AMENDED AGENDA. Financial Sustainability & Audit Meeting No. 1 OF January 15, 2019 at 3:00 p.m. Fraser Room, City Hall. Page

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1 AMENDED AGENDA Financial Sustainability & Audit Meeting No. 1 OF 2019 January 15, 2019 at 3:00 p.m. Fraser Room, City Hall Page A. CALL TO ORDER - Mayor Simpson [CHAIR] B. APPROVAL OF AGENDA: 1) ADDITIONS: E(2) Late item Budget Survey G(1) Late item Skyfest Request - January 11/19 [Addenda] C. ADOPTION OF REGULAR MINUTES: 3-4 1) Minutes of December 13, 2018 D. ACTIONS / OLD BUSINESS: E. STAFF REPORT(S): ) Capital Report - Director Bolton ) Budget Survey - Director Bolton [LATE ITEM] [Addenda] F. NEW BUSINESS: 1) Finance Department Update 2) Spending Issues (Overage) 33 3) CAO / CFO Expense Reports: 1. Director Bolton G. CORRESPONDENCE: ) December 17, Skyfest Request [Addenda] Page 1 of 39

2 Page FINANCIAL SUSTAINABILITY & AUDIT AGENDA JANUARY 15, 2019 H. NEXT MEETING I. MOVE TO SPECIAL CLOSED - Not required J. RELEASE ITEM(S) FROM SPECIAL CLOSED TO SPECIAL OPEN K. ADJOURN SPECIAL CLOSED AND RESUME SPECIAL OPEN L. ADJOURNMENT: Page 2 of 39

3 MEETING NO. 11 COUNCIL STANDING COMMITTEE FINANCIAL SUSTAINABILITY & AUDIT COMMITTEE A Municipal Council Standing Committee - FINANCIAL SUSTAINABILITY & AUDIT Meeting was held on the13th day of December, 2019 commencing at 3:00 p.m. at Fraser Room, City Hall, 410 Kinchant Street. Present: Committee Members: Mayor Bob Simpson [CHAIR], Councillors Martin Runge, Mitch Vik Staff: City Manager Byron Johnson, Deputy City Manager/Director Corporate & Financial Services Kari Bolton Guest(s): Gallery: A. CALL TO ORDER - MAYOR SIMPSON [CHAIR] Mayor Simpson called the meeting to order at 3:05 p.m. B. APPROVAL OF AGENDA: Approved by consensus C. ADOPTION OF REGULAR MINUTES: C.1) Minutes of December 5, 2018 Approved by consensus. D. ACTIONS / OLD BUSINESS: D.1) Action Summary Report Review South Quesnel Parcel Taxes Review Parcel Taxes vs Frontage Taxes E. STAFF REPORT(S): E.1) Community Support Budgets - Director Bolton Discussed and will bring back to committee again with Operating Budget before making recommendations to Council E.2) Legislative Budget - Director Bolton MOVED Councillor Vik, Seconded Councillor Runge and resolved: THAT the Financial Sustainability and Audit Committee recommends to Council the following guidelines for Council travel: For conferences such as UBCM and NCLGA, that the mayor or delegate and two councillors (on a rotating basis) be authorized to attend the event each year. That each council member be authorized to attend LGLA once during their term of Council. That if any special circumstances arise requiring additional Council travel above these guidelines, that a request be taken to Council CARRIED Minutes of December 13, 2018 Page 3 of 39

4 Meeting No December, 2018 E.3) Financial Plan Amendment - Director Bolton MOVED Councillor Runge, Seconded Councillor Vik and resolved: THAT the Financial Sustainability and Audit Committee recommends to Council to proceed with the first three readings of City of Quesnel 2018 to 2022 Financial Plan Amendment Bylaw No CARRIED E.4) Budget Survey Input - Discussion Item Committee to review the Budget Survey and give feedback. Intent is to send out the Budget Survey mid January. F. NEW BUSINESS: NOT DISCUSSED F.1) F.2) F.3) Finance Department Update Spending Issues (Overage) CAO / CFO Expense Reports G. CORRESPONDENCE: H. NEXT MEETING January 15, 2019 I. MOVE TO SPECIAL CLOSED - NOT REQUIRED J. RELEASE ITEM(S) FROM SPECIAL CLOSED TO SPECIAL OPEN K. ADJOURN SPECIAL CLOSED AND RESUME SPECIAL OPEN L. ADJOURNMENT: The Financial Sustainability & Audit Committee meeting adjourned at 4:50 p.m. CERTIFIED CORRECT Mayor Bob Simpson [CHAIR] Minutes of December 13, 2018 Page 4 of 39

5 FSAC 2019 City Staff Report Report Date: Jan 10, 2019 Meeting Date: Jan 15, 2019 To: From: Financial Sustainability and Audit Committee Director of Corporate and Financial Services Subject: Capital Budget Purpose The purpose of this report is to bring an updated Capital Budget to the Committee for consideration and recommendation to Council. Summary The following changes have been made to the capital budget since the last FSAC meeting. Lewis Road rebuild delayed to 2020 to allow for more of a maintenance year Road rehabilitation and sidewalk budgets doubled for 2019 Ritchie Street playground project delayed to allow time to do a review of neighbourhood parks with Council Trail to Sugarloaf delayed until a plan/budget can be made for how to rebuild it Addition of pickle ball conversion project Minor maintenance projects have been added clean up of islands in West Village, replacement of garbage cans on riverwalk, and upgrades to retaining walls. The upgrades to retaining walls and clean up of islands have been noted as funded from the Capital Reinvestment Reserve. There are still a few more potential trail projects to be added to the capital budget. The loader originally scheduled to be replaced in 2020 has been moved to 2019 due to ongoing difficulties with the current machine. This will require additional MFA equipment financing in Recommendation THAT the Financial Sustainability and Audit Committee recommend the attached capital budget for to Council for approval Attachments Capital Plan Page 1 of 1 Capital Report - Director Bolton Page 5 of 39

6 Five Year Capital Program TOTAL Sources of Funds: General Taxation 260, , , , ,000 1,300,000 Casino 697, , , , ,000 2,897,611 Capital Carryforwards 75,000 75,000 Equipment Reserve 265, , , ,000-1,115,700 Capital Reinvestment Reserve 2,759,000 2,965,000 1,885,000 1,760, ,200 9,916,054 General Capital Reserves Public Works Reserve 1,350, ,350,000 Fire Equipment Reserve 150, , ,000 Fire Training Ground Reserve - Debt 8,351,250 5,000,000 13,351,250 MFA Financing 1,030, ,000 1,430,000 NDIT Grants - - Build Canada 3,813,160 3,813,160 Other Grants 125, , , ,000 Gas Tax 235, ,500 40, ,500 1,205,000 DCC's Road - 118, ,800 DCC's Park - DCC's Water 427, ,350 DCC's Sewer 13,613 84,150 97,763 RCMP Contribution 68,000 12,000-12,000 4,000 96,000 Landfill Reserve (CRD) 269,800 39, ,900 Land Sales Reserve - Transit Capital/Surplus 13,000 13,000 13,000 13,000 13,000 65,000 ACAP/BCAP Grants 37,500 2,000, ,000 2,287,500 Airport Capital Airport Surplus Water Capital 1,652,840 1,231, ,000 1,584, ,000 5,881,490 Sewer Capital 354, , , ,000-1,585,388 - Unfunded (Overfunded) Projects - 176,114 (156,500) (400,250) (329,410) (710,045) Total $ 21,506,361 $ 9,518,114 $ 4,785,500 $ 4,432,854 $ 7,479,090 $ 47,721,920 Projects: Misc PW Capital 900,000 4% 518, , ,000 70,000 2,043,114 4% Administration 160,000 1% 135,000 75,000 90,000 75, ,000 1% Land - 0% % Parks 175,000 1% 125, ,000 1% Cemetery/Solid Waste 670,000 3% , ,000 2% Buildings 368,500 2% 807, ,500 80, ,000 1,799,500 4% Storm Sewer - 0% 185, , ,000 1% Airport 118,000 1% 2,068, ,000 78,000 40,090 2,622,090 5% Transit - 0% % Emergency Services 205,000 1% 210,000 35,000 35, ,000 1,270,000 3% Equipment 895,000 4% 315, , ,000-2,145,500 4% Road Construction 1,219,000 6% 2,730,000 1,675,000 1,710, ,000 7,949,854 17% Public Works Building & Site 10,975,861 51% 230, ,205,862 23% Fire Hall Building - 0% ,000,000 5,000,000 10% WQLS - 0% % Water Projects 5,466,000 25% 1,659, ,000 1,584, ,000 10,122,000 21% Sewer Projects 354,000 2% 535, , ,000-1,599,000 3% Total $ 21,506, % $ 9,518,114 $ 4,785,500 $ 4,432,854 $ 7,479,090 $ 47,721, % The Five Year Financial Plan will only show the projects for which funding is available. The unfunded projects will be removed unless direction is given for increasing the capital spending in the five year financial plan. U:\City Op & Cap Budgets\2019 Budget\[2019 Five year capital plan.xlsx]funding Capital Report - Director Bolton Page 1 of 14 Page 6 of 39

7 Capital Reinvestment Reserve Summary Balance Beg of Year 1,927,189 1,528, ,150 1,393,379 1,986,529 Taxation 2,037,500 2,037,500 2,037,500 2,037,500 2,037,500 Small Communities Grant 430, , , , ,000 Surplus Allocation Capital Salary (106,950) (109,089) (111,271) (113,496) (115,766) Projects (2,759,000) (2,965,000) (1,885,000) (1,760,854) (546,200) Balance End of Year 1,528, ,150 1,393,379 1,986,529 3,792,063 This fund is used for only roads/sidewalks replacement only or as matching funds for infrastructure replacement grants Equipment Reserve Balance Beg of Year 97,481 28,939 10,097 (59,343) 196,216 Taxation/Utilities 418, , , , ,362 MFA Payments (221,704) (221,704) (307,803) (307,803) (307,803) Projects (265,200) (315,500) (380,000) (155,000) - Balance End of Year 28,939 10,097 (59,343) 196, ,775 Gas Tax Balance Beg of Year 340, , ,034 1,259,419 1,787,151 Grant 497, , , , ,287 Projects (235,000) (327,500) (40,000) - (602,500) Balance End of Year 602, ,034 1,259,419 1,787,151 1,722,938 Capital Report - Director Bolton Page 2 of 14 Page 7 of 39

8 Capital Report - Director Bolton Page 8 of 39 Departmental Summary Five Year Capital Plan PUBLIC WORKS FUNDING SOURCE Non-CRP Other CRP Gas Other Capital Operating Grant Reserve Tax Reserve GENERAL 723, , , ,333, ,000-50,000 WQLS ROAD CONSTRUCTION 1,219,000 2,730,000 1,675,000 1,710, , , ,709, ,800 SIDEWALKS 177,000 50,000 50,000 50,000 50, , PAVING - 20,000 20, ,000 20, , STORM SEWER - 185, , , PARK DEVELOPMENT 175, , ,000 - CEMETERY / SOLID WASTE 670, , , ,900 EQUIPMENT REPLACEMENT 895, , , , ,145,500 TOTAL PUBLIC WORKS 3,859,000 3,873,614 3,010,000 2,140, ,000 2,100, ,544, ,000 2,623,200 ADMINISTRATION 160, ,000 75,000 90,000 75, , ,000 LAND EMERGENCY SERVICES 205, ,000 35,000 35,000 5,785,000 6,012, ,000 CITY BUILDINGS 11,344,361 1,037, ,500 80, ,000 9,626, ,000 1,250, , ,000 TOTAL GENERAL FUND 15,568,361 5,256,114 3,253,500 2,345,854 6,955,000 18,249, ,000 9,794, ,500 3,763,200 AIRPORT 118,000 2,068, ,000 78,000 40, ,590-2,287, ,000 WATER 5,466,000 1,659, ,000 1,584, ,000 5,081,490-4,613, ,350 SANITARY SEWER 354, , , ,000-1,501, ,763 TOTAL ALL FUNDS 21,506,361 9,518,114 4,785,500 4,432,854 7,479,090 25,101,593-7,749,660 9,794, ,500 4,353,313 Page 3 of 14

9 Capital Report - Director Bolton Page 9 of 39 DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS FUNDING SOURCE Dept. Project Description Non-CRP Other CRP Gas Other PUBLIC WORKS - GENERAL Capital Operating Grant Reserve Tax Reserve P/W - GEN'L Signage Strategy 500, , ,114 50,000 P/W - GEN'L Trail Railings 40,000 40,000 P/W - GEN'L North Fraser Drive retaining wall 325, ,000 P/W - GEN'L Garbage Cans on Riverfront Trail 70,000 70,000 P/W - GEN'L Retaining Wall Upgrades (5) 75,000 75,000 P/W - GEN'L Trail up to SugarLoaf -?? - P/W - GEN'L Johnston Bridge -? - P/W - GEN'L West Village Islands 38,000 38,000 PUBLIC WORKS - GENERAL 723, , , ,333, ,000-50,000-1,496,114 1,496,114 FUNDING SOURCE Dept. Project Description Non-CRP Other CRP Gas Other PUBLIC WORKS - West Quesnel Land Stability Capital Operating Grant Reserve Tax Reserve Equipment Upgrades - TBD - PUBLIC WORKS - WQLS Page 4 of 14

10 Capital Report - Director Bolton Page 10 of 39 DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS FUNDING SOURCE Non-CRP Other CRP Gas Other Dept. Project Description Capital Grant Reserve Tax Reserve PUBLIC WORKS - ROAD CONSTRUCTION RD CONSTR. Road Rehab/Paving loc'n TBA 750, , , , ,000 2,250,000 RD CONSTR. Rebuild Lewis Dr, Anderson to Beabein 1,475,000 1,475,000 - RD CONSTR. Lark Avenue 229, ,000 RD CONSTR. Johnson Ave - Tuffley to Sargent 240, ,000 RD CONSTR. Rebuild 500 Blck Mclean 395, ,000 RD CONSTR. Rebuild 600 Blck Mclean 485, ,000 RD CONSTR. Mclean St 700 blk rd constr/strm sewers 300, ,000 RD CONSTR. Patchett st. rd/storm sewer 1,000,000 1,000,000 RD CONSTR. Pederson Rd, Thompson to Vachon 219, ,854 RD CONSTR. Neighbour Rd Brears to Enemark 166, ,000 RD CONSTR. N Fraser drive-fuller Ave to Felker Ave 950, ,000 RD CONSTR. Complete paving of Abbott Dawson to Findlay 240, , ,800 RD CONSTR. - PUBLIC WORKS - ROAD CONSTRUCTION 1,219,000 2,730,000 1,675,000 1,710, , , ,709, ,800 7,949,854 7,949,854 Page 5 of 14

11 Capital Report - Director Bolton Page 11 of 39 DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS FUNDING SOURCE Non-CRP Other CRP Gas Other Dept. Project Description Capital Grant Reserve Tax Reserve PUBLIC WORKS - SIDEWALKS SIDEWALKS Callanan sidewalk 88,500 88,500 SIDEWALKS Misc Sidewalks 88,500 50,000 50,000 50,000 50, ,500 SIDEWALKS SIDEWALKS PUBLIC WORKS - SIDEWALKS 177,000 50,000 50,000 50,000 50, , , ,000 FUNDING SOURCE Non-CRP Other CRP Gas Other Dept. Project Description Capital Operating Grant Reserve Tax Reserve PUBLIC WORKS - PAVING PAVING Trails - Overlay paving 20,000 20,000 20,000 20,000 80,000 PAVING Library Parking Lot 90,000 90,000 PAVING - PUBLIC WORKS - PAVING - 20,000 20, ,000 20, , , ,000 FUNDING SOURCE Non-CRP Other CRP Gas Other Dept. Project Description Capital Operating Grant Reserve Tax Reserve PUBLIC WORKS - STORM SEWER STRM DRNS Repl line - Brwnmiller to Macleod 160, ,000 STRM DRNS Avison Storm mainline 185, ,000 PUBLIC WORKS - STORM SEWER - 185, , , , ,000 Page 6 of 14

12 Capital Report - Director Bolton Page 12 of 39 DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS FUNDING SOURCE Non-CRP Other CRP Gas Other Dept. Project Description Capital Operating Grant Reserve Tax Reserve PUBLIC WORKS - EQUIPMENT P/W - EQP Pickup 80,000 35,000 35,000 35, ,000 P/W - EQP Grader 390, ,000 P/W - EQP Skid Steer (municipal Plan) 65,000 65,000 P/W - EQP One Ton Flat Truck 50,000 50,000 P/W - EQP Loader 360, ,000 P/W - EQP Backhoe 230, ,500 P/W - EQP Dump Truck 250, ,000 P/W - EQP Mower 95,000 95,000 P/W - EQP Sweeper 400, ,000 P/W - EQP Service Truck 120, ,000 P/W - EQP *** undergoing fleet review - PUBLIC WORKS - EQUIPMENT 895, , , , ,145,500 2,145,500 2,145,500 FUNDING SOURCE Non-CRP Other CRP Gas Other Dept. Project Description Capital Operating Grant Reserve Tax Reserve PUBLIC WORKS -PARKS PARKS Ritchie Street Park Playground 125, ,000 PARKS Pinchebeck Park Playground 125, ,000 PARKS Pickelball conversion of two courts 50,000 50,000 PARKS PARKS PARKS Trails?? PARKS - PUBLIC WORKS -PARKS 175, , , Page 7 of 14

13 Capital Report - Director Bolton Page 13 of 39 City of Quesnel DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS FUNDING SOURCE CEMETERY, SOLID WASTE AND GARBAGE Non-CRP Other CRP Gas Other Capital Operating Grant Reserve Tax Reserve Project Description LANDFILL Perimeter Fencing of Landfill 115,000 75,900 39,100 LANDFILL Landfill Compactor 670, , ,800 LANDFILL CEMETERY Landfill Lateral Reactivation - - CEMETERY, SOLID WASTE AND GARBAGE 670, , , , , , Page 8 of 14

14 Capital Report - Director Bolton Page 14 of 39 City of Quesnel DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS FUNDING SOURCE EMERGENCY SERVICES Non-CRP Other CRP Gas Other Capital Operating Grant Reserve Tax Reserve Project Description BYLAW - FIRE Protective clothing/firefighting Equipment 35,000 35,000 35,000 35,000 35, ,000 FIRE Project for Downtown Hall 1 75,000 75,000 FIRE Pickup Truck 65,000 65,000 FIRE Miscellaneous Equipment 10,000 10,000 Fire Rescue 11 Vehicle Replacement 175,000 75, ,000 FIRE Renovate/Rebuild Downtown Firehall 5,000,000 5,000,000 FIRE E31 Replacement 750, ,000 - RCMP Storage at Airport - fence/alarm 20,000 12,000 8,000 Emergency Services 205, ,000 35,000 35,000 5,785,000 6,012, ,000 6,270,000 6,270,000 - Page 9 of 14

15 Capital Report - Director Bolton Page 15 of 39 City of Quesnel DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS CITY OWNED BUILDINGS FUNDING SOURCE Non-CRP Other CRP Gas Other Project Description Capital Operating Grant Reserve Tax Reserve RCMP Building RCMP BLDG Boiler Replacement (*Fortis rebate) 70,000 28,000 42,000 RCMP BLDG Furniture 10,000 10,000 12,000 8,000 RCMP BLDG Outdoor car plugs 10,000 6,000 4,000 RCMP BLDG Air handler replacement 30,000 30,000 36,000 24,000 RCMP BLDG Fire alarm Panel 25,000 15,000 10,000 RCMP BLDG Valve actuator upgrade for mech room 10,000 6,000 4,000 RCMP BLDG Office Flooring Replacement 20,000 12,000 8,000 RCMP BLDG DDC updated 10,000 6,000 4,000 RCMP BLDG Server 60,000 36,000 24, Total 150,000 65,000 30,000 30,000 10, , ,000-42,000 - Community Policing Office CPAC BLDG Furnace replacement 7,500 7,500 CPAC BLDG Flooring replacement 8,500 8,500 CPAC BLDG Roof Replacement 20,000 20,000 Total - 7,500 8,500 20,000 28,500 7,500 City Hall CITY HALL Fourth Floor Carpet Replacement (Hallways) 15,000 15,000 CITY HALL Decorative Stucco Repair and paint north face 35,000 35,000 CITY HALL DDC upgrade 10,000 10,000 CITY HALL Rooftop Heating Unit 25,000 25,000 CITY HALL Carpet replacement council chambers 25,000 25,000 CITY HALL Lounge Update 125, ,000 Total 140,000 45,000 25,000 25, , ,000 Hudson's Bay Building HBC BLDG Fence 4,500 4,500 Total 4, , Page 10 of 14

16 Capital Report - Director Bolton Page 16 of 39 City of Quesnel DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS CITY OWNED BUILDINGS FUNDING SOURCE Non-CRP Other CRP Gas Other Project Description Capital Operating Grant Reserve Tax Reserve Museum MUS BLDG Flooring in New Wing 45,000 45,000 MUS BLDG Outdoor exhibit window treatment 11,000 11,000 MUS BLDG Lighting Upgrade 10,000 40,000-50,000 MUS BLDG Hot water tank 8,000-8,000 MUS BLDG Display units 5,000 5,000 MUS BLDG Museum/Visitor Centre Interior Renovation 650, , ,000 MUS BLDG Replace Vinyl Flooring Old Wing 40,000 40,000 MUS BLDG Building Exterior Renovation/Refresh 400, , ,000 Total 74, ,000 40,000 5, , , , ,000 - BCR Railstation Project BCR Roof replacement 20,000 20,000 Total , , Shiraoi House SHH Repaint exterior 10,000 10,000 Total , , Public Works Building & Site P/W BLDG New Public Works Complex 10,975,861 8,993,861 1,250, ,000 P/W BLDG Old Site - Demolition - Utilities 115, ,000 - P/W BLDG Old Site - Demolition - East side 115, ,000 - Total 10,975, , ,223, ,250, ,000 CITY OWNED BUILDINGS 11,344,361 1,037, ,500 80, ,000 9,626, ,000 1,250, , ,000 Page 11 of 14

17 Capital Report - Director Bolton Page 17 of 39 City of Quesnel DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS ADMINISTRATION FUNDING SOURCE Non-CRP Other CRP Gas Other Council Project Description Capital Operating Grant Reserve Tax Reserve Chamber Council Chambers Projectors Update 25,000 25,000 ADMIN Technology Plan - Hardware 50,000 50,000 50,000 50,000 50, ,000 ADMIN Video Camera - Upgrades 5,000 5,000 5,000 5,000 5,000 25,000 ADMIN Replace photocopiers/printers/faxes 20,000 20,000 20,000 20,000 20, ,000 ADMIN Software Upgrades (Microsoft) 60,000 60,000 ADMIN Council Technology Update 15,000-15,000 ADMIN Server Room Air Conditioning 10,000 10,000 ADMIN Planning & Development Software 50,000 50,000 - Administration 160, ,000 75,000 90,000 75, , , , ,000 LAND FUNDING SOURCE Non-CRP Other CRP Gas Other Project Description Capital Operating Grant Reserve Tax Reserve - LAND Page 12 of 14

18 Capital Report - Director Bolton Page 18 of 39 City of Quesnel DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS WATER FUND FUNDING SOURCE Non-CRP Other CRP Gas Other / Project Description Capital Operating Grant Reserve Tax Reserve WATER Hydrant Program 9,000 9,000 9,000 9,000 9,000 45,000 WATER Scada Upgrades 35, ,000 35,000 35,000 35, ,650 37,350 WATER Waterline renewal - TBD 140, , , , , ,000 WATER Well Assessment 50,000 50,000 WATER Bulk Water Software 32,000 32,000 WATER Two Mile Flat Watermain 5,200, ,840 3,813, ,000 WATER New Well 1,200, , ,000 - WATER Dragon Hill pump/starter replace 35,000 35,000 WATER Willis 450, ,000 WATER Portable Generator (50% water/50% sewer) 175, ,000 WATER Dawson Booster access/electrical 120, ,000 WATER Dragon Hill Reservoir replacement 1,400,000 1,400,000 WATER Brownmiller PRV 300, ,000 WATER FUND 5,466,000 1,659, ,000 1,584, ,000 5,081,490-4,613, ,350 10,122,000 10,122,000 SEWER FUND FUNDING SOURCE Non-CRP Other CRP Gas Other Capital Operating Grant Reserve Tax Reserve SEWER Lift Station Upgrades 150, , ,000 SEWER Cariboo Pulp eflluent pipe upgrades 100, ,000 SEWER Portable Generator (50% water/50% sewer) 175, ,000 SEWER CCTV inspection/repairs 104, , , ,000 SEWER Scada Upgrades 275, ,388 13,613 SEWER Rolph(Ritson to Creek) 425, ,850 84,150 SEWER FUND 354, , , ,000-1,501, ,763 1,599,000 1,599, Page 13 of 14

19 Capital Report - Director Bolton Page 19 of 39 City of Quesnel DEPARTMENTAL FIVE YEAR CAPITAL BUDGETS AIRPORT /TRANSIT FUNDING SOURCE Non-CRP Other CRP Gas Other Project Description Capital Operating Grant Reserve Tax Reserve AIRPORT Terminal Lobby Renovation/ Flooring & Furniture 40,000 40,000 AIRPORT Replace Airside Sidewalks 35,000 8,750 26,250 AIRPORT Replace Cedar Planking and Doors Ops Building 15,000 3,750 11,250 AIRPORT Slide in Sander 15,000 15,000 AIRPORT Resurface Runway 2,000,000-2,000,000 AIRPORT Hanger AIRPORT Replace 2002 For Pick Up Truck (A-7) 35,000 35,000 - AIRPORT Replace 2 Large Overhead Doors on White Shop 20,000 20,000 AIRPORT Replace Western Star Plow Truck 250, ,000 AIRPORT Replace Cummins Deisel Generator 35,000 35,000 AIRPORT Replace Flooring in Ops Building 20,000 20,000 AIRPORT Replace Toro Mower 65,000 65,000 AIRPORT Ceiling Finishes in ATB 18,990 18,990 AIRPORT Domestic Water Supply at Maintenance Building 7,100 7,100 AIRPORT Radiant Heaters 1,000 1,000 TRANSIT Bus Shelters/Benches 13,000 13,000 13,000 13,000 13,000-65, ,000 2,068, ,000 78,000 40, ,590-2,287, ,000 2,622,090 2,622,090 - Page 14 of 14

20 1/11/ Budget Consultation 2019 Budget Consultation Budgets are a balancing act. The City must provide quality services and maintain aging infrastructure with limited tax dollars. Each year, the City develops a detailed budget to determine how tax dollars are to be spent and looks for input from its citizens on developing priorities. Budget Survey - Director Bolton [LATE ITEM] Page 20 of /13

21 1/11/ Budget Consultation Government Responsibilities Before completing the budget consultation survey, it's important to understand what each government is responsible for. Learn about all of the different areas below: Federal Government (Canada) Local examples include: mail, railways, Service Canada, and employment insurance. Budget Survey - Director Bolton [LATE ITEM] Page 21 of /13

22 1/11/ Budget Consultation Provincial Government (British Columbia) Local examples include: social housing, highways; North-South Interconnector, mental health and addiction facilities, schools, hospital and the Quesnel River Bridge. Budget Survey - Director Bolton [LATE ITEM] Page 22 of /13

23 1/11/ Budget Consultation Municipal Government (City of Quesnel) The Cariboo Regional District and the City jointly manage arts and recreation. Budget Survey - Director Bolton [LATE ITEM] Page 23 of /13

24 1/11/ Budget Consultation City Revenue To pay for services and infrastructure throughout the City of Quesnel, the City receives revenue from the following sources: Budget Survey - Director Bolton [LATE ITEM] Page 24 of /13

25 1/11/ Budget Consultation City Expenses Your tax contributions pay for services and infrastructure throughout the City of Quesnel. Here is a breakdown on where your tax dollars are spent Budget Survey - Director Bolton [LATE ITEM] Page 25 of /13

26 1/11/ Budget Consultation Public Works Facility Referendum In November 2018, the Public Works Facility Referendum was successful with a 76% approval result. In 2019, the City will borrow up to $8,500,000 at an expected 3.5% interest rate for 30 years which will result in a 3.14% tax increase. Here is the tax breakdown:. Cost per $100,000 of assessed property value Residential $15.49 Major Industry $240,59 Light Industry $85.40 Business $48.09 Budget Survey - Director Bolton [LATE ITEM] Page 26 of /13

27 1/11/ Budget Consultation Your input 1) In 2018, the City worked on many projects throughout the community. Here is what was done: started to replace Patchett Street Playground (to be completed in 2019), completed the Skate Board Park expansion, paved the River Front Trails, reconfigured LeBourdais Park parking lot, replaced the Pinecrest water main, revitalized Reid Street and replaced the aged-out water main and more! The City worked hard to bring you better services and improvements while also finding ways to save money. How do you feel the City did? Why? Satisfied Neither satisfied or dissatisfied Dissatisfied Budget Survey - Director Bolton [LATE ITEM] Page 27 of /13

28 1/11/ Budget Consultation 2) Please give us your input on city services, noting that, inflation or additional/increase in services will require tax increases to cover the additional costs. What THREE services are your BIGGEST priority? Police Fire Transit (bus and airport) Parks, trails and recreation Roads and sidewalks Garbage and recycling Community events Snow removal Bylaw services Economic Development City beautification 3) Are there any new services you would like to add? Yes No If yes, what services would you like to add and why? Budget Survey - Director Bolton [LATE ITEM] Page 28 of /13

29 1/11/ Budget Consultation 4) Adding a service or making it a bigger priority means we might have to give up a service or lower its priority. What three services are your LEAST priority? Police Fire Transit (bus and airport) Parks, trails and recreation Roads and sidewalks Garbage and recycling Community events Snow removal Bylaw services Economic Development City beautification 5) If you want all of the same services or more, are you willing to pay a tax increase to cover the additional costs? Yes No Budget Survey - Director Bolton [LATE ITEM] Page 29 of /13

30 1/11/ Budget Consultation RCMP Staffing Currently, the City of Quesnel funds 21 RCMP officers. Each additional RCMP Officer would require a decrease in other City services or result in a 0.8% tax increase. A 0.8% tax increase would equal approximately $4.11 per $100,000 of assessed residential property value. 6) Do you want to fund additional RCMP officers? Yes No Comments: 7) How many additional RCMP officers would you be willing to fund? or more Comments: 8) How would you be willing to fund additional RCMP officers? Tax increase Decrease in City services Comments: Budget Survey - Director Bolton [LATE ITEM] Page 30 of /13

31 1/11/ Budget Consultation 9) What other types of public engagement, regarding the budget, would you like to participate in? None, I am satisfied with a survey Open house Town hall Facebook live Neighbourhood meeting Other Budget Survey - Director Bolton [LATE ITEM] Page 31 of /13

32 1/11/ Budget Consultation 10) Any other general comments or ideas that you would like to add to the budget discussions? Powered by SimpleSurvey Budget Survey - Director Bolton [LATE ITEM] Page 32 of /13

33 CAO / CFO Expense Reports: Director Bolton Page 33 of 39

34 2538 Bouchie Lake Rd, Quesnel, BC V2J 7C7 Dec. 17, 2018 City of Quesnel Quesnel, BC Dear Mayor & Council Planning for Skyfest 2019 has been ongoing since summer of The cancellation of the 2017 Airshow, due to the fires, has extended the planning window somewhat but has also allowed for the opportunity to draw together a well-rounded Board of Directors demonstrating diverse strengths and experience from throughout the community. Skyfest representatives have recently attended the annual Airshow Convention, ICAS, in Las Vegas. Official announcements that the Canadian Forces Snowbirds and CF-18 Demo Team would attend Skyfest 2019 were made at the convention. The Canadian Forces have advised that there is a serious shortage of jet fighter pilots and technicians which has resulted in substantial curtailments to the 2019 Airshow Schedule for both teams. The 2018 season saw the Team at 26 locations, in 2019 they will perform at just 16 locations and will not perform outside of Canada. Despite these curtailments Quesnel was granted the privilege of having both teams at our show. The Skyhawks Parachute Team were 90% sure of attendance, but their schedule does not become official until February All of the civilian acts that were booked for the 2017 show agreed, at that time, to put their deposit towards the 2019 show and honor their contracts. Some of those performers however were not able to attend for a variety of reasons so we have had to rebuild the lineup somewhat. The new lineup will see some returning performers and some new performers, with the added benefit of more Canadian performers. December 17, Skyfest Request Page 34 of 39 1

35 In 2015, the Friday Twilight/Night Show was a huge success. We are looking forward to a very exciting lineup this year with an enhanced show featuring Team Rocket. Team Rocket was the first dual formation night pyro aerobatic show in the world. Please consider this letter as an official request for the use of the Quesnel Regional Airport during the period July 24 Aug. 11, In addition, we hereby formally request staff and/or council to consider support of the following: 1. Support of the 2019 event both financially and in-kind comparable to the agreement of 2015, a copy of which is attached. 2. Supply of office space at the airport as was done in In 2017 we staffed the office with a full-time employee and the feedback received was all very positive. Having a space at our airport allowed opportunity for SkyFest to promote not only the upcoming event but our Regional Airport as well. We are pleased that Council, Staff, and the business community recognize the Skyfest Airshow as a positive contributing event, as an economic driver and quality of life contributor to the community. An event of this magnitude cannot be successfully conducted without full support from the community as a whole, and we thank you once again for your ongoing encouragement and assistance whenever and wherever asked of. Thank you Sincerely Jerry van Halderen President Quesnel Skyfest Society December 17, Skyfest Request Page 35 of 39 2

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38 2538 Bouchie Lake Rd, Quesnel, BC V2J 7C Quesnel SkyFest request for support from the City of Quesnel Jan. 11, Use of Airport from July 24 August Provision of approx. 70,000 litres of Jet fuel for the Military Jet teams. (as per Item 8. h. of the 2015 Licence) 3. Provision of approx. 6,000 litres Avgas, for Civilian Performer aircraft, at cost. ( as per Item 8.f. of the 2015 Licence) 4. Provision of $10,000 put towards the cost of the Avgas, with any leftover funds given to SkyFest. (As per Item 8.g. of the 2015 Licence) 5. Provision of office space in the airport terminal building from February to the end of August 6. Exclusive use of the old terminal building (excluding CATSA office) July 27 to Aug Extended time beyond airshow weekend is required for set-up and tear-down 2. The Military pays for all of their fuel. They do not ask for a discount but they do ask that prices are not inflated. Gross Income to City = 70,000 x $1.30 (approx.) = $91, Skyfest is contractually bound to provide all fuel and oils for the civilian performers. 4. As per the SkyFest partnership package the City s contributions would be at the Avro level. This is our highest level and offers in return advertising, tickets and other promotional opportunities valued at approx. $15, Use of office space in 2017 was found to be very beneficial. The purpose was to raise awareness for SkyFest as well as for the airport. Our social media channels pushed people to the office with this purpose in mind. Many questions from travellers about the airport/quesnel were answered 6. The old terminal building is used for Safety Briefings during the show. 7. Provision of Garbage cans for the event. (as per Item 8.i. of the 2015 Licence) 8. Fire Department and Police participation. (as per items 8.c.d.& e. of the 2015 Licence) 7. Many garbage receptacles are required saw 11,000 spectators attending. Planning for 15,000 to 20,000 this year. 9. Provision of some Airport management & maintenance time. City staff time for the purpose of mapping, & promotion support. (As per Item 8. a. & b. of 2015 Licence) 8. Safety of all spectators, volunteers & performers is our top priority. December 17, Skyfest Request Page 38 of 39 1

39 2538 Bouchie Lake Rd, Quesnel, BC V2J 7C7 Please note the economic benefit realized by many businesses in Quesnel during the 5 6 days leading up to, during and after the event. There will be approximately 80 people coming to Quesnel on behalf of the airshow, being performers & support staff. These people will eat and drink in Quesnel for 6 days. They will require a total of 410 room nights and 130 car days. These are paid for rooms, the cars require fuel, all purchased in Quesnel. The 2015 tickets sales statistics told us that 40% of the spectators came from out of town. If these numbers remain the same and if 15,000 20,000 attend this year, this translates to or more coming from out of town this year. In addition to the show weekend the recognition that the airshow has brought to the city results in considerable economic benefit year-round. The event budget has grown to approximately $450,000. It is run entirely by volunteers. The Board of Directors this year consists of 11 volunteers from the community, and when the show is over approximately 200 volunteers will have participated. December 17, Skyfest Request Page 39 of 39 2