Contents 1. Organizers 2. Event Information Contacts 3. Event Controllers 4. Jury 5. Venue 6. Embargoed Area 7. Program 8. Classes And Participation

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Ski Orienteering Championships (EYSOC) World Masters Ski Orienteering Championship

1 Bulletin 3 World Cup in Ski Orienteering (WCup), round 2 European Ski Orienteering Championships (ESOC) Junior World Ski Orienteering Championships (JWSOC) European Youth Ski Orienteering Championships (EYSOC) World Masters Ski Orienteering Championship (WMSOC) International Events Open Ukrainian Championships (IEOUC) Sumy, Ukraine February

2 Contents 1. Organizers 3 2. Event Information Contacts 3 3. Event Controllers 3 4. Jury 3 5. Venue 3 6. Embargoed Area 3 7. Program 5 8. Classes And Participation 6 9. Visa Terrain, Climate And Daylight Training Possibilities Registration And Entry Fee Accommodation Maps Courses Lengths Punching System Transport Meals Waxing Facilities Media Cultural Program Payment Entries, Federation Teams Information about the IEOUC 12 2

1. Organizers Event director Event secretary IT director Course planner Oleg Postelniak (UKR) Oleg.Postelnyak@incom.ua Angela Rodionova (UKR) Sergiy Sukharev (UKR) Vadym Prokopchuk (UKR) 2.

3 1. Organizers Event director Event secretary IT director Course planner Oleg Postelniak (UKR) Angela Rodionova (UKR) Sergiy Sukharev (UKR) Vadym Prokopchuk (UKR) 2. Event Information Contacts Address: 40009, Komsomolska str., 65, Sumy,.UKRAINE Tel: Angela Rodionova Homepage 3. Event Controllers IOF Event Adviser Assistant of IOF Senior Event Adviser National Controller 4. Jury Jury member Jury member Jury member Juraj Nemec (SVK) Valentin Garkov (BUL) Viсtor Kirianov (UKR) Håkan Holmberg (SWE) Hansruedi Häny (SUI) Raul Kudre (EST) 5. Venue The Event Centre - the Competition office will be in the building of State Sumy Region Administration, Nezalezhnosti square, 2, Sumy, Ukraine, see Competition office is open: Monday, February 20 8:00 22:00 Tuesday, February 21 8:00 10:00 16:00 21:00 Wednesday, February 22 8:00 10:00 16:00 21:00 Thursday, February 23 8:00 10:00 16:00 20:00 Friday, February 24 10:00 21:00 Saturday, February 25 8:00 10:00 16:00 21:00 Sunday, February 26 8:00 10:00 16:00 21:00 Monday February 27 8:00 12:00 6. Embargoed Area The competition area, (limited by the boards orienteering map Tokari is embargoed until February 2012 for competitors and team leaders. The area is closed for all orienteering activity and skiing for all potential participants of competition (incuding the visit of arena area, Ski Base Dynamo ). The most recent scheme of Embargoed Area and old O-map can be found and/or downloaded at: Scheme of Embargoed Area 3

4 Old O-map 4

5 7. Program Sunday, February 19 All day Arrival. Monday, February 20 8:00 22:00 Arrival. Check-in at the Competition Office 10:00 15:00 Model event WCup-ESOC, JWSOC, EYSOC at the model event area 15:00 Deadline WCup-ESOC name entry for Sprint Relay to the competition office 19:00 Team leaders meeting Tuesday, February 21 10:00 11:00 (w*) WCup-ESOC Sprint Relay 13:30 16:00 IEOUC, Sprint Relay 14:00 Deadline WCup-ESOC, JWOC and EYOC name entry and the allocation of start groups for sprint distance to the competition arena. 17:00 Opening WCup-ESOC, JWSOC, EYSOC, IEOUC and price giving ceremony WCup- ESOC (Athletics arena of the Ukrainian Academy of Banking) 19:30 Team leaders meeting Wednesday, February 22 10:00 11:30 W20 M20, JWSOC, sprint distance, interval start 11:00 12:15 W17, M17, EYSOC, sprint distance, interval start 11:45 13:30 W21, M21, WCup-ESOC, sprint distance, interval start 14:00 16:00 IEOUC, sprint distance, interval start 14:00 Deadline EOC, JWOC and EYOC WCup-ESOC, JWSOC, EYSOC name entry and the allocation of start groups for middle distance to the competition arena 17:00 Price giving ceremony WCup-ESOC, JWSOC, EYSOC, at the Nezalezhnosti square, 2 (Event centre). 19:00 Team leaders meeting Thursday, February 23 10:00 12:15 W17, M17, EYSOC, middle distance, interval start 10:20 12:00 W20 M20, JWSOC, middle distance, interval start 11:20 14:20 W21, M21, WCup-ESOC, middle distance, interval start 14:00 16:00 IEOUC middle distance, interval start 17:00 Price giving ceremony WCup-ESOC, JWSOC, EYSOC, OIEUC at the Nezalezhnosti square, 2 (Event centre). 19:00 Banquet for participants WCup-ESOC at the Kristal Restaurant. Friday, February 24 10:00 15:00 Model event WMSOC. Training event WCup-ESOC, JWSOC, EYSOC at the model event area 10:00 17:00 Cultural program 14:00 Deadline WCup-ESOC and JWSOC name entry for Relay to the competition office 10:00 15:00 IEOUC, long distance at the competition area 19:00 Team leaders meeting Saturday, February 25 9:30 11:10 (w*) W20, JWSOC relay 9:45 11:25 (w*) M20, JWSOC relay 10:15 11:55 (w*) W21, WCup-ESOC relay 10:30 12:10 (w*) M21, WCup-ESOC relay 12:30 16:00 WMSOC, long distance, day 1, interval start 14:00 Deadline WCup-ESOC, JWSOC, EYSOC name entry for long distance to the competition arena 17:00 Price giving ceremony WCup-ESOC, JWSOC, EYSOC, OIEUC at the Nezalezhnosti square, 2 (Event centre). 19:00 Team leaders meeting Note: w winner time Sunday, February 26 9:30 M21, WCup-ESOC, long distance, mass start 9:40 W21, WCup-ESOC, long distance, mass start 11:00 M20, JWSOC, long distance, mass start 11:10 W20, JWSOC, long distance, mass start 11:20 M17, EYSOC, long distance, mass start 11:30 W17, EYSOC, long distance, mass start 13:00 16:30 WMOC, long distance day 2, interval start 13:00 Prize giving and closing ceremony, WCup-ESOC, JWSOC, EYSOC at the competition arena Departure. 20:00 Banquet, Prize giving ceremony WMSOC, Youth disco at the Kristal Restaurant. Monday February 27 All day - Departure 5

6 8. Classes And Participation WCup - W21, M21. Competitors aged 21 or older belong to each class from the beginning of the calendar year in which they reach the given age. All competitors represent a Federation. Each Federation may enter up to 6 women and 6 men in each individual competition. In the mixed sprint relay teams consist of one man and one woman (or two women). Each federation can have a maximum of 2 women s and 2 men s teams in relays and 6 teams in mixed sprint relays The organizing Federation may enter up to 2 additional national competitors (National Group) for the competition ESOC - W21, M21. A federation may enter a maximum of 6 runners in each class in the individual events, and 2 teams in each class in the relay event, and 3 teams in each class in the mixed sprint relay event. Only the better team will be counted. The current European champion shall be given wild card to enter in addition to the ordinary entries from his federation: Sprint - Tatiana Vlasova RUS, Peter Arnesson SWE Long - Helene Söderlund SWE, Staffan Tunis FIN Middle- Marte Reenaas NOR, Erik Rost SWE JWSOC - W20, M20. Competitors: athletes who are no more than 20 years old on 31st December federation may enter a team of up to 14 competitors, up to 7 women and 7 men. In each individual competition, each federation may enter up to 6 men and 6 women. In the relay each federation may enter up to 2 women and 2 men teams. In both classes, a team score is calculated for each federation in a team competition. EYSOC - W17, M17. Competitors: athletes who are no more than 17 years old on 31st December Each federation may enter 4 runners in each class. All entered runners may run all individual distances. The EYSOC-competitors may participate in the JWSOC relay. WMSOC - W/M 35,40,45,50,55,60,65,70,75,80,85. The start order for the first race will be drawn at random. The start order for the second race will be reverse or the start order in the first race. The combined time of the two races forms the final result. 9. Visa If you need a Visa to enter into Ukraine, you can read all about it here: If you need an invitation send an to: info@skio2012.sumy.org Visa not required: Belarus, Estonia, Moldova, Russian Federation Visa not required for a stay up to 90 days within a 180 day period: A: Austria B: Belgium, Bulgaria C: Canada, Czech Republic, China D: Denmark F: Finland, France G: Georgia, Germany, Great Britain, Greece H: Hong Kong for a stay up to 14 days), Hungary I: Ireland, Israel, Italy J: Japan K: Kazakhstan, Korea, Kyrgyzstan L: Latvia, Liechtenstein, Lithuania, Luxemburg M: Montenegro N: Netherlands, Norway P: Poland, Portugal, R: Romania, S: Slovakia, Slovenia, Spain, Sweden, Switzerland U: USA, Macedonia - visa not required for a stay up to 90 days for business, student, private and journalist trips as well as for exchange in the sphere of science, education, culture and sport on conditions that documents certifying the purpose of the trip are provided. Mongolia - visa not required for service, tourist and private trips on conditions that documents certifying the purpose of the trip are provided. 10. Terrain, Climate And Daylight The terrain consists of mixed forest with slope high difference up to 30 m with well developed network of paths and roads. Some slopes are steep. Altitude is m. The climate is normally wintry with weather ranging from sun to cloudy and snowfall. Average middle temperature for Sumy in February is about -11 C. Average snowfall in the month of February is about 21 sm. Daylight at Sumy Feb : Begin dawn 6.47; Sunrise 8.37; Sunset 16.21; End twilight The most recent SkiO map of the competition terrain is on the web. In this moment in the forest cm of snow. 6

11. Training Possibilities 20-21 February for all competitors and 24 February for WMSOC competitors only will be organised Model event on the map Stetskovka, 17 km from the Event centre.

7 11. Training Possibilities February for all competitors and 24 February for WMSOC competitors only will be organised Model event on the map Stetskovka, 17 km from the Event centre. Near the area of Model event there is a restaurant Bears with possibilities of changed clothes, WC and shower. Other services of restaurant: meal, drinks, sauna - must be extra pay. Visit to arena of model event for training 19, 22, February for additional payment 5 EUR per person. See 7

8 12. Registration And Entry Fee Final entry: latest date for final entry with the confirmation of the number of competitors and team officials and Media Representatives is 21 January 2012 (use final entry form B, see web site) Final name entry: Latest date for the final entry with names of the competitors and team officials and Media Representatives is 10 February 2012 (use name entry form C), see web site. Attach photos of all runners and representatives to the entry form C, please or send an to: (Example file name with photo: UKR_Postelnyak.jpg ). The recommended size is 600 x 400 pixels, in.jpg format. Also the personality (name, last name) of all representatives must by filled in form C, please. It is necessary for preparing theirs badges in time. Otherwise they will not have access to team leaders meetings and in compulsory transport.) Entry fee: Entry fee for competitors (transport and parking in to arena area and model event included) WCup - 40 EUR per person for the individual race 60 EUR per team for Mixed Sprint Relay 90 EUR per team for a classic relay ESOC - 40 EUR per person for the individual race 60 EUR per team for Mixed Sprint Relay 90 EUR per team for a Classic Relay JWSOC - 35 EUR per person for the individual race 90 EUR per team for a Classic Relay EYSOC - 30 EUR per person for the individual race WCup, ESOC, JWSOC, EYSOC: Fee for team officials - 40 EUR (start lists, results lists and maps of all races, bulletin, access to coaching zones, local transport, parking). Fee for Media Representatives - 30 EUR. WMSOC registration and entry fee Entry for the two individual races and model events. Thursday latest day for entry with names of competitors is 10 February 2012 (use entry form B, see web site). Discount for early registration. Entry fee for WMSOC, registration and payment up to: November EUR. Entry fee for WMSOC, registration and payment up to: December EUR. Entry fee for WMSOC, registration and payment up to: January EUR. 13. Accommodation For WCup, ESOC, JWSOC, EYSOC, WMSOC: Hotel and hostels in Sumy. Walking distance to the Competitions Office. The distance to competition Centre and all Events Arenas is up to 9-12 km. Type A: Double rooms (European standard), breakfast included. Price: 25 EUR per person / per day Type B: Double rooms (European standard), breakfast included. Price: 20 EUR per person / per day Type C: Three bed rooms (almost European standard), breakfast excluded. Without opportunity to prepare food. Price: 6 EUR per person / per day Type D: 3-6 bed rooms in students hostels with opportunity to prepare food. Price: 6 EUR per person / per day For the participants of WMSOC, VIPs and Media Representatives we propose single, double rooms, suites, luxury suites, breakfast excluded. Price: EUR per room / per day (use entry form B, see web site). 14. Maps Map scales, Equidistance: Sprint Relay, Sprint Middle distance Relay Long distance 1:5000, 5 m 1:10000, 5 m 1:10000, 5 m 1:15000, 5 m (1:10000 for WMSOC competitors aged 45 or older) 406 Forest: Slow running. This symbol is used only for the young forest. Other area of forest, basic also impassable for a skier, but present the "white" forest (401). The degree of ability to travel cross-country can it will be be estimated during a model event. 8

9 15. Courses Lengths WCup, ESOC Women Men Sprint Relay 1,7 1,8 km per leg 2,1-2,2 km per leg Sprint 2,7 km 3,1 km Middle distance 7,5 km 9,1 km Relay 5,8-6,0 km per leg 7,0 7,2 km per leg Long distance 13,5 km 22,3 km JWSOC Women Men Sprint 2,3 km 2,9 km Middle distance 5,6 km 8,0 km Relay 3,5-3,7 km 6,1 6,3 km Long distance 10,5 km 14,8 km EYSOC Women Men Sprint 2,2 km 2,7 km Middle distance 4,6 km 6,0 km Long distance 8,0 km 9,7 km WMSOC Age Day 1 Day 2 Women Men Women Men 35 9,2 12,5 8,5 12,3 40 8,1 11,1 7,4 10,8 45 6,9 9,5 6,8 10,2 50 6,0 9,0 6,0 8,8 55 5,5 8,3 5,4 7,8 60 4,8 6,9 4,7 7,0 65 4,5 6,3 4,0 6,4 70 4,0 4,4 3,7 5,1 16. Punching System Sport Ident electronic punching system will be used. Only SI-cards provided by the organizer can be used. 17. Transport On request, we can provide transport for teams from airport Boryspil or Zulyany (Kiev) and from Kiev Main Railway Station to Event Centre and back. Price 15 EUR per persons/one way. Please inform us about your need for transport in entry form A (WCup, ESOC, JWSOC, EYSOC) or entry form B (WMSOC). Travel time will be 5-6 hours. Therefore we recommend ordering lunch packet for 5 EUR per person on board of the bus (use entry form A, B, see web site). The Organizer provides shuttle transport from accommodation sites to arenas and parking near the competition arena for participants with their car of all races (included in Entry Fee). The timetable of transport to arenas and back will be in Bulletin Meals For those staying in A and B accommodation the breakfast is included in the accommodation price. All the others may book breakfast from Organizer for 5 EUR per person / per day (use entry form B, see web site). Simple lunch in the Event arena - 7 EUR per person / per day (use entry form B, see web site). Dinner in Kristal restaurant (400 м in from Competition Centre) - 9 EUR per person / per day (use entry form B, see web site). Banquet - 20 EUR per person (use entry form B, see web site). Buffets will be working in the arena of competition. The range of hot and cold drinks, snacks and lunch. 19. Waxing Facilities For WCup, ESOC, JWSOC, EYOC and WMSOC: There are limited permanent spaces for ski-waxing in the Ski Center and at the apartments. We can provide few extra waxing cabins in the ski stadium for fee. Small waxing cabin 200 EUR for one week. Big waxing cabin 300 EUR for one week (use entry form B, see web site). In rooms of Ski Centre «Dynamo» (400 m from Competition arena) there are boxes for storage of ski (gratis). 5 tables with power will be set for ski waxing. Additionally 2 tents with tables, power and illumination will be placed near the Ski Centre. These places are open to all. From hotels to the Ski Centre "Dynamo (distance 12 km) will go charter - bus on order at any time of day. 9

10 20. Media Press centre will be organized at the Event centre. Contact person: Nataliya Harach, Tel. mob We propose: 1) Room in Press centre near Competition Office with few computers, places for own laptop; access in to Internet, personal boxes for information about events. 2) places in a tent for own laptop, access to Wi-Fi Internet, transport and parking in to competition arena 3) start and results lists; maps of all races, bulletin 21. Cultural Program We propose: 1. Excursions (more information during Check-in at the Competition Office and web 2. Banquet in Kristal Restaurant, February EUR per person (use entry form B, see web site). 3. Youth disco at the Kristal Restaurant, February 26 gratis. 22. Payment For WCup, ESOC, JWSOC, ESYOC all costs has to be paid up to 21 January 2012 at the latest. For WMOC entry fee has to be paid up to 10 February 2012 at the latest. Please note that all bank charges to be paid by the sender. Payment info: All payments must be made in the currency EUR: Beneficiary bank and its account: OTP Bank City: Kyiv Country: UKRAINE SWIFT code / BIC: OTPVUAUK Account Name: OC SKIF Account No (EUR) Address: 65 Komsomolska str., Sumy, Ukraine Purpose of payment: Entry fee for Wcup / ESOC / JWSOC / ESYOC / WMOC Intermediary bank / CORRESPONDENT BANKS: Commerzbank AG City: Frankfurt am Main Country: Germany SWIFT: COBA DE FF Account No: Intermediary bank / CORRESPONDENT BANKS: Deutsche Bank AG City: Frankfurt am Main Country: Germany SWIFT: DEUT DE FF Account No: IBAN (International Bank Account Number) - the account number is made to a standard that be applicable in Europe. Ukraine does not use this standard. In international transfers / payments to Ukraine using the SWIFT system. 10

11 COUNTRY M35 M40 M45 M50 M55 M60 M65 M70 M75 M80 M85 W35 W40 W45 W50 W55 W60 W65 W70 W75 W80 Total 23. Entries, Federation Teams Status of entries of 21 st January 2012 # COUNTRY WCup, ESOC JWSOC EYSOC M21 W21 Officials M20 W20 Officials M17 W17 Officials Total 1. AUT Austria BLR Belarus BUL Bulgaria CZE Czech Republic EST Estonia FIN Finland GER Germany HUN Hungary ITA Italy JPN Japan KAZ Kazahstan LAT Latvia LTU Lithuania NOR Norway ROU Romania RUS Russia SUI Switzerla SVK Slovakia SWE Sweden UKR Ukraine USA United States Total WMSOC: 1. BLR CZE FIN GER LAT ROU RUS SVK SWE UKR Total

12 24. Information about the IEOUC Classes And Participation: Sprint, Middle, Long - W/M 12,14,16,18,20,21,35,50,60. Open for everybody. The start order for the individual races will be drawn at random. Mixed Sprint Relay. In the mixed sprint relay teams consist of one man and one woman (or two women) W/M 21. The number of teams is not limited. Sprint Relay. In the sprint relay teams consist of two man or two woman ( 2 legs) W/M 14, 16, 20, 70 (the sum of age), 90 (the sum of age). Acquisition relay team - the territories / countries. Incomplete teams are not permitted. Teams, staffing of athletes from different territory / country compete out of the competition Participants in the Open Championship of Ukraine can not participate in WMSOC. Final name entry: Latest date for the final entry with names of the competitors and team officials 13 February 2012, see web site. Participants from Ukraine the opportunity to state in the application form the site of the Ukrainian Orienteering Federation: Participants from other countries have the opportunity to state in the application form the site of the World Cup Please note that when registering online you need to select the name of the event IEOUC. Entry fee: W/M 12,14 30 UAH per person for the individual race 60 UAH per team for Sprint Relay W/M 16,18, UAH per person for the individual race 96 UAH per team for Sprint Relay W/M 20,21,35, UAH per person for the individual race 120 UAH per team for Sprint Relay Accommodation for IEOUC: Type E: 3-7 bed rooms in SOK Orliatko. Without opportunity to prepare food. Price: 60 UAH per person / per day Payment: during Check-in at the Competition Office. Contact person: Svetlana Postelniak sv_post67@mail.ru 12

Organizers Chairman of the Organizing committee Oleg Postelniak

Organizers Chairman of the Organizing committee Oleg Postelniak Ukrainian Orienteering Federation Sumy Region Orienteering Federation O-club Orienteer (Sumy) and O-club SKIF (Sumy) in partnership with Sumy Regional Youth and Sports Department invite you to World Cup