LOCKWOOD FOLLY COUNTRY CLUB HURRICANE READINESS PLAN

Transcription

1 2014 LOCKWOOD FOLLY COUNTRY CLUB HURRICANE READINESS PLAN Sections: 1. Board of Directors Contact Information 2. Administrative Procedures for Closing 3. Roles and Responsibilities for Cleanup 4. Administrative Procedures for Reopening 5. Lessons Learned 6. Appendix Version

2 Section One Board of Directors Contact Info and Non-Availability President Mary Ward July 25 Aug 6 Vice President Don Brewer Sept 9-28 Secretary Linda Issitt June 19 Jul 1, Oct 25 Nov 2 Treasurer Ken Palumbo Sept Marketing Debi Worley No down time Membership George Kelley No down time. Golf Operations Mike Newland Greens & Grounds Beecher Washburn No down time House & Facilities Jim Platukis No down time. Version Page 2

3 Section Two ADMINISTRATIVE PROCEDURES for CLOSING 1. When a hurricane Watch is designated for the area, the Vice-President will call a meeting of all available LFCCI directors, golf pro, grounds supervisor, comptroller, and café manager. 2. The meeting agenda will include: 1. Designate coordinator 2. Assign responsibilities for checklist items 3. Designate two volunteer coordinators 4. Decision to contact Carolina Tree Service 5. Decision to board up clubhouse 6. Decision to move items off premise 7. Decision to close 8. Other(s) GENERAL INFORMATION 1. Walkie-talkies are located in the pro shop, maintenance shed and cart barn. 2. The combination to the safe is known by Comptroller, Finance Director, Golf Pro. Extra keys are located there. 3. Harold G. Wells and Son is our insurance carrier Jeff Steele. Phone: or The Finance Director will coordinate all data for filing insurance. 5. Phone numbers: 5.1. Emergency Management Director Randy Thompson Carolina Tree Service Dept. of Transportation Brunswick Hospital American Red Cross Sheriff s Department U.S. Coast Guard Propane Gas Co. R.D. White or Fire, Rescue, Ambulance & Police Electric Company or Br. Co. Pub. Utilities (water) or Br. Co. Health Dept Security Other Version Page 3

4 GOLF COURSE MAINTENANCE LFCC HURRICANE READINESS PLAN Person(s) responsible: Jason Crawford/Beecher Washburn 1. Bring in and store flags, ropes, 150 yd markers, directional signs, bag stands, sand boxes, etc. 2. Order gas and diesel fuel, fill spare cans for pumps, generators and chainsaws. 3. Sharpen chainsaws, and prepare pumps and generators for use. 4. Pump ponds down, including irrigation pond. 5. Line up extra pumps and hose from rental store (first come, first serve). 6. Fill backhoe and tractors with fuel. 7. Secure all loose items around maintenance barn, move equipment indoors. 8. Arrange list of contact numbers including employees and pro-shop staff. 9. Determine where debris will be staged for later removal. 10. Arrange for tree and debris removal (Carolina Tree Service). 11. Mow greens 12. Secure computers in maintenance area. 13. Cut off gas. 14. Close and lock all doors and windows. 15. Send workers home and schedule return. 16. Other(s). CART BARN Person(s) responsible: Jeff Ruth/Jim Platukis 1. Secure all carts. 2. Secure or store all outside items in the barn. 3. Secure inside storage room. 4. Turn off power. 5. Close and lock doors. 6. Other(s). CLUBHOUSE OFFICE Person(s) responsible: Janette Schroeder/Don Brewer 1. Computers back up information on upstairs computers and point of sale computer. 2. Store back up media to an offsite location. Address of offsite Storage. 3. Cover equipment and file cabinets with heavy plastic. 4. Remove insurance papers and other contracts to a secure location. Name of Location. 5. Other(s). Version Page 4

5 CLUBHOUSE PRO SHOP Person(s) responsible: Jeff Ruth/Jim Platukis 1. Move merchandise away from windows and cover with plastic. 2. Cover and/or store computers. 3. Take furniture from entry area into the interior of the building. 4. Remove and store wall plaques and signs from walls. 5. Secure windows as needed. 6. Cut off water. Main line is near cart return area. 7. Cut off electricity. Circuit breaker box is in Lockwood Grill storage room. 8. Lock all doors and windows. 9. Send staff home. 10. Other(s). LOCKWOOD GRILL Person(s) responsible: Weathers/Jim Platukis 1. Remove frozen food to Holden Beach Seafood on Rte Turn off gas. 3. Remove chairs, etc. from outside and/or porch. 4. Turn off water. 5. Lock doors and windows. 6. Other(s). Version Page 5

6 Section Three Roles and Responsibilities for Cleanup GOLF COURSE CLEAN-UP Person(s) responsible: Jason Crawford/Beecher Washburn 1. Cooperate with Carolina Tree Service to identify and organize clean-up tasks. 2. Coordinate with Dave Notter to identify and organize volunteer efforts. 3. Schedule return of work crews. 4. Recommend course ready for re-opening in coordination with pro shop and marketing director. 5. Other(s). OFFICE Person(s) responsible: Janette Schroeder 1. Identify and organize clean-up tasks. 2. Reprogram office equipment. 3. Assist Finance Director. 4. Other(s). LOCKWOOD GRILL AND HALFWAY HOUSE Person(s) responsible: Weathers/Jim Platukis 1. Identify and organize any clean-up tasks. 2. Notify (Enter Name(s)) of any special needs. 3. Foods left in area with no power for 24 hours must be thrown out. 4. Other(s). PRO SHOP Person(s) responsible: Jeff Ruth 1. Identify and organize clean-up tasks. 2. Organize and supervise clean-up crews. 3. Schedule return of work crews. 4. Other(s). Version Page 6

7 CART BARN Person(s) responsible: Jeff Ruth/Jim Platukis 1. Identify and organize clean-up tasks. 2. Assess damage to carts. 3. Organize and supervise work crews. 4. Other(s). BILLBOARDS Person(s) responsible: Debi Worley 1. Inspect billboard sites and take pictures of damage. 2. Identify damage by location. 3. Call/contact someone to repair i) Structure ii) Graphic vinyl iii) BEMC iv) Sub-lesses PICTURES OF DAMAGE FOR INSURANCE REASONS Person(s) responsible: Don Brewer 1. Golf Course 2. Office 3. CAFÉ and Halfway House 4. Pro Shop 5. Cart Barn Version Page 7

8 Section Four ADMINISTRATIVE PRODUCRES for REOPENING 1. Board members will decide when the course will reopen based on the recommendations of the greens superintendent, café manager, marketing director, and head professional. 2. Reopening publicity will be coordinated by Ruth/ Worley 3. The course is playable and ready for business BOD 4. The Café is ready for opening Weathers 5. The Pro Shop is ready for use Ruth 6. Carts are usable Ruth 7. Water has been turned on Jim Platukis 8. Electricity is turned on Jim Platukis 9. Gas has been turned on Jim Platukis 10. Temporary rules for course use developed and posted. Ruth/ Newland 11. The course will open on date/time determined by BOD 12. Other(s) Version Page 8

9 Section Five Lessons Learned The LFCCI VP will conduct a Lessons Learned meeting within two weeks of reopening business. The purpose of this meeting is to identify what things went right and what things went wrong. The LFCCI VP must update this document to reflect all improvements required. Version Page 9

10 Section Six Appendix Version Page 10

11 Version Page 11

12 Version Page 12

13 Lockwood Folly Flooding information LFCC HURRICANE READINESS PLAN Fast Forward Moving Storm ( MPM) Blue = Cat 1 & 2 Yellow = Cat 3 Red = Cat 4 & 5 Slow Forward Moving Storm (0 to 15 MPH) Blue = Cat 1 & 2 Yellow = Cat 3 Red = Cat 4 & 5 Event Location Version Page 13

14 VOLUNTEER LIABILITY RELEASE I, the undersigned volunteer of Lockwood Folly Country Club, Inc. understand that I am not an employee, agent, subcontractor, or independent contractor of or any agent of Lockwood Folly Country Club, Inc. I further understand Lockwood Folly Country Club Inc will not provide me with any pay, compensation, insurance, worker s compensation, or any other benefit to which an employee may be entitled. In consideration of my being allowed to work as a volunteer for the purpose of general event help or for any other purpose, I, the undersigned, hereby release, forever discharge, and agree to indemnify and to hold harmless Lockwood Folly Country Club, Inc. and its officers, directors, employees, agents, contractors, subcontractor and partners from and against any and all liability, claims, or demands for personal injury, sickness, or death, as well as property damage and expenses, and including, without limitation, attorney fees and court costs, and any and all other liabilities of any nature whatsoever which may be incurred by me or which may arise from my activities as a volunteer. By signing this form I am acknowledging photo release permission for Lockwood Folly Country Club, Inc. My birth date is / / [if under 18, the volunteer must also obtain the parent/guardian Agreed to this day of, 20. Volunteer Signature Clearly print - Volunteer Name Street Address (please print) City State Zip (please print) Phone Version Page 14