Digital Capture of Field Data OR The Magic Pen Put to the Test

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Martina Gregory
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Commission Delivered at: Organization of Fish and Wildlife

1 Digital Capture of Field Data OR The Magic Pen Put to the Test Bruce Schmidt Pacific States Marine Fisheries Commission Delivered at: Organization of Fish and Wildlife Information Managers 2010Annual Meeting Cadiz, KY

2 Value of Electronic Data Capture Immediate Enter only once Fewer steps Saves time Improved accuracy No need for data entry staff

3 Obstacles, Concerns Harsh environments Fear data loss No backup Glare Complexity Need for custom programming It s different! Bios like forms and spreadsheets

4 One Solution: The Digital Pen Inserts directly into spreadsheet Assigns to the appropriate cell Interprets as: Number Text Date Image Alpha-numeric code Maintains an image of input for QA

5 How It Works Software creates form Each cell watermarked Each cell is formatted Can have a hidden list Instant download when charge pen

6 2010 Field Tests of the Digital Pen Nez Perce Tribal Catch Estimator Montana Fish, Wildlife and Parks PSMFC

7 Results: Accuracy Durability Cost

8 C R I T F C Columbia River Inter-Tribal Fish Commission Overview of Nez Perce Tribal Catch Estimator Version 2.0 Henry Franzoni, Rishi Sharma, Joe Oatman, & Nicole Tursich

9 C R I T F C Columbia River Inter-Tribal Fish Commission Field Process Fill out form using Digital Pen QA/QC Upload to SQL Database

10 C R I T F C Columbia River Inter-Tribal Fish Commission Data Forms Direct Inseason Creel Survey Datasheet-Inseason Direct Interview Inseason Survey Creel Survey Datasheet-Inseason Interview Nez Perce Tribe Spring Chinook Fishing Week: River: Rapid Single-pass Fisher # of Fishers (Check one) Clearwater Count Begin End Date: Active Fishers Day of Week: Monday Tuesday Wed. Thurs. Non Active Fishers (check one) Friday Saturday Sunday Total Fishers Observer: Survey Period: 5pm-1am 1am-9am 9am-5pm #Sampled Hours: Hrs. Hrs. Hrs. Sample Hour Interval (Time format 1 hr Name of Fisher Fishing Gear Hatchery Chinook Wild Chinook Jack Other Caught Kept Caught Kept Chinoo Species k Percent Active Fishers Nez Perce Tribe Spring Chinook Fishing Week: River: Imnaha Little Salm Clear Cree (Check one) Lostine SFSR Snake Date: (mm/dd/y Day of Week: Monday Tuesday Wednesd Thurs. (check one) Friday Saturday Sunday Observer: # Hours Sample Sample Hour Interval Name of Fisher Hours Fished Fishing Gear Hatchery Chinook Caught Kept Caught Daily Fisher # of Count Fishers Sampled Fishers Non-Active Fishers Total Fishers Wild Chinook Kept Jack Chinook Other Species Postseason_Survey_ Nez Perce Tribe Spring C Postseason Survey Creel Survey Datasheet-Post Season Interview Snake River Basin Date: (mm/dd/y Observer: Hours Sampled Tribal Member tal Fishers: s Sampled: Tributary Total number Fishi ng Total Hours Fishin atchery Chinoo Wild Chinook g Caught KeptCaught Kept Jack Chinook Other Species

11 C R I T F C Columbia River Inter-Tribal Fish Commission Digital Pen Error Assessment (only tested in Excel at this point) Unintentionally marking in cells Zeros v. sixes Ones v. sevens Found 1 2 errors per page

12 C R I T F C Columbia River Inter-Tribal Fish Commission Average of 1-2 errors per form Worksheet Error from unintentionally marking in cell. Value was a -2 and was supposed to be 2.

13 C R I T F C Columbia River Inter-Tribal Fish Commission Errors Encountered Performing QA/QC Increased with the number of worksheets that were being QA/QC d. Increased inversely with quality of data collected in the field.

14 C R I T F C Columbia River Inter-Tribal Fish Commission Conclusions Most of the errors were caught in the QA/QC process. Digital pen eliminated errors from manually entering data into Excel worksheets. (More testing is needed on this.)

15 C R I T F C Columbia River Inter-Tribal Fish Commission Results Improved data consistency Greater accuracy of estimates Method refinement Lessons Learned Training of field staff is essential Creation of valid values helped Room for improvement i.e. next year use pen in the field

16 Results: Accuracy Durability Cost

17 Durability No failures Cold weather - OK One dropped in water OK Clear nail polish sealed seams Good battery life One ballpoint cartridge leaked

18 Results: Accuracy Durability Cost

19 Cost Single copy of software Pen and software $1,400 Add l pen $600 replace1/2 Additional pattern 3cnt per SharePoint Server ed. $5,000 set up Pens ~$350 ea. NO charge for + pattern! Conclusion: Server ed. best if more than 5 pens, and, more flexible to use, more features

20 Basic Software v. SharePoint Website Individual copies Cheaper But, charge for + pattern Extra pens $600 One computer only Internet independent One office only Bluetooth to Blackberry SharePoint Server edition More expensive (X5) No cost for + pattern Extra pens $350 Any/all computers Must have Internet Multiple offices, agency wide! Bluetooth to Blackberry

21 Other ways to save $ Batch print (offset press) for large PSMFC project with sampling at many ports up and down the west coast. This won t work! The background pattern must be unique for each sheet, even if the offset press could accurately reprint the pattern.

22 Digital Pen v. Scanner to Spreadsheet Digital Pen Immediate data capture Pen sees through grime Cost Upfront software & pens Must care for equipment ~6,000 free, then 3 cents NO page cost Server ed. Scanning Service Bring back to office Blood, grime block scan Cost No upfront costs No upkeep Per page fee 6 cents Always pay page cost More info: More info: or, ftware

23 Conclusions Simple to use Durable Acceptable accuracy Cost was manageable Digital pen was a success!

24 Questions? Funded by: Through: Fish and Wildlife Program Admin by: Thanks to: Dave Colpo, PSMFC Nicole Tursich, Columbia River InterTribal Fish Commission Dawn Anderson, Montana Fish, Wildlife and Parks Photographs courtesy of CalFish and StreamNet

June 3, 2014 MEMORANDUM. Council Members. Stacy Horton, Policy Analyst, Washington. SUBJECT: Final 2012 Hatchery Fin Clip Report

June 3, 2014 MEMORANDUM. Council Members. Stacy Horton, Policy Analyst, Washington. SUBJECT: Final 2012 Hatchery Fin Clip Report Bill Bradbury Chair Oregon Henry Lorenzen Oregon W. Bill Booth Idaho James A. Yost Idaho Jennifer Anders Vice Chair Montana Pat Smith Montana Tom Karier Washington Phil Rockefeller Washington June 3, 2014