Accession Balance forward records

Transcription

1 TB TITLES DTES Balance forward records File contains balance forward sheets indicating expenses and credits for the various activities of the Jeux Canada Games Cash receipts - Friends of the Games File consists of four ledges detailing credits and expenses in relation to the Friends of the Games activties of the Jeux Canada Games Cash receipts - Operating File consists of 2 ledgers detailing credits and expenses pertaining to the operations of the Jeux Canada Games Disbursements File consists of four ledgers detailing disbursements for the three main accounts; operating, Friends of the Games and capital expenses. Master revenue log book File consists of one ledger detailing the pledges and donations provided to the Jeux Canada Games Record of debits and credits File consists of one ledger that details the key debits and credits for the three primary funds of the Jeux Canada Games 1981; operating, Friends of the Games and captial expenses. ccounts receivable File contains one ledger detailing accounts receivables for the Jeux Canada Games Sports tickets File contains one ledger detailing the revenue produced through ticket sales for the Jeux Canada Games 1981 and the expense of printing the tickets. Lottery tickets 1981 File consists of two ledges detailing the revenue produced through the sale of lottery tickets and expenses of printing the tickets. uditors File contains correspondence and meeting minutes relating to the auditing of the Jeux Canada Games lso included are financial statements from the period Following the audit, the accounting system of the society was restructured and strengthened. Financial statements - General (2 files) File contains records relating to the financial expenditures of the Jeux Canada Games 1981 including, cashflow schedules, financial portfolios, comparing actual and projected costs with approved budgets, records detailing the allocation of expenses and monthly reports.

2 TB TITLES DTES Financial statements captial fund - December File contains financial statements relating to the capital fund for the Jeux Canada Games Included is a schedule of capital expenses and commitments and reconciliation statements. Financial statements - Local F.O.G 1979 File contains financial statements, related correspondence and meeting agendas pertaining to the operations of the local Friends of the Games contributors including the Fort William and Port rthur Rotary Club. Financial statements - fundraising File contains financial statements pertaining to the fundraising division of the Jeux Canada Games Financial statements - operating File contains financial statements pertaining to the operating fund of the Jeux Canada Games Statement of bid costs 1977 File contains statements of bid costs for the Jeux Canada Games 1981 highlighting distinctions between budgeted and actual costs. Lotteries - Wintario applications File contains applications for Wintario grants and related correspondence for funding of the Canada Games Complex and artwork. lso included is an agreement between the Government of Ontario, City of Thunder Bay and Jeux Canada Games 1981 regarding the allocation of funds for the Wintario program and a report on the Capital Program, providing a detailed exposè into the basic funding required for each sport and venue of the Jeux Canada Games Lotteries - Wintario request No. 1 to File contains records relating to the Wintario grant from the Ontario Ministry of Culture and Recreation to Jeux Canada Games Included are eight requests to the Ministry for partial funding and correspondence between the City of Thunder Bay and Jeux Canada Games 1981 regarding the City's position on their benefits and responsibilities in relation to the Canada Games Complex. Lotteries - Wintario draw agreement 1981 File consists of a signed original agreement between the City of Thunder Bay and Jeux Canada Games 1981 regarding the use of Fort William Gardens as a site for the sale of Wintario lottery tickets. Lotteries - Loto Canada File contains records relating to the planning and preparation of support from Loto Canada, a federally operated lottery program established with the objective of raising support for amateur sport in Canada. This support was subsequently withdrawn upon dissolution of Loto Canada in ugust Lotteries - interprovincial 1980 File contains correspondence relating to requests from Jeux Canada Games 1981 to the Interprovincial Lottery Corporation for support.

3 TB TITLES DTES Lotteries - Legion 1980 File contains records relating to planning a lottery package sponsored by the Royal Canadian Legion to fund a four hundred meter all weather track. Lotteries - provincial 1980 File contains a request for support from Jeux Canada Games 1981 to the Ontario Lottery Corporation. Tax - retail sales tax claim: asphalt and concrete File contains forms and related correspondence regarding the host society's application for tax exemption with the Ontario Ministry of Revenue on the sale of venue tickets and the expense of construction of the Canada Games Complex. Post games sports reports 1981 File contains a series of sports reports prepared by the coordinators for each sport featured in the Jeux Canada Games Included in these reports are evaluations and recommendations on venues and information on the committees formed around these sports. lso included in this series are a range of post-game reports from various boards and committees and the Vice President of Sport. Tax - retail sales tax returns 1981 File contains tax remmittance sheets for payments made to the Ontario Ministry of Revenue. Budget reports - City of Thunder Bay File contains reports prepared by the City of Thunder Bay relating to the operating budget and the capital program budget. Budget reports - Jeux Canada Games File contains reports prepared by the Jeux Canada Games 1981 regarding the operating budget for the games. Budgets - general file File contains correspondence and reports relating to planning the operating budget for the Jeux Canada Games Budget draft consolidated - December File contains the operating budget for 1981 through to Budget submissions - originals 1979 File contains the Financial Portfolio for Expense distributions File contains revenue statements and expense statements for the year of Budget presentation - venues 1978 File contains information on each of the venues of the Jeux Canada Games 1981 and the costs associated with the features of each of these venues.

4 TB TITLES DTES Grant - critical path provincial File contains records relating to the funding of a critical path management study from the Ontario Ministry of Culture and Recreation. Grant - government operating federal File contains records relating to federal grants from Health and Welfare Canada towards operating expenses and the film produced for the Jeux Canada Games Grant - community recreation centres act submissions File contains correspondence and reports regarding requests for federal funding under the Community Recreation Centres ct Financial summary - December File contains draft financial statements for the year end of Claims - travel (various sports) 1981 File consists of forms prepared by various sports organizers claiming expenses for travel. Invoices - D.D.B. Construction Capital # File contains invoices reflecting the costs associated with the construction of the Canada Games Complex. Invoices from Delcan - capital File consists of invoices reflecting the costs associated with the tennis courts and clubhouse. Invoices - Dharma Electronic Limited 1981 File contains invoices reflecting the costs of electrical supplies for the venues of the Jeux Canada Games Invoices - Dominion Soil Investigations File contains invoices pertaining to a soil investigation conducted at the tennis court venue. Invoices - economy printing 1981 File contains invoices reflecting the costs associated with the costs of printing promotional material for the Jeux Canada Games Invoices - Exucon Construction Limited 1981 File contains records relating to construction of the boat activity building including a statutory agreement and invoices. Invoices - medical File contains invoices and related correspondence pertaining to medical costs.

5 TB TITLES DTES Invoices - Victoria Park School 1979 File contains records relating to the costs associated with the use of the Victoria Park School as a central headquarters for the Jeux Canada Games Invoices - lumber and industrial 1981 File contains invoices associated with the purchase of industrial materials for the construction of sports venues. Invoices - Mallon dvertising File contains invoices related to the production of promotional materials and the establishment of marketing strategies for the Jeux Canada Games Invoices - Clarkson, Gordon and Co File contains records related to the costs incurred from the professional audit conducted by Clarkson, Gordon & Co. Registered charities - public information returns File contains public information returns completed by the host society for Revenue Canada. Salary and fringe benefits - city bi-weekly File contains information on the salaries and fringe benefits awarded to staff of the Jeux Canada Games Sale of souvenir programs by sports groups 1981 File contains correspondence between Jeux Canada Games 1981 and sports associations interested in establishing booths and selling promotional material at Games locations. Statistics Canada File contains forms listing amounts for capital expenditures completed by the host society for Statistics Canada. Uniforms 1981 File contains memoranda regarding budgeting for uniform expenses for volunteers and officials. sset disposal File contains the records of the sset Disposal Committee of the Jeux Canada Games 1981, which was established at the end of the games to sell and dispose of equipment and determine what items should remain in Thunder Bay as a legacy to the games. sset Disposal Committee - plans and invoices File contains the records of the sset Disposal Committee of the Jeux Canada Games 1981 including, memoranda, plans and policies for asset disposal. lso included are invoices for sold eqiupment.

6 TB TITLES DTES sset Disposal Committee - correspondence 1981 File contains correspondence between Jeux Canada Games 1981 and various organizations and individuals regarding requests for equipment and letters of appreciation for received materials.