done and if you are not in your assigned room this is cause for a disciplinary warning. 3. Uniform and Clothing: You are required to wear the correct attire when advised this is to represent your Gym with pride, to also look like a professional team and be easily recognisable. 4. Be on time: Be on time for everything, as we are traveling as a group it is important to respect other peoples time. The tour is planned to a strict timetable so please be aware of timings for transport, meals, meetings and practices. 5. Chaperones: All Athletes aged 17 or under (at time of travel) MUST be accompanied by a parent or chaperone. If a parent is not traveling then it is the Athletes responsibility to find an adult chaperone (21years or older) who is traveling and agrees to take full responsibility for the Athlete. Chaperones agree to take full responsibility for the athletes in their care and understood that The Gym assumes no responsibility and holds them faultless for any tour mishaps. Athletes please respect and be courteous to your chaperone, remember it is their tour too. Chaperones if you have any behaviour trouble with any athlete please advise management, we will handle the discipline and it is typically better coming from us. Prior to competing the focus needs to be solely on the competition. So we ask that chaperones supervise athletes and ensure they avoid excessive walking and running around. Shopping, sightseeing and day trips need to be left until after competition. Chaperones we also ask that you avoid drinking and smoking while you are with your athletes.

13 TOUR RULES (CONTINUED) 6. Athlete Attitude: Athletes prior to competing please get plenty of sleep, do not stay up talking as this will affect your performance ability. The Athletes attitude will play the biggest part in the success of the team. Be positive, supportive and be prepared to work hard with a can do attitude. Remember attitudes are catchy and is yours worth catching. Be respectful and courteous to others: coaches, competition staff, hotel staff and guests and most importantly your team mates. While on a tour you are in close quarters so be aware that other team members will have opinions, problems and needs as well. Remember you are representing your country and your Gym so do them proud 7. General Rules: No swearing or use of any derogatory language. No alcohol, smoking, drugs or any illegal substances are to be taken or consumed at any times. All athletes must observe all laws, customs and culture of the country we are in, for example the drinking age. No opposite or same sex fraternising. This is taken seriously, this is an athletic tour so remember why you are here. No playing in the hallways, elevators etc. They are designed for moving from one place to another, not for running around in. Keep rooms and common areas tidy. Damage caused directly or indirectly in your room or other property by you will be covered at your own expense. 8. Competition Etiquette: You are your countries Representative, so act like one. All eyes will be on the teams so be on your best behaviour, you are representing your Gym and your country so be proud. Be Respectful to other competition officials, judges and athletes. Be competitive but do it with style, grace and exemplary sportsmanship. Clap and support all teams and be a gracious winner/loser. 9. Disciplinary Action: If an Athlete disobeys any of the above rules they will be given a disciplinary warning. More than 1 warning and the Athletes parents will be contacted. If after this the athlete still fails to meet the required behaviour they will be sent home at their own cost. Please ensure you have fully read and understand the above rules. By attending the tour you and or your child agree to the above and understand the commitment and responsibilities of being on tour. You also agree that you/or your parent will be liable for any costs in being sent home and for any damage caused while on tour.

14 THE LEGAL STUFF Judges Decisions: Finality of Decisions: By participating in this championship, each team agrees that the decisions by the judges will be final and will not be subject for review. Each team acknowledges the necessity for the judges to make prompt and fair decisions in this competition and each team therefore expressly waives any legal, equitable, administrative or procedural review of such decisions. Awards: The Global Dance and Cheer Games may reward its exceptional athletes with rings, jackets or other apparel. This is a special service we like to offer and we may not always have the correct size. The Global Dance and Cheer Games will not be liable or responsible for any costs if the correct size is not available. Hotel Guidelines: (a) Absolutely NO tape or paint of any kind on any walls, windows or doors. Be sure your team knows to leave the rooms as they find them (furniture) when they check out. (b) Illegal substances are prohibited. (c) We recommend traveling in groups of three or more. (d) Security will be on site. All participants will have a midnight curfew, and will be asked to show courtesy in keeping noise levels down. (e) Quiet time will be from 10 pm-10 am. No practicing is permitted during these times, no parties outside, no loud music, etc. (f) Please don t damage the hotel or competition venues. You will be charged for any damage and could be removed. (g) REQUIRED: Every team must have at least one coach, gym owner or responsible adult for every seven participants staying at the hotel to supervise their team members. Competition and Event Transport: The Global D+C Games offers it's Full Package customers a complimentary transport service to all events that are outside of the Hawaiian Hilton Village. The transfer service is a complimentary service offered as part of an overall package and no refunds will be given for missed transfers or non-use of this service. Force Majeure: If by means of any event of force majeure (which shall include terrorism, pandemic or any cause or event outside our control) we shall be delayed in, or prevented from, performing our obligations, then such delay or non-performance shall not be deemed a breach or entitle a damages claim. Our obligations shall be suspended whilst such event of force majeure continues. The Fine Print: The Global D+C Games is instrumental in bringing about a direct contractual relationship between you, the customer, and the principal (i.e transport operators, accommodation suppliers, event managers and other suppliers). We try to do our tasks as best as we can and perform our services with reasonable skill and care. We will not be held liable for any loss, damage or claim arising from acts of defaults outside the control of The Global Games, its employees or agents, including (but not limited to) the acts or defaults of actual travel, accommodation and event organisers. For a list of rules, terms and conditions please visit our website at

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