White Bear Lake Hockey Association Monthly Gambling Meeting (Open to All Membership) November 13, 2013

Transcription

1 White Bear Lake Hockey Association Monthly Gambling Meeting (Open to All Membership) November 13, The following members were present: Chris Olson, Chris LeClair, Matt Bill, Angie Cunningham, Brian Cunningham, Derek Johnson, John Uremovich, Jessica Goeltl, Jeff Shea, Pat Jackson, Kevin McFarlane 2. Meeting called to order at 7:00 by Kevin McFarlane Matt Bill approved gambling minutes. Brian Cunningham seconded. Motion carried. 09/13 Monthly statistics Net profit $ Pull-tab sales are up $ from August Net Profit $71,972 Paddleticket Sales are down $35,065 fr August Net Profit $1714 Bingo Sales are up $860 from August Net Profit $2596 Total $87,515 Cash long/short: (488) Shortage Numbers WB Bar - (192) Saks (9) Stadium (153) Doc s Landing (134) Payout %: 81% Continue to look at ways to decrease shortages and payout percentages, including guidelines to sellers, communication of statistics, practice changes, consistent monitoring and discipline, as needed Allowable Expenses (November 2013) Routine Lawful Purpose Expenditures (November 2013) Routine (City of WBL taxes) Routine (City of Vadnais Heights)

2 Wheel at the Village Inn and Stadium Wheel Video for the Village Inn & Stadium has been approved. MM Gambling control conducted our compliance review for the paddlewheel with a table operation (tri-wheel). Some adjustments were made, proper forms were filed and Chris Olson held a training session for employees to make sure that they are following the required state rules and guidelines Allied Charities of MN Allied charities of MN is the organization that serves charitable gambling operation in MN and we are currently not members. The membership cost is $ for a year. We are in the top 25 charitable gambling operations in the state for gross sales so it is important that we are members. Derek Johnson motioned to have Chris Olson become a member of Allied Charities of MN. Matt Bill seconded. Motion carried. MN Gambling Control Organizations Annual report This summarizes our lawful gambling income, expenses and donations for the period of July 2012 through June Organizations must maintain a rating of 3 stars or more to avoid probationary status. We have received a rating of 4 stars. Gambling Fund Audit The audit is complete Certified accountant Tautges and Redpath, have audited the financial statements for the gambling fund. The dates of the audit were from May 2012 to April Total pulltabs receipts: $3,964, Total revenue: $737, Total allowable expenses: $423, Total lawful purpose expenditures: $314, Gambling donated: $90, to the general fund in payment of ice bills. Profit carry: $58, There were no significant findings. Loan from the General Fund Chris Olson stated that they had a loan from the General fund of $10, to fund operations due to a loss in June of We need to file a request to repay this loan with MN Gambling Control. Chris Olson motioned that $10, be repaid to our general fund and the she will file the required paperwork. Brian Cunningham seconded. Motion carried. Coordinating Ice-Time Payments To eliminate any issues in regards to payment of ice bills or expending of gambling funds at year end, the general fund and the gambling fund should coordinate the ice bill payments throughout the year and at the end of our fiscal year. Brian Cunningham motioned to have at least $25,00.00 to come from gambling each month to pay for ice. It was stated that we will have a pre-approved dollar amount for ice bills based on gambling s financial status. It will be noted in the minutes each meeting. John Uremovich seconded. Motion Carried.

3 Derek Johnson motioned to adjourn gambling meeting. Matt Bill seconded. Gambling meeting adjourned at 7:30 pm.

4 White Bear Lake Area Hockey Association Monthly Board Meeting (Open to All Membership) November 13, The following members were present: Chris Olson, Chris LeClair, Angie Cunningham, Brian Cunningham, Derek Johnson, John Uremovich, Jessica Goeltl, Jeff Shea, Matt Bill, Kevin McFarlane, Pat Jackson 2. Meeting called to order at 7:30 by Kevin McFarlane 3. Approval of agenda. Brian Cunningham motioned to approve the agenda. Derek Johnson seconded. Motion carried. Matt Bill approved October s meeting minutes. Brian Cunningham seconded. Motion Carried. 4. Treasurer s Report: Brian Cunningham General account has $120,000 still missing 3 or 4 ice bill payments Vadnais arena is billing ice at $ but we are only paying $ an hour Concession stand is going good. Only 2 shift in November were not filled. Hoping to deposit $750 - $1000 a week from concession. Mite Managers meeting went well. Would like to recognize Sponsors on the website. Moved $20, from the tournament account to the savings account. 5. Vice President of Business Operations report: Derek Johnson 19 teams still looking for sponsors. Jerseys turned out great. Thank you to gambling. 6. Vice President of Hockey Report: John Uremovich Goalie training starts and will be every week. Goalie crease is doing the training for Peewee s and Bantam s. 7. President s Report: Kevin McFarlane We need a D2 Rep. Next meeting is November 17 and Kevin will attend. Dana Schauer and Erin Olsen have stepped up to be Manager Coordinators. Set up a meeting with Northern Educate to talk about the participation rule. Jim Kloos, Steve Unzen and many others, raised over $11, for the plow at the Hugo rink.

5 Would like to put together a capital expenditures fund to help with improvements at the White Bear Lake Sports Center. Sean McCoshen motioned for at least $10, to be set aside each year for a capital improvements fund. Matt Bill seconded. Motion carried. Kevin spoke of the purchase of the Vadnais Arena by Northern Educate and Brian Cunningham suggested that we should look into other facilites for practices just in case. D2 Representative: Kevin Larson Nothing to report at this time 8. Boys Hockey Director report- Matt Bill Bantam tryouts are wrapped up and went well. November 15, Junior Gold tryouts start. Discussed utilizing the treadmill. Not open to other associations using it. Going to try to get out a schedule to coaches to see if any interest in their teams using the treadmill more. In need of more coordinators to help next year. 9. Girls Hockey Director report- Steve Snyder Nothing to report at this time 10. Player Development Report- Sean McCoshen Player Development Mite grading went well. We have 205 Mites. 18 kids on each team as of right now. We will need to add 2 more teams next season if the numbers stay this high for next season. 137 kids registered for Clinic so far. Would like to cap it out at 150. Currently has 12 dads in each hour volunteering. Would like to look into and possibly bring back STS for Mites, Squirts and Peewees. 11. Coordinators Report Pat Jackson Junior Gold lost there 3 rd coach (Rangle) depending on numbers we possibly won t need a third coach. Need to look into getting someone to replace the Junior Gold Coordinator by next season.

6 12. Unfinished Business None 13. New Business Jeff Shea will be doing more clock training sessions at Vadnais on November 17 and 18 th. 14. Discussion None 15. Meeting Adjournment Matt Bill motioned to adjourn meeting. Derek Johnson seconded. Motion carried Meeting adjourned at 8:20 pm