Team Manual. European Champion Clubs Cup Track & Field Senior Group B. 25 th May 2013 Dubnica nad Váhom - Slovakia

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2 Team Manual European Champion Clubs Cup Track & Field Senior Group B 25 th May 2013 Dubnica nad Váhom - Slovakia Page 2 of 34

3 Subject CONTENTS Page 1. GENERAL INFORMATION 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of Slovak Athletic Federation 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Clubs 3. ARRIVALS 3.1 Arrival by Air Welcome Service Transportation of Equipment 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Transport Desk 4.2 Bus Shuttle Service 4.3 Return to Airport / Train Stations 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information 5.2 Information Desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota 5.5 Meals 5.6 Meeting Rooms for Teams 5.7 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of Accreditation 6.4 Access Areas for Teams 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting Technical Meeting Agenda 7.3 Equipment 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Dressing / Physiotherapy Rooms 7.7 Training Training with Official Starters 8. COMPETITION REGULATIONS 8.1 Team Composition 8.2 Entries Preliminary Entries Final Entries Withdrawal 8.3 Scoring 8.4 Bib Numbers 8.5 Competition Clothing 8.6 Lane and Starting Order 8.7 Starting Heights Page 3 of 34

4 Subject CONTENTS Page 9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming up Before Events 9.3 Call Room Procedures Call Room Leaving the Call Room 9.4 Competition Preparations Field Events Trials in Field Events Track Events 9.5 Starter s Commands 9.6 Timing 9.7 Leaving the Stadium during the Competition 9.8 Leaving the Stadium after the Competition 9.9 Protests and Appeals 9.10 Doping Control General information Selection of Athletes Additional Controls 10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotels 10.3 Medical Care at the Stadium 10.4 Physiotherapy 10.5 Insurance 11. SECURITY 12. CEREMONIES 13.1 Opening Ceremony 13.2 Victory Ceremonies 13.3 Closing Ceremony 13. DEPARTURE 14. CONTACT DETAILS 14.1 European Athletics office 14.2 LOC Office 15. APPENDICES Appendix 1 Implement List Appendix 2 Timetable Appendix 3 Event Draw Appendix 4 Map of Stadium Page 4 of 34

5 1. GENERAL INFORMATION Language: Slovak language Currency: EUR Religion: Catholic Time zone: Central European time Electricity specifications: 230 V, 50 Hz Telephone instructions: country 42 region Shop opening hours: 8,00 am 6,00 pm Web pages: - Slovakia City - Club Page 5 of 34

6 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President Vice Presidents Director General Council Members IAAF President (ex officio member) European Athletics Honorary Life President Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Karel Pilny (CZE) Jean Gracia (FRA) Christian Milz (SUI) Francesco Arese (ITA) Sylvia Barlag (NED) Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL) Toralf Nilsson (SWE) Erki Nool (EST) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS) Lamine Diack (SEN) Carl-Olaf Homén (FIN) 2.2 European Athletics Delegates Technical Delegate Jury of Appeal Ivica Matijevic(SRB) To be appointed at Technical Meeting 2.3 European Athletics Office European Athletic Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: Web: Executive Board of Slovakian Athletic Federation President Vice-president General Secretary Members Peter Korčok Vladimír Gubrický Pavol Swiec Rastislav Hrbáček Peter Filo Peter Hritz Martin Pupiš Róbert Mittermayer Page 6 of 34

7 2.5 Local Organising Committee President General Secretary International Secretary Press / Media Finance Travel Accommodation Ceremonies Organizers Peter Račkovič Rastislav Hrbáček Zuzana Šatková Gabriel Bogdányi Stanislava Čechová Jozef Tichý Jana Beláňová Lucia Opatovská Juraj Opatovský Peter Račkovič Eva Bočincová Mária Tepličková Milan Florek 2.6 Competition Organisation Competition Director Technical Director Chief Referee Chief measuring equipment Chief Photofinish Chief Starter TIC Manager Call Room Referee Doping Control Ľuboš Beláň Peter Ďuriš Dušan Chatrnúch HRDO šport Rastislav Hrbáček Miroslav Slušný Róbert Brezina Adriána Hrbáčková Donovalová Zdeno Medera Patrícia Koníčková 2.8 Participating Clubs Men M.F Women M.F AK Borac BIH AK Borac BIH TJ Dukla Praha CZE Sparta AM DEN Clonliffe Harriers IRL Macabi Reshon Lazion ISR Macabi Tel Aviv ISR Phanos Amsterdam NED Phanos Amsterdam NED Kladivar SLO Mass SLO AC Crvena Zvezda Belgrade SRB Partizán Beograd SRB LC Zürich SUI LC Zürich SUI AK Spartak Dubnica nad Vahom SVK AK Spartak Dubnica nad Vahom SVK Page 7 of 34

8 3. ARRIVALS 3.1 Arrival by Air Bratislava is the official airport. Transfer times from the airport to Dubnica are as follows: From Bratislava Airport: Bratislava Airport Dubnica nad Váhom 135 km Bratislava Airport Nová Dubnica 136 km Bratislava Airport Trenčianské Teplice 145 km The LOC will also be able to organise transfer from Vienna or Budapest airport on Teams request and at their own cost: - Vienna airport: 300 (2,5 hours) - Budapest airport: 600 (4 hours) In order to facilitate logistics planning, the participating teams are kindly ask to inform the LOC about their arrival date and airport by returning the attached travel form as soon as possible and no later than 15 May Welcome Service Upon arrival, teams will be met by the LOC and transported to the city stadium in Dubnica nad Váhom. A welcome desk will be located in the tribune of the stadium, and will be open from 8.00 am until pm. Once payment has been settled and accreditation procedure completed, team members will be transported to their hotels Transportation of Equipment Poles will be transported from airport to the stadium by the LOC and stored in the stadium. 3.2 Arrival By Road Teams arriving by road are kindly asked to go directly to their city stadium in Dubnica nad Váhom, where representatives from the LOC will welcome them. 3.3 Visa Requirements Entry visa are required for citizens of Bosnia & Herzegovina (BIH) and Serbia (SRB). Before travelling to the Slovak Republic the team should contact their nearest embassy or consulate for visa. The team members of each country shall have passports. In case of problems, please contact the LOC. Contact details of person responsible for visa logistics within LOC: Zuzana Šatková, satkovazuzana@yahoo.com, tel: Page 8 of 34

9 4. TRANSPORT 4.1 Transport Desk The transport office will be located at City stadium Dubnica nad Váhom and will be open from 24 th May am to 26 th May pm. 4.2 Bus Shuttle Service A regular bus shuttle service will be provided between the team hotels, training venues, social functions, the technical meeting and the competition venue. The following arrangements have been made for the team hotels: On Friday 24 May 2013, transportation will be organised to the stadium for official training from 3:00 pm to 6:00 pm and to Alfa Hotel for Technical Meeting which will take place at 8:00 pm. On Saturday 25 May 2013, shuttles to the stadium will be available every 30/45 min from 08:00 am to 10:00 am and from 6:00 pm to the Team Hotels. Full details of the schedule will be displayed at the Information desk in each hotel. 4.3 Return to Airport / Train stations Transport will be arranged according to the flight schedules submitted by the teams. information will be available at the hotel information desks. Further Page 9 of 34

10 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information The LOC has reserved 8 good quality hotels for teams, providing full board accommodation. 5.2 Information Desk An information board will be located in the lobby of each hotel. All other requests and demands will be solved by team attaches. 5.3 Official Hotels Team Hotels Hotel Name Hotel Dubnica Hotel Alfa Hotel Dynamic Hotel FLÓRA Hotel PRAHA Parkhotel na Baračke Hotel SLOVAKIA Hotel KRIŠTOF Address, Telephone & Fax, website Hotel DUBNICA Nám. Matice Slovenskej 1717/ Dubnica nad Váhom Tel: Web: Hotel ALFA SNP 874/ Nová Dubnica Tel: Web: Hotel DYMANIC Topoľová Nová Dubnica Tel: Web: Hotel FLÓRA 17. novembra Trenčianské Teplice Tel: Web: Hotel PRAHA 17. novembra Trenčianské Teplice Tel: Web: Parkhotel na Baračke Baračka Trenčianské Teplice Tel: Web: Hotel SLOVAKIA T.G.Masaryka Trenčianské Teplice Tel: Web: Hotel KRIŠTOF Nádražná538/ Trenčianské Teplice Tel: Web: Team accommodated here IRL Men SLO Men SLO Women SVK - Women SVK - Men DEN - Women BIH Men BIH - Women SRB Men SRB - Women NED-Men NED-Women ISR Men ISR - Women CZE - Men SUI-Men SUI-Women Page 10 of 34

11 5.4 Costs and European Athletics Quota According to EAA Regulation the visiting clubs should pay a contribution of 1.600,00 for a one-day competition to the organizer (at the venue) for full board accommodation expenses. This amount is to cover the accommodation for 2 nights for the maximum number of quota team members which is at the men s and women s competition each 22 athletes + 4 officials max. The following rates must be paid for out of quota team members and for additional days: Team Members Twin room Single room EUR EUR Out of quota athletes / 70,00 per person/night 120,00 per person/night Officials Additional nights 70,00 per person/night 120,00 per person/night All prices include meals and VAT Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials within the quota. Invoices will be sent to the teams after the final entries and will include accommodation fee, out of quota, additional single rooms and additional nights accommodation, as well as transfer costs from alternative airport. All payments must be settled in EUR, by the teams either by bank transfer before travelling to the event or in cash (no credit card) on site. In case of bank transfer, please note that a copy of the transfer will be requested by the LOC upon arrival. The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure 5.5 Meals All meals will be served in the hotels, except lunch on Saturday 25 May 2013 that will be served in the stadium. The restaurant opening times will be displayed at the information board in each hotel. Accreditation cards will allow access to meals in the hotels, but tickets will be needed for the lunch served in the stadium. Tickets will be distributed to the teams during accreditation. For lunch and dinner, mineral water and soft drinks per person are available free of charge. All other drinks must be paid for. A late serving provision will be made for those athletes who will remain in the stadium due to doping controls or protests. 5.6 Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the information desk in the hotel. Requests shall be made at reasonable time in advance. 5.7 Telephone Calls Room-to-room telephone calls are free of charge. All other outgoing calls have to be made from the hotel reception. Calling person has to pay for this call on the reception immediately. Page 11 of 34

12 Important telephone numbers: Police 112, 158 Firemen 112, 150 First-aid station 112, 155 The team leader will receive telephone contact list of important telephone numbers for the ECCC 2013 from team attaché. Page 12 of 34

13 6. ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. 6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. No changes will be accepted after the final entry deadline. Accreditation cards will be distributed by team attachés. 6.3 Loss of an Accreditation Card Any lost or damaged accreditation cards should be reported to the accreditation centre or TIC as applicable. Duplicate cards can be obtained where proof of identity can be established. 6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation card: Athletes green card 1 Warm up area, Training area 2 Stadium in field and track 3 Seating area 4 Call room 5 Mixed zone 6 Hotel Head of Delegations blue card 1 Warm up area, Training area 2 Stadium in field and track 3 Seating area 5 Mixed zone 6 Hotel 7 VIP Officials blue card 1 Warm up area, Training area 2 Seating area 3 Hotel Coaches blue card 1 Warm up area, Training area 2 Seating area 3 Hotel Page 13 of 34

14 Doctors light blue card 1 Warm up area, Training area 2 Stadium in field and track 3 Seating area 5 Mixed zone 6 Hotel Physios light blue card 1 Warm up area, Training area 2 Seating area 3 Mixed zone 4 Hotel Organization committee yellow card Technical team black card Doping pink card Judge red card All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. Separate cards will be issued to Team Leaders, for access to the TIC. Access to the Doping Control: 1special pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Page 14 of 34

15 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and Technical Delegates and the Competition Administration, regarding technical matters. The TIC is located in city stadium Dubnica nad Váhom (see stadium plan). The TIC will be open at the following times: 24 th May ,00 am 10,00 pm 25 th May ,00 am 8,00 pm The TIC will be linked to all information desks set up for this event and shall be responsible for the following: Competition information (Start Lists, Results, etc) Liaison points concerning technical matters between Team Delegate, Technical Delegate, European Athletics and LOC Urgent notices collection and delivery of any urgent written notices to the Team Delegations from Technical Delegates, EAA and LOC Settlement of technical enquiries from delegations Recovery of confiscated items at the call room Applications for national records (doping control and Time Tronics photo finish prints) Receipt of final declaration of members of relay teams Receipt of protests from the teams Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry cards, not by the accreditation card (see point 6.4.). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the technical meeting. 7.2 Technical Meeting The Technical Meeting will be held on Friday 24 th May 2013 at 8:00 pm, in Hotel Alfa, Nova Dubnica. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the TIC before 6:00 pm on 24 th May The Technical Meeting will be conducted in English. A shuttle service from the team hotels will be provided for this meeting please refer to the information board in the hotel. The Technical Meeting will be attended by: Page 15 of 34

16 European Athletics Delegates Jury of appeal Representatives of the Local Organising Committee Chief Technical Officials TIC Representatives Competition Director Competition Data Processing Representative Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics President or his representative Presentation of the International Officials Presentation of the Competition Officials Presentation of the competition and warm up sites Information briefing by the Technical Delegate o Call-room procedures and schedule o Allocation of lanes and starting order o Starting height and bar raising Increments o Scoring and ties Doping Control Victory Ceremonies, Opening and Closing Ceremonies Answering of questions submitted in writing by teams 7.3 Equipment The implements provided by the LOC (see implement list, appendix 1) are selected from those appearing on the current IAAF approved equipment list. Personal implements will also be allowed, providing that: - They are readily identifiable and are IAAF certified - They are not already on the official list - They have been checked for compliance with IAAF Rules - They are made available to all other athletes until the end of the event Teams wishing to have personal implements added to the list must take the implements to TIC for checking by 24 May 2013 at 6:00 pm. If approved, the implements will be under the authority of the LOC from the time of checking to the end of the event. Personal implements will be returned only after the completion of each day s events at TIC. Any team not able to attend the technical meeting due to late arrival must present their equipment for checking on arrival at the stadium. Basic implements will be provided for warm up and training. Vaulting poles must be delivered in the stadium. The poles will be kept in a locked store and will be brought to the competition site in due time by the organisers. After the competitions, the organisers will take the poles to the teams hotels and further transportation will be arranged by the organisers as required. 7.4 Inspection of Competition Venue Heads of Delegation may visit the City Stadium, inspecting access routes and other facilities which will be important to the teams on 24 May 2013 during the official training. Page 16 of 34

17 7.5 Competition Area City stadium Dubnica nad Váhom and its surroundings are shown in appendix 4 of this document. There are 6000 of seats in the stadium. The stadium has the following competition facilities: 6 lanes 1 High Jump site 1 Pole Vault site 2 site for Long/Triple Jump 1 Shot Put Circle 2 Combined Discus/Hammer Circle 2 Javelin sites The Warm up area has the following facilities: synthetic grass 1 Shot Put Circle 1 Discus Circle 1 Hammer Circle 1 Javelin site The maximum spike lengths in the various events are: Track, Long Jump, Triple Jump and Pole Vault: 6 mm High Jump and Javelin: 9 mm Athletes seats are located in tribune 7.6 Dressing Rooms Dressing rooms with showers are located in the Sport Hall about 120 m from call room. 7.7 Training Athletes will have the possibility to train in the City stadium during the official training as specified below: 24th May 2013 from 3:00 pm till 6:00 pm Equipment and implements necessary for training will be available at the training venue. Officials will be present to help in the case of problems or special requirements. Water will be available at the training venue. Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the information desks in each hotel. Page 17 of 34

18 8. COMPETITION REGULATIONS 8.1 Team Composition There will be 20 men s events and 20 events for women. According to the European Athletics Regulation only clubs recognised by the Member Federation as National Champions of the preceding year are eligible in the ECCC Track & Field Seniors. If the Champion club is not able to take part then the Member Federation may nominate the second placed club and so on. Only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men). The number of foreign athletes is strictly limited to two (2) for each club team in ECCC Track & Field Seniors. Member Federations must provide the list of national and foreign athletes to European Athletics by 31 January of the year of the competition. The Technical Delegate reserves the right to inspect resident cards or passports. Each club team shall consist of one athlete in each event, except relays. Each athlete can take part in a maximum of three events of which at least one must be a relayrace. The runners in 1500 m, 3000 m, 3000m steeplechase and 5000m are only allowed to participate in one of these four events, if the ECCC track & Field Senior is held on one (1) day. 8.2 Competition Entry Procedures Preliminary Entries No later than 3 (three) months before the first day of the ECCC Track & Field Seniors, each member federation shall send to European Athletics (usually via the EA online entry system) a preliminary list of athletes, the numbers of accompanying officials, together with their travel details and full contact details. Each member participation club will have to pay a registration fee of EUR 1000, to be paid at the latest by the date of the closing of the preliminary entries Final Entries Final entries shall be made through the EA online entry system. The online entry system will be accessible on the EA website: in the section Member Federations Zone/Competition. Member federations should use the already known ID and password. Final entries indicating the names of the athletes and their performances in the current year, plus the names of officials must be submitted not later than 10 (ten) days before the first day of the competition. According to the regulations the deadlines for final entries are: opening date of the online entry system: 30 th April 2013 deadline for the entries: 15 th May CET Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Page 18 of 34

19 Forms for the final declaration and confirmation will be distributed to each delegation in the bus from the airport. The forms must be completed and returned during accreditation. Final start lists will be ready for collection at the Hotels after the Technical Meeting. Maximum 1 athlete per team will be allowed to compete in 100m Extra races. Entries must be delivered during accreditation, together with Final confirmations. The final relay team and the running order must be submitted to the TIC using the respective form not later than one hour before the published first call time for the first heat of each round of the competition Withdrawal Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form. 8.3 Scoring The winner of each individual event and each relay in each match shall score as many points as there are teams competing, the second will score one fewer, and so on. Athletes or relay teams disqualified or not finishing shall not score. If two or more athletes tie for a place in any event, the attributable points shall be divided equally between them. The team having the highest aggregate number of points shall be the winner of the match, and so on. If two or more club teams have the same aggregate number of points, the tie shall be decided in favour of the club team having the greater number of event winners. If the tie still remains it shall be decided in favour of the club team having the greater number of second places, and so on. 8.4 Bib Numbers The LOC will provide the teams with bib numbers during accreditation. For individual events, each competitor will receive 2 bibs: one country code to be worn on the front and one bib number (one number per team) on the back. Exceptions are made for High Jumpers and Pole Vaulters: these competitors are permitted to attach the number bib either to the front or to the back of their competition clothing. Bibs must not be cut, folded or covered in any way. Transponders for 3000, 3000 sc and 5000m will be distributed in the call room. 8.5 Competition Clothing Competitors must wear the Club s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations in force, available at Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. Participating clubs must provide European Athletics with a full set of their club team vests until the closing of the final entries and will have the obligation to wear them throughout the competition. All competitors must wear registered vest of the same design and colour of the club they are representing. Page 19 of 34

20 8.6 Lane and Starting Order The allocations of lanes and order of attempts in field events shall be decided by a draw conducted by the Technical Delegate. Each participating club shall be allocated a letter which shall determine the allocation of lanes. Draws for men s and women s teams shall be made separately and will be available after the closing of the final entries. 8.7 Starting Heights The heights progression will be communicated to the teams at the Technical Meeting. Page 20 of 34

21 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 2 for the competition timetable 9.2 Warming Up Before Events Warming up will take place in City stadium. The warm up area has the following facilities: synthetic grass 1 Shot Put Circle 1 Discus Circle 1 Hammer Circle 1 Javelin site 9.3 Call Room Procedures Call Room The Call Room is located on the left of the tribune of the City Stadium. It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the call room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room before each event as follows: Running events (except hurdles) 20 minutes Hurdles 25 minutes High Jump 30 minutes Pole Vault 70 minutes Other Field Events 30 minutes The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: - Competition clothing - Shoes - That non-authorised equipment (radio, i-pod, mobile phone, camera etc) are not brought infield Leaving the Call Room Athletes will be escorted from the Call Room to the competition site according to the following time schedule: Running events (except hurdles) 10 minutes Hurdles 15 minutes High Jump 20 minutes Pole Vault 60 minutes Other Field Events 20 minutes A detailed Call Room time table will be displayed and circulated to the teams. 9.4 Competition Preparations Page 21 of 34

22 9.4.1 Field Events Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials in the competition order. Only official markers provided by the LOC will be allowed for marking the runways Trials in Field Events In accordance with the decision of European Athletics Council, all participants in the field events (except high jump and pole vault) will be allowed four (4) trials Measurements All field events will be measured by Time Tronics Track Events Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race. 9.5 Starter s Commands The starter s command will be given in English The starter's commands for distances up to and including 400 m and 4 x 400 m are: On your marks - Set! - Gun shot For distances of 800 m and more: On your marks - Gun shot If for any reason the Starter Judge considers necessary to stop the procedure, he will inform the athletes saying: Stand up! False start indicators have been installed behind the starting blocks. Time Tronics starting blocks will be used at the European Champion Clubs Cup for events up to 400m and including first leg of 4x400m. These blocks have a false start detection system and are linked to the false start console. 9.6 Timing The official timing will be provided by Time Tronics McF 300D and McF 200 D and will be displayed on the official electronic timing instrument and photo finish cameras provided by Time Tronics. For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight. 9.7 Leaving the stadium during the competition An athlete may only leave the competition area when accompanied by a judge. The intention has to be communicated to the Referee. 9.8 Leaving the stadium after the competition Page 22 of 34

23 After the competition, athletes leave immediately the infield through the mixed zone where media interviews will be carried out. 9.9 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing Doping Control General Information Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Cup. Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC). A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the event. During the control procedures, athletes need identity card or passport, together with their accreditation card. Do not forget to take the documents for identification with you! Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified. Page 23 of 34

24 Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the DCC. The cost of this control will have to be paid for on site by the requesting club to the LOC. Price per one check is 250,00. Page 24 of 34

25 10. Medical Services 10.1 General The medical service is in charge of any medical assistance to the team leaders, the competition organisation, the information personnel, the honorary guests as well as, during the competition, to the spectators in the stadium. In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions. Dr. Roman Samek is in charge of the medical service and can be reached on Medical Services in the Hotel(s) Through team attachees to Dr. Roman Samek Medical Care at the stadium The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. There are also well equipped physiotherapy facilities here. The stadium medical service is also responsible for first aid in the warming up area. There is 1 of first aid team on the infield, supervised by a doctor and marked with red crosses Physiotherapy A space will be reserved in the Warm-up Area for physiotherapy, ice machines will be available Insurance The participating teams are responsible for taking out their own insurance to cover illness or injury to any member of their team when travelling to and from European Athletics competitions and during the event itself (European Athletics Regulation ). Please take the necessary steps to fulfil these requirements well in advance. Page 25 of 34

26 11. Security Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk. The emergency phone numbers are: Police 112, 158 Firemen 112, 150 First-aid station 112, 155 If necessary, the police can be contacted through the LOC information desk at your hotel. Page 26 of 34

27 12. Ceremonies 12.1 Opening Ceremony The Opening Ceremony will take place on Saturday 25 May 2013, commencing at 1:30 pm. No team members will be involved in the flags parade Victory Ceremonies The victory ceremonies for the winning teams Men and Women will take place at the competition venue. Athletes must wear the official team clothing for the ceremonies Closing Ceremony The Closing Ceremony will take place on Saturday 25 May 2013 at 6:30 pm the City stadium Dubnica nad Váhom. Page 27 of 34

28 13. Departure Teams will be asked to provide full travel details in the final entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager checks the rooms together with the team leaders. Page 28 of 34

29 14. Contact Details For further details about the European Champion Clubs Cup 2013 Track and Field Senior, Group B, please contact: 14.1 European Athletics Office Avenue Louis-Ruchonnet18, 1003 Lausanne, Switzerland Tel: Fax: competition@european-athletics.org 14.2 LOC Office AK Spartak Dubnica nad Váhom ECCC 2013 Tajovského 228/ Dubnica nad Váhom Slovakia Tel: eccc@atletikadubnica.sk Web: Page 29 of 34

30 15. Appendices Appendix 1 Implement List Producers of all implements is Polanik Shot put Men Women PK-7,26/128 I pieces PK 4/105 I piece PK 4/100 I pieces Discus Men Women CCD-2 I pieces CCD-1 I pieces CPD-2 I piece Javelin Men Women W-8-01 I pieces W-6-01 I pieces W-8-02 I pieces W-6-02 I pieces Hammer Men Women PM-7,26/110-S I pieces PM-4/95-S I pieces Page 30 of 34

31 Appendix 2 Timetable 9,30 Hammer M 10, m Hurdles M B Pole Vault M Shot Put W 10, m Hurdles M A High Jump M 10, m Hurdles W B 10, m Hurdles W A 10, m M 10, m W 11,00 Hammer W 11,05 Shot Put M 11, m Steeplechease M 11, m M 11, m W 11, m Steeplechease W High Jump W 12,10 Discus W 13, m M extra race 13, m W extra race Pole Vault W Discus M 13,30 Opening ceremony 14, m M B 14, m M A 14, m W B Triple Jump W 14, m W A 14, m M B 14, m M A 15, m W B 15, m W A 15, m Hurdles M B Triple Jump M 15, m Hurdles M A 15, m Hurdles W B Javelin W 15, m Hurdles W A 15, m M B 15, m M A 16, m W B Long Jump W 16, m W A 16, m M 16, m W Javelin M 17, m W 17, m M Long Jump M 17,35 4x100 m W B 17,40 4x100 m W A 17,45 4x100 m M B 17,50 4x100 m M A 17,55 4x400 m W B 18,00 4x400 m W A 18,05 4x400 m M B 18,10 4x400 m M A 18,30 Victory ceremony Page 31 of 34

32 Appendix 3 Lane and Starting Order Races up to 400m inclusively and relays will be staged in two heats. The second heat (A) will contain the top athletes/relays. The distribution of athletes per heat will be as follows: For the races up to 400m inclusively the heats are being arranged by considering as much information as possible about the performances of all athletes and the heats drawn so that, normally, the best performers compete in the same heat. In principle the distribution will be based on the athletes season best performances. Previous year s season best, personal best performance and medals achieved at major events can be also considered by the Technical Delegate for the purpose of the distribution per heats. The final distribution is under the discretion of the Technical Delegate. For the 4x100m and 4x400m relays the teams distribution per heat will be according to the teams scoring standings 1 (one) hour before the scheduled time for each event. The best scored teams will compete in the same heat which shall be the last event of the session of track events. In case of a tie between athletes in the different heats for races up to 400m inclusively and relays the photo finish judge shall consider the actual times to the 1/1000th of a second. If the tie cannot be broken the attributable points shall be divided equally between them. Lanes will be allocated to top three athletes/relay teams whereas lanes 2 & 6 will be allocated to the remaining athletes/relay teams. Lane 1 (and 6 for the first heat in Women races) will not be used. In 800m all athletes will start in lanes (2 athletes in lane 1, 3, 4 & 6 in case of 10 teams and 1, 3 and 6 in case of 9 teams according to draw) The Technical Delegate will conduct the draw of the lane allocation after the final confirmations for 100m, 200m, 400m, 110m H, 100m H and 400m H. For the relay races the Technical Delegate conducts the draw one hour before the scheduled time for each race. Page 32 of 34

33 Events draw MEN Clonliffe Harriers Mass AK Borac LC Zürich Partizán Beograd Macabi Tel Aviv Phanos Amsterdam TJ Dukla Praha AK Spartak Dubnica nad Vahom A/1 B/2 C/3 D/4 E/5 F/6 G/7 H/8 I/ /LJ /TJ SC SP DT HT JT HJ PV WOMEN Crvena Zvezda Belgrade Sparta AM AK Spartak Dubnica nad Vahom Kladivar LC Zürich Phanos Amsterdam AK Borac Macabi Reshon Lazion A/1 B/2 C/3 D/4 E/5 F/6 G/7 H/ /LJ /TJ SC SP DT HT JT HJ PV Page 33 of 34

34 Appendix 4 Map of Stadium, Competition Facilities, Dressing and Physiotherapy Rooms, Workrooms Page 34 of 34