Don t miss a totally. time! 2018 Championship Packet. USA Girls 14B Fast Pitch Western National Championship

Transcription

1 Don t miss a totally time! 2018 Championship Packet

2 USA GIRLS 14B FAST PITCH WESTERN NATIONAL TOURNAMENT DIRECTOR S MESSAGE Congratulations to teams who have qualified as one of the top fast pitch softball teams in the country! You have earned the right to play in the USA Girls 14B Fast Pitch Western National, and we look forward to welcoming your players, coaches, and families to our beautiful city, Salem, Oregon,. We anticipate an incredible week for you to enjoy the best fast pitch softball in the country. We hope you will also take home memories that you can treasure for many years to come. We are excited to have such talented teams from all over the country come to Salem, Oregon. Tournament games will be played at surrounding high school fields as well as the Wallace Marine Park Softball Complex, which has five natural, lit fields. This breathtaking riverfront park is owned by the City of Salem and is maintained by Parks Operations staff. Inside this tournament packet, you will find important information for your teams about registration submissions, deadlines, the tournament schedule, accommodations while you re here, and rules and regulations governing the tournament and use of the park. We ask that you read over all of the information carefully in order to understand tournament procedures. You can find additional forms and updates on our website at Please note the deadline for entry submissions, which is 5 p.m. on Wednesday, July 18, We look forward to this summer and all of the exciting and competitive softball that will be played. Please accept our wishes for safe travels and our sincere congratulations upon qualifying for the 2018 USA Girls 14B Fast Pitch Western! We will see you in Salem, Oregon. Billy Powers and Maggie Combs Tournament Directors

3 USA GIRLS 14B FAST PITCH WESTERN NATIONAL B TEAM REGISTRATION FORM INSTRUCTIONS: All fields are required. Complete this form and submit with entry fee no later than 5 p.m. on Wednesday, July 18, Team Name City State Association Region Manager/Coach Name Cell Phone Day Phone Evening Phone Mailing Address Address Backup Contact Cell Phone Address Please indicate team practice or game practice that you would like to participate in: Saturday or Sunday Practice ($26 per hour) Saturday or Sunday Practice Game ($60 per game) Preferred Day and Time Our team chooses not to participate in any team practice or game practice. TOURNAMENT DATES July 29 August 4, 2018 (4-game guarantee) TOURNAMENT LOCATION City of Salem Wallace Marine Park Softball Complex 200 Glen Creek Road NW, Salem, Oregon ENTRY FORM AND ENTRY FEE DUE 5 p.m. on Wednesday, July 18, 2018 ENTRY FEE $1100 Total - $600 entry plus $500 gate entry (due up front) SEND ENTRY FORM TO: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM register@ Cash Check # Visa/MC FOR OFFICE USE ONLY ACCEPTED TYPES OF PAYMENT Visa, MasterCard, cash, or check (payable to City of Salem). Cash payments must be made in person. Credit cards must be used online or in person with photo identification. ONLINE PAYMENTS To arrange for online payments through SPLASH, call TOURNAMENT DIRECTORS Billy Powers Maggie Combs Office Phone Fax WEBSITE Registration forms and additional information are available at Cashier Date Time Amount Paid Confirmation Code National 2018 INFORMATION 1 of 14

4 B TEAM ROSTER FORM INSTRUCTIONS: All fields are required. Please type or print the names, uniform numbers, and positions of all team members. Include the names and titles of all coaches and managers. Include one color team picture or logo with submission of this form. The digital photo or logo must be at least 3.5 inches (tall) by 5 inches (wide) at a minimum resolution of 300 ppi in JPEG format. It may be submitted on CD or via attachment (2.5 MB limit) or download link. Submit no later than 5 p.m. on Wednesday, July 18, Team Name City State National 2018 INFORMATION Team Picture: CD Enclosed Attachment Download Link Staff Name Title Staff Name Title Staff Name Title Staff Name Title Player Name Number Position Player Name Number Position Player Name Number Position Player Name Number Position Player Name Number Position Player Name Number Position FORM DUE 5 p.m. on Wednesday, July 18, 2017 WEBSITE Registration forms and additional information are available at SEND FORM WITH DIGITAL PHOTO OR LOGO TO: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM register@ 2 of 14

5 B TOURNAMENT PROGRAM PERSONAL AD ORDER FORM INSTRUCTIONS: All fields are required, except as marked. Ad space in the official tournament program is available for purchase by parents, teams, or others who wish to include a personal message. Please complete this form and submit with payment and ad content no later than 5 p.m. on Wednesday, July 18, Ads may be submitted as text, a picture, or both. Submit photos or ad artwork at actual size in JPEG format at a minimum resolution of 300 ppi. Artwork may be submitted on CD or via attachment (2.5 MB limit) or download link. Your Name Phone Number Player Name (Optional) Team Name (Optional) Ad Text (Optional) Choose an ad size. (We cannot guarantee specific placement.) Full-Spread Ad (8.5 in. x 10.5 in., 225-word maximum) $300 Full-Page Ad (5 in. x 8 in., 150-word maximum) $100 Half-Page Ad (5 in. x 4 in., 75-word maximum) $75 Quarter-Page Ad (2.5 in. x 4 in., 50-word maximum) $50 Are you sending a photo or artwork for inclusion in this ad? Yes CD Enclosed Attachment (2.5 MB limit) Download Link No FORM AND PAYMENT DUE 5 p.m. on Wednesday, July 18, 2018 ACCEPTED TYPES OF PAYMENT Visa, MasterCard, cash, or check (payable to City of Salem). Cash payments must be made in person. Credit cards must be used online or in person with photo identification. ONLINE PAYMENTS To arrange for online payments through SPLASH, call Cash Check # Visa/MC FOR OFFICE USE ONLY 1/4 Page 1/2 Page SEND FORM AND ARTWORK TO: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM register@ WEBSITE Registration forms and additional information are available at Cashier Date Time Full Page Full Spread Amount Paid Confirmation Code National 2018 INFORMATION 3 of 14

6 B TEAM PARTY INFO FORM INSTRUCTIONS: All fields are required. Do you have players with special talents or hobbies? How about unique or special family-related stories? Did your team overcome hurdles to reach this national tournament? If you have a story you would like to share, please complete this form and submit no later than 5 p.m. on Wednesday, July 18, Team Name City State Coach Name Cell Phone Day Phone Evening Phone City State Manager Name Cell Phone Day Phone Evening Phone City State Team Records How many years have the girls been involved with USA Softball? National 2018 INFORMATION Share something special about your team: FORM DUE 5 p.m. on Wednesday, July 18, 2018 SEND FORM TO: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM register@ TOURNAMENT DIRECTORS Billy Powers Maggie Combs Office Phone Fax WEBSITE Registration forms and additional information are available at 4 of 14

7 B WEATHER & HOTEL CONTACT FORM INSTRUCTIONS: All fields are required. Please complete this form with your team representatives contact information. In the event of inclement weather, we will make every effort to contact you regarding play. For teams that are commuting, please submit a day and evening phone number in lieu of hotel information. Submit no later than 5 p.m. on Wednesday, July 18, PREPARE NOW: In addition to submitting this form, make sure that you and your teammates have the number of our 24- hour rain-out information line before the start of the season: You can also sign up for notifications at or go to to get current information. Team Name Manager/Coach Name Hotel Cell Phone Day Phone Evening Phone Team Representative s Name Hotel Cell Phone Day Phone Evening Phone Team Representative s Name Hotel Cell Phone Day Phone Evening Phone Name of Hotel Number of Nights Number of Rooms Number of People Name of Hotel Number of Nights Number of Rooms Number of People Name of Hotel Number of Nights Number of Rooms Number of People We are a local team and none of our team members stayed in a hotel. FORM DUE 5 p.m. on Wednesday, July 18, 2018 SEND FORM TO: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM register@ TOURNAMENT DIRECTORS Billy Powers Maggie Combs Office Phone Fax WEBSITE Registration forms and additional information are available at National 2018 INFORMATION 5 of 14

8 B SKILLS CONTEST PREORDER FORM INSTRUCTIONS: All fields are required. Submit form and preorder payment no later than 5 p.m. on Wednesday, July 18, Make checks payable to Play for a Cure Oregon. Skills contests will be held on Sunday, July 29, 2018 at 4 p.m. at Wallace Marine Park Softball Complex. Proceeds will be donated during Play for a Cure Oregon the weekend of August 17 19, For more information about the foundation, visit Team Name Division National 2018 INFORMATION Coach or Manager Name Total Amount Due $ FORM AND PAYMENT DUE 5 p.m. on Wednesday, July 16, 2014 COST $10 per player for all contests when pre-ordered. ($15 per player for all contests if not pre-ordered.) ACCEPTED TYPES OF PAYMENT Check only (payable to Play for a Cure Oregon ) SEND FORM TO: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM softball@cityofsalem.net 6 of 14

9 B SUBMISSION CHECKLIST Make sure all forms are submitted no later than 5 p.m. on Wednesday, July 18, City of Salem tournament forms are available at Use this checklist to ensure you have completed all submissions. 1. Team Registration Form (required) 1A. Entry Fee (required) 2. Team Roster Form (required) 2A. Team Photo or Team Logo (required) 3. Tournament Program Personal Ad Order Form (optional) 3A. Payment for ad 3B. Artwork and/or text for ad ALL FORMS AND PAYMENTS DUE 5 p.m. on Wednesday, July 18, 2018 SEND FORMS TO: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM register@ 4. Team Party Info Form (required) 5. Rain-out Contact Form (required) 6. USA Official Championship Tournament Entry Form, signed by USA Softball Commissioner (required) 7. USA Championship Roster, signed by USA Softball Commissioner on both sides (required) 8. USA Pickup Player Form, signed by USA Softball Commissioner (as needed). (This form can be turned in as late as the Check-in at Tournament) TOURNAMENT DIRECTORS Billy Powers Maggie Combs Office Phone Fax WEBSITE Registration forms and additional information are available at National 2018 INFORMATION 7 of 14

10 B GENERAL INFORMATION TOURNAMENT DATES WEBSITES 2018 National www. Visit our website for an electronic copy of this packet, additional forms, sponsor information, and tournament schedule updates. LOCATIONS Wallace Marine Park Softball Complex 200 Glen Creek Road NW, Salem, Oregon West Salem High School 1776 Titan Drive NW, Salem, Oregon South Salem High School 1910 Church Street SE, Salem, Oregon North Salem High School th Street NE, Salem, Oregon Sprague High School 2373 Kuebler Road S, Salem, Oregon ENTRY DEADLINE 5 p.m. on Wednesday, July 18, 2018 National 2018 INFORMATION TEAM ENTRY FEE POOL PLAY DRAW TYPES OF PAYMENT ONLINE PAYMENTS ENTRY SUBMISSIONS $1100 (payable to City of Salem) Four-game guarantee. Please note, entry fee is $600 and the gate entry fee is $500. Payment for gate fee is due up front. Spectators are free to come and go throughout the tournament at no cost. Pool Play draw will take place before the tournament, Date and Time TBA. Payments may be made by Visa, MasterCard, cash, or check (payable to City of Salem). Cash payments must be made in person. Credit cards must be used in person with photo identification or online through SPLASH. We accept payments made using our online payment portal at First-time users must register before making online payments. To arrange for online payments through SPLASH, call Send fees and all required registration forms (see checklist) to the tournament director. Forms may be mailed or ed: Attention: Softball City of Salem Public Works Department 555 Liberty Street SE, RM register@ 8 of 14

11 TEAM PHOTOS Qualifying teams are also required to submit a digital, color team photo and a team roster (including names, positions, and uniform numbers) before the deadline for inclusion in the official tournament program and other promotional materials. Use the appropriate submission form and send all submissions electronically. Images may be submitted on CD or via attachment or download link. Do not send color copies or printouts of photos. Teams that do not have a team photo may send a team logo or a clear photo of their team s uniform jersey instead. The picture must be at least 3.5 inches (tall) by 5 inches (wide) at a minimum resolution of 300 ppi in JPEG format. Photos and information received after the submission deadline may not be included in the program. Direct questions regarding the official tournament program to Maggie Combs at or register@. PROGRAM ADS Parents, teams, and others who wish to purchase ad space for a personal message in the tournament program should submit a Tournament Program Personal Ad Order Form, fees, and any text or artwork no later than 5 p.m. on Wednesday, July 18, Ads for which order form, fees, text, or artwork are received after the submission deadline will not be included in the program. Ads are available in four sizes: Full-Spread Ad (8 in. x 10.5 in., 225-word max) $300 Full-Page Ad (5 in. x 8 in., 150-word maximum) $100 Half-Page Ad (5 in. x 4 in., 75-word maximum) $75 Quarter-Page Ad (2.5 in. x 4 in., 50-word maximum) $50 Full-spread ads should not have any text or important information in the middle inch of the spread, where the booklets will be bound. Ads may be submitted as text, a picture, or both. Submit photos or ad artwork at actual size in JPEG format at a minimum resolution of 300 ppi. Artwork may be submitted on CD or via attachment (2.5 MB limit) or download link (such as to a Google Drive document). Direct questions regarding the official tournament program to Maggie Combs at or register@. National 2018 INFORMATION 9 of 14

12 National 2018 INFORMATION LODGING AND DINING TEAM PICTURES TEAM GIFT EXCHANGE PIN EXCHANGE TEAM PRACTICE For tournament sponsor hotels, motels, and restaurants, see the listings at www. or Photos will be taken during the week of the tournament at Wallace Marine Park Softball Complex. In the spirit of good sportsmanship, teams will exchange gifts with each team member of the opposing team after the end of their first pool play game (approximately 18 gifts). Gifts should be inexpensive, thoughtful, and based on the kind of gifts the girls themselves would like to receive. The following are a few possible gift ideas: items representing the team s home state, team pins, magnets, key chains, beads, jewelry, disposable cameras, autograph or photo albums, lip balm, headbands, shirts, mix CDs, and bubbles. Team members are encouraged to have pins of their team s logo or state to trade with players from other teams during the week. Team practice fees are $26 per hour with a 2-hour per day maximum. Practice games are also available; fees are $60 per team and include two umpires. Contact Billy Powers or Maggie Combs at or register@ to schedule. Requests must be made by July 19, SKILLS CONTEST 4 p.m. on Sunday, July 29, 2018 Location: Wallace Marine Park Softball Complex. MANAGER S MEETING SATURDAY, JULY 28, 2018 SUNDAY, JULY 29, 2018 SUNDAY, JULY 29, 2018 One team manager or team representative must be present at the manager s meeting. A maximum of two coaches per team will be admitted free of charge. A ticket for one extra person per team may be purchased for $15 at the door before Wednesday, July 18, TOURNAMENT SCHEDULE Team Practice and Practice Games Time: 8:00 a.m. 4:00 p.m. Location: Satellite fields Team Practice and Practice Games Time: 10:00 a.m. 4:00 p.m. Location: Satellite fields Manager s Meeting Time: 9:00 a.m. 10:30 a.m. Location: Salem Convention Center 200 Commercial ST SE, Salem OR A team manager or representative must be present for meeting. 10 of 14

13 Team Check-In Time: 11 a.m. 5 p.m. Location: Salem Convention Center Teams will be assigned a specific registration time when payment is received. Players and coaches must be present with ID at check-in. Skills Contest Time: 4 p.m. Location: Wallace Marine Park, Salem OR Preorder: $10; at event: $15 - payable to Play for a Cure Oregon. Team Party Time: 6 p.m. Dusk Location: Wallace Marine Park, Salem OR All teams and families may participate in the team party. Players are encouraged to be in uniform (without cleats) or matching outfits. MONDAY, JULY 30, 2018 Tournament Pool Play Begins Time: 8:00 a.m. 8:00 p.m. Location: Wallace Marine Park Softball Complex & Satellite Fields TUESDAY, JULY 31, 2018 Tournament Pool Play Continues 8:00 a.m. 8:00 p.m. Location: Wallace Marine Park Softball Complex & Satellite Fields WEDNESDAY, AUGUST 1, 2018 Tournament Pool Play Continues Time: 8:00 a.m. 8:00 p.m. Location: Wallace Marine Park Softball Complex & Satellite Fields THURSDAY, AUGUST 2, 2018 FRIDAY, AUGUST 3, 2018 SATURDAY, AUGUST 4, 2018 Tournament Bracket Play Begins Time: 8:00 a.m. 8:00 p.m. Location: Wallace Marine Park Softball Complex & Satellite Fields Tournament Bracket Play Continues Time: 8:00 a.m. 8:00 p.m. Location: Wallace Marine Park Softball Complex & Satellite Fields Tournament Bracket Play Continues Time: 8:00 a.m. 8:00 p.m. Location: Wallace Marine Park Softball Complex & Satellite Fields Tournament Bracket Play Concludes Time: 8:00 a.m. 10:00 p.m. Location: Wallace Marine Park Softball Complex National 2018 INFORMATION 11 of 14

14 July 2018 S M T W H F S Submissions Deadline Tournament Dates August 2018 S M T W H F S Submissions Deadline Tournament Dates CONTACTS AND STAFF ASSIGNMENTS National 2018 INFORMATION City of Salem Public Works Department 555 Liberty Street SE RM 325 Salem, Oregon TOURNAMENT DIRECTOR Billy Powers Phone Fax bpowers@cityofsalem.net ASSISTANT TOURNAMENT DIRECTOR AND PUBLIC RELATIONS OFFICER Maggie Combs Phone Fax mcombs@cityofsalem.net TOURNAMENT EVENTS MANAGER Lindsey Huston Phone Fax lhuston@cityofsalem.net HOUSING COORDINATOR Debbie McCune Travel Salem 388 State Street, Salem Oregon Phone ext. 128 Fax dmccune@travelsalem.com 12 of 14

15 RULES AND REGULATIONS HIGHLIGHTS OFFICIAL RULES FORMAT GAME TIMES DUGOUTS LINE-UP CARDS All playing rules and regulations shall be governed by the USA Official Rules of Softball, 2018 Edition. Two pool-play games followed by double-elimination bracket play. The game times will be listed on the official tournament bracket. Teams need to be prepared to play at the assigned time. Failure to do so may result in a forfeit. The team at the top of the bracket will use the first base dugout. The team at the bottom of the bracket will use the third base dugout. Tournament officials will provide official line-up cards for each team. An official line-up card must be submitted to the Official Scorekeeper at least 30 minutes prior to your scheduled game, at the coin toss, to determine the home team. The coin toss shall be completed by the Tournament Directors or site coordinator at each playing site. INFIELD PRACTICE RUN RULE DRESS CODE CONDUCT PROTESTS AWARDS No infield practice is permitted during tournament play, and warm-up is allowed only in designated areas. Hitting or pitching on the grass is strictly not allowed at any time. A run rule of 15 after three innings, 12 after four innings, or 8 after five innings shall be in effect (USA Rule 5, Section 9). Players on a team shall properly wear uniforms that are alike in color, trim, and style (USA Rule 3, Section 6, A G). Coaches must be neatly attired and dressed alike or in a team uniform in accordance with the color code of the team. Managers and coaches are expected to have complete control of their players both on and off the playing field in accordance with the USA Official Rules of Softball, 2018 Edition. The tournament committee will rule on all protests. Proper protest procedures are included in USA Rule 9. Awards shall be in accordance with Article 306 of the USA Procedural Manual. National 2018 INFORMATION 13 of 14

16 INCLEMENT WEATHER In the event of inclement weather, the game must be resumed at the exact point where it was suspended. It is the manager s responsibility to report to the Tournament Director for rescheduling information. In the event the tournament cannot be completed within the scheduled timeframe, the official order of finish will be determined in accordance with Article 310 of the USA Code, 2018 Edition. SOUVENIRS PROHIBITED ITEMS Souvenirs will be available at the Wallace Marine Softball Complex throughout the week and weekend. The following are prohibited in the softball complex, and an entry gate monitor will be stationed to ensure compliance. No outside food, beverages, or energy drinks. Exception: One unopened water bottle or sports drink. No coolers, ice chests, or boxes. Exception: One team cooler with unopened water bottles, sports drinks, and fresh fruit. National 2018 INFORMATION PROHIBITED ACTIVITIES NO SMOKING No cans, glass bottles, or fireworks. No animals or pets. Exception: Certified service animals. No heelies, large riding toys, or distracting, noise-making toys. No bicycling, skateboarding, or rollerblading. Smoking or vaping is not allowed in the Wallace Marine Park Softball Complex, Wallace Marine Park and parking lots, or any City of Salem park at any time. Alcohol, smoking, or use of tobacco products are not allowed at any of the middle or high schools. 14 of 14