Lakeland Little League

Transcription

1 Meeting Minutes November 26th Lakeland Little League November 26th 2018 Board Meeting Geneva Rd, Burlington, WI Call To Order: Time: 6:05 PM In Attendance: Tony Green Frank Gagliardi Ed Dzierzanowsk Cheryl Lynch Matt Mitacek Cory Bradshaw Proxy Votes Jimmy Brenner (Proxy Frank Gagliardi) Megan Lesquene (Proxy Frank Gagliardi) Paul Skora (Proxy Frank Gagliardi) David Forsberg (Proxy Tony Green) Kevin Bush (Proxy Tony Green)

2 Meeting Minutes November 26th Review of Oct 22 Minutes Minutes Approved Motion: Frank Second: Tony Motion carried Field Status Report: 1. Salem Park Field a. Lost 3 layers of grass on a pallet b. Fences to be moved c. Full budget looks to be $8, including SOD Matt Mitacek Motion to approve:tony Second:Matt Motion Carried Old Business: Update on indoor practice at Westosha Central Frank Gagliardi 1. starts on the 26th of March 2. Saturdays and Sundays 3. Exact times TBD Approval of Hardship Scholarship policy language Tabled until review of Appendix D See appendix A Motion: Second: Aye: Nay:

3 Meeting Minutes November 26th Approval of Age Eligibility policy language Tabled until review of Appendix D See appendix B Motion: Second: Aye: Nay: Approval of Post Draft Returning Player policy language Tabled until review of Appendix D See appendix C: Motion: Second: Aye: Nay: The Members of Lakeland Little Leagues board have abstained from a vote regarding official language regarding scholarships, registration policy, and age eligibility policy in light of new information garnered from a preliminary internal Open Orders report. The summation of that report is demonstrated in Appendix D. New Business (Add new motions and projects here) Winter Clinics and Activities 1. Tubing Day Fundraiser a. Over Christmas Break b. Hold harmless waiver will be provided c. Rachel Muehlenbeck is the representative d. Matt will get costs *Traveling motion via 2. Winter Baseball Camp with Westosha Central (interested in partnering with us) a. Approval to promote via all marketing media platforms Motion: Frank Second: Tony Motion Carried

4 Meeting Minutes November 26th Renaming of Hardship Scholarship to Schumacher Scholarship Tabled until January 21st meeting Motion: Second: Aye: Nay: Scott Schumacher Memorial Day Tournament and Fundraiser. 1. Tournament Director: a. 2. Team registration fee: a. $ with early bird discount $50.00 (Jan 1st) 3. Tournament registration open date: a. ASAP 4. Tournament Divisions: a. 10 U b. 11U c. 12U 5. Advertisement platforms: a. Info sports 6. Batting Glove fundraiser: a. Approved Uniforms 1. How soon can we order? a. We could complete the order by Saturday December 1st i. Frank will advise 2. Arena Sports proposal a. Under contract with Ruma Summer Activities: (tabled until January 21st meeting) 1. Family Kingfish Night 2. Historical Baseball at Old World Wisconsin 3. Volunteer appreciation week

5 Meeting Minutes November 26th Registration Drives: 1. Dates: Thursday February 21st 5:30 to 8:00 PM 2. Drop off physical registration at Franks office. Open Balance report: 1. Review of open Balance Report a. See Appendix D For Chart 2. Proposal for open balance policy (tabled until audit of open balance report) 3. Proposed audit open order report to take place the week of November 26th. 4. Auditors: a. Meghan Lesquen b. Tony Green c. Frank Gagliardi Open Forum: Media Blast for coaches and volunteers. Meeting Adjourned Next Meeting: Monday January 21st 2019 Motion:Frank Second: Corey Motion carried Time: 7:37 PM

6 Meeting Minutes November 26th Appendix A Hardship Scholarship Lakeland Little League will offer up to 5 scholarships for the amount of 100% of in house or club registration costs. Scholarships will be awarded on an individual basis if the following conditions are met: 1. Parent, Guardian, or athlete applies for scholarship no later than one full week prior to registration close. 2. Parent or Guardian commits to and completes 10 hours of volunteer service in concessions or grounds crew per scholarship recipient. 3. Applicant is approved by sitting members of the Scholarship Committee. Appendix B Age Eligibility and Athlete Remediation Lakeland Little Leagues division age eligibility rules are structured in accordance with our Wisconsin Little League District 6 Charter. Athletes will register and tryout for divisions for which they are eligible to participate except when an athlete s safety is of concern. In order for Division Remediation playing down to take place, the following conditions must be met: 1. The parent or guardian must inform the board via , mail, phone call, or by attending a board meeting of their desire to have their child play below their age division. 2. The parent or guardian is informed of and acknowledges the potential future social and developmental pitfalls of their child playing below their age division. 3. The parent or guardian will make themselves available to attend a board meeting for further inquiry if requested by the board. 4. The athlete attends tryouts for the age appropriate division. 5. It is determined by managers and board members that it would be unsafe for the athlete to participate in the age appropriate division. 6. The athlete's participation in the lower division does not threaten the safety of athletes in said division.

7 Meeting Minutes November 26th Appendix C Post Tryout Registration Policy An athlete will be considered a hat pick and assigned to a team in draft order if any one (1) of the following conditions are met regardless of that athletes league status (returning or new): 1. An athlete registers after tryouts. 2. An athlete registers after the draft. 3. An athlete fails to appear at tryouts and does not arrange for a private tryout. Returning athletes who register after tryouts or the draft will NOT be returned to their previous team. They will be treated as hat picks and will be placed on the next available team in draft order. Appendix D See Open Balance Report for Details

8 Meeting Minutes November 26th