European Champion Clubs Cup Track & Field Senior Group A Birmingham, Great Britain

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2 Subject CONTENTS 1. GENERAL INFORMATION 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of British Athletics 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Clubs 3. ARRIVALS 3.1 Arrival by Air Welcome Service Transportation of Equipment 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Transport Desk 4.2 Bus Shuttle Service 4.3 Return to Airport / Train Stations 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information 5.2 Information Desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota 5.5 Meals 5.6 Meeting Rooms for Teams 5.7 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of Accreditation 6.4 Access Areas for Teams 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting Technical Meeting Agenda 7.3 Equipment 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Dressing / Physiotherapy Rooms 7.7 Training Training with Official Starters Page 2

3 8. COMPETITION REGULATIONS 8.1 Team Composition 8.2 Entries Preliminary Entries Final Entries Final Confirmation Withdrawal 8.3 Scoring 8.4 Bib Numbers 8.5 Competition Clothing 8.6 Lane and Starting Order 8.7 Starting Heights 9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming up Before Events 9.3 Call Room Procedures 9.4 Competition Preparations Field Events Trials in Field Events Track Events 9.5 Starter s Commands 9.6 Timing 9.7 Leaving the Stadium during the Competition 9.8 Leaving the Stadium after the Competition 9.9 Protests and Appeals 9.10 Doping Control General information Selection of Athletes Additional Controls 10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotels 10.3 Medical Care at the Stadium 10.4 Physiotherapy in the Hotels 10.5 Physiotherapy at the Stadium 10.6 Insurance 11. SECURITY 12. CEREMONIES 12.1 Opening Ceremony 12.2 Victory Ceremonies 13. DEPARTURE 14. CONTACT DETAILS 14.1 European Athletics office 14.2 LOC Office 15. APPENDICES Appendix 1 Implement List Appendix 2 Timetable Appendix 3 Event Draw Appendix 4 Map of the Competition Venues, Warm up and Training Areas Appendix 5 Accreditation Zones Appendix 6 Key Dates and General Programme Page 3

4 1. GENERAL INFORMATION Language English Currency Pound Sterling ( ) Euro is accepted in large shops though Religion Mainly Christian but Birmingham has a very mixed population with a wide range of religions and ethnic origins Time zone British Summer Time (GMT+1) Electricity specifications v, 50 Hz, 3 pin sockets Telephone instructions 00 (+44) (international access) Shop opening hours 09:00 to 20:00 in city Centre 10:00 to 16:00 on Sundays Main post office Open 09:00 to 18:00 (opposite Town Hall) Banks 10:00 to 17:00 several close to hotels - closed on Sundays Introductory phrases in local language You will hear many accents in Birmingham the traditional Brummie accent and dialect will include words such as: Bostin Excellent/Very Good Tara a bit Goodbye Pop Fizzy Drinks Wench Young women Page 4

5 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President First Vice President Vice Presidents CEO Council Members IAAF President (ex officio member) European Athletics Honorary Life Presidents Svein Arne Hansen (NOR) Dobromir Karamarinov (BUL) Jean Gracia (FRA) Frank Hensel (GER) Christian Milz (SUI) Sylvia Barlag (NED) Gregor Bencina (SLO) José Luis de Carlos (ESP) Alfio Giomi (ITA) Marton Gyulai (HUN) Toralf Nilsson (SWE) Panagiotis Dimakos (GRE) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Erich Teigamägi (EST) Libor Varhanik (CZE) Salih Munir Yaras (TUR) Sebastian Coe (GBR) Carl-Olaf Homén (FIN) Hansjörg Wirz (SUI) 2.2 European Athletics Delegates Council Delegate Technical Delegate Doping Control Delegate ITO / International Referee ITO / International Referee Jury of Appeal José Luis de Carlos (ESP) Edmund Gödde (GER) Marko Salminen (FIN) Janusz Rozum (POL) Andrei Udovc (SLO) To be appointed at the Technical Meeting 2.3 European Athletics Office European Athletics Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: eccc@european-athletics.org Web: 2.4 Executive Board of British Athletics President Vice President Chief Executive Chair Jason Gardiner Donna Fraser Niels de Vos Richard Bowker Page 5

6 2.5 Local Organising Committee President General Secretary Event Presentation Press/Media Marketing Finance Travel/Accommodation British Athletics Birmingham Council Club President Club Chairman Ainsley Bennett Stuart Paul Andy Paul, Kelly Sotherton Leon Hickman Cath Muth Suphi Bedevi Simon Hainsworth Nigel Holl, Karen Forbes Steve Hollingsworth, Gary Peal, Matt Brown Norma Blaine Peter Lawton 2.6 Competition Organisation Competition Director Technical Director Field Referee Track Referee Chief Timekeeper Chief Photo finish Meeting Manager Start Coordinator Chief Starter s Assistant Start Referee Call Room Manager Call Room Referee Doping Control Alan Bell Andrew Hulse Rob Walker Noel McKakly John Vickers Alison Jordan Dave Sprason Margaret Werrett Wendy Kane John Pickles Lesley Minervini John Hallett David Herbert 2.7 Participating Clubs Men Women BEL RESC BEL CABW DEN Sparta AM DEN Sparta AM ESP Playas de Castellon ESP Valencia Esports GBR Birchfield Harriers GBR Thames Valley Harriers IRL Clonliffe Harriers A.C. ITA ASD Bracco Atletica LTU Cosma NED Rotterdam Atletiek POR Sport Lisboa e Benfica POR Sporting Clube de Portugal SLO AD Mass Ljubljana SLO AD Kladivar SVK AK Slavia UK Bratislava SVK AK Spartak Dubnica nad Váhom TUR Enka TUR Enka Page 6

7 3. ARRIVALS 3.1 Arrival by Air Birmingham International Airport is the official airport. London airports may be used as alternative airports, upon previous agreement with the LOC and at the Clubs costs. Transfer times from the airports are as follows: From Birmingham International Airport to the official hotels: 30 minutes From London airports to the official hotels: 2h00m Welcome Service Upon arrival, teams will be met by the Transportation Coordinator. The Welcome/Information Desk shall be situated in arrivals terminal at the Birmingham International Airport and will be open from 24 May 2018 (depending on travel schedules). Once luggage has been collected, team members will be escorted to buses which will take them to their hotels. Coach transport will operate for teams. Coaches will be allocated to teams and will be clearly identified by signage. These coaches will be parked in front of the hotels Transportation of Equipment Personal implements and vaulting poles shall be transported directly from/to Birmingham International Airport to/from Birmingham Alexander Stadium (implements checking room located according Appendix 4) by the LOC. Personal implements and vaulting poles must be clearly labelled by the clubs with name and club/country signs to ensure that they do not get lost. 3.2 Arrival by Train There will be no Information Desk at the main railway station, Birmingham New Street. Teams arriving by train will be met by LOC representatives and taken to the team hotel, according to the arrival times given in the final entry system. 3.3 Arrival by Road Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the LOC will welcome them. 3.4 Visa Requirements The United Kingdom has strict regulations about who needs a visa to enter the UK. A citizen of a country that requires a UK visa (a visa national) will not be allowed to enter the UK without one. A citizen of a country that requires a UK visa shall need to apply online for a UK visa at and attend an appointment at a Visa Application Centre (VAC) in person to have biometric information (fingerprints and photograph) taken and to provide supporting documents in hard copy. Page 7

8 The below chart is a list of the European Member Federations whose nationals must require a Visa to enter the United Kingdom. All nationals of countries that require a Visa must apply for a Standard Visitor Visa prior to entering the United Kingdom. Federation Code Visa Required & VAC Albania ALB X Armenia ARM X Azarbaijan AZE X Belarus BLR X Bosnia Herzegovina BIH X Georgia GEO X Kosovo KOS X FYR Macedonia MKD X Moldova MDA X Montenegro MNE X Russia RUS X Serbia SRB X Turkey TUR X Ukraine UKR X Participants who require a visa should contact the LOC as soon as possible to obtain a special invitation letter and visa application information: Stuart Paul Tel: +44 (0) stuart.paul@usa.net The following information shall be included in the request: Full name (first name and family name as shown in passport) Gender Date of birth Passport Number and Passport Expiry Date (passports should be valid at least 6 months after the end of the competition) Function in the Team (athlete or official) You should take a copy of this letter with you when you attend your appointment at the VAC and have it with you to show at the UK Border on arrival in the UK. Page 8

9 4. TRANSPORT 4.1 Transport Desk The transport desk/office will be located at the hotel and will be open at the following times: 24 May 08:00 22:00 25 May 08:00 22:00 26 May 08:00 22:00 27 May 08:00 22:00 28 May 08:00 22: Bus Shuttle Service A regular bus shuttle service will be provided between the team hotels, training venues, social functions, the Technical Meeting and the competition venue. Full details of the schedule will be displayed at the Information Desk in each hotel. Transfer times between the hotels and the competition venue will be around 25/30 minutes, depending on the hotel location and traffic conditions. The following arrangements have been made for the team hotels: Thursday, 24 May Route: From the Teams Hotels to Birmingham Alexander Stadium / back to the Teams Hotels Activity: Training & Lunch Frequency: every 60 minutes Times from the Teams Hotels: 11:30 12:30 13:30 14:30 15:30 16:30 Times from Birmingham Alexander Stadium: 17:00 18:00 Friday, 25 May Route: From the Teams Hotels to Birmingham Alexander Stadium / back to the Teams Hotels Activity: Training & Lunch & Inspection of the Competition Venue & Technical Meeting Frequency: every 60 minutes Times from the Teams Hotels: 09:30 10:30 11:30 12:30 13:30 14:30 15:30 Times from Birmingham Alexander Stadium: 14:00 15:00 16:00 17:00 18:00 Saturday and Sunday, 26 and 27 May Route: From the Teams Hotels to Birmingham Alexander Stadium / back to the Teams Hotels Activity: Competition & Lunch Frequency: every 60 minutes Times from the Teams Hotels: 10:30 11:30 12:30 13:30 14:30 Times from Birmingham Alexander Stadium: 15:30 16:30 17:30 18: Return to Airport / Train stations Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel Information Desks. In case teams travel plans change after the final entries closing date teams may have to assume an extra fee to support eventual extra transportation expenses. Page 9

10 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information The LOC has reserved three good quality hotels for teams, providing full board accommodation and easy access to the centre of Birmingham and to the competition venue. 5.2 Information Desk An Information Desk will be in the lobby of each hotel, which will be open: 24 May 08:00 22:00 25 May 08:00 22:00 26 May 08:00 22:00 27 May 08:00 22:00 28 May 08:00 22: Official Hotels Hotel Name Address/ //Website Teams Facilities Jurys Inn Address: 245 Broad Street, Birmingham, B1 2HQ Website: m To be defined after the Final Entries Holiday Inn Express Address: 19 Holliday Street, Birmingham, B1 1HH team@hiebirminghamcity.com Website: s/gb/en/reservation To be defined after the Final Entries Welcome Desk Wi-fi internet Meeting Room Physio Room Recreation Area Crown Plaza Hotel Address: Central Square, Holliday Street, Birmingham, B1 1HH enquiries@cpbhamcity.com Website: en/reservation To be defined after the Final Entries 5.4 Costs and European Athletics Quota According the EA Regulation the visiting clubs should pay a contribution of 2400 to the organizer (at the venue) for full board accommodation expenses. This amount is to cover the accommodation for one night more than days of competition for the maximum number of quota team members which is at the men s and women s competition each 22 athletes + 4 officials max. Page 10

11 The following rates must be paid for out of quota team members and for additional days: Team Members Single room Twin room Out of quota athletes / 90 per person/night 60 per person/night Officials Additional nights 90 per person/night 60 per person/night All prices include meals and VAT Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials within the quota. All payments must be made in Euros ( ), in cash or by credit card. The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The teams which prefer to pay in advance may do it through bank transfer before travelling using the following data: Account Name: BIRCHFIELD HARRIERS Bank account name: BARCLAYS BANK Bank account number: Bank address: 166 THE PARADE, THE MALL SHOPPING CENTRE, SUTTON COLDFIELD, WEST MIDLANDS, B72 1PH, UNITED KINGDOM Swift No: BARCGB22 IBAN: GB63 BARC Meals All meals will be served as follows: 24, 25 and 28 May 26 and 27 May Locations Breakfast 06:30 10:00 07:00 10:00 Jurys Inn / Holiday Inn / Crown Plaza 24 to 28 May Lunch 11:30 14:30 Birmingham Alexander Stadium (1) 24 to 28 May Dinner 19:00 21:30 Jurys Inn / Crown Plaza (2) (1) Lunches are being provided at the stadium on all days; however, lunches can also be ordered and delivered to the hotels on request on Friday (if not attending training). On Monday 28 May lunches shall be delivered to the hotels on request (if not leaving until lunch time) (2) For teams accommodated at Crown Plaza and Holiday Inn Express hotels A regular bus shuttle service will be provided according the point 4.2 above regarding the meals to be taken at Birmingham Alexander Stadium. Page 11

12 Accreditation cards together with meal vouchers (which will be given to teams upon arrival) will allow access to meals. For lunch and dinner, mineral water per person will be available free of charge. All other drinks must be paid for. All food restrictions (celiac, vegan, vegetarian, etc.) should be communicated to the LOC in advance. A late serving provision will be made for those athletes detained at the Stadium due to doping controls or protests. 5.6 Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the Information Desk in the hotels. Requests shall be made at reasonable time in advance. 5.7 Telephone Calls The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the Information Desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the ECCC T&F Senior Group A Page 12

13 6. ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. Accreditation Centre 1 will be located at Birmingham Alexander Stadium dedicated to the accreditation of all the athletes and team related staff. This centre will function according to the following time schedule: 24 May 14:00 20:30 25 May 10:00 18:00 Any team accreditation not collected will be taken to the Technical Meeting at the Jurys Inn Hotel Accreditation Centre 2 - the accreditation of all the other people not directly related to the teams - can be collected from Gate 1 at the Birmingham Alexander Stadium. This centre will function as for the teams above plus: 26 May 08:00 10: Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. Accreditation cards will be distributed at the Accreditation Centre after all dedicated team payments are settled. 6.3 Loss of Accreditation Any lost or damaged accreditation cards should be reported to the TIC. Duplicate cards can be obtained when proof of identity can be established. 6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation card. All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. Separate cards will be issued to Team Leaders, for access to the TIC. Tickets/separate cards will also be distributed to the coaches (1 per competing athlete) for the coaching areas. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Page 13

14 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC, the Technical Delegate and the Competition Administration, regarding technical matters. The TIC will be located at Birmingham Alexander Stadium (see Appendix 4) and will be open at the following times: 24 May 15:00 18:00 25 May 10:00 18:00 26 May 10:00 19:00 27 May 10:00 19:00 The TIC will be linked to all Information Desks set up for this event and shall be responsible for the following: Competition information (Start Lists, Results, etc) Liaison points concerning technical matters between Team Officials, the Technical Delegate, European Athletics and LOC Urgent notices collection and delivery of any urgent written notices to the Team Delegations from the Technical Delegate, EAA and LOC Settlement of technical enquiries from delegations Recovery of confiscated items at the call room Applications for national records (doping control and Finish Lynx photo finish prints) Receipt of final declaration of members of relay teams Receipt of protests from the teams Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry cards, not by the accreditation card (see point 6.4). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the Technical Meeting. 7.2 Technical Meeting The Technical Meeting will be held on Friday, 25 May at 19:00 at the Jurys Inn Hotel. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, in English, to the TIC or teams hotels Information Desks before 14:00, on Friday 25 May. The Technical Meeting will be conducted in English. The Technical Meeting will be attended by: European Athletics Delegates Jury of appeal (members to be appointed in situ) Representatives of the Local Organising Committee Chief Technical Officials TIC Representatives Page 14

15 Competition Director Doping Control Delegate Competition Data Processing Representative European Athletics Staff Technical Meeting Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics President or his representative Presentation of the International Officials Presentation of the Competition Officials Presentation of the competition and warm up sites Information briefing by the Technical Delegate o Call-room procedures and schedule o Allocation of lanes and starting order o Starting height and bar raising increments o Scoring and ties Doping Control Victory Ceremonies, Opening and Closing Ceremonies Selection of Jury of Appeal Answering of questions submitted in writing by the clubs 7.3 Equipment The implements provided by the LOC (see implement list, Appendix 1) are selected from those appearing on the current IAAF approved equipment list. Personal implements will also be allowed, providing that: They are readily identifiable and are IAAF certified They are not already on the official list They have been checked for compliance with IAAF Rules They are made available to all other athletes until the end of the event The LOC will provide transport for the delivery of personal implements and vaulting poles. Upon arrival to the airport athletes are responsible for taking their personal implements and vaulting poles to the Birmingham International Airport Welcome Desk, where LOC team members will assist. Personal implements and vaulting poles must be clearly marked with name and club/country signs to ensure that they do not get lost. Personal implements and vaulting poles will then be transported to Birmingham Alexander Stadium (implements checking room located according Appendix 4) by the LOC, which will provide a vehicle for this service. Both personal implements and vaulting poles will be kept in a locked store and will be brought to the competition site in due time by the LOC. If approved, the implements will be under the authority of the LOC from the time of checking to the end of the event. If a personal implement cannot be accepted, the relevant team will be informed accordingly through the TIC. After the competition, personal implements and poles of the teams leaving by air will be transported directly from Birmingham Alexander Stadium to the respective airport. Personal implements and poles must be clearly marked with name and club/country signs to ensure prompt delivery. Basic implements will be provided for warm up and training. Page 15

16 7.4 Inspection of Competition Venue Heads of Delegation may visit the Birmingham Alexander Stadium and the High Performance Indoor Centre inspecting access routes and other facilities which will be important to the teams on Friday, 25 May, from 14:00 to 15:00. The meeting point for the organised tour will be at the Birmingham Alexander Stadium TIC, at 13.50, accompanied by LOC personnel. 7.5 Competition Area Birmingham Alexander Stadium and its surroundings are shown in Appendix 4 of this document. There are seats in the Stadium. The Stadium has the following competition facilities: 10 lanes in straight and 8 in oval 1 High Jump site 1 Pole Vault site 4 sites for Long/Triple Jump 4 Shot Put Circles 1 Combined Discus/Hammer Circle 2 Javelin sites The warm up area corresponds to a dedicated indoor facility (High Performance Indoor Centre) of 3000m2 with easy access to the Stadium - equipped with synthetic runways for sprint/hurdles (8 lanes of 110mts). A separate Throwing Field and weightlifting facilities are also possible to be used. The maximum spike lengths in the various events are: Track, Long Jump, Triple Jump and Pole Vault: 9mm High Jump and Javelin: 12mm 7.6 Dressing Rooms Dressing rooms with showers are located next to the track level, according to Appendix Training Athletes will have the possibility to train at Birmingham Alexander Stadium and its surroundings as follows: Thursday, 24 May Stadium High Performance Indoor Centre Throwing Field Running / Jumps 14: : Shot Put 14: Discus Throw :00-16:00 Hammer Throw :00-17:00 Javelin Throw :00 18:00 Page 16

17 Stadium High Performance Indoor Centre Throwing Field Friday, 25 May Running / Jumps 10: : Shot Put 10: Discus Throw - - Hammer Throw - - Javelin Throw :00 11:00 15:00-16:00 11:00 12:00 16:00-17:00 12:00 13:00 17:00 18:00 Equipment and implements necessary for training will be available at the training venues. Officials will be present to help in the case of problems or special requirements. Water will be available at the training venues. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. The Weight Lifting room is available at Birmingham Alexander Stadium (see Appendix 4). Opening hours are the same as the training schedule. Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the Information Desks in each hotel Training with Official Starters This will take place at Birmingham Alexander Stadium on Friday 25 May from 16:00 to 18:00. Page 17

18 8. COMPETITION REGULATIONS 8.1 Team Composition There will be 20 men s events and 20 events for women. According to the European Athletics Regulation only clubs recognised by the Member Federation as National Champions of the preceding year are eligible in the ECCC Track & Field Seniors. If the Champion club is not able to take part, then the Member Federation may nominate the second placed club and so on. Only athletes aged at least 16 (sixteen) years on 31 December of the year of them competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men). A Club may only select national or foreign athletes to compete in the ECCC Track & Field Seniors who are eligible under the Member Federation terms of eligibility at the date in the year in which the ECCC Track & Field Seniors is held. Provided that such an athlete is a bona fide member of that club for a period starting at least on 1 January of the year of the ECCC Track & Field Seniors. An athlete cannot compete for 2 different clubs which participate in at least one of the ECCC competitions of the same year. Member Federations must provide the list of their eligible national and foreign athletes to European Athletics by 31 January of the year of the competition. The number of foreign athletes is strictly limited to two (2) for each club team in ECCC Track & Field Seniors. The Technical Delegate reserves the right to inspect resident cards or passports. Each club team shall consist of one athlete in each event, except relays. Each athlete can take part in a maximum of three events of which at least one must be a relayrace. 8.2 Entries Preliminary Entries No later than 3 (three) months before the first day of the ECCC Track & Field Seniors, each member federation shall send to European Athletics the preliminary number of athletes and accompanying officials, together with their travel details and accommodation requests. Each participating team must pay a registration fee of EUR 1000, to be paid at the latest by the date of the closing of the preliminary entries Final Entries Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: Member Federations' entries manager shall use their already known individual and personalised access. Page 18

19 Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the first competition day. According the regulations, the deadlines for final entries are: opening date of the online entry system: 24 April CET deadline for the entries: 16 May CET Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. In case of late injuries, replacement of initially entered athletes will be allowed until the final confirmation deadline. However, no additional athletes will be accepted, but substitutes by an athlete who is on the list of eligible athletes provided by the respective clubs only. Forms for the final declaration and confirmation will be sent in advance to late arriving teams by and distributed to each delegation during accreditation. The forms must be completed and returned immediately or no later than Friday 25 May at 14:00. Any club foreseeing to arrive later than this deadline shall confirm the respective team s participation via to eccc@european-athletics.org. Final start lists will be ready for collection after the Technical Meeting. Maximum 2 athletes per team will be allowed to compete in 100m Extra races. Entries must be delivered during accreditation, together with Final confirmations, until Friday 25 May at 14:00, at the Accreditation Centre/TIC. The final relay team and the running order must be submitted to the TIC using the respective form not later than one hour before the published first call time for the first heat of each round of the competition Withdrawal Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form. 8.3 Scoring The winner of each individual event and each relay in each match shall score as many points as there are teams competing, the second will score one fewer, and so on. Athletes or relay teams disqualified or not finishing shall not score. If two or more athletes tie for a place in any event, the attributable points shall be divided equally between them. The team having the highest aggregate number of points shall be the winner of the match, and so on. If two or more club teams have the same aggregate number of points, the tie shall be decided in favour of the club team having the greater number of event winners. If the tie still remains it shall be decided in favour of the club team having the greater number of second places, and so on. Page 19

20 8.4 Bib Numbers The LOC will provide the teams with three bibs (two bib numbers and one official three-letter country code bib) after the Technical Meeting, as follows: Each athlete must wear the bib with the number on his/her front as on his/her back each athlete must wear the official three-letter country code of his/her national federation In the relays each runner must wear the bib with the official three-letter country code of his/her national federation on his/her front as on his/her back runners must wear the bib with the number The third bib with the number shall be used on the back of the athletes tracksuits. Exceptions are made for all jumping events participants: these competitors are permitted to attach the bib only to the front or to the back of their competition clothing. Bibs must not be cut, folded or covered in any way. 8.5 Competition Clothing Competitors must wear the Club s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations in force, available at Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. Participating clubs or corresponding Member Federations must provide European Athletics/LOC with a full set of photographs of their club team uniforms (preferably in an electronic version) by 7 May 2018 and will have the obligation to wear them throughout the competition: JPEG file, maximum resolution and size 300 dpi / 500KB Compressed ZIP file, if possible Mail to: eccc@european-athletics.org / stuart.paul@usa.net All competitors must wear registered vest of the same design and colour of the club they are representing. 8.6 Lane and Starting Order The allocations of lanes and order of attempts in field events is decided by a draw conducted by the Technical Delegate. Each participating club shall be allocated a letter which shall determine the allocation of lanes in accordance with the appropriate chart as Appendix 1A of the European Athletics Regulations for the European Cup. Draws for men s and women s teams shall be made separately (see Appendix 3). 8.7 Starting Heights According to Appendix 1, rule of the Competition Regulations, initial heights for Track & Field Seniors shall be not lower than: High Jump Men: 1.80m Women: 1.50m Pole Vault Men: 4.00m Women: 3.00m The heights progression will be communicated to the teams at the Technical Meeting. Page 20

21 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 2 for the competition timetable. 9.2 Warming Up Before Events Warming up will take place as per point 7.5 above. 9.3 Call Room Procedures The Call Room will be in the High Performance Indoor Centre (see Appendix 4). It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the call room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room before each event and will then be escorted to the competition site as follows: Event Entrance to Call Room Exit from Call Room Entrance to Infield 100/100H/110H/200/3000/3000sc/ minutes 15 minutes 10 minutes 400/400H/800/1500/Relays 30 minutes 20 minutes 10 minutes Horizontal Jumps & Throwing Events 45 minutes 35 minutes 30 minutes High Jump 65 minutes 55 minutes 50 minutes Pole Vault 85 minutes 75 minutes 70 minutes The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing Shoes Non-authorized equipment (radio, i-pod, mobile phone, camera, etc.) are not brought infield. A detailed Call Room timetable will be displayed and circulated to the teams. 9.4 Competition Preparations Field Events Each athlete shall be, in principle, allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials for the throwing events in the competition order. Only official markers provided by the LOC will be allowed for marking the runways Trials in Field Events In accordance with the decision of European Athletics Council, all participants in the field events (except high jump and pole vault) will be allowed four (4) trials. Page 21

22 Measurements Horizontal Jumps and Throwing Events will be measured by EDM (Electronic Distance Measurement) apparatus from Leica. High Jump and Pole Vault will be measured manually Track Events Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race. 9.5 Starter s Commands The starter s commands will be given in English. The starter s command for the distances up to and including 400m and 4x400m relay are: On your marks and Set. For distances of 800m and over, the commands will be: On your marks Timetronics starting blocks will be used for events up to 400m and including first leg of 4x400m. These blocks have a false start detection system and are linked to the false start console. 9.6 Timing The official timing will be provided by Finish Lynx and will be displayed on the official electronic timing instrument and photo finish cameras provided by Finish Lynx. For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight. 9.7 Leaving the Stadium during the competition An athlete may only leave the competition area when accompanied by a judge. The intention must be communicated to the Referee. 9.8 Leaving the Stadium after the competition After the competition, athletes leave immediately the infield through the mixed zone where media interviews will be carried out. 9.9 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee. Page 22

23 When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing Doping Control General Information Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Cup. Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC). A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the event Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they should complete the Doping Control Request Form. They will then be escorted to the DCC. The cost of this control to be transmitted during the Technical Meeting - must be paid for on site by the requesting club to the LOC. Page 23

24 10. Medical Services 10.1 General The medical service is the responsible of any medical assistance to the team leaders, the competition organisation, the information personnel, the honorary guests as well as, during the competition, to the spectators in the Stadium. In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions. The LOC doctor is in charge of the medical service and can be reached by phone (the corresponding number will be provided at the hotels Information Desks) Medical Services in the Hotels In case of any emergency, you should either call 999 or contact the hotels Information/Reception Desks Medical Care at the Stadium The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area. There are two of first aid teams on the infield on training and competition days, supervised by a doctor and marked with red crosses Physiotherapy in the Hotels For those teams requiring physiotherapy services there will be upon prior request at the Welcome/Information Desk and at the teams cost - a physiotherapist available at Jurys Inn Hotel in the following schedule: 25 to 27 May: 18:00 20:00 Additionally, each team hotel will have a dedicated room for physiotherapy also upon prior request at the Welcome/Information Desk - where team delegations may find and use massage beds provided by the LOC Physiotherapy at the Stadium There are well equipped physiotherapy facilities in connection with the Medical Centre. The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff. In addition, a space will be reserved in the High Performance Indoor Centre for physiotherapy, where physiotherapy boxes, tables and ice machines will be available both on training and competition hours/days Insurance Each participating club team is responsible for taking out their own insurance to cover illness or injury to any member of their party when travelling to and from and during the ECCC Track & Field Seniors (European Athletics Regulation ). Please take the necessary steps to fulfil these requirements well in advance. Page 24

25 11. Security Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn always. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone number is 999. If necessary, the police can be contacted through the LOC Information Desk at your hotel. 12. Ceremonies 12.1 Opening Ceremony The Opening Ceremony will take place on Saturday 26 May, commencing at 13:10. No athletes will be involved. The Team Leaders will be invited to take part in the flags parade which will be followed by official speeches to end the Ceremony Victory Ceremonies The Victory Ceremonies for the winning teams Men and Women will take place at the competition venue on Sunday 27 May at 17:30. Athletes must wear the official team clothing for the ceremonies. 13. Departure Teams will be asked to provide full travel details in the final entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotels will be provided and displayed at the hotels Information Desks. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure, the LOC hotel managers check the rooms together with the team leaders. Page 25

26 14. Contact Details For further details about the European Champion Clubs Cup Track and Field Seniors, Group A, Birmingham 2018, please contact: 14.1 European Athletics Office Avenue Louis-Ruchonnet 16, 1003 Lausanne, Switzerland Tel: Fax: eccc@european-athletics.org 14.2 LOC Office Birchfield Harriers, Birmingham Alexander Stadium, Stadium Way, Perry Barr, Birmingham B42 2LR Tel: Office Managers: Keith Holt/Mike Baisden Open: Mon/Wed/Fri (09:00 to 13:00); Tue/Thurs (14:00 to 20:00) 15. Appendices Appendix 1 - Implement List Appendix 2 - Timetable Appendix 3 - Event Draw Appendix 4 - Map of the Competition Venues, Warm up and Training Areas Appendix 5 Accreditation Zones Appendix 6 Key Dates and General Programme Page 26

27 Appendix 1 - Implement List Men Hammer 7.26k Nishi Steel and Tungsten, dia: 110mm Orange I Nishi Steel and Tungsten dia: 110mm Orange/black I Polanik Competition, stainless steel, dia: 110mm Silver I Polanik Steel, dia: 110mm, Ziolkowski Black Black I Shot 7.26k Nelco Turned iron, dia: 128mm Yellow I Nishi Steel, dia: 129mm Silver I Nishi Steel, dia: 125.5mm Silver I Nordic Olympic Super, dia: 120mm Blue I Javelin 800g Nemeth Classic 95m, aluminium, violet cord Violet/yellow/orange I Nemeth Club 85m, aluminium, violet cord Violet/yellow/blue I Nordic Champion Carbon flex 4.8, carbon, lilac cord White, lilac spiral I Nordic Airglider Carbon flex 4.5, carbon, red cord White, red spiral I Discus 2k Denfi Jurgen Schult Ultimate Spin, chrome rim, carbon grey White/yellow centre I Denfi Skymaster, Chrome rim, mixed carbon/plastic plates Red/white center I Nishi Super HM, steel rim, FRP sides Purple/black/white I UCS Orange Flyer Medium Moment, steel rim, fibreglass Orange I Page 27

28 Women Hammer 4k Nishi Steel and Ductile, dia: 95mm Blue I Polanik Competition, Brass, dia: 95mm Gold I Polanik Premium Gold, Brass, dia: 95mm, Gold I Polanik Steel dia: 95mm, Premium Black Black I Shot 4k Nelco Turned iron, dia: 108mm Red I Nishi Steel, dia: 103mm Silver I Nishi Steel, dia: 109mm Silver I Polanik Brass, dia: 100mm Gold I Javelin 600g Nemeth Classic 80m, aluminium, violet cord Violet/yellow/green I Nemeth Club 70m, aluminium, violet cord Violet/yellow/blue I Nordic Olympia Carbon, carbon, green cord White, green spiral I Nordic Diana Steel, steel, blue cord, 80m Lilac, white I Nordic Classic Steel Flex 9.2 orange cord Grey I Discus 1k Denfi Jurgen Schult Ultimate Spin, chrome rim, carbon grey White/yellow centre I Nelco Odyssey, steel alloy rim, plastic sides Silver/black - White I Nishi Super HM, steel rim, FRP side Purple/black/white I Polanik Competition, Carbon, brass rim, carbon sides Various I Page 28

29 Appendix 2 Timetable Saturday 26 May Sunday 27 May 11:00 to 13:00 National Open Events 11:00 to 13:00 National Open Events 13:10 Opening Ceremony 13:00 M Hammer 13:30 W Hammer 13:40 M Pole Vault 13:30 M 100m Extra (3) 13:50 W Long Jump 13:40 W Pole Vault 14:15 W 100m Hurdles 13:45 W 100m Extra (3) 14:30 W Discus 13:50 M Long Jump 14:35 M 110m Hurdles 14:05 M 400m Hurdles 15:00 M 5000m 14:20 W 400m Hurdles 15:00 M Triple Jump 14:35 W 5000m 15:20 W High Jump 14:50 M Discus 15:30 W 200m 15:00 W Triple Jump 15:45 M 200m 15:05 W 100m 16:00 W 3000m Steeplechase 15:20 M High Jump 16:00 W Javelin 15:20 M 100m 16:10 M Shot Put 15:35 M 3000m Steeplechase 16:20 W 800m 15:55 M 800m 16:30 M 1500m 16:05 M 400m 16:40 W 3000m 16:10 W Shot Put 17:00 W 4x400m 16:15 M Javelin 17:15 M 4x400m 16:15 W 400m 16:30 W 1500m 17:30 Teams Victory Ceremony 16:40 M 3000m 17:10 W 4x100m 17:25 M 4x100m Page 29

30 Appendix 3 Event Draw Men A B C D E F G H I J 100/1500/ /3000/PV /LJ /TJ sc/HJ H/SP H/DT x100/HT x400/JT Clubs: A ESP Playas de Castellon B GBR Birchfield Harriers C SVK AK Slavia UK Bratislava D LTU Cosma E IRL Clonliffe Harriers A.C. F SLO AD Mass Ljubljana G TUR Enka H DEN Sparta AM I POR Sport Lisboa e Benfica J BEL RESC Women A B C D E F G H I J 100/1500/ /3000/PV /LJ /TJ sc/HJ H/SP H/DT x100/HT x400/JT Clubs: A ESP Valencia Esports B SVK AK Spartak Dubnica nad Váhom C GBR Thames Valley Harriers D DEN Sparta AM E NED Rotterdam Atletiek F ITA ASD Bracco Atletica G POR Sporting Clube de Portugal H SLO AD Kladivar I TUR Enka J BEL CABW Page 30

31 Appendix 4 - Map of the Competition Venues, Warm up and Training Areas Page 31

32 Page 32

33 Appendix 5 Accreditation Zones Access zones: 1. VIP Area 2. Competition Area (Call Room & Infield) 3. Teams and Warm-up Areas 4. Mixed Zone 5. Media Area 6. Event Management Team Categories Athlete X X X Head of Delegation / Team Leader X X Team Official / Coach X The Head of Delegation / Team Leader from each team is invited to the VIP Area and will be given the necessary access number on the accreditation card (zone 1). All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms (zone 3). Only athletes who are about to compete will have access to the call room and to the infield (zone 2). Tickets/separate cards will also be distributed to the coaches (1 per competing athlete) for the coaching areas). Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Page 33

34 Appendix 6 Key Dates and General Programme Day Time Activity Tuesday, 24 April 00:01 CET Final Entries opening date Monday, 7 May 14:00 CET Provision of club team uniforms photographs Wednesday, 16 May 14:00 CET Final Entries closing date Thursday, 24 May All day Arrivals and Accreditation 14:00 18:00 Training Friday, 25 May All day Arrivals and Accreditation 10:00 18:00 Training 14:00 Final Confirmations (deadline) 14:00 Questions for the Technical Meeting (deadline) 19:00 Technical Meeting Saturday, 26 May 13:10 Opening Ceremony 13:30 17:25 Competition Day 1 Sunday, 27 May 13:00 17:20 Competition Day 2 17:30 Teams Victory Ceremonies Monday, 28 May All day Departure Page 34