European Champion Clubs Cup Track & Field Senior Group B. Red Star Stadium, Belgrade

Transcription

1 Team Manual European Champion Clubs 28 May 2011 Belgrade, Serbia Page 1 of 31

2 Subject CONTENTS Page 1. GENERAL INFORMATION 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of Athletic Federation of Serbia 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Clubs 3. ARRIVALS 3.1 Arrival by Air Welcome Service Transportation of Equipment 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Transport and Accommodation Desk 4.2 Bus Shuttle Service 4.3 Return to Airport / Train Stations 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information 5.2 Information Desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota 5.5 Meals 5.6 Meeting Rooms for Teams 5.7 Medical Services in the Hotels 5.8 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of Accreditation 6.4 Access Areas for Teams 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting Technical Meeting Agenda 7.3 Equipment 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Dressing / Physiotherapy Rooms 7.7 Physiotherapy 7.8 Training Training with Official Starters 8. COMPETITION REGULATIONS 8.1 Team Composition Page 2 of 31

3 Subject CONTENTS Page 8.2 Entries Final Entries 8.3Withdrawals 8.4 Competition Numbers 8.5 Scoring 8.6 Competition Clothing 8.7 Lane and Starting Order / Height 9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming up Before Events 9.3 Assembly and Call Room Procedures Last Checkpoint 9.4 Event Presentation Format 9.5 Competition Preparations Field Events Trials in Field Events 9.6 Track Events Starter s Commands 9.7 Timing 9.8 Leaving the Stadium During the Competition 9.9 Leaving the Stadium After the Competition 9.10 Refreshment stands 9.11 Protests 9.12 Interviews 9.13 Doping Control Records Testing 9.14 Victory Ceremonies 10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotel 10.3 Medical Care at the Stadium 10.4 Physiotherapy 11. INFORMATION 12. SECURITY 13. OPENING & CLOSING CEREMONIES 13.1 Opening Ceremony 13.2 Closing Ceremony 13.3 Closing Banquet 14. DEPARTURE 15. CONTACT DETAILS 15.1 European Athletics office 15.2 Office of the Organising Committee 15.3 Others 16. APPENDICES Appendix 1 Implement List Appendix 2 Timetable Appendix 3 Event Draw Appendix 4 Map of Stadium Page 3 of 31

4 1. GENERAL INFORMATION Belgrade lies at the crossing of the communication lines between Eastern and Western Europe, on the Balkan Peninsula. It rises on the banks of the Sava and the Danube and the two rivers run along three sides of the city. The geographic coordinate of Belgrade are: '14'' North geographic latitude, '44'' East geographic longitude, - average elevation 116,75 m. TERRITORY The urban core of Belgrade, encompasses an area of 36 km2, and the total municipal territory amounts to 322 km2. Administratively, Belgrade is subdivided into 17 municipalities: - 10 urban (Čukarica, Novi Beograd, Palilula, Rakovica, Savski venac, Stari grad, Voždovac, Vračar, Zemun and Zvezdara), - 7 suburban (Barajevo, Grocka, Lazarevac, Obrenovac, Mladenovac, Sopot and Surčin). CLIMATE The Belgrade climate is moderate continental, with four seasons. The average annual air temperature is 11,90C. Autumn is longer than spring, with lengthy sunny and warm periods (Indian summer). Winter is not particularly harsh, and averages 21 one days with below zero temperatures. January is the coldest month of the year with an average temperature of 0,40C. Spring is rather short and rainy. Summer starts abruptly. The hottest months are July (21,70C) and August (21,30C). Belgrade has a characteristic south-eastern and eastern wind called "košava", which brings fair and dry weather. It is most frequent in the fall and winter, lasting for 2-3 days. The average košava speed is km/h, particularly when there is a high air pressure over Ukraine and Bessarabia, and low pressure over the Adriatic Sea. Belgrade has an annual average of 139 days with precipitation, including 27 days of snow. The most intense precipitations are in May and June, and in February they are the least. One-day rains are most frequent. The annual average of precipitations is 667,9 mm. The snow blanket averages 30 to 44 days, and its average thickness is cm. POPULATION According to the 1991 census, the Belgrade urban area has a population of , and together with the suburban areas the capital city has a population of Estimates are that Belgrade now has more than inhabitants. As a result of its stormy past, many nations have been living in Belgrade for centuries, and Serbs are the majority (86%). Page 4 of 31

5 TIME ZONE Belgrade lies in the central European time zone CET (GMT+1 hour). The summer daylight saving time is from the end of March to the end of October (GMT+2 hours). WORKING HOURS Banks and post offices: - working days Saturdays Sundays only those on duty Groceries: - working days (some also until 21.00) - Saturdays (some also until 21.00) - Sundays (some also until 13.00) Markets: - every day Shops in shopping malls: - working days Department stores:. - working days Saturdays Sundays closed Drugstores: - open CURRENCY The official currency is the dinar (RSD) and 1 dinar consists of 100 para. Coins: 1, 2, 5, 10 and 20 dinars Paper bills: 10, 20, 50, 100, 200, 500, 1000 and 5000 dinars Currency exchange is performed by: - all the banks - all the post offices - exchange offices Page 5 of 31

6 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council European Champion Clubs President Vice Presidents Director General Council Members IAAF President (ex officio member) European Athletics Honorary Life President Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Karel Pilny (CZE) Jean Gracia (FRA) Christian Milz (SUI) Franco Arese (ITA) Sylvia Barlag (NED) Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL) Toralf Nilsson (SWE) Erki Nool (EST) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS) Lamine Diack (SEN) Carl-Olaf Homén (FIN) 2.2 European Athletics Delegates Organisational Delegate Technical Delegate Jury of Appeal Paul Zens /LUX György Smoczer /HUN To be appointed at Technical Meeting 2.3 European Athletics Office European Athletic Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: Web: Executive Board of Athletic Federation of Serbia President Vice President Vice President General Secretary Veselin Jevrosimovic Stevan Zoric Zoran Petrovic Slobodan Brankovic Page 6 of 31

7 Member Member Member Member Member Member Member Member Member Member Jovan Surbatovic Ratomir Maksimovic Snezana Pajkic - Jolovic Dragan Pesikan Ivan Tasovac Robert Coban Vlada Lucic Boris Rankovic Sasa Plecevic Goran Karic 2.5 Local Organising Committee President LOC coordinator Advisor Protocol / Hospitality / Ceremonies Press / Media Finance Travel Accommodation Marketing Volunteers Miodrag Jakšić Miloš Salaški Olga Roždjalovska-Acic Gordana Kozarski Aleksandar Simić Mladen Gajić Milan Bojčić Dobrica Inđić FC Red star Vuk Stevanović 2.6 Competition Organisation Competition Director Competition Secretary Technical Manager Referee Track referee Field referee (throwing) Field referee (jumping) Starter Call room Referee Doping Control Boža Tomić Milena Acic-Zaric Goran Begović Goran Milosavljević Cvijan Pisić Dragana Rašić Krasomenko Miletić Vladimir Rončević Borisav Pisić Miodrag Jelić Anti doping agency of Serbia Page 7 of 31

8 2.8 Participating Clubs Men European Champion Clubs Women FIN Jyvaskylan Kenttaurheilijat BIH Glasinac, Sokolac FRA CA Montreuil FRA CA Montreuil IRL Clonliffe Harriers, Dublin IRL Ferrybanka ISR Maccabi, Tel Aviv ISR Maccabi, Rishon Letzion NED Phanos, Amsterdam SUI L.G. Bern SUI L.G. Bern SVK Spartak, Dubnica nad Vahom TUR Enka Spor Kulubu, Istanbul SRB Crvena zvezda, Beograd SRB Crvena zvezda, Beograd Page 8 of 31

9 3. ARRIVALS 3.1 Arrival by Air Nikola Tesla International Airport (Belgrade) is the official airport. Transfer times from the airport to the official hotel is 20 min Welcome Service Upon arrival, teams will be met by team attaches. A welcome desk will be located in the departure exit on the airport. Once luggage has been collected, team members will be escorted to buses which will take them to their hotels Transportation of Equipment Equipment will be transported together with the participants in the official busses. 3.2 Arrival by Train For teams arriving at Railway Stations (Main Railway Station Belgrade), a welcome desk will be located at the main entrance from where teams will be escorted to buses, which will take them to their hotels. Transfer times from the stations are as follows: 5 minutes. 3.3 Arrival By Road Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the LOC will welcome them. 3.4 Visa Requirements The following countries require visas to enter Serbia: None of the participating countries. Visas should be obtained before leaving your country, from Serbian Embassy or Consulate. Should you have any problems, or require a letter of invitation please contact the LOC. Miloš Salaški, LOC coordinator dudimo1@yahoo.com, akcrvenazvezda@yahoo.com tel/fax: Page 9 of 31

10 4. TRANSPORT 4.1 Transport Desk The transport desk will be located in the lobby of the hotel and will be open from: 10h-22h on 27 th of May 8h-22h on 28 th of May 8h-15h on 29 th of May 4.2 Bus Shuttle Service A regular bus shuttle service will be provided between the team hotel, training venues, the technical meeting and the competition venue. Full details of the schedule will be displayed at the Information desk in each hotel. Transfer times between the hotel and the competition venue will be between 7-10min. depending on the traffic conditions. All participants will be able to use public transport with accreditation card. 4.3 Return to Airport / Train stations Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel information desks. 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information The LOC has reserved one of good quality hotel for teams, providing full board accommodation and easy accessibility to both the centre of Belgrade and the competition venue. 5.2 Information Desk An information desk will be located in the lobby of the hotel, which will be open from 8h on 27 th of May until 15h on 28 th of May. 5.3 Official Hotels Team Hotel Hotel Slavija, Svetog Save 1-9, Belgrade, Serbia Tel.: Page 10 of 31

11 VIP Hotels Hotel Slavija Lux, Svetog Save 1-9, Belgrade, Serbia Tel.: Costs and European Athletics Quota According to EA Regulation the visiting clubs should pay a contribution of 1133 to the organizer (at the venue) for accommodation expenses. This amount is to cover the accommodation for one night more than days of competition for the maximum number of quota team members which is at the men s and women s competition each 22 athletes + 4 officials max. The following rates must be paid for out of quota team members and for additional days: Team Members Single room Twin room EUR EUR Out of quota athletes / 35 per person/night 45 per person/night Officials Additional nights 35 per person/night 45 per person/night All prices include meals and VAT Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials within the quota. All payments must be made in EUR or RSD, in cash or by credit card. The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. 5.5 Meals All meals (except lunch on competition days) will be served in the hotel. The restaurant opening times are: 6.oo (breakfast), (lunch), :30h(dinner) Accreditation cards together with meal vouchers (which will be given to teams upon arrival) will allow access to meals. Page 11 of 31

12 For lunch and dinner, mineral water fruit juice are available free of charge. All other drinks must be paid for. A late serving provision will be made for those athletes detained at the stadium due to doping controls or protests. On competition day, lunch boxes will be provided for athletes and officials and will have to be collected by team leaders at the restaurant on the competition day from Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the information desk in the hotel. Requests shall be made at reasonable time in advance. 5.7 Medical Services in the Hotel No medical services are available at the Hotel, Dr Randjel Petrovic is in charge of the medical service and can be reached on Telephone Calls The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the European ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. 6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Clubs in the final entry system. No changes will be accepted after the final entry deadline. Page 12 of 31

13 Accreditation cards will be distributed at the Hotel information desk upon arrival. 6.3 Loss of an Accreditation Card Any lost or damaged accreditation cards should be reported to the Hotel information desk. Duplicate cards can be obtained where proof of identity can be established. 6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation cards. All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders, for access to the TIC and Doping Control areas. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and Technical Delegates and the Competition Administration, regarding technical matters. The TIC is located between warm up area and the Stadium next to the entrance of the transit tunnel leading to the infield. The TIC will be open at the following times Friday, 27 May Hotel Slavija Saturday, 28 May Stadim The TIC will be linked to all information desks set up for this event and shall be responsible for the following: Competition information (Start Lists, Results, etc) Page 13 of 31

14 Liaison points concerning technical matters between Team Delegate, Technical Delegate, European Athletics and LOC Urgent notices collection and delivery of any urgent written notices to the Team Delegations from Technical Delegates, EAA and LOC Settlement of technical enquiries from delegations Recovery of confiscated items at the call room Applications for national records (doping control and Mac Finish photo finish prints) Receipt of final declaration of members of relay teams Receipt of protests from the teams Official invitations and entrance tickets ordered by the teams All technical information regarding competition will be distributed to each club in a special mailbox given to each team.this information will also be displayed on Information boards Access to the information in the team s pigeon boxes at the TIC will be controlled by separate entry cards, not by the accreditation card (see point 6.4.). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the technical meeting. 7.2 Technical Meeting The Technical Meeting will be held on May 27 th at 19.oo at the Red Star Stadium Each team may be represented by a maximum of 2 officials and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the TIC before on May 27 th The Technical Meeting will be conducted in English. A shuttle service from the team hotels will be provided for this meeting please refer to the information board in the Hotel. The Technical Meeting will be attended by: European Athletics Delegates Jury of appeal Representatives of the Local Organising Committee Competition director Competition officials Doping Control Representative Competition Data processing Representative Agenda Page 14 of 31

15 The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics representative Presentation of the International Officials Presentation of the Competition Officials Presentation of the competition and warm up sites Information briefing by the Technical Delegate o Call-room procedures and schedule o Allocation of lanes and order of competition o Starting height and bar raising Increments o Scoring and ties Doping Control Victory Ceremonies, Opening and Closing Ceremonies Answering of questions submitted in writing by federations 7.3 Equipment The implements provided by the LOC (see implement list, appendix 1) are selected from those appearing on the current IAAF approved equipment list as at the latest date. Federations requiring IAAF approved equipment not listed by the LOC may present such equipment prior to the competition at TIC 2 hours before the call room time for inclusion in the competition pool, subject to test. Implements will be returned only after the completion. Basic implements will be provided for warm up and training. Vaulting poles must be delivered in the stadium by in the evening before event. The poles will be kept in a locked store and will be brought to the competition site in due time by the organisers. After the competitions, the organisers will take the poles to the teams hotel and further transportation will be arranged by the organisers as required. 7.4 Inspection of Competition Venue Heads of Delegation may visit the Red Star Stadium inspecting access routes and other facilities which will be important to the teams on Friday 27 th May by arrangement with the information desk in the Hotel. There will be no organised tour as the presentation regarding the competition and warm up areas will be given at the Technical Meeting. 7.5 Competition Area Red Star Stadium and its surroundings are shown in appendix 4 of this document. There are of seats in the stadium. The stadium has the following competition facilities: Page 15 of 31

16 8 lanes 1 High Jump site 1 Pole Vault site 2 site for Long/Triple Jump 1 Shot Put Circle 1 Combined Discus/Hammer Circle 1 Javelin site The Warm up area has the following sites: Indoor 60 m track and long /triple jump site Grasss warm up area The maximum spike lengths in the various events are: Track, Long Jump, Triple Jump and Pole Vault: 9mm High Jump and Javelin: 12mm There are no particular athletes seats 7.6 Dressing Rooms Dressing rooms with showers are located in the Red Star Club Building 7.7. Physiotherapy A space will be reserved in the closed tent at Warm-upArea for physiotherapy, where physiotherapy tables will be available. 7.8 Training Athletes will have the possibility to train in the Red star stadium. Opening hours of this facility will be: from on 27 th of May Equipment and implements necessary for training will be available at the training venue. Officials will be present to help in the case of problems or special requirements. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. The Weight training room in the Red star stadium is situated inside of the Red star building next to warm up area. Opening hours are: on 27 th of May Athletes will be transported from hotel to training facilities by shuttle buses on each 30 minutes. Schedule will be added also at tne Hotel info desk. Page 16 of 31

17 7.8.1 Training with Official Starters This will take place at Red Star Stadium,Friday, 27 th May Page 17 of 31

18 8. COMPETITION REGULATIONS 8.1 Team Composition European Champion Clubs There will be 20 men s events and 20 events for women. According to the European Athletics Regulation only clubs recognised by the Member Federation as National Champions of the preceding year are eligible in the ECCC Track & Field Seniors. If the Champion club is not able to take part then the Member Federation may nominate the second placed club and so on. Only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men). The number of foreign athletes is strictly limited to two (2) for each club team in ECCC Track & Field Seniors. Member Federations must provide the list of foreign athletes to European Athletics by 31 January of the year of the competition. The Technical Delegate reserves the right to inspect resident cards or passports. Each club team shall consist of one athlete in each event, except relays. Each athlete can take part in a maximum of three events of which at least one must be a relay-race. The runners in 1500 m, 3000 m,5000m and 3000m steeplechase are only allowed to participate in one of these four events if the event is one-day competition. 8.2 Competition Entry Procedures Preliminary Entries No later than 3 (three) months before the first day of the ECCC Track & Field Seniors, each member federation shall send to European Athletics (usually via the EA online entry system) a preliminary list of athletes, the numbers of accompanying officials, together with their travel details and full contact details. Each member participation club will have to pay a registration fee of EUR 1000, to be paid at the latest by the date of the closing of the preliminary entries Final Entries Final entries shall be made through the EA online entry system. The online entry system will be accessible on the EA website: in the section Member Federations Zone/Competition. Member federations should use the already known ID and password. Final entries indicating the names of the athletes and their performances in the current year, plus the names of officials must be submitted not later than 10 (ten) days before the first day of the competition. Page 18 of 31

19 According to the regulations the deadlines for final entries are: opening date of the online entry system: 27 th April CET deadline for the entries: 18 th May CET Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. The forms must be completed and returned immediately to the Information desk at hotel. Final start lists will be ready for collection at the TIC after the Technical Meeting. The final relay team and the running order must be submitted to the TIC using the respective form not later than one hour prior to the Call room report time For more details please refer to European Athletics Regulation Withdrawal Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form. 8.3 Scoring The winner of each individual event and each relay in each match shall score as many points as there are teams competing, the second will score one fewer, and so on. Athletes or relay teams disqualified or not finishing shall not score. If two or more athletes tie for a place in any event, the attributable points shall be divided equally between them. The team having the highest aggregate number of points shall be the winner of the match, and so on. If two or more club teams have the same aggregate number of points, the tie shall be decided in favour of the club team having the greater number of event winners. If the tie still remains it shall be decided in favour of the club team having the greater number of second places, and so on. 8.4 Bib Numbers The LOC will provide the teams with bib numbers after the Technical meeting For individual events, each competitor will receive 2 bibs. These must be pinned to the front and back of the competition clothing. Exceptions are made for High Jumpers and Pole Vaulters: these competitors are permitted to attach the bib only to the front or to Page 19 of 31

20 the back of their competition clothing. Bibs must not be cut, folded or covered in any way. 8.5 Competition Clothing Competitors must wear the Club s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. 8.6 Lane and Starting Order The allocations of lanes and order of attempts in field events shall be decided by a draw conducted by the EA. Each participating club shall be allocated a letter which shall determine the allocation of lanes in accordance with the appropriate chart as Appendix 1A of the European Athletics Regulations for the European Cup. Draws for men s and women s teams shall be made separately (see Appendix 3) Page 20 of 31

21 9. COMPETITION PROCEDURE 9.1 Timetable European Champion Clubs Please refer to Appendix 2 for the competition timetable 9.2 Warming Up Before Events Warming up will take place in the grass area and indoor facility. 9.3 Assembly and Call Room Procedures The first call for the participants will be made in the Call room It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the call room. Athletes arriving late may be excluded from participation in the event. All athletes must report to both the call room and the last checkpoint. Athletes must report to the Call Room before each event as follows: Running events (except hurdles) 20 minutes Hurdles 25 minutes High jump,long jump and Triple Jump 40 minutes Pole vault 70 minutes All throwing events 40 minutes Last Checkpoint Athletes will be escorted from the call room to the competition site following this time schedule: Running events (except hurdles) 10 minutes Hurdles 15 minutes High jump, Long jump and Triple Jump 30 minutes Pole Vault 60 minutes All throwing events 30 minutes Call room procedures The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: - Competition clothing - Shoes - That non-authorised equipment (radio, i-pod, mobile phone, camera etc) are not brought infield. - Page 21 of 31

22 9.4 Event Presentation format Participating athletes will be presented at the competition site - Running events at the start,2 minutes before the begining of the start procedure - Field events after the practise trials,3-4 minutes before the beginning of the event 9.5 Competition Preparations Field Events Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials in the competition order. Only official markers provided by the LOC will be allowed for marking the runways Trials in Field Events In accordance with the decision of European Athletics Council, all participants in the following field events will be allowed four (4) trials: Long Jump / Triple Jump Shot Put Discus / Hammer / Javelin Measurements All field events will be measured by a certified steel tape Track Events Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race. 9.6 Starter s Commands The starter s commands will be given in Serbian language The starter s command for the distances up to and including 400m and 4x400m relay are: Na mesta pozor shot (on your mark set shot) For distances of 800m and over, the commands will be: Na mesta shot ( On your marks shot ) If for any reason the starter wants to halt the starting procedure he will command Ustanite Page 22 of 31

23 (Stand up) Polanik starting blocks will be used at the European Champion Clubs Cup Time Tronics fals start II false start detection system linked to the false start console will be used. 9.7 Timing The official timing will be provided by MAC FINISH II ETERNET 256 MB device,backup timing by a Mac Finish II SCSI 8 MB system For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight. 9.8 Leaving the stadium during the competition An athlete may only leave the competition area when accompanied by a judge. The intention has to be communicated to the Referee. 9.9 Leaving the stadium after the competition After the competition, athletes leave immediately to the post event area. The clothing baskets will be brought to the mixed zone Drinking Stations Water is provided in the warm up area Protests Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 70, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing. Page 23 of 31

24 9.13 Doping Control General Information Doping control shall be conducted in accordance with IAAF Rules and Procedures under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Championships. Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC). A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the event Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Technical Delegate. All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the DCC. The cost of this control will have to be paid for by the requesting Club to the LOC Victory Ceremonies The victory ceremony for the relays and the team competition will take place at the closing banquet on Saturday May 28th. Page 24 of 31

25 10. Medical Services 10.1 General The medical service is in charge of any medical assistance to the team leaders, the competition organization, the information personnel, the honorary guests as well as, during the competition, to the spectators in the stadium. The participating teams are responsible for taking out their own insurance to cover illness or injury to any member of their team when travelling to and from European Athletics competitions and during the event itself (European Athletics Regulation ). In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions. Dr Randjel Petrovic is in charge of the medical service and can be reached on Medical Care at the stadium The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. There are also well equipped physiotherapy facilities here. The stadium medical service is also responsible for first aid in the warming up area. There is one first aid team on the infield, supervised by a doctor and marked with red crosses Physiotherapy There are well equipped physiotherapy facilities in connection with the Medical Centre. The physiotherapy rooms are equipped with 2 massage beds and will be open from 8h- 19h from 27 th until 28 th of May. 11. Information Stadium Boards A clock showing the race time is positioned in the in-field near the finishing line. The result of each trial in field events will be shown on rotating manually operating scoreboards. Page 25 of 31

26 The performances in field events will be shown by signs with the respective nation s codes along the sector lines. During the event the boards will be moved in accordance to the actual ranking. Announcements Official announcements will be made in Serbian and English Start Lists Start Lists will be available for Team Leaders on Friday evening in the hotel Result Lists / Intermediate Scores Results will be displayed on the notice boards near the TIC. Complete Set of Result Lists Completed results in the form of a booklet will be issued to Team Managers at the Closing Banquet. 12. Security Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk. If necessary, the police can be contacted through the LOC information desk at your hotel. 13. Opening & Closing Ceremonies 13.1 Opening Ceremony The Opening Ceremony will take place on Saturday May 28 th, commencing at 12h. Number of 5 athletes should be led by volunteers carying national flag for pronounciation of Serbian national anthem and welcoming note of the officials. (aprox. 15min.) Meeting point will be at in front of the call room at Page 26 of 31

27 13.2 Closing Banquet The Closing Banquet will take place on Sunday May 28 th at 20h in the Hotel. Everyone with accreditation or an invitation is welcome to attend. 14. Departure Teams will be asked to provide full travel details in the final entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the Team Liaison Officer checks the rooms together with the team leaders. Poles will be transported by bus along with representatives to the airport. 15. Contact Details For further details about the European Champion Clubs Cup Track and Field Seniors, Belgrade,Serbia please contact: 15.1 European Athletics Office Avenue Louis-Ruchonnet18, 1003 Lausanne, Switzerland Tel: Fax: eccc@european-athletics.org 15.2 Office of the Organising Committee AK Crvena Zvezda Ljutice bogdana 1a (Red star stadium) Belgrade, Serbia Tel/fax: akcrvenazvezda@yahoo.com 16. Appendices Page 27 of 31

28 Appendix 1 - Implement List Hammer: 1. 7,260kg Polanik 2. 7,260kg Nordic 3. 7,260kg ATE 4. 7,260kg Nelco 5. 4kg Nordic 6. 4kg ATE 7. 4kg Nelco 8. 4kg Polanik Javelin: g 70m Polanik g 60m Polanik g 50m Polanik g 50m Nordic g 60m Nordic g 70m Nordic g 70m Nemeth Shot: 1. 4kg 100mm Nelco 2. 4kg 109mm Nelco 3. 4kg100mm Polanik 4. 4kg110mm Polanik 5. 4kg108mm Nordic 6. 7,260kg120mm Nordic 7. 7,260kg120mm Polanik 8. 7,260kg115mm Polanik 9. 7,260kg115mm Nelco Discus: 1. 1kg Nelco 2. 1kg Polanik 3. 1kg ATE 4. 1kg gold Nordic 5. 2kg Nelco 6. 2kgPolanik 7. 2kg ATE 8. 2kg gold Nordic Athletes can use own implements only if they are not listed above and if they are IAAF certified. Page 28 of 31

29 Appendix 2 - Timetable TIMETABLE 10:00 OPENING CEREMONY m H-W Triple Jump-W Hammer-M m H-M Pole Vault-W m-W High Jump-M m-M m-W m-M Shot Put-M m-W Hammer-W m-M Triple Jump - M m-W Shot Put-W m-M Discus-M Sc-W Long Jump-W m-W-extra Pole Vault-M m-W High Jump-W m-M-extra m-M Sc-M 13:30 Discus-W m-W m-M Long Jump-M m H-W m H-M Javelin-M m-W m-M x100m-W Javelin-W x100m-M x400m-W X400m-M *final changes made on Page 29 of 31

30 Appendix 3 - Event Draw Event draw was held on 23th of May at 12.00h, with lane draw shown below: MEN Events TUR FRA FIN NED ISR SUI SRB IRL A B C D E F G H 100,1500,HJ ,5000,PV ,3000,LJ ,3000sc,TJ H, SP H, DT X100, HT X400, JT A Enka Spor Kulubu B CA Montreuil C Jyvaskylan Kenttaurheilijat D Phanos E Maccabi Tel Aviv F L.G.Bern G Crvena zvezda H Clonliffe Harriers TUR FRA FIN NED ISR SUI SRB IRL WOMEN Events SUI ISR SRB FRA SVK IRL BIH A B C D E F G 200/1500/TJ /5000/HJ /LJ/HT x100/3000/SP x400/3000sc/DT H/JT /400H/PV A L.G.Bern B Maccabi Rishon Letzion C Crvena zvezda D CA Montreuil E Spartak F Ferrybanka G Glasinac SUI ISR SRB FRA SVK IRL BIH Page 30 of 31

31 Appendix 4 - Map of Stadium, Competition Facilities, Dressing and Physiotherapy Rooms Page 31 of 31