Page 1 of 80 CORPORATION OF THE MUNICIPALITY OF TRENT HILLS

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1 Page 1 of 80 CORPORATION OF THE MUNICIPALITY OF TRENT HILLS Page COUNCIL REGULAR MEETING AGENDA Tuesday, October 1, 2013 at 6:00 p.m. Hastings Civic Centre 1. CALL TO ORDER 2. ITEMS TO BE ADDED TO THE AGENDA 3. APPROVAL OF THE AGENDA 4. DECLARATIONS OF DIRECT (OR INDIRECT) PECUNIARY INTEREST 5. CLOSED SESSION a) b) BE IT RESOLVED that Council move into closed session pursuant to Sections 239 (2) (b) & (c) of the Municipal Act at p.m. to discuss: * personal matters about an identifiable individual * pending acquisition or disposition of land BE IT RESOLVED that Council rise from closed session at p.m. 6. PRESENTATIONS/DELEGATIONS 7. STAFF REPORTS a) Planning 5-7 i. PLN Valley Green Homes Subdivision - Extension to Agreement PLN Valley Green Homes Subdivision - Extension.pdf BE IT RESOLVED that Council receive Staff Report PLN as information; AND FURTHER that Council grant a two (2) year extension for fulfilling the conditions of draft approval for Valley Green Homes subdivision to November 1, ii. PLN Request to use an Unopened Road Allowance as Lane Access to a Residential Entrance PLN Request to Use Unopened Roads Allowance.pdf BE IT RESOLVED that Council receive Staff Report PLN as information; AND FURTHER that Council approve the request of Roger D. White to use a portion of an unopened road allowance as an access land and further authorize the Mayor and Clerk to execute the necessary agreement; AND FINALLY that Council approve the By-law. or that Council deny the request of Roger D. White to use a portion of an unopened road allowance as an access lane.

2 Page 2 of iii. By-law Agreement - Road Allowance Usage By-law 2013-Agreement - White.pdf BE IT RESOLVED that By-law being a by-law to authorize execution of an agreement between the Corporation of the Municipality of Trent Hills and Roger D. White, granting permission to use a portion of an unopened road allowance, within the Municipality of Trent Hills, be introduced and deemed to be read first, second and third time, be passed and be properly signed and sealed this 1st day of October, iv. PLN Vesting of Tax Sale Properties PLN Vesting of Tax Sale Properties.pdf BE IT RESOLVED that Council approve Staff Report PLN as information; AND FURTHER that Council authorize vesting these lots into municipal ownership v. PLN By-law Approval for the Transfer of an Unopened Road Allowance PLN By-law Approval for Transfer of Road Allowance.pdf BE IT RESOLVED that Council receive Staff Report PLN as information; AND FURTHER that Council approve the By-law authorizing the transfer of the portion of the unopened road allowances as specified; AND FINALLY that Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject properties. 23 vi. By-law Close Up Portion of Road Allowance By-law Stop Up & Close Road Allowance.pdf BE IT RESOLVED that By-law being a by-law to stop up and close and to allow the selling of a portion of the Road Allowance between Concession 9 and Concession 10, Part of Lot 5, former Township of Percy, within the Municipality of Trent Hills. be introduced and deemed to be read a first, second and third time, be passed and be properly signed and sealed this 1st day of October, vii. By-law Stop Up and Closed a Portion of Road Allowance By-law Stop Up & Close Road Allowance.pdf BE IT RESOLVED that By-law being a by-law to stop up and close and to allow the selling of a portion of the Road Allowance between Concession 9 and Concession 10, Part of Lot 5, former Township of Percy, within the Municipality of Trent Hills, be introduced and deemed to be read a first, second and third time, be passed and be properly signed and sealed this 1st day of October, b) Building / By-Law i. Staff Report - BBL Month End Building Report - August 2013 BBL Month End Building Report - August.pdf BE IT RESOLVED that Council receive Staff Report BBL , being the month end building report for August 2013 as information.

3 Page 3 of 80 c) Economic Development i. EDC Monthly Community Development Report - September, 2013 EDC Monthly Community Development Report - September.pdf e) Public Works BE IT RESOLVED that Council receive Staff Report EDC , being the monthly Community Development Report for September 2013 as information i. PWK Winter Maintenance Sidewalks - Warkworth PWK Winter Maintenance Sidewalks -Warkworth.pdf BE IT RESOLVED that Council receive Staff Report PWK as information; AND FURTHER that Council endorse the recommendation to award the proposal to JA & DA Thomson Construction Limited in the total amount of $80.00 per hour for plowing and sanding sidewalks in Warkworth, all in accordance with their submission proposal September 12, ii. PWK Purchase of Brusher Attachment PWK Purchase of Brusher Attachment.pdf BE IT RESOLVED that Council receive Staff Report as information; AND FURTHER that Council authorize a 2013 expenditure in the amount of $29,450. (excluding freight and taxes) for the purchase of one FAE EML/HY-150 brusher attachment being offered by R. J. Mac Enterprise. 8. COMMUNICATIONS a) Bancroft & Hastings Highlands Disaster Relief Committee - Donation Request b) City of Kenora - Provincial Ban of Flying Lanterns City of Kenora - Provincial Ban of Flying Lanterns.pdf Flying Lanterns Pose a Potential Fire Hazard.docx 9. ADOPTION OF MINUTES a) Regular Council Meetings i. Regular Meeting of Council - September 17, 2013 Council Minutes - Sept. 17, 2013.pdf BE IT RESOLVED that Council adopt the minutes of the regular Council meeting of September 17, 2013 as presented/amended. b) Minutes to Adopt i. Hastings Hydro Advisory Committee - September 12, 2013 Hastings Hydro Advisory Minutes - Sept. 12, 2013.pdf BE IT RESOLVED that Council receive the minutes of the Hastings Hydro Advisory Committee meeting of September 12, 2013 and that all recommendations contained therein be adopted as resolutions of Council.

4 Page 4 of 80 c) Minutes to Receive i. Committee of Adjustment - September 3, 2013 Committee of Adjustments - Sept. 3, 2013.pdf ii. Lower Trent Conservation Authority Board - September 12, 2013 LTCA - Minutes September 12, 2013.pdf iii. Police Services Board - September 17, 2013 PSB Minutes - Sept. 17, 2013.pdf BE IT RESOLVED that Council receive the Committee of Adjustment meeting minutes of September 3, 2013, the Lower Trent Conservation Authority Board meeting minutes of September 12, 2013 and the Police Services Board meeting minutes of September 17, 2013 as information. 10. BY-LAWS 11. MAYOR'S COMMENTS 12. GENERAL BUSINESS 13. NOTICE OF MOTION 14. PUBLIC QUESTION PERIOD (10 MINUTES) 15. PRESS QUESTION PERIOD (10 MINUTES) 16. CONFIRMATORY BY-LAW 80 a) By-law Confirming Council Resolutions By-law Confirmatory.pdf BE IT RESOLVED that By-law being a by-law to confirm the proceedings of the regular meeting of Council held on Tuesday, October 1, 2013, be introduced and deemed to be read a first, second and third time, be passed and be properly signed and sealed this 1st day of October, ADJOURNMENT

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44 Page 44 of 80 Flying Lanterns Pose a Potential Fire Hazard September 26, 2013 The Municipality of Trent Hills Fire Department has recently been made aware that a consumer product posing a serious fire safety hazard is still being used within the Municipality. The Flying Lantern (also known as a sky lantern) are being sold by Canadian online distributors of fireworks products and at retail stores. The product resembles a small paper hot-air balloon, fuelled by an open flame. When released, the hot air produced by the fuel source can lift the lantern to extreme heights and allows it to drift for long distances until the fuel is depleted. These lanterns are often released in large numbers to generate an impressive visual effect. The Fire Department advises that, due to their uncontrolled and unpredictable flight path, they can land on trees, building rooftops, or other combustible properties while still ignited and potentially cause a fire. As noted the concerns regarding the lanterns have resulted in the Fire Department advising locale retailers to discontinue selling the lanterns and occupants are advise not to release these lanterns within the Municipality of Trent Hills. The OFM has written to Health Canada's Consumer Product Safety Bureau to request that it take the necessary actions to prevent this product from being sold in Canada. In the meantime, fire departments should caution members of their community about the potential fire hazards associated with the Flying Lantern. Retailers who sell this product are also be encouraged to remove it from their store shelves. For enquiries regarding the Flying Lantern and potential fire hazards, please contact the Trent Hills by telephone at (705) ext 222.

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