Mahtomedi Youth Hockey Association Board Meeting. Date: May 20, Called to Order: 8:04 PM

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1 Mahtomedi Youth Hockey Association Board Meeting Date: May 20, 2018 Called to Order: 8:04 PM In Attendance: Alex Rogosheske, Cory Huberty, Joe Curran, Nate Demars, Mark Harris, Dino Marino, Amanda Mahmood, Pete Moosbrugger, Aaron Pederson, Brandon Sampair, Jesse Sampair, Kevin Souja, Kelly Taff Absent: None Prior Meeting Minutes Approval: April 2018 meeting minutes approved without corrections. Motion made by Kevin Souja. Second by Alex Rogosheske. Motion passed. New Business/Member Feedback: DIBS - Parents are inquiring if they can still get DIBS for last season and not have to pay the $250. Tournaments - Sign up begins in June/July. Level Directors will begin to determine numbers based on registrations. Tournaments are chosen based on last year's numbers. Team levels will be determined by Level Director's and Board. President's Report (Alex Rogosheske): Board Positions Discussed and approved all Board positions. By-Law Changes (Conditionally Approve) By-law review for next month - any Board Member can change Bi-Laws. Agreed to post any changes on the website for two weeks. Motion to approve the two week posting, made by Kevin, Second by Brandon. Susan Decker working on Election expansion and tighten procedures There will be changes for tryout and coach selection this season. Continued discussion. Handbook updates - Kevin agreed to make these changes. Kevin updated the MYHA website with new board members, their positions, contact numbers and s. 1 P age

2 Trap Shooting Fundraiser Kevin will lead the fundraising efforts and pursue team sponsors. Fall Camp Registration Mikalynn to begin setting up the registration. This will be eight (8 sessions) $125 per skater. Goalies were free last year. TBD on if they will be free again or if we will charge $50. Continued discussion. Fall Camp is for Squirt, Pee Wee and Bantam along with the goalie Camp. Registration - Mikalynn (Kelly Taff and Kim Schweiters to assist) Registration for Traveling teams will be set for July. Budget Joe will have the budget ready for June meeting which will include fees for each of the teams Adding $5,000 for Ice Scheduler Do not need to budget the $20,000 for White Bear County (WBC) ice due to no direct contract with Ramsey County this season. Redpath Legacy Megan Reitan will continue being the lead for the Redpath Program. (2 nd Year) The donated equipment is stored in the new shed at the DEC. Jerseys and Socks Traveling Teams 1. If any player needs a new jersey, they may purchase one. Same number as last year. 2. New to MYHA or moving up from Mite 3/U8, parents pay $50 and MYHA will pay the remaining balance. 3. Cost is $98.50 ($73.50 for jerseys and $25 for socks). 4. All traveling players will get a new set of socks each year. One (1) light pair and one (1) dark pair. Mites and U8/U6 1. New to MYHA or new to Mahtomedi, MYHA will purchase the jersey. 2. Returning players, parents may purchase a new jersey at the beginning of the season (at Registration). We may offer one other time during the season to purchase jerseys. We would like to do this once or twice a year if possible verses trying to continue to manage all of the one off requests. Continued discussions. 3. All Mite/U8/U6 players will get one (1) new pair of socks. DIBS DIBS are being re-reviewed by Tifini Lipovetz and Kimberly Peterson. Need to determine the number of DIBS that are needed throughout the season in its entirety. Also need to re-visits if DIBS should continue at the Mite 3 level. Currently one (1) DIB = approximately two (2) hours. 2 P age

3 3 P age Currently four (4) DIBS are required per player at the Mite 3, Squirt, Pee Wee and Bantam level. Determine better payment and collection process for parents that do not complete their DIBS. If DIBS are not completed, parents are charged $250 per player. Old Jerseys Coaches and players did not want to use the old jerseys as practice jerseys Agreed to sell at the garage sale and/or and get rid of them Ice Scheduler PJ Boeke has agreed to lead and coordinate the interviews for the ice scheduler. blast has been sent with the posting and depending on interest interviews will begin June. PJ, Alex, Brandon, Joe and Kelly will conduct the interviews. Chantell Knauss has agreed to assist with training of the ice scheduling software and will pass along her knowledge. Position will pay $5,000 for the season. Ramsey County/Polar Ice/St. Croix Ramsey County (WBC) - MYHA did not get our contract renewed this year. The contact we have had historically was a five (5) year contract. This contract was given to White Bear Youth Hockey Association. There is opportunity to purchase ice back from WB. Approx. 320 hours. Continued Discussions. Polar Ice - Finalizing the details with Polar. Will have approx. 400 hours of ice. St. Croix - Contract in place until hours of ice is guaranteed. Rink Update Should be a vote in November Continued delays on the environment testing. Issues with the old plan which need to be revised. Initial feedback was that the ground could not support the building and that cement pilings will be needed, but if cement pilings are used it may impact the water table. New plan is for a complete soil correction. Will be reviewed again by the Planning Commission which then will go to the City Council. Pro Edge Skating MYHA will continue with Pro Edge but will review if the program should be offered again to all teams or as a buy up option for the teams that want to participate. Attendance was lower at some of the B2 and C level teams at all levels. Mites/U6/U8 had good attendance and intends to keep Pro Edge in their program as a regular scheduled practice. Tryouts There will be changes to the tryout and coach selection this season. Continued discussion. Currently there are five (5) to six (6) people needed at each traveling level try out.

4 4 P age Three (3) evaluators One (1) goalie evaluator One (1) Coordinator Two (2) On ice people Level Directors will be reaching out for Coordinators to assist at tryouts. (DIBS Opportunity) Surveys (Year End ) Aaron reported that there were eighty-three (83) surveys completed to date. Deadline was in two weeks Vice President's Report (Cory Huberty): DIBS Discuss having the payment ($250) go through initially. Sponsorship money, one sponsor has not paid. Kim Schweiters is following up. Storage unit has been set up at the DEC for the Redpath equipment. It is already full. The shed down by the lower rink at the DEC is secure. We will try to get people to clean it up as well as the grounds. There should be several DIBS opportunities. Country Fest went out last week. It is scheduled for July 21 st at Dellwood. We need twenty (22) volunteers to be able to get the $2 donation per ticket. We will run a raffle. VIP section is already sold out. Treasurer (Joe Curran): Reviewed financials from last year. $65,000 was the net negative from last year. We are off about $3,300 off from last year. This was expected. Two (2) outstanding invoices remain. One from TCO and the swag (give aways) from the Wildwood Fun Fair. We may owe D2 yet. We were billed for Mites this year. Historically we have not been billed. Joe to follow up with Nick Frattalone. Secretary (Kelly Taff): Working with Katy Strub, Picture Coordinator on setting up time to meet with Lifetouch to review last year's contract and rates. Picture Place has reached out to Katy and would like meet to see if they could get our business. Ongoing discussion on how team pictures should be done this season. Continue to do individual player photo and then photo shop the team together or do a traditional team picture. Continued discussion on how we do team pictures this season. Coordinating efforts with Mikalynn Hauer, Registrar, to ensure that registration is set and ready to go for July. exchanges with Pat Crothers, Webmaster to get me appropriate access to the website. District 2 (Kevin Souja): D2 Meeting was canceled. All team managers may continue to scan or snap a picture of the white copy of the score sheet and to the D2 Level Director. Forward tonight D2 is still in need of D2 volunteers. Looking for a Hockey Director and VP.

5 Referee director needs more communication from the Mites and the Squirts level. What is being communicated out of summer hockey that we need to better control the behavior, specifically the kicking. Icing rule will remain as a penalty kill. This is a USA hockey rule that is adopted by Minnesota. No name changes for Mites for Mahtomedi. We will continue as the Mite program. Talk of coaching changes, but not firmed up yet. Shortage of referees again this year. Minimum age to referee is 14, prefer 16. Encourage people to apply. Send any questions to Kevin, as next month is the vote for implementation in July. Need to get a new scheduler in quickly so we can begin training on the scheduling software. Coaches (Dino Marino): No update. Player Development (Mark Harris): Review ADM model, skill development and goalie training. Will include coaches. Mark to work with Dino to coordinate efforts. Fundraising and Sponsorship (Level Directors): Fundraising and sponsorship is now assigned to each of the Level directors this year. Level Director Reports Bantam & Junior Gold (Nate Demars): Nate will meet with Alex and with last season's Bantam and Junior Gold coaches on what the potential numbers will be for this season. Pee Wee (Jesse Sampair): Working with coaches to determine teams and numbers for this season. Squirt (Brandon Sampair): Determine numbers and team designation in Aug. Begin tournament selections in June/July. Mite Program (Amanda Mahmood): Mites/U6/U8 Registration to start as the same time as traveling teams this season. Tabled discussion on having a hard end date for Mite registration. Girls Program (Pete Moosbrugger): U12 teams - Could get by with two (2) teams this season. Some discussion around combining U15 with Forest Lake. Continued Discussion. Opportunity for a youth development night on Wednesday's in Hudson, WI - Two (2) hours. One (1) hour of dryland and one (1) hour of ice. Program starts in Oct. and goes 5 P age

6 through the end of the season. MYHA may subsidize part of the cost. Consider this program as a practice. This would be a mandatory practice for all U10-U15 teams. Need to make a decision in the next two weeks, as Woodbury will take it. Motion approved to add Development Program for U10-U15. Kevin motioned to approve, second by Alex. U6/U8 & Recruitment: (Aaron Pederson): Aaron will meet with Connie Tanner to transition. Motion to Adjourn the Meeting: Made by Dino Mario, Second by Brandon Sampair. Meeting Adjourned: 10:04 PM Minutes Submitted by: Kelly Taff, MYHA Secretary 6 P age