SWIMMING CHAMPIONSHIP JULY 19, 2014 MATTHEW T. DOYLE NATATORIUM TEXAS CITY, TX

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1 SWIMMING CHAMPIONSHIP JULY 19, 2014 MATTHEW T. DOYLE NATATORIUM TEXAS CITY, TX

2 TAAF Region I Swimming Championship Meet July 19, 2014 Texas City, Texas Facility Host: Governed by: Rules & Eligibility: Matthew T. Doyle Natatorium th Avenue North Texas City, TX Texas Amateur Athletic Federation TAAF 2014 Cavalcade of Sports Meet Coordinator: Tara Campbell office tcampbell@texas city tx.org Amy Zendt office aquatics@texas city tx.org SESSIONS: I. 10 & Under, Warm Up: 8:00 a.m. Start: 9:00 a.m. II. 11 to 17, Warm Up: 11:30 a.m. Start: 1:00 p.m.* *There will be one full hour between Session I finish and Session II start. Rules: The Region I Swimming Championship meet will be conducted in accordance with the National Federation and T.A.A.F. rules for Meet Mobile: If it is available it is used as courtesy to Coaches/Spectators. Please keep in mind that results are NOT final until after the 20 minute protest period. 18 & Over Events: Swimmers 18 & over will not swim at this meet, but must register at Regionals for the State Championships as outlined below in STATE ENTRIES. The must have been registered with State office and provide ID #. Entry Information: The T.A.A.F. Region I Swimming Championship Meet is open to all swimmers ages 17 & under with a T.A.A.F. ID number. All swimmers must have a T.A.A.F. ID number to participate. Entries received without the T.A.A.F. ID number are ineligible. All swimmers must swim at the regional meet to go to state unless their absence is pre-approved by the meet coordinator. Individual swimmers, ages 10 and under, may enter a maximum of three (3) events. Swimmers ages 11 to 14 may enter a maximum of four (4) events. Swimmers age swimmers may enter maximum of four (4) events plus three (3) mixed relay events. Each swimmer must compete in his/her own age group. Ages are determined as of June 1, Be prepared to bring a copy of the swimmers birth certificates to prove ages in case of disputes / questions. Relay teams are NOT restricted to one relay team per relay event. A swimmer is not counted as an entry in a relay until he/she reports to the ready bench or starting blocks. Please ensure you indicate your swimmers and alternates, team manager will only allow for two (2) alternates if you team qualifies work with Joe to get your other ones listed. The four swimmers for the relays must be declared at the coaches meeting on Saturday at 7:30 am for Session 1. Session 2 relay swimmers must be declared 30 minutes before start of meet. The meet will be conducted with the use of lane timer sheets only. A Hy-Tek TM entry file is the official entry for your team. Please ensure swimmer names are spelled correctly. If you do not have team manager you may download a free version called Team Manager Lite. It will allow you to process your teams entries. You will complete the entry process by sending the data files directly to Joe Greenwell. TAAF rules require meet entries to be done using Hy-Tek Team Manager or on-line. DO NOT register for the region meet on-line. All teams use Team Manager or Team Manager Lite.

3 Entry /Procedures/Deadline: Entries are due as follows and late entries will not be accepted. Please be sure and be extremely accurate with all information on entries. Joe for a copy of the Team Manager Event File at least 48 hours prior to the entry dead line. BY no later than Sunday July 13, 2014 by 6:00pm. (joe@swimtaaf.com) Entries will be compiled and posted on line no later than Tuesday July 15, :00 PM at Psych sheets will be published and updated once the entries are processed. Coaches will be ed a complete list of their entries to proof and/or can be checked on line. Corrections will be accepted up to Thursday July 17 10:00 AM. After that no changes without the approval of the Meet Director. Meet will be seeded at 10:01 AM and proofs will be sent to the printer for the heat sheets. Prepare and submit entries as follows: 1. Complete the entry for each age group either by Hy-Tek s Team Manager. The T.A.AF. ID number should be included in the TM entry file. This can be done by entering it as the swimmer ID in the athlete entry page. Joe will provide you with the Team Manager Meet Event File. Team Abbreviations are dictated by state for ease of transferring data to state from regional. See page 4 for a list of the approved abbreviations. 2. Submit your meet entry no later than Sunday, July 13, 2014, by 6:00p.m., by to joe@swimtaaf.com. 3. If you have any questions contact Joe and he will assist you. Regional Entry Fees: 17 & Under: Entry Fees are $6.00 per individual event per swimmer. Relays are $24 per relay. 18 & Over: Entry Fees (not applicable). Payment of entry fees is due at the coaches meeting on Saturday, July 19, at 7:30 a.m. Checks should be made payable to City of Texas City Seed Times & Seeding: Seed times from a 2014 summer league meet are required on the entry sheets. Omission of a seed time will result in a No Time. In TM the times should be tagged as meters in the program. The meet will be computer seeded based on the seed times from your entry sheets. Once a swimmer scratches or misses an event without prior approval by meet referee, the swimmer will be scratched from the whole meet. Scratches: Scratches must contain the swimmer s name/age/events and must be submitted as follows: Session I Scratches are due at the coaches meeting no later than 7:30 a.m. Session II Scratches are due by 11:30 am or 30 minutes before the start of the session. A swimmer cannot scratch from an individual event to swim on a relay unless an assigned relay swimmer is not at the meet or has been scratched from the meet. All relay swimmer changes must be approved by the meet coordinator. Any scratches after Thursday, 12:00 noon, will result in an empty lane. Awards: Medals will be awarded for 1 st, 2 nd, and 3 rd places. Ribbons will be awarded for swimmers finishing in 4 th through 8 th overall. Awards may be picked up at the awards table and will be available 30 minutes after final posting. Officials Meetings: The Meet Referee(s) will be responsible for assigning officiating duties during the Official s Meeting. Official s Meeting at 7:45 a.m. and 12:00 or later (30 minutes after the finish of Session I) in the Hospitality Room. Coaches Meeting: Coaches Meeting will be at 7:30 a.m. in the Hospitality Room. Coaches should have original entry sheets for all age groups competing and must be prepared to submit payment of entry fees (payable to City of Texas City, $6/per swimmer per event). Joe will you a total for your entries. Protests / Meetings: Protests concerning officials decisions must be brought to the Meet Referee by the Coach (no parents!). The meet results will be posted in the Natatorium Lobby. The results will be annotated with the time of posting. Questions regarding the posted results should only be addressed to the Meet Coordinator and only by the Coach (again no parents!), within 20 minutes of the time annotated on the result printout sheet. Copies of all meets results will be ed to each team.

4 Pool Equipment: Indoor 8 lane pool / 25 yards / Non-turbulent lane ropes / Colorado Timing System. Touch pads will be used with one (1) back up button and two (2) back up stopwatches. The Scoreboard is NOT official. Touch Pads: Please ensure your swimmers receiving appropriate coaching on how to touch the pad. The touch pad should be hit firmly on the front face of the pad, the top of the pad is none reactive and outside of the race course. The finish is just as important as the start teach your children to finish properly in the pool and under the surface of the water. Relay swimmers 1 3 should exit the pool promptly. The final time will be from the touch pad, except when the touch pad and the backup button have a difference of more than 0.3 seconds. (At which time it will be investigated to determine if there was an electronic timing system malfunction if there is none than the pad time is official.) For more information about Touch Pads and electronic timing visit Concessions & Hospitality Room: Concession Stand will be in operation during the meet, located outside the entrance gate. Please inform your parents and swimmers. A hospitality room will also be provided for all coaches and meet officials in the equipment room. Please no one allowed on the equipment. Each Team s Responsibilities: Provide sufficient volunteers for the following: Officials Need 6-8 officials if possible for the meet. Please contact the meet director, Tara or Amy, no later than July 9, Timers Two (2) for each session. Each team is responsible for relief and rotation of their timers. READY BENCH - Ready Area Person responsible for finding and moving their team s swimmers to the Ready Area. The meet will be conducted with the use of heat sheets only. The morning session will use a Ready Bench area for lining up the swimmers. The afternoon session will have the swimmers report directly to the blocks for their event. Miscellaneous Items For Sale Heat Sheets will be on sale for each session. The City of Texas City will have concessions set-up all day. NO OUTSIDE FOOD PLEASE! TAAF Regionals T-shirts will be on sale. Texas Swim Shop will have a booth set-up all day. STATE ENTRIES: 17 & Under: The top three (3) finishers in each event (individuals and relay teams) qualify for the State Championship Meet. *Exception - Important Note: Swimmers may enter up to four events (plus 3 mixed relays for a possible total of 7) at state regardless of placement at the Region meet. Please register all your team members through the Individual Sports Registration through TAAF! All individual sport registration should be sent directly to the TAAF State Office. Benefit of registering all your swimmers: This may allow our region to send more entries to State! If Region I registers over 1500 participants, our regional meet will be allowed to enter 4 individuals or relays per event in the state meet. 18 & Over: Swimmer s 18 and over will not be swimming at this meet, but must enter the State Championship Meet at this Regional competition. You must supply us with a time from the 2013 summer season and TAAF ID #. An unlimited number of competitors in the 18 & over age groups are eligible to compete at State and may enter in as many events as desired. All Swimmers - All Ages: Registration for the TAAF State Swimming Championships must be made at this meet. Relay teams must register as a team, not individually. Relay teams must list alternates when you register. The entry fees for State are as follows: $ 7.00 per event for Individuals. $28.00 per event for Relay Teams. The fees for State must be paid in cash. No checks will be accepted. State registration will be set up in the weight room. TAAF ID # will also be required at time of registration (ID # is mandatory for all entries including adults).

5 Hy-Tek Team Abbreviations: Hy-Tek users must use the following team abbreviations: Team Abbrv Team Abbrv Alvin ALVIN Bay City BCST Conroe CONRO Quillian QMC Deer Park DPARK Eagle Lake EGLAK El Campo ELCMP Freeport FST Golden Triangle GTSA Lake Jackson LJST LaPorte LPORT Livingston LIVST Richmond/Rosenberg RST Seabrook SEAB South Belt Area All Stars SBAS Texas City TXCTY Woodlands WOOD West of Brazos WOTB Wharton WTS Angleton ANGLE Palacios PAAST Note: If you do not see your team name or abbreviation listed above, please call Tara Campbell at