2. Adoption of Agenda Recommendation: That the Committee of the Whole agenda dated February 6, 2018 be adopted as printed.

Transcription

1 Committee of the Whole Tuesday, February 6, 2018 During Regular Council Meeting at 7:00 PM Zima Room, Library and Cultural Centre 425 Holland Street West, Bradford Agenda Pages A meeting of the Committee of the Whole of The Corporation of the Town of Bradford West Gwillimbury will be held Tuesday, February 6, 2018 during the Regular Council meeting at 7:00 PM in the Zima Room, Library and Cultural Centre, 425 Holland Street West, Bradford, ON. 1. Call to Order The Presiding Officer calls the meeting to order. 2. Adoption of Agenda Recommendation: That the Committee of the Whole agenda dated February 6, 2018 be adopted as printed. 3. Declarations of Pecuniary Interest and the General Nature 4. Deputation There are no deputations. 5. Staff Reports Report of Community Services 2018 Road Closures for Special Events Recommendation: That Report COM , entitled "2018 Road Closures for Special Events' be received; and That Council approve the 2018 road closures for special events as outlined in the report; and That the necessary road closure by-law be presented to Council for enactment; and

2 Committee of the Whole - Agenda February 6, 2018 Page 2 of 35 That the authority be delegated to the Director of Community Services to approve any necessary amendments to the road closures for special events Report of Finance 2018 Cost Sharing Update and 2018 Budget for the Bradford West Gwillimbury/Innisfil Police Service Board Recommendation: That Report FIN , entitled "2018 Cost Sharing Update and 2018 Budget for the Bradford West Gwillimbury/Innisfil Police Service Board" be received; and That the 2018 Cost Sharing Update for the Bradford West Gwillimbury/Innisfil Police Service Board be received; and That a By-law to amend the 1996 Police Services Amalgamation Agreement be considered at the next meeting of Council; and That the Town's $9,008,516 share of the Police Board's 2018 Operating Budget of $18,160,354 and the Capital Budget Net Levy of $830,073 be funded with $91,413 of Court Security & Prisoner Transportation Grant Revenue; $94,160 from the Police Capital Expenditure Reserve Fund; $320,877 from the Town's Tax Rate Stabilization Reserves and an $8,502,066 Property Tax Levy. 6. New Business 7. Rise and Report Recommendation: That the Committee of the Whole adjourn at p.m.

3 Page 3 of 35 Report of Community Services REPORT #: COM DATE: 06 Feb 2018 TO: SUBJECT: PREPARED BY: Deputy Mayor and Members of Committee of the Whole 2018 Road Closures for Special Events Bethany Kuboniwa, Leisure Events and Marketing Coordinator 1. RECOMMENDATIONS: That Report COM , entitled "2018 Road Closures for Special Events' be received; That Council approve the 2018 road closures for special events as outlined in the report; and That the necessary road closure by-law be presented to Council for enactment; and That the authority be delegated to the Director of Community Services to approve any necessary amendments to the road closures for special events. 2. PREAMBLE: The purpose of this report is to obtain approval for the road closures for the 2018 special events taking place in Bradford West Gwillimbury and to request that the Director of Community Services be delegated as authority to approve any necessary amendments to the road closures for special events. 3. BASIC DATA PERTAINING TO THE MATTER: 2018 Road Closures for Special Events 1. Run for BWG The temporary road closure for Sunday, May 13, 2018 from 9:15-11:00am at the following locations, for the Run for BWG hosted by the Ahmaddiya Muslim community; West Park Avenue, from Brian Collier Way to Blue Dasher Boulevard 2. Our Lady of Fatima Candle Light Vigil 2018 Road Closures for Special Events

4 COM Road Closures for Special Events Page 2 of 11 Page 4 of 35 The temporary 'rolling' road closure for Saturday, May 12, 2018 from 8:00-9:00pm at the following locations, for the Lady of Fatima Candle Light Vigil hosted by the Holy Martyrs of Japan Church and the Portuguese Cultural Centre; Church Street, from Holy Martyrs of Japan Church to Hurd Street Hurd Street, from Church Street to Essa Street Essa Street, from Hurd Street to Holy Martyrs of Japan Church 3. Our Lady of Fatima Procession The temporary 'rolling' road closure for Sunday, May 13, 2018 from 2:00-4:00pm at the following locations, for the Lady of Fatima Procession hosted by the Holy Martyrs of Japan Church and the Portuguese Cultural Centre; Church Street, from Holy Martyrs of Japan Church to Fletcher Street Fletcher Street, from Church Street to Barrie Street Barrie Street, from Fletcher Street to Queen Street Queen Street, from Barrie Street to Church Street Church Street, from Queen Street to Holy Martyrs of Japan Church 4. Santissima Trinidad Parade The temporary 'rolling' road closure for Sunday, May 27, 2018 from 3:00-4:30pm at the following locations, for the Santissima Trinidad Parade hosted by the Holy Martyrs of Japan Church and the Portuguese Cultural Centre; Church Street, from Holy Martyrs of Japan Church to Hurd Street Hurd Street, from Church Street to Essa Street Essa Street, from Hurd Street to Holy Martyrs of Japan Church 5. BWG Canada Day Celebrations The temporary road closure for Sunday, July 1, 2018 from 9:00-10:30pm at the following locations, for the Bradford West Gwillimbury Canada Day Celebrations; Marshview Boulevard, from Holland St to Simcoe Road 6. Bradford West Gwillimbury Carrot Fest The temporary road closure for Friday, August 17, 2018 from 1:00pm until Saturday, August 18, 2018 at 6:00am at the following locations, for Carrot Fest; Holland Street, from Holland Court to Nelson Street Barrie Street, from John Street to Holland Street Simcoe Road, from Holland Street to Mary Street (Centre Street) The temporary road closure for Saturday, August 18, 2018 from 6:00am until Sunday, August 19, 2018 at 3:00am at the following locations, for Carrot Fest; Holland Street, from Holland Court to Colbourne Street Barrie Street, from John Street to Holland Street Simcoe Road, from Holland Street to Mary Street (Centre Street) 7. Terry Fox Run The temporary road closure for Sunday, September 16, 2018 from 9:45am-12:00pm at the following locations, for the Annual Terry Fox Run; West Park Avenue, from Brian Collier Way to Blue Dasher Boulevard 2018 Road Closures for Special Events

5 COM Road Closures for Special Events Page 3 of 11 Page 5 of Bradford Legion Remembrance Day Parade The temporary road closure for Sunday, November 4, 2018 from 12:30-2:30pm at the following locations, for the Bradford Legion Remembrance Day Parade; Collings Avenue, from Maplegrove Avenue to Holland Street Holland Street, from Toronto Street to Bingham Street Bingham Street, from Holland Street to Back Street Back Street, from Bingham Street to the Bradford Legion 9. Bradford West Gwillimbury Santa Claus Parade The temporary road closure for Saturday, November 17, 2018 from 4:00pm at the following locations, for the Bradford West Gwillimbury Santa Claus Parade; Professor Day Drive (south bound lanes), from Northgate Drive to Holland Street The temporary road closure for Saturday, November 17, 2018 from 5:30-9:00pm at the following locations, for the Bradford West Gwillimbury Santa Claus Parade; Professor Day Drive, from Northgate Drive to Holland Street Holland Street, from Professor Day Drive to Simcoe Road Simcoe Road, from Holland Street to Edward Street The various committee and groups who lead these special events continue to provide an exceptional level of service in coordinating the event, with varying levels of support from the Department of Community Services. The department operates in a supportive role, acting as a liaison between the committees and community groups and the other municipal departments. Each group is required to obtain a parade permit as required by the South Simcoe Police. Events will also be responsible for securing Paid Duty Police as directed by the South Simcoe Police as part of the Parade Permit Application. The Department of Community Services works with each committee and group to ensure the appropriate communication and notifications take place to advise businesses and residents of the road closure impacts. This includes advertising the upcoming road closures in the Town Page in the Bradford Topic, on the Town of BWG website and through the various Town of BWG social media platforms. South Simcoe Police and Bradford Fire and Emergency Services are also advised of the road closures. Depending on the road area closed, some partial closures/detours surrounding the event area may be required to redirect major traffic to arterial roads and mitigate large traffic in residential areas. Town staff will work with South Simcoe Police to ensure increased management of traffic flow at main intersections during significant road closures. Town staff will also work on putting more measures in place to assist in advanced warnings of road closures as well as posting detour routes online to assist with traffic flow through town. Participants, groups, committees or businesses that are selling alcohol at an event are required and responsible for obtaining the appropriate permits from all applicable organizations, including but not limited to, Alcohol Gaming Commission, Simcoe Muskoka District Health Unit, municipal building requirements and by-laws. The specific route for Santa Claus Parade has proven to be an ideal route for many years with an ideal parade length with as little disruption to local businesses and residents as possible Road Closures for Special Events

6 COM Road Closures for Special Events Page 4 of 11 Page 6 of 35 The route allows for a parade float staging area at Bradford District High School and an unloading location at the Bradford & District Community Centre. There may be occasions where events organizers make minor changes to their event plans which could effect routes and locations and the approved road closures. Staff request that authority be delegated to the Director of Community Services for the approval of minor changes to road closures as necessary, following the enactment of the road closure by-law by Council. 4. EFFECT ON TOWN FINANCES: Private Community Group and Committee Events are responsible for their own funding and financial management. Town of Bradford West Gwillimbury municipal run events will utilize the budget lines approved for the 2018 year in addition to acquiring corporate sponsorship. 5. ATTACHMENTS: Please refer to the attached maps for the road closure routes for larger events/road closures. 6. APPROVALS: Terry Foran, Director of Community Services Approved - 23 Jan 2018 Ian Goodfellow, Director of Finance/Treasurer Approved - 23 Jan 2018 Geoff McKnight, Chief Administrative Officer Approved - 30 Jan Road Closures for Special Events

7 2018 Road Closures for Special Events Our Lady of Fatima Candle Light Vigil Route Date: Saturday, May 12, 2018 Time: 8:00-9:00pm Page 7 of 35 Page 5 of 11

8 2018 Road Closures for Special Events Our Lady of Fatima Procession Route Date: Sunday, May 13, 2018 Time: 2:00-4:00pm Page 8 of 35 Page 6 of 11

9 2018 Road Closures for Special Events Santissima Trinidad Parade Route Date: Sunday, May 27, 2018 Time: 3:00-4:30pm Page 9 of 35 Page 7 of 11

10 2018 Road Closures for Special Events Carrot Fest Date: Friday, August 17, 2018 Time: 1:00pm-6:00am (Saturday, August 18) Page 10 of 35 Page 8 of 11

11 2018 Road Closures for Special Events Carrot Fest Date: Saturday, August 18, 2018 Time: 6:00am-3:00am (Sunday, August 19) Page 11 of 35 Page 9 of 11

12 2018 Road Closures for Special Events Remembrance Day Parade Route Date: Sunday, November 4, 2018 Time: 12:30-2:30pm Page 12 of 35 Page 10 of 11

13 2018 Road Closures for Special Events Santa Claus Parade Route Date: Saturday, November 17, 2018 Time: 5:30-9:00pm Page 13 of 35 Page 11 of 11

14 Page 14 of 35 Report of Finance Department REPORT #: FIN DATE: 06 Feb 2018 TO: SUBJECT: PREPARED BY: Deputy Mayor and Members of Committee of the Whole 2018 Cost Sharing Update and 2018 Budget for the Bradford West Gwillimbury/Innisfil Police Service Board Ian Goodfellow, Director of Finance/Treasurer 1. RECOMMENDATIONS: That Report FIN , entitled "2018 Cost Sharing Update and 2018 Budget for the Bradford West Gwillimbury/Innisfil Police Service Board" be received; and That the 2018 Cost Sharing Update for the Bradford West Gwillimbury/Innisfil Police Service Board be received; and That a By-law to amend the 1996 Police Services Amalgamation Agreement be considered at the next meeting of Council; and That the Town's $9,008,516 share of the Police Board's 2018 Operating Budget of $18,160,354 and the Capital Budget Net Levy of $830,073 be funded with $91,413 of Court Security & Prisoner Transportation Grant Revenue; $94,160 from the Police Capital Expenditure Reserve Fund; $320,877 from the Town's Tax Rate Stabilization Reserves and an $8,502,066 Property Tax Levy. 2. PREAMBLE: Cost Sharing Update On November 12, 1996, By-law # was approved by Council to amalgamate the Police Services between the Town of Bradford West Gwillimbury (BWG) and the Town of Innisfil (Innisfil) for the constitution of a Joint Police Services Board (the Bradford West Gwillimbury/Innisfil Police Service Board, the Board ). This amalgamation agreement was amended in 2007 through by-law # and the amended agreement calls for the review of the cost sharing and the updating of Schedule B annually throughout the existence of the agreement using the most recent data available. In accordance with the amended amalgamation agreement, Schedule B is due to be updated with the new sharing to take effect January 1, In accordance with the agreement, this

15 FIN Cost Sharing Update and 2018 Budget for the Bradford West Gwillimbury/Innisfil Police Service Board Page 2 of 22 Page 15 of 35 review has recently been completed by the Director of Finance/Treasurer and the Treasurer/CFO from Innisfil Budget The Bradford West Gwillimbury/Innisfil Police Services Board approved their 2018 Operating and Capital Budget estimates at their November 20, 2017 Board meeting and they subsequently provided BWG Council a presentation on their budget on December 5, Following the Council presentation, Council adopted a recommendation to simply receive the presentation. This report seeks to formally approve the Board's 2018 Operating and Capital Budget estimates and it includes staff's recommendation on how to fund the Town's share of the Board's 2018 budget. 3. BASIC DATA PERTAINING TO THE MATTER: Cost Sharing Update The Household and Current Value Assessment figures have been updated in accordance with information provided by the Municipal Property Assessment Corporation (MPAC) while the 2011 Statistics Canada Census populations were used as the basis and they have been updated by calculating 3 persons per household unit for each new household unit added since the last update. This calculation method has been agreed to by the Town s Director of Finance/Treasurer and the Treasurer/CFO from Innisfil and is consistent with what was used for previous updates. Since the 2017 update, BWG has increased by 640 households and Innisfil has increased by 596 households. BWG s share of the cost of Policing is proposed to increase from the previous update. This is due to the fact that BWG's current value assessment (CVA) figures have grown at a faster pace than that of Innisfil's over the past year. As a result, the responsibility to fund the Board s budget has been shifted more towards BWG. A history of the cost sharing percentages along with the 2018 percentage is presented in the chart below: From January 1, 1997 January 1, 2001 January 1, 2004 January 1, 2007 January 1, 2010 January 1, 2011 Period To December 31, 2000 December 31, 2003 December 31, 2006 December 31, 2009 December 31, 2010 December 31, 2011 Bradford West Gwillimbury Innisfil Total 41.18% 58.82% % 40.47% 59.53% % 40.16% 59.84% % 41.03% 58.97% % 42.01% 57.99% % 43.17% 56.83% %

16 FIN Cost Sharing Update and 2018 Budget for the Bradford West Gwillimbury/Innisfil Police Service Board Page 3 of 22 Page 16 of 35 January 1, 2012 January 1, 2013 January 1, 2014 January 1, 2015 January 1, 2016 January 1, 2017 January 1, 2018 December 31, 2012 December 31, 2013 December 31, 2014 December 31, 2015 December 31, 2016 December 31, 2017 December 31, % 56.00% % 45.06% 54.94% % 46.11% 53.89% % 46.53% 53.47% % 46.39% 53.61% % 47.08% 52.92% % 47.32% 52.68% % The complete, updated Schedule B to By-law # is included in this report as Attachment Budget The Board approved 2018 Operating Budget of $18,160,354 represents an increase of 6.55% or $1,116,400 from the 2017 Operating of $17,043,953. Their approved 2017 Capital Budget is $830,073, representing a decrease of 9.21% or $84,208 from the 2017 Capital budget of $914,281. The Board's December 5th presentation has been provided as Attachment 2 and Attachment 3 to this report provides a reconciliation of the Board's budget requests and their impact to the average home in BWG. 4. EFFECT ON TOWN FINANCES: Innisfil's decreased share will shift a portion of the burden for the Police Board s budget to BWG. When using the new 2017 percentages against the 2017 Board budget, approximately $40,905 has been shifted to BWG from Innisfil. As calculated on Attachment 3, the Town s share of the Board s 2018 Budgeted Net Operating and Capital expenditures is $9,008,516. Staff are suggesting that the Town's share of the Board's budget be funded through $91,413 of Court Security & Prisoner Transportation Grant Revenue; $94,160 from the Town's Police Capital Expenditure Reserve Fund; $320,877 from the Town's Tax Rate Stabilization Reserves and an $8,502,066 Property Tax Levy. As a result, the average homeowner in the Town (assessed at $449,300) can expect to pay $ of property taxes for Police purposes in 2018 which represents an increase of $17.08 or 2.89% from what was levied in 2017.

17 FIN Cost Sharing Update and 2018 Budget for the Bradford West Gwillimbury/Innisfil Police Service Board Page 4 of 22 Page 17 of ATTACHMENTS: 1. Updated Schedule B to By-law #96-070, effective January 1, December 5, 2017 Bradford West Gwillimbury/Innisfil Police Service Board Budget Presentation Levy Calculations 6. APPROVALS: Ian Goodfellow, Director of Finance/Treasurer Approved - 25 Jan 2018 Geoff McKnight, Chief Administrative Officer Approved - 30 Jan 2018

18 Page 18 of 35 Page 5 of 22 SCHEDULE B to By-law # Effective January 1, 2018 COST SHARING AGREEMENT Cost sharing between the two municipalities has been arrived at through a process of consultation. As in other amalgamated jurisdictions we have used an averaging formula involving total population, households and assessment base. The formula was reviewed and updated by the two municipalities' Treasurers in January, BWG INNISFIL HOUSEHOLDS 13,145 15,804 SHARE % 45.41% 54.59% CURRENT VALUE ASSESSMENT $ 6,579,036,546 $ 7,310,123,882 SHARE % 47.37% 52.63% POPULATION 37,608 38,859 SHARE % 49.18% 50.82% AVERAGE 47.32% 52.68% CRITERIA: HOUSEHOLDS CURRENT VALUE ASSESSMENT POPULATION The "Control Totals" Report as generated through MPAC's Municipal Connect Website was used. The 2018 Assessment Roll, compiled in 2017 was used. The 2011 Statistics Canada Census populations were used as the basis with 3 ppu added for each new household per municipality. (640 in BWG and 596 in Innisfil). CONTRIBUTIONS FROM RESERVES AND RESERVE FUNDS: Any contributions from reserves and reserve funds is at the discretion of the municipalities and not the Police Services Board and will be allocated by the respective Treasurers.

19 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... South Simcoe Police 2018 Budget & Funding Request Protect with Courage, Serve with Compassion Page 6 of 22 Page 26 of 337 Page 19 of 35

20 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... Budget Considerations Population growth & community changes Increased staffing to meet growth demands Increasing demands on service Contractual increases Technology impacts Cost containment Page 7 of 22 Page 27 of 337 Page 20 of 35

21 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... 40,000 39,000 38,000 37,000 36,000 35,000 34,000 33,000 36,566 Population Growth 37,918 Innisfil 39,270 35,325 36,409 37,493 Bradford West Gwillimbury Population estimates for Bradford West Gwillimbury based on Town of BWG report on amendment to official plan March 21,2017 Population estimates for Innisfil based on Town of Innisfil official plan amendment report CS Page 8 of 22 Page 28 of 337 Page 21 of 35

22 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... 30,000 25,000 20,000 15,000 10,000 5,000 0 Increase in Calls for Service 28,476 26,815 22,144 Calls for Service Page 9 of 22 Page 29 of 337 Page 22 of 35

23 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod Increase in call types 8% 13% Impaired Driving Complaints Domestic 12% Drugs Mental health 176% 52% Page 10 of 22 Page 30 of 337 Page 23 of 35

24 Page 24 of 35 Page 11 of 22 Page 31 of Police Services Board Budget Andrew Fletcher, Police Chief and Rod...

25 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod SSPS Staffing Civilian Sworn Total Staff Page 12 of 22 Page 32 of 337 Page 25 of 35

26 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... Staffing Comparison by position 2007 Position Chief 1 1 Deputy Chief 1 2 Inspector 1 4 Staff Sergeant 4 9 Sergeant 9 58 Constables Total Sworn 84 5 Admin 6 16 Communications 16 8 Record/Front desk 8 2 Other 4 3 Special Constable Total Civilian TOTAL 128 Page 13 of 22 Page 33 of 337 Page 26 of 35

27 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod Cop to Pop Comparison Ontario South Simcoe Barrie Chatham-Kent North Bay Sault Ste. Marie Thunder bay Woodstock Cop to Pop ratio per 100,000 Page 14 of 22 Page 34 of 337 Page 27 of 35

28 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod Overall Satisfaction % Very Satisfied 58 Somewhat Satisfied Somewhat Dissatisfied Very Dissatisfied Page 15 of 22 Page 35 of 337 Page 28 of 35

29 Page 29 of 35 Page 16 of 22 Page 36 of Police Services Board Budget Andrew Fletcher, Police Chief and Rod...

30 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... Budget By The Numbers Variance ($) Total Operating Budget $18,160,354 $17,043,953 $1,116,401 Court Security Funding ($193,181) ($165,584) ($27,597) Net Operating Budget $17,967,173 $16,878,369 $1,088,804 Page 17 of 22 Page 37 of 337 Page 30 of 35

31 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... Budget % breakdown % Salaries & Benefits Staff Development Clothing & Equipment I.T. Contracts & Licences Facilities Fleet Other Page 18 of 22 Page 38 of 337 Page 31 of 35

32 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod Capital Budget Page 19 of 22 Page 39 of 337 Page 32 of 35

33 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... Impact to Bradford West Gwillimbury Net Operating Budget: $ 18,160,354 Net Capital Budget: $ 830,073 BWG Portion of Operating 47.33% = $ 8,595,296 BWG Portion of Capital 50% = $ 415,037 Total BWG Funding Request: $ 9,010,332 Funding Sources Court Security Prisoner Transport Grant $ 91,433 Police Capital Reserve (Est. $200,000) $ 94,160 Tax Stabilization Reserve $ 320,877 Property Tax Levy $ 8,503, Average Household Assessment Value $ 449, Estimated Average Household Levy $ Average Household % Increase (Decrease) over % 2018 Average Household $ Increase over 2017 $ Page 20 of 22 Page 40 of 337 Page 33 of 35

34 2018 Police Services Board Budget Andrew Fletcher, Police Chief and Rod... Questions 16 Page 21 of 22 Page 41 of 337 Page 34 of 35

35 Page 35 of 35 Page 22 of 22 Attachment 5.3 South Simcoe Police Service 2018 BWG Levy Calculations SSPS Board Budget 2018 Board Approved Budget 2017 Board Approved Budget % Change Net Operating Budget as per Board $ 18,160,354 $ 17,043, % Net Capital Budget $ 830,073 $ 914, % BWG Share Operating 47.32% 47.08%) $ 8,593,480 $ 8,024, % Capital 50% 415, , % Total BWG Share $ 9,008,516 $ 8,481, % BWG Funding Sources CSPT Grant (2018: 47.32%) (2017: 47.08%) $ 91,413 $ 77, % Police Capital Reserves (Est Surplus of 47.08%) 94, , % Town of BWG Tax Rate Stabilization Reserves 320, , % Property Tax Levy 8,502,066 7,946, % Total BWG Funding Sources $ 9,008,516 $ 8,481, % 2018 Average House Assessment Value $ 449,300 $ 411, % 2018 Estimated Average Household Levy $ $ % 2018 Average Household % Increase (Decrease) Over % 0.61% 2018 Average Household $ Increase (Decrease) Over 2017 $ $ 3.61