Follow Like Midnight Cheer Athletics

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2 Welcome At Midnight Cheer, we have a place for anyone who wants to participate in cheer. Regardless of age or previous experience, we want YOU to feel welcomed, encouraged, and challenged as a part of our cheer family! We teach cheerleading and tumbling skills in a progressive manner and offer a variety of training opportunities for athletes to improve and advance their current abilities. We are committed to helping every athlete achieve their personal best! Welcome to the world of all-star cheerleading with the Midnight Cheer Athletics All Star Cheer Program! We are the City of Vancouver s first and only all star cheerleading program and we re extremely excited to be entering our 15 th season as one of the top competitive all star cheerleading clubs in BC! Being a Midnight Star means learning new skills, perfecting current ones, and working together as part of a team. It means sharing a passion for cheerleading, making memories together and building friendships for life. Follow Like Midnight Cheer Athletics West 75 th Avenue, Vancouver BC, V6P 6G2 info@midnightcheer.com Page 2

3 Our Gym & Staff Our training gym is conveniently located near 70 th & Granville, in the Marpole area of Vancouver, and is dedicated to cheerleading, tumbling, and fitness opportunities. We have over 2,300 square feet of sprung floor, a 30 foot tumble track, a trampoline, and various tumbling and stunting training equipment! At Midnight Cheer, your child will train in a safe and fun environment with coaches who truly care about helping each athlete set and achieve their goals. All of our coaches are USASF credentialed and certified to teach stunting, basket tosses, and tumbling skills. In addition, our higher-level tumbling coaches have a minimum of NCCP Level 1 Artistic Gymnastics certification. Our coaching staff uses industry-accepted coaching methods and standards to train our athletes. Safety is our number one priority and there is always a coach with First Aid Certification in the gym. Many of our staff have been with us since the very beginning which has allowed us to maintain our philosophy and teaching standards. Program founder and Director Karen Fraser has been coaching cheerleading in Vancouver for over 20 years and is a former BC Lions Cheerleader! Midnight Cheer is home to incredible, compassionate coaches who teach skills that will last a lifetime! Page 3

4 Teams & Practice Schedule Midnight Cheer has a team for everyone! If you are new to cheerleading and tumbling but ready to experience being part of an exciting team, then All-Star Prep is the place for you. No experience is necessary! However, experienced cheerleaders are also welcome to participate on an All-Star Prep team if they are unable to commit to the All-Star Competitive schedule. All-Star Prep An All-Star Prep team is a perfect introduction to All-Star Competitive cheerleading with a shorter season (8 months vs. 10 months), limited weekly practices (once a week vs. 2-3/week typically), lower financial commitment, and no uniform cost (there is training wear though so the athletes look and feel like a team). The athletes train as a team, learn a slightly shorter routine (2 minutes vs. 2:30), and participate in 2 local (lower mainland) competitions as well as perform at our Midnight Cheer winter and spring shows! Please note: All-Star Prep is still a program that requires commitment, as you are part of a team, but it is designed to be more affordable and easier to balance with other activities. Please find below our All-Star Prep team descriptions and practice schedule. Please note: The age used to determine team placements is the age of the athlete on August 31 st, The commitment for All-Star Prep team athletes is 8 months, from September to April. Athletes who wish to be a part of our All-Star Competitive program in the season are required to attend our spring tryouts as well as mandatory summer choreography camps (last week of August, more details in January 2017) as well as weekend-friendly team training. If a practice is cancelled by Midnight due to weather or unforeseen circumstances, it will be re-scheduled when time and scheduling permit. DIVISION/AGE TEAM NAME PRACTICE SCHEDULE Mini/Youth Level 1 Prep Ages 6-11 TWINKLE Sundays 1:00 3:00 pm Junior/Senior Level 1 Prep Ages GLITTER Sundays 1:00 3:00 pm Please note that both All-Star Prep teams will be training at the same time this is not a typo! Our gym is large enough to accommodate two teams at the same time and we will have more than one coach for each team. This will actually benefit both teams as they will be able to see one another progress and support each other s successes! Page 4

5 Midnight Winter Showcase November 26 Midnight Gym For the Love of It February 18 Port Moody Sea to Sky Championships April 7-9 Canada Place Midnight Spring Showcase April 23 Midnight Gym Competition & Event Schedule This is a Preliminary Schedule and a CONFIRMED Schedule will be communicated in September, as changes to these schedules are not always within our control. In addition, please note the following: All scheduled competitions for your team are mandatory. Athletes who do not attend scheduled cheer events negatively affect the hard work of their entire team. All athletes 11 & under are required to have a parent or guardian present with them at all competitions. If a parent/guardian is not available to attend, then it is the responsibility of that parent to find a suitable chaperone for their child for that competition. EVENT/ TEAM Mini/Youth Level 1 Prep TWINKLE Junior/Senior Level 1 Prep GLITTER Club Apparel All-Star Prep team athletes are required to have the following items: Practice Wear: program t, program shorts, program sports bra (sports bra required for Jr/Sr Glitter only) Team Wear *new items*: team bow, team tank top Cheer shoes Page 5

6 Important Dates From September to April, our competitive season, practices are mandatory as practice is essential to the success of the teams. Teams are most successful when they abide by our attendance policy. We expect that all efforts are made to attend team practices and that families take their commitment seriously. The following is a listing of important dates including program events and gym closures for the cheer season we recommend printing this page & the competition schedule, then posting both for easy reference! Event Date Details First day of training Sunday, September 11th Welcome back!! SIZE & SWAP At the gym Saturday, September 17 th 12:00 4:00 pm Spring Session May & June 2017 BRING A FRIEND Week Wednesday, May 3 rd to Tuesday, May 9 th All athletes will be sized for uniforms, shoes, and practice wear! A chance to buy/sell gently used cheer gear. New members are invited to join Midnight teams! All athletes are encouraged to bring a friend to a team practice! TRYOUTS 2017 Saturday, May 13 th For BOTH all-star competitive team placement and individual/group stunt categories! Returning athletes will request their team Team Placements May & June 2017 placement for the season. Gym Closures Thanksgiving Sunday/Monday, October 9/10 Winter Break December 19 January 2 Family Day Sunday/Monday, February 12/13 Spring Break March Easter Weekend Friday-Monday, April Victoria Day Weekend Sunday/Monday, May 21/22 Page 6

7 Yearly Investment Please note the following regarding fees: 1. MEMBERSHIP FEE FOR ALL ATHLETES IS $110 and is paid separately from the fees outlined below. This fee includes BCCA Insurance, which is a requirement for our gym to offer training. Most current members have already paid this fee with your Team Placement form in June to secure your spot so please check with the office manager if you are unsure whether or not you have paid this fee already! 2. TRAINING TUITION includes 8 months of team training (coaching fees & facility fees) from September 2016 to April This does not include tumbling class fees, which are billed in sessions. 3. COMPETITION FEES include: local competition entry fees, event coaching & related administration costs. Competition fees listed do not include travel expenses or spectator fees. FAMILY DISCOUNT: Families with more than one child training at Midnight will receive a 10% discount off of both children s training tuition amounts. TEAM Mini/Youth Level 1 Prep TWINKLE Junior/Senior Level 1 Prep GLITTER TRAINING TUITION COMPETITION FEES SUB- TOTAL GST 8-MONTH TOTAL MONTHLY PAYMENT $ $ $ $49.35 $1, $ $ $ $ $49.35 $1, $ ***REGISTRATION DEADLINE for All-Star Prep team members is August 31 st, 2016*** Please also note: 8-Month Totals do not include your non-refundable Membership & Insurance Fee; we require this fee separately if you paid this fee in June, 2016 to save your spot, please do not pay again!! Registration is not considered complete and athletes will not be permitted to participate until all forms and payments have been submitted/arranged. This includes your non-refundable Membership & Insurance fee. Tuition costs do not change based on the number/duration of practices in a given month. Page 7

8 Tips for a Successful Season! Athlete Guidelines We value hard working, positive athletes who understand that the TEAM comes before the individual. Please be prepared and on time for all practices. On time means that you are on the floor and ready to practice the minute your scheduled practice begins. This means that you need to arrive at the gym minutes early to change shoes/clothes, put your hair up, get taped, etc. ALL TEAM PRACTICES ARE MANDATORY. Unless determined by your Doctor to be contagious, you should still attend team practice (sitting out on the side) and observe/learn even if you don t feel well enough to actively participate. If an athlete becomes sick unexpectedly and must miss a practice, a personal phone call directly to the gym or call/text to the athlete s cheer coach MUST be made as early as possible. Think about it: if every team member were allowed to miss one practice, we would have 15 practices (almost two months!!) without full team attendance. We cannot do our job as coaches if we are unable to work with the entire team at every practice. Therefore, practices are mandatory. Please manage your school time effectively, as this is your first priority. Cheer is an extra-curricular activity and we believe that all athletes are capable of performing well in school while still keeping their commitment to their Midnight Cheer team. It s about prioritizing. Regular doctor & dentist appointments, concert/theatre opportunities, and social party plans must not conflict with the schedule of events and practices. Please schedule these appointments/opportunities/plans on nonpractice days. Coaches reserve the right to modify routines as needed, and athletes will be expected to support decisions that are deemed as best for the team. We will only allow skills that have been mastered with proper technique to be competed and this will be at the coaches discretion. Skills permitted in a routine may change from Day 1 to Day 2 at a competition based on deductions. Absolutely no jewelry can be worn to practice or competitions. All athletes are expected to be good teammates, and no gossip, pettiness, bullying or alienating will be tolerated. These continued behaviors are grounds for dismissal from our program. Athletes are expected to maintain at a minimum, the skills they had at the start of the season. We reserve the right to move athletes if they are not holding true to this expectation. Athletes must treat their coaches, junior coaches, volunteers and admin staff with the utmost respect. We promise to do the same for our athletes. Athletes must communicate with coaches. If you don t tell us you re injured, we may not know! If you are injured (due to cheerleading or otherwise) and this injury will affect your participation in cheerleading, you are still expected to attend your team practices (sitting out on the side and/or doing what you can) to keep up with what is being taught. In addition, if an injury keeps you from participating in practice for an extended period of time (longer than a week), Midnight requires a Doctor s note or a note from your parent BEFORE you return to training specifying that you are physically cleared to return. Page 8

9 Parent s Role & Responsibilities The parent s role in the gym is simple: support the team and club by supporting your athlete in a positive manner. Pay all bills in a timely manner. Unfortunately athletes with past-due bills may be asked to sit out of practice. Support your athlete s commitment to the team by ensuring they are at practice and following our attendance policy. Stay in the know by upholding your end of communication - yes, this means reading s! Program Rules We aim to teach athletes the responsibility that comes from maintaining commitment to a competitive team. This means that we rely on parents to help us enforce our attendance policy by ensuring that your athlete does not let her team down by continued absences. Removing cheer is not an acceptable form of punishment as it impacts the entire team. NO GOSSIP will be tolerated. Please refrain from talking about other athletes, families, coaches, etc. We make every effort to keep Midnight a positive environment and take this very seriously. We will always be happy to talk about concerns; however we will not tolerate negativity. If you have a concern, please address it with the appropriate person so that we can solve it, or explain it. Let s all work to keep Midnight a positive environment! Please help to keep our gym clean - tidy up after yourself and your children. Use waterbottles not cups!! Parents are not permitted in the gym or on the training floor unless asked by a coach, except for the last 15 minutes of practice. We reserve the right to close practices should we feel it is in the best interest of the athletes. No use of equipment is permitted without the supervision of a Midnight coach. Our social media policy is as follows: everyone affiliated with Midnight must refrain from posting negative thoughts about the team, gym, coaches, athletes or other programs. We feel that addressing concerns directly, versus on social media, is the only acceptable method. Food, beverages, and gum are not permitted on the training floor. Cell phones must be kept on silent mode during training; parents are encouraged to phone the gym if they need to contact their child in an emergency situation. Athletes who do not comply with this rule will have their cell phones taken away during their training time. Please leave all valuables at home. We are not responsible for lost or missing items. The Sport of Cheerleading We will always do what we feel is best for the team cheerleading is the ultimate team sport! Routines may be modified, roles may change, all in the name of what is best for the team. We ask that you understand and support our decisions. We strive to put the most competitive team and routine on the floor that we can. Safety is our number one concern. We have highly trained staff, are proud of our safety record and will follow proper progressions with all our athletes to maintain it. Good sportsmanship is a win-win! Please treat all teams, athletes and gyms with respect. Remember that you are a representation of our program and the sport of cheerleading; please conduct yourself accordingly. It s all about the FUN that comes with working hard to achieve goals! Page 9

10 Payment Policies & Procedures All membership and tuition fees collected are immediately paid out to rent, utilities, equipment, insurance, gym needs and requirements, and coaches salaries. All additional fees are immediately paid out to the competition companies, uniform suppliers, choreographers, music editors, etc. Therefore, there are ZERO refunds on all payments TO DATE including, but not limited to, tuition, competition fees, uniform & apparel payments, camp/clinic payments, etc. Please note and adhere to the following payment policies and procedures: 1. Membership & Insurance Fees are non-refundable. 2. Cheques can be made payable to Midnight Cheer Athletics. There will be a $25 fee for returned cheques, due immediately. 3. A 2% interest fee will be charged monthly to accounts overdue by 30 days or longer. 4. Classes will run pending registration. If cancellation is required, you will be notified by Midnight and tuition fees for that specific class will be fully refunded. 5. Athletes registered in any of our programs are expected to be emotionally and socially capable of conducting themselves appropriately with their peers/coaches and to actively participate in all of the program activities. Athletes who do not demonstrate these abilities may be asked to withdraw from the program. 6. Athletes are welcome to participate in their cheer practices only when their accounts are up-to-date and all required payments have been arranged; this will be strictly enforced. 7. An athlete s account must be in good standing in order to participate in additional activities such as privates, camps, clinics, competitions, and other special events. 8. We reserve the right to cancel or decline a registration at any time. 9. If a member withdraws before the 1st day of class, 90% of the 10-month total will be refunded. 10. For all-star competitive and prep team athletes, no refunds or credits will be issued after Sept. 30th. 11. Classes missed due to injury, illness, vacation or time off will not be pro-rated. 12. All sales are final on Midnight Cheer Athletics uniforms, clothing, shoes and accessories. There are no refunds on monies paid out by Midnight on behalf of athletes for competitions and travel. Although we have tried, we cannot pre-determine every possible circumstance that may arise; therefore, requests for refunds in exceptional and extenuating circumstances will be assessed on a case-by-case basis. In these circumstances, requests must be made in writing to karen@midnightcheer.com. Regarding early termination, the Midnight Cheer All-Star Prep Program is an 8-month commitment. An athlete quitting mid-season causes multiple problems for their team and the program in general. When someone quits, instead of their team spending their limited practice time on improving, that time is spent rechoreographing and re-learning the routine to fill in the missing spots. It is unfair that the whole team must suffer because someone cannot fulfill their commitment. Early termination does not mean that your payments end early; if you choose to leave the program at any time during the year, you are still required to continue your monthly payment amounts until April. Your monthly payment amounts are made up of both monthly training fees AND pro-rated competition fees; Midnight has already paid these competition fees out in full on your behalf in advance of the competition season and must be reimbursed in full by June regardless of whether you leave the program early or not. Athletes may not train concurrently at Midnight Cheer and another all-star cheerleading facility in BC; if you choose to participate in team training or regular classes at another all-star cheerleading facility, you are choosing to leave Midnight Cheer but your financial commitment does not end early. Page 10

11 Registration Form Athlete Name: Birthdate (MM/DD/YY): / / Age on August 31 st, 2016: Entering grade: Home address: City, Province, Postal Code: Primary phone: Mother/Father/Guardian Texting Yes / No Secondary phone: Mother/Father/Guardian Texting Yes / No Mother s name: Mother s occupation (optional): Father s name: Father s occupation (optional): Midnight will provide contact lists to each team. Circle Yes / No beside Share to indicate your preference. Primary Mother/Father/Guardian Share Yes / No Secondary Mother/Father/Guardian Share Yes / No Athlete phone: Texting Yes / No Athlete Share Yes / No Care Card #: Extended Health Care Provider: Emergency Contact: Emergency Contact Phone: Please list any known allergies: Please list any physical/psychological limitations, injury, or weakness that may affect the athlete s performance: Circle which all-star competitive team you are registering for: MINI/YOUTH LEVEL 1 PREP TWINKLE JUNIOR/SENIOR LEVEL 1 PREP GLITTER I (name of parent/guardian) have thoroughly reviewed the Midnight Cheer Athletics All-Star Prep Registration Package and agree to all the guidelines, responsibilities, rules, policies, procedures and financial commitments involved with my child participating on an all-star prep team at Midnight Cheer Athletics. Page 11

12 Payment Form Please return completed registration forms to: 1634 West 75 th Avenue, Vancouver, BC V6P 6G2 Cheques can be made payable to: Midnight Cheer Athletics Athlete Name: Payer s Name: Payer s Billing Address: Primary phone: Secondary phone: Please indicate your method of payment for your team training fees: Paid in full 5% discount! 10 monthly installments **All monthly payments must be dated between the 1 st and 15 th of each month.** Post-dated Cheques list cheque # and amount Membership December April September January May October February June November March Other Pre-authorized Payments I authorize Midnight Cheer Athletics to deduct team training fees in the amount of, on the of the month, from September 2016 to June Midnight Cheer will not deduct any fees outside of the above mentioned without express written consent. If any unauthorized payments are deducted, I, the payer, have a right to reimbursement. This agreement is to remain in effect until June If the payer wishes to terminate the pre-authorized payments, they must provide Midnight Cheer Athletics with 30 days notice and an alternate method of payment, if applicable. Authorized Signature Date Pre-authorized Debit attach void cheque Account # Branch Transit # Financial Institution Account Type CHEQUING / SAVINGS Pre-authorized Credit Card Name on Card Account # Expiry Date Security Code Page 12

13 Participation and Consent Waiver In regards to my child participating in any activity at Midnight Cheer Athletics including but not limited to: cheer teams, tumbling classes/camps/clinics, birthday parties and/or gym rentals by other cheer programs, I understand that accidents can be a result of the nature of the activity and can occur with or without any fault on either part of the athlete, the Midnight Cheer Gym, Midnight Cheer Athletics, its employees, agents or the facility where the activity is taking place. By allowing my daughter/son to participate, I am accepting the risk of an accident occurring and agree that the activities carried out in the course of an activity facility and cheerleading club are suitable for my child. Through participation, I am admitting awareness of the usual risks and dangers inherent in participation in all of the activities offered at Midnight Cheer and associated with the Midnight Cheer Athletics Cheer Program and the possibility of injury both minor and serious, property damage or loss of life resulting from the activities. I waive any and all claims I may have against, and release all liability and agree not to sue, the Midnight Cheer Gym, Midnight Cheer Athletics, Karen Jillian Fraser, Midnight Cheer s employees, agents or volunteers for any personal injury, property damage or loss sustained as a result of my child s participation in the program, arising out of any cause whatsoever. In signing this Consent and Waiver, I am not relying on any oral or written representation or statements made by Midnight Cheer Athletics, its servants, agents, employees or authorized volunteers to induce me to permit my child to take part, other than set out in the Consent and Waiver. In regards to my child participating on a Midnight Cheer Athletics cheerleading team, my child and I have read and understand the policies and expectations outlined in this registration package and understand that we are under contract for a ten-month season beginning in September I have read and understand the terms of this Contract and Waiver. I understand that it is binding upon me, my heirs, executors and administrators. I agree to permit Midnight Cheer Athletics to use photographic images of my child participating in Midnight Cheer activities for print or electronic promotional use. Please Note: Failure to read and understand this package is not an excuse for not knowing or for not following our rules - by signing, you are agreeing to all points in the All-Star Competitive Registration Package. Date Legal Name of Athlete (please print) Signature of Athlete Legal Name of Parent / Guardian (please print) Signature of Parent / Guardian Page 13

14 BC CHEERLEADING ASSOCIATION PARTICIPANT'S INFORMED CONSENT FORM (Under 18) PLEASE READ CAREFULLY Risk: I (Parent's Name) give my consent for my child (Child's Name) to participate in cheerleading which may result in personal injury (including but not limited to: injury to bones, joints, ligaments, muscles, tendons, internal organs, and other aspects of the skeletal system and potential impairment to other aspects of the body, and in rare occurrences, death, complete or partial paralysis or brain damage) and property damage or loss. The definition of participating in a cheerleading program includes but is not limited to: it is an activity that uses organized routines made up of elements from stunting, gymnastics & dance to cheer on sports teams at games and matches or as a competitive sport. I fully understand these risks and give my son / daughter permission to participate in a cheerleading program. Rules: I understand that the rules and regulations are designed for the safety and protection of participants and hereby agree to inform my son/daughter of the importance of abiding by the rules and regulations set down by the club/team I am training with and the BC Cheerleading Association rules & regulations. Media Release: I hereby grant to the BC Cheerleading Association the right to use, without payment of any fee or charge, any written information, photograph, video tape or other visual media of my son / daughter taken during a BC Cheerleading Association sanctioned event for the purpose of furthering BC Cheerleading Associations objectives. I, as the parent/guardian of the participant named herein, hereby declare that I have read, understood and agree to the contents of this Informed Consent in its entirety. I, as the parent/guardian of the participant named herein, agree to assume full responsibility to instruct my child of the risks involved and to inform him / her of the importance of abiding by the rules and regulations. Date: Participant Name: Club/Team Name: Signature of parent / guardian: Signature of Witness: Page 14