European Champion Clubs Cup Track & Field Senior Group B Tampere, Finland

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2 Subject CONTENTS 1. GENERAL INFORMATION 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of the Finnish Athletics Federation 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Clubs 3. ARRIVALS 3.1 Arrival by Air Welcome Service Transportation of Equipment 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Transport Desk 4.2 Bus Shuttle Service 4.3 Return to Airport / Train Stations 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information 5.2 Information Desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota 5.5 Meals 5.6 Meeting Rooms for Teams 5.7 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of Accreditation 6.4 Access Areas for Teams 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting Technical Meeting Agenda 7.3 Equipment 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Dressing Rooms 7.7 Training Training with Official Starters Page 2

3 8. COMPETITION REGULATIONS 8.1 Team Composition 8.2 Entries Preliminary Entries Final Entries Final Confirmation Withdrawal 8.3 Scoring 8.4 Bib Numbers 8.5 Competition Clothing 8.6 Lane and Starting Order 8.7 Starting Heights 9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming up Before Events 9.3 Call Room Procedures 9.4 Competition Preparations Field Events Trials in Field Events Track Events 9.5 Starter s Commands 9.6 Timing 9.7 Leaving the Stadium during the Competition 9.8 Leaving the Stadium after the Competition 9.9 Protests and Appeals 9.10 Doping Control General information Selection of Athletes Additional Controls 10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotels 10.3 Medical Care at the Stadium 10.4 Physiotherapy in the Hotels 10.5 Physiotherapy at the Stadium 10.6 Insurance 11. SECURITY 12. CEREMONIES 12.1 Opening Ceremony 12.2 Victory Ceremonies 13. DEPARTURE 14. CONTACT DETAILS 14.1 European Athletics Office 14.2 LOC Office 15. APPENDICES Appendix 1 Implement List Appendix 2 Timetable Appendix 3 Event Draw Appendix 4 Map of the Competition Venues, Warm up and Training Areas Appendix 5 Accreditation Zones Appendix 6 Key Dates and General Programme Page 3

4 1. GENERAL INFORMATION Independence: Government: Head of State: Location: Area: Declared on December 6, Previously a grand duchy in the Russian empire for 108 years, and a part of Sweden for 600 years before that. Parliamentary democracy. President of the Republic, elected every 6 years, two-term maximum N, E. Finland is situated in the northern part of Europe with borders to Sweden, Norway and Russia. 338,424 km² (131,985 square miles), the fifth-largest country in Western Europe by area. Population: 5.5 million, 18.0 inhabitants per km² (Nov 2011). Life expectancy: Coastline: Climate: Men 78 years, women 84 years. 1,250 km. 2010: coldest day C; warmest in Joensuu 37.2C. Languages: Official languages are Finnish (91%) and Swedish (5.4%). Religion: Capital: Local Time: Electricity: Driving: International Calls: Tel. Country Code: Christianity; 79.9 % Lutheran and about 1.1% Orthodox. In practice society is fairly secularised. Helsinki (1.25 million inhabitants in metropolitan area). GMT + 3 hours (Summer time). The electric current for use, as in most of Western Europe countries, is 220 volts (50 Hz) and the plugs used are two round pins. Right-hand traffic. Seatbelts are required for travelling in a car or in a van, whether seated in the front or rear. It is prohibited to talk on the phone while driving, without using a hands-free device. Drinking and driving is a punishable offence (a blood alcohol level of at least 0.5 mg/litre). + country code city/town code national telephone. Mobile Phone Net.: Finnish mobile phone networks operate under 3G, 4G, GSM and GPRS. Only phones that are manufactured to operate under these systems will work in Finland. Please contact your own country s mobile phone operator to determine if your country has an international roaming agreement with Finland. The biggest operators are at the moment Telia, Elisa, DNA and Moi. Currency: The Finnish Currency is the Euro ( ). Page 4

5 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President First Vice President Vice Presidents CEO Council Members IAAF President (ex officio member) European Athletics Honorary Life Presidents 2.2 European Athletics Delegates Council Delegate Technical Delegate Jury of Appeal Svein Arne Hansen (NOR) Dobromir Karamarinov (BUL) Jean Gracia (FRA) Frank Hensel (GER) Christian Milz (SUI) Sylvia Barlag (NED) Gregor Bencina (SLO) José Luis de Carlos (ESP) Alfio Giomi (ITA) Marton Gyulai (HUN) Toralf Nilsson (SWE) Panagiotis Dimakos (GRE) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Erich Teigamägi (EST) Libor Varhanik (CZE) Salih Munir Yaras (TUR) Sebastian Coe (GBR) Carl-Olaf Homén (FIN) Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Tore Hordnes (NOR) To be appointed at Technical Meeting 2.3 European Athletics Office European Athletics Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: Web: Page 5

6 2.4 Executive Board of the Finnish Athletics Federation President General Secretary Vesa Harmaakospi Harri Aalto 2.5 Local Organising Committee President General Secretary Event Management Protocol Press / Media Finance Travel / Accommodation Marketing Ceremonies Harri Raivio Elisa Hakanen Eira Kähtävä Jarmo Hakanen Tapio Nevalainen Jarmo Hakanen Kalle Kurikka / Eira Kähtävä Elisa Hakanen / Tiina Haapanen Jarmo Hakanen 2.6 Competition Organisation Competition Director Meeting Manager Technical Director Track Referee Chief Photofinish Chief Starter Field Events Referee TIC Manager Call Room Referee Doping Control Manager Pasi Oksanen Mika Suihko Kari Pekola Niklas Lieke Heikki Vikstedt Eero Kulmala Jukka Hosio Aliisa Siljander Anne Johansson To be appointed 2.7 Participating Clubs Men Women CZE VSK Univerzita Brno CZE USK Praha FIN Tampereen Pyrintö FIN Jyväskyläan Kenttäurheilijat ISR Maccabi Tel-Aviv IRL St. Abban s LUX CS Luxembourg ISR Athlete Hanegev NED Prins Hendrik Vught LUX CS Luxembourg SRB AK. Crvena Zvezda SRB AK. Crvena Zvezda SUI LG Bern SUI LV Winterthur FIN Tampereen Pyrintö (non scoring) Page 6

7 3. ARRIVALS 3.1 Arrival by Air Tampere Pirkkala Airport is the official airport. Helsinki Airport may be used as an alternative airport, upon previous agreement with the LOC and at the Clubs costs. Distances from the airports to the official hotels/tampere Stadium are as follows: From Tampere Pirkkala Airport: 15km From Helsinki Airport: 175km Welcome Service Upon arrival, teams will be met by the LOC transportation coordinators. The Welcome/Information Desks shall be situated in arrivals terminals at both Airports and will be open from 24 May 2018 (depending on travel schedules). Once luggage has been collected, team members will be escorted to buses which will take them to their hotels. Coach transport will operate for teams. Coaches will be allocated to teams and will be clearly identified by signage. These coaches will be parked in front of the hotels Transportation of Equipment Personal implements and vaulting poles shall be transported directly from/to Tampere Pirkkala Airport and Helsinki Airport to/from Tampere Stadium. 3.2 Arrival by Train There will be no Information Desk at the main railway in Tampere railwaystation. Teams arriving by train will be met by LOC representatives and taken to the team hotel, according to the arrival times given in the final entry system. 3.3 Arrival by Road Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the LOC will welcome them. 3.4 Visa Requirements Travelling participants who may not need a visa to visit Finland will need a valid passport or some other travel document accepted by Finland. It must be valid for at least three (3) months after the intended date of departure (exception Eu nationals and Schengen country nationals holding a passport or national ID card which is valid for the duration of stay). In addition, the passport or other travel document must have been issued no later than ten years ago. Page 7

8 The following participating country nationals require visa to enter Finland: Serbia (visa free regime applies only if travelers are holders of biometric passports). Visas should be obtained before leaving your country, from Finland Embassy or Consulate well in advance to ensure all the procedures in due time. Participants who require a visa should contact the LOC as soon as possible to obtain a special invitation letter and visa application information. The following information shall be included in the request: Full name (first name and family name as shown in passport) Gender Date of birth Passport Number and Passport Expiry Date - passports should be valid at least 3 months after the end of competition and it should be issued no later than ten (10) years ago Function in the Team (athlete or official) Please contact: Eira Kähtävä tel.: eira.kahtava@pyrinto.fi The invitation will be sent to you as soon as possible. Page 8

9 4. TRANSPORT 4.1 Transport Desk The transport desk/office will be located at the hotel and will be open at the following times: 4.2 Bus Shuttle Service 24 May 08:00 22:00 25 May 08:00 22:00 26 May 08:00 22:00 27 May 08:00 22:00 Due to the vicinity of Scandic Tampere Hämeenpuisto Hotel (500m distance), no regular bus service will be provided between the teams hotel, training venues, social functions, TIC, the Technical Meeting and the competition venue. However, a especial bus shuttle service will be provided between Tampere Stadium and the Hammer Throwing Facility to be used for training on Friday 25 May. Transfer times between Tampere Stadium and the Hammer Throwing Facility to be used for training will be around 10 minutes, as follows: Friday, 25 May Route: From Tampere Stadium (Marathon Gate) and the Hammer Throwing Facility / back to Tampere Stadium Activity: Hammer Throwing Training Time from Tampere Stadium (Marathon Gate): 15:00 Time from the Hammer Throwing Facility: 17: Return to Airport / Train stations Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel Information Desk. In case teams travel plans change after the final entries closing date teams may have to assume an extra fee to support eventual extra transportation expenses. Page 9

10 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information The LOC has reserved one very good quality hotel for teams, providing full board accommodation and easy access to the centre of Tampere and to the competition venue. 5.2 Information Desk An Information Desk will be in the lobby of the hotel, which will be open: 5.3 Official Hotel 24 May 08:00 22:00 25 May 08:00 22:00 26 May 08:00 22:00 27 May 08:00 22:00 Hotel Name Scandic Tampere Hämeenpuisto Address/Telephone/Websit e Address: Hämeenpuisto 47, Telephone: Website: /hotels/finland/tampere/scandi c-tampere-hameenpuisto Teams All Facilities Welcome Desk Wi-Fi internet access Meeting Room Physiotherapy Room Recreation Area 5.4 Costs and European Athletics Quota According the EA Regulation the visiting clubs should pay a contribution of 1600 to the organizer (at the venue) for full board accommodation expenses. This amount is to cover the accommodation for one night more than days of competition for the maximum number of quota team members which is at the men s and women s competition each 22 athletes + 4 officials max. The following rates must be paid for out of quota team members and for additional days: Team Members Single Room Twin Room Out of quota athletes / 135 per person/night 95 per person/night Officials Additional nights 135 per person/night 95 per person/night All prices include meals and VAT Page 10

11 Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials within the quota. All payments must be made in Euros ( ), in cash or by credit card. The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The teams which prefer to pay in advance may do it through bank transfer before travelling using the following data: Account Name: Tampereen Pyrintö Yleisurheilu Bank account name: Tampereen Seudun Osuuspankki Bank account number: FI Bank address: Hämeenkatu 12, Tampere Swift No: OKOYFIHH IBAN: FI Meals All meals will be served as follows: Breakfast (official hotel) Lunch (official hotel) Dinner (official hotel) 24 and 25 May 26 May 27 May 06:00 09:30 07:00 07:30 10:00 11:00 11:00 14:00 11:00 11:00 14:00 14:00 Stadium 19:00 21:30 Accreditation cards together with meal vouchers (which will be given to teams upon arrival) will allow access to meals. For lunch and dinner, mineral water per person will be available free of charge. All other drinks must be paid for. All food restrictions (celiac, vegan, vegetarian, etc.) should be communicated to the LOC in advance. A late serving provision will be made for those athletes detained at the Stadium due to doping controls or protests. 5.6 Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the Information Desk in the hotel. Requests shall be made at reasonable time in advance. Page 11

12 5.7 Telephone Calls The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the Information Desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the ECCC T&F Senior Group B Page 12

13 6. ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. The Accreditation Centre, dedicated to the accreditation of all the athletes and team related staff, will be located at the Scandic Tampere Hämeenpuisto Hotel (3 rd floor Ratina Meeting Room), shall also function as the TIC on 24 and 25 May, as follows: 24 May: 18:00 22:00 25 May: 12:00 22:00 Any team accreditation not collected will be taken to the Technical Meeting at the Jurys Inn Hotel 6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. Accreditation cards will be distributed at the Accreditation Centre after all dedicated team payments are settled. 6.3 Loss of Accreditation Any lost or damaged accreditation cards should be reported to the TIC. Duplicate cards can be obtained when proof of identity can be established. 6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation card. All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. Separate cards will be issued to Team Leaders, for access to the TIC. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Page 13

14 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC, the Technical Delegate and the Competition Administration, regarding technical matters. The TIC will be located at: Scandic Tampere Hämeenpuisto Hotel (3 rd floor Ratina Meeting Room), as follows: o 24 May: 18:00 22:00 o 25 May: 12:00 22:00 Tampere Stadium (see Appendix 4) and will be open at the following times: o 26 May: 09:00 19:30 The TIC will be linked to the Information Desk set up for this event and shall be responsible for the following: Competition information (Start Lists, Results, etc) Liaison points concerning technical matters between Team Officials, the Technical Delegate, European Athletics and LOC Urgent notices collection and delivery of any urgent written notices to the Team Delegations from the Technical Delegate, EAA and LOC Settlement of technical enquiries from delegations Recovery of confiscated items at the call room Applications for national records (doping control and photo finish prints) Receipt of final declaration of members of relay teams Receipt of protests from the teams Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry cards, not by the accreditation card (see point 6.4). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the Technical Meeting. 7.2 Technical Meeting The Technical Meeting will be held on Friday, 25 May at 19:00 at Tampere Stadium. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the TIC or teams hotel Information Desk before 15:00, on Friday 25 May. The Technical Meeting will be conducted in English. The Technical Meeting will be attended by: Page 14

15 European Athletics Delegates Jury of appeal (members to be appointed in situ) Representatives of the Local Organising Committee Chief Technical Officials TIC Representatives Competition Director Doping Control Delegate Competition Data Processing Representative European Athletics Staff Technical Meeting Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics President or his representative Presentation of the International Officials Presentation of the Competition Officials Presentation of the competition and warm up sites Information briefing by the Technical Delegate o Call-room procedures and schedule o Allocation of lanes and starting order o Starting height and bar raising Increments o Scoring and ties Doping Control Victory Ceremonies, Opening and Closing Ceremonies Selection of Jury of Appeal Answering of questions submitted in writing by the clubs 7.3 Equipment The implements provided by the LOC (see implement list, Appendix 1) are selected from those appearing on the current IAAF approved equipment list. Personal implements will also be allowed, providing that: They are readily identifiable and are IAAF certified They are not already on the official list They have been checked for compliance with IAAF Rules They are made available to all other athletes until the end of the event The LOC will provide transport for the delivery of personal implements and vaulting poles. Upon arrival to the airport athletes are responsible for taking their personal implements and vaulting poles to the Tampere/Helsinki Airports Welcome Desks, where LOC team members will assist. Personal implements and vaulting poles must be clearly marked with name and club/country signs to ensure that they do not get lost. Personal implements and vaulting poles will then be transported to Tampere Stadium by the LOC. Both personal implements and vaulting poles will be kept in a locked store and will be brought to the competition site in due time by the LOC. Page 15

16 If approved, the implements will be under the authority of the LOC from the time of checking to the end of the event. If not approved, the corresponding teams shall be informed accordingly by the LOC by telephone/dedicated form, so the implements may be collected at the Tampere Stadium TIC. After the competition personal implements will be transported by the LOC from the Tampere Stadium field of play back to the TIC so the teams are collecting them. Vaulting poles will be transported to storage. Basic implements will be provided for warm up and training. 7.4 Inspection of the Competition Venue There will be no organised tour as the presentation regarding the competition and warm up areas will be given at the Technical Meeting. 7.5 Competition Area Tampere Stadium and its surroundings are shown in Appendix 4 of this document. There are seats in the Stadium. The Stadium has the following competition facilities: 8 lanes in straight and in oval 2 High Jump sites 2 Pole Vault sites 3 sites for Long/Triple Jump 3 Shot Put Circles 1 Combined Discus/Hammer Circle 2 Javelin sites A warm-up area of 1000m2 with easy access to Tampere Stadium equipped with synthetic runways for sprint/hurdles (6 lanes of 120m), High Jump, Long and Triple Jump facilities, as well as a weightlifting room (inside stadium), shall be at the teams disposal The maximum spike lengths in the various events are: Track, Long Jump, Triple Jump and Pole Vault: 9mm High Jump and Javelin: 12mm 7.6 Dressing Rooms Dressing rooms with showers are located at Tampere Stadium, according to Appendix 4. Page 16

17 7.7 Training Athletes will have the possibility to train at Tampere Stadium and in a 5km distance separate Throwing Facility as follows: Friday, 25 May Stadium Separate Hammer Throwing Facility Discus Throws 15: Javelin & Shot Put 16: Running / Jumps 17: Training with Official Starters Hammer Throws - 18: : (transfer from Tampere Stadium at 15:00 - Marathon Gate) Equipment and implements necessary for training will be available at the training venues. Officials will be present to help in the case of problems or special requirements. Water will be available at the training venues. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. The Weight Lifting room is available at Tampere Stadium (see Appendix 4). Opening hours are the same as the training schedule. Details about transportation to the Hammer Throwing Facility to be used for training on Friday 25 May is included in the transport section of this manual. The transport schedule will be displayed at the hotel Information Desk Training with Official Starters This will take place at Tampere Stadium on Friday 25 May at 18:00. Page 17

18 8. COMPETITION REGULATIONS 8.1 Team Composition There will be 19 men s events and 19 events for women. According to the European Athletics Regulation only clubs recognised by the Member Federation as National Champions of the preceding year are eligible in the ECCC Track & Field Seniors. If the Champion club is not able to take part, then the Member Federation may nominate the second placed club and so on. Only athletes aged at least 16 (sixteen) years on 31 December of the year of them competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men). A Club may only select national or foreign athletes to compete in the ECCC Track & Field Seniors who are eligible under the Member Federation terms of eligibility at the date in the year in which the ECCC Track & Field Seniors is held. Provided that such an athlete is a bona fide member of that club for a period starting at least on 1 January of the year of the ECCC Track & Field Seniors. An athlete cannot compete for 2 different clubs which participate in at least one of the ECCC competitions of the same year. Member Federations must provide the list of their eligible national and foreign athletes to European Athletics by 31 January of the year of the competition. The number of foreign athletes is strictly limited to two (2) for each club team in ECCC Track & Field Seniors. The Technical Delegate reserves the right to inspect resident cards or passports. Each club team shall consist of one athlete in each event, except relays. Each athlete can take part in a maximum of three events of which at least one must be a relay-race. The runners in 1500 m, 3000m steeplechase and 5000m are only allowed to participate in one of these events. Page 18

19 8.2 Entries Preliminary Entries No later than 3 (three) months before the first day of the ECCC Track & Field Seniors, each member federation shall send to European Athletics the preliminary number of athletes and accompanying officials, together with their travel details and accommodation requests. Each participating team must pay a registration fee of EUR 1000, to be paid at the latest by the date of the closing of the preliminary entries Final Entries Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: Member Federations' entries manager shall use their already known individual and personalised access. Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the first competition day. According the regulations, the deadlines for final entries are: opening date of the online entry system: 24 April CET deadline for the entries: 16 May CET Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. In case of late injuries, replacement of initially entered athletes will be allowed until final confirmation deadline. However, no additional athletes will be accepted, but substitutes by an athlete who is on the list of eligible athletes provided by the respective clubs only. Forms for the final declaration and confirmation will be sent in advance to late arriving teams by and distributed to each delegation during accreditation. The forms must be completed and returned immediately or no later than Friday 25 May at 15:00. Any club foreseeing to arrive later than this deadline shall confirm the respective team s participation via to eccc@european-athletics.org. Maximum 2 athletes per team will be allowed to compete in 100m Extra races. Entries must be delivered during accreditation, together with Final confirmations, until 25 May at 15:00, at the Accreditation Centre/TIC. The final relay team and the running order must be submitted to the TIC using the respective form not later than one hour before the published first call time for the first heat of each round of the competition. Page 19

20 8.2.4 Withdrawal Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form. 8.3 Scoring The winner of each individual event and each relay in each match shall score as many points as there are teams competing, the second will score one fewer, and so on. Athletes or relay teams disqualified or not finishing shall not score. If two or more athletes tie for a place in any event, the attributable points shall be divided equally between them. The team having the highest aggregate number of points shall be the winner of the match, and so on. If two or more club teams have the same aggregate number of points, the tie shall be decided in favour of the club team having the greater number of event winners. If the tie still remains it shall be decided in favour of the club team having the greater number of second places, and so on. 8.4 Bib Numbers The LOC will provide the teams with bib numbers at the Technical Meeting. For individual events, each competitor will receive 2 bibs. These must be pinned to the front and back of the competition clothing. Exceptions are made for all jumping events participants: these competitors are permitted to attach the bib only to the front or to the back of their competition clothing. Bibs must not be cut, folded or covered in any way. 8.5 Competition Clothing Competitors must wear the Club s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations in force, available at Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. Participating clubs or corresponding Member Federations must provide European Athletics/LOC with a full set of photographs of their club team uniforms (preferably in an electronic version) by 7 May 2018 and will have the obligation to wear them throughout the competition: JPEG file, maximum resolution and size 300 dpi / 500KB Compressed ZIP file, if possible Mail to: eccc@european-athletics.org / elisa.hakanen@tampereenpyrinto.fi Page 20

21 All competitors must wear registered vest of the same design and colour of the club they are representing. 8.6 Lane and Starting Order The allocations of lanes and order of attempts in field events shall be decided by a draw conducted by the Technical Delegate. Each participating club shall be allocated a letter which shall determine the allocation of lanes in accordance with the appropriate chart as Appendix 1A of the European Athletics Regulations for the European Cup. Draws for men s and women s teams shall be made separately (see Appendix 3). 8.7 Starting Heights According to Appendix 1, rule of the Competition Regulations, initial heights for Track & Field Seniors shall not be lower than: High Jump Men: 1.85m Women: 1.50m Pole Vault Men: 4.05m Women: 3.10m The heights progression will be communicated to the teams at the Technical Meeting. Page 21

22 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 2 for the competition timetable. 9.2 Warming Up Before Events Warming up will take place at Tampere Stadium and its surroundings, in a restricted/dedicated area, as per point 7.5 above. 9.3 Call Room Procedures The Call Room is at Tampere Stadium, next to the warm up area (see Appendix 4). It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the call room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room before each event and will then be escorted to the competition site as follows: Event Entrance to Call Room Exit from Call Room Entrance to Infield Running events (except hurdles) 30 minutes 20 minutes 15 minutes Hurdles 35 minutes 25 minutes 20 minutes Horizontal Jumps & Throwing 45 minutes 35 minutes 30 minutes Events High Jump 55 minutes 45 minutes 40 minutes Pole Vault 75 minutes 65 minutes 60 minutes The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing Shoes That non-authorized equipment (radio, i-pod, mobile phone, camera etc.) are not brought infield. A detailed Call Room timetable is displayed according to Appendix Competition Preparations Field Events Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials for the throwing events in the competition order. Only official markers provided by the LOC will be allowed for marking the runways. Page 22

23 9.4.2 Trials in Field Events In accordance with the decision of European Athletics Council, all participants in the field events (except high jump and pole vault) will be allowed four (4) trials Measurements Long and Triple Jump events, as well as Long Throwing events will be measured by EDM (Electronic Distance Measurement) apparatus from Leica. The remaining field events will be measured manually Track Events Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race. 9.5 Starter s Commands The starter s commands will be given in English. The starter s command for the distances up to and including 400m and 4x400m relay are: On your marks and Set. For distances of 800m and over, the commands will be: On your marks FinishLynx starting blocks will be used for events up to 400m and including first leg of 4x400m. These blocks have a false start detection system and are linked to the false start console. 9.6 Timing The official timing will be provided by FinishLynx and will be displayed on the official electronic timing instrument and photo finish cameras provided by FinishLynx. For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight. 9.7 Leaving the Stadium during the Competition An athlete may only leave the competition area when accompanied by a judge. The intention must be communicated to the Referee. 9.8 Leaving the Stadium after the Competition After the competition, athletes leave immediately the infield through the mixed zone where media interviews will be carried out. 9.9 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. Page 23

24 In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing Doping Control General Information Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Cup. Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC). A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the event Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified. Page 24

25 Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they should complete the Doping Control Request Form. They will then be escorted to the DCC. The cost of this control to be transmitted during the Technical Meeting - must be paid for on site by the requesting club to the LOC. Page 25

26 10. Medical Services 10.1 General The medical service is in charge of any medical assistance to the team leaders, the competition organisation, the information personnel, the honorary guests as well as, during the competition, to the spectators in the Stadium. In case of an emergency please contact the nearest medical aid station. In other cases, the given instructions should be followed. A doctor is in charge of the medical service and can be reached on the telephone number to be available at the Information Desk Medical Services in the Hotels In case of any emergency, you should either call 112 or contact the teams hotel Reception Desk Medical Care at the Stadium The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area. There are one of first aid teams on the infield on training and competition days, supervised by a doctor and marked with red crosses Physiotherapy in the Hotel For physiotherapy services there will be upon prior request at the Welcome/Information Desk - a dedicated room for physiotherapy, where team delegations may find and use massage beds at Scandic Tampere Hämeenpuisto Hotel provided by the LOC in the following schedule: 25 May: 12:00 22:00 26 May: 09:00 22: Physiotherapy at the Stadium There are well equipped physiotherapy facilities in connection with the Medical Centre. The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff. In addition, a dedicated physiotherapy room shall be prepared in advance for participating clubs, where physiotherapy tables, ice machines and one LOC physiotherapist will be available during both training sessions and competition hours/days, next to the finish line Insurance Each participating club team is responsible for taking out their own insurance to cover illness or injury to any member of their party when travelling to and from and during the ECCC Track & Field Seniors (European Athletics Regulation ). Please take the necessary steps to fulfil these requirements well in advance. Page 26

27 11. Security Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn always. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone number is 112. If necessary, the police can be contacted through the LOC Information Desk at your hotel. 12. Ceremonies 12.1 Opening Ceremony The Opening Ceremony will take place on Saturday 26 May, commencing at 11:45. No athletes will be involved. The Team Leaders will be invited to take part in the flags parade which will be followed by official speeches to end the Ceremony Victory Ceremonies The Victory Ceremonies for the winning teams Men and Women will take place at the competition venue on Saturday 26 May at 18:40. Athletes must wear the official team clothing for the ceremonies. 13. Departure Teams will be asked to provide full travel details in the final entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure, the LOC hotel manager check the rooms together with the team leaders. Page 27

28 14. Contact Details For further details about the European Champion Clubs Cup Track and Field Seniors, Group B, Tampere 2018, please contact: 14.1 European Athletics Office Avenue Louis-Ruchonnet 16, 1003 Lausanne, Switzerland Tel: Fax: eccc@european-athletics.org 14.2 LOC Office LOC Coordinator Elisa Hakanen Tel: elisa.hakanen@pyrinto.fi 15. Appendices Appendix 1 - Implement List Appendix 2 - Timetable Appendix 3 - Event Draw Appendix 4 - Map of the Competition Venues, Warm up and Training Areas Appendix 5 Accreditation Zones Appendix 6 Key Dates and General Programme Page 28

29 Appendix 1 - Implement List Men SHOT PUT 7.26 KG Women SHOT PUT 4 KG NISHI STAINLESS STEEL 129 mm 1 NORDIC TURNED STEEL 108 mm 1 NISHI STEEL 125,5 mm 1 NORDIC STAINLESS T STEEL 95 mm 1 NORDIC 128 mm (green) 1 NISHI STAINLESS STEEL 109 mm 1 NORDIC STEEL 117 mm 2 FEILU 100 mm (Blue) 1 DISCUS 2 KG DISCUS 1 KG DENFI SPACE TRAVELLER 1 NISHI SUPER HM 1 DENFI JURGEN SCHULT ultimate spin 1 DENFI JURGEN SCHULT ultimate spin 1 GILL ATHLETICS Pacer Gold 1 NELCO (white/gold) 1 NORDIC (white/gold) 1 NORDIC (white/gold) 1 HAMMER 7.26 KG NISHI STEEL 110 mm 1 HAMMER 4 KG NISHI STEEL 95 mm NORDIC BRASS 110 mm 1 POLANIK BRASS 95 mm 1 POLANIK BRASS 110 mm 1 POLANIK 95 mm (yellow) 1 POLANIK STEEL 110 mm 1 NELCO 95 mm (red) 1 1 JAVELIN 800 rg JAVELIN 600 gr NEMETH Classic 90 (violet cord) 1 NEMETH Club 75 (violett cord) 1 NORDIC Champion carbon 1 NEMETH Classic 80 (violett cord) 1 NORDIC Orbit carbon 1 NORDIC Olympia Carbon 5.9 flex 1 NORDIC Airglider carbon 1 NORDIC Diana Steel 6.2 flex 1 Page 29

30 Appendix 2 Timetable Saturday 26 May Entrance Exit Entrance Call Room Call Room Infield Time Event Gender 10:15 10:25 10:30 11:00 Hammer M 10:45 10:55 11:00 11:15 100m W Extra Heat 10:55 11:05 11:10 11:25 100m M Extra Heat 11:45 Opening Ceremony 11:25 11:35 11:40 12:00 400m hurdles W 10:45 10:55 11:00 12:00 Pole Vault W 11:15 11:25 11:30 12:00 Hammer W 11:20 11:30 11:35 12:05 Triple Jump W 11:40 11:50 11:55 12:15 400m hurdles M 12:10 12:20 12:25 12:40 800m W 12:20 12:30 12:35 12:50 800m M 12:35 12:45 12:50 13:05 200m W 12:25 12:35 12:40 13:10 Shot Put M 12:25 12:35 12:40 13:10 Discus W 12:45 12:55 13:00 13:15 200m M 12:35 12:45 12:50 13:20 Triple Jump M 12:25 12:35 12:40 13:20 High Jump M 13:00 13:10 13:15 13:30 400m W 13:10 13:20 13:25 13:40 400m M 13:30 13:40 13:45 14: m steeplechase W 13:35 13:45 13:50 14:20 Discus M 14:00 14:10 14:15 14:30 100m W 14:10 14:20 14:25 14:40 100m M 14:25 14:35 14:40 14: m steeplechase M 14:30 14:40 14:45 15:15 Long Jump W 14:50 15:00 15:05 15: m W 14:05 14:15 14:20 15:20 Pole Vault M 15:05 15:15 15:20 15: m M 14:55 15:05 15:10 15:40 Shot Put W 14:55 15:05 15:10 15:40 Javelin M 14:55 15:05 15:10 15:50 High Jump W 15:30 15:40 15:45 16:05 100m hurdles W 15:45 15:55 16:00 16:20 110m hurdles M 15:45 15:55 16:00 16:30 Long Jump M 16:10 16:20 16:25 16: m W 16:05 16:15 16:20 16:50 Javelin W 16:40 16:50 16:55 17: m M 17:10 17:20 17:25 17:40 4x100m relay W 17:25 17:35 17:40 17:55 4x100m relay M 17:40 17:50 17:55 18:10 4x400m relay W 17:55 18:05 18:10 18:25 4x400m relay M 18:40 Teams Victory Ceremony Page 30

31 Appendix 3 Event Draw Men Women A B C D E F G 100/200/LJ /1500/TJ /5000/SP H/3000/DT H/3000SC/JT x100/HJ/HT x400/PV Clubs: A CZE VSK Unierzita Brno B NED Prins HendrikVught C ISR Maccabi Tel-Aviv D SUI LG Bern E FIN Tampereen Pyrintö F SRB AK Crevna Zvezda G LUX CS Luxembourg Women A B C D E F G H 100/3000/LJ /SP /DT /3000SC/JT H/1500/HT x100/5000/PV x400/TJ H/HJ Clubs: A FIN Tampereen Pyrintö (Non scoring) B IRL St. Abban's C CZE USK Praha D SRB AK Crevna Zvezda E ISR Athlete Hanegev F FIN Jyväskyläan Kenttäurheilijat G LUX CS Luxembourg H SUI LV Winterthur Page 31

32 Appendix 4 - Map of the Competition Venues, Warm up and Training Areas Ground Floor Women 1 Storage 2 LOC Office 3 WC 4 Medical Area 5 Volunteers Area & Judges Room 8 VIP & Hospitality 9 EA Technical Delegate Room 10 Jury of Appeal Room 11 Competition Office & Copy Room 12 Data Processing Room 13 TIC Page 32

33 Appendix 4 - Map of the Competition Venues, Warm up and Training Areas 1st Floor Women 18 Doping Control Station 22 Changing Rooms 23 Call Room 24 Team Massage/Physiotherapy Area 25 Mixed Zone 26 Teams Victory Ceremonies Area Page 33

34 Appendix 5 Accreditation Zones Access zones: 1. VIP Area 2. Competition Area (Call Room & Infield) 3. Teams and Warm-up Areas 4. Mixed Zone 5. Media Area 6. Event Management Team Categories Athlete X X X Head of Delegation / Team Leader X X Team Official / Coach X The Head of Delegation / Team Leader from each team is invited to the VIP Area and will be given the necessary access number on the accreditation card (zone 1). All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms (zone 3). Only athletes who are about to compete will have access to the call room and to the infield (zone 2). Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Page 34

35 Appendix 6 Key Dates and General Programme Day Time Activity Tuesday, 24 April 00:01 CET Final Entries opening date Monday, 7 May 14:00 CET Provision of club team uniforms photographs Wednesday, 16 May 14:00 CET Final Entries closing date Thursday, 24 May All day Arrivals and Accreditation Friday, 25 May All day Arrivals and Accreditation 15:00 19:00 Training 15:00 Final Confirmations (deadline) 15:00 Questions for the Technical Meeting (deadline) 19:00 Technical Meeting Saturday, 26 May 11:00 18:30 Competition Day 11:45 Opening Ceremony 18:40 Teams Victory Ceremonies Sunday, 27 May All day Departure Page 35