2018 BIG KAHUNA OPEN Hosted By GOLD COAST SWIM TEAM AUGUST 3 rd -5 th, 2018

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1 2018 BIG KAHUNA OPEN Hosted By GOLD COAST SWIM TEAM AUGUST 3 rd -5 th, 2018 HELD UNDER THE SANCTION OF USA SWIMMING SANCTION NO In granting this sanction, it is understood and agreed that USA Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. HOST LOCATION ELIGIBILITY: Gold Coast Swim Team Mingus Park Pool th Street Coos Bay, Oregon Swimmers must be currently registered with USA Swimming (Article 302). NO ON DECK REGISTRATION SHALL BE PERMITTED. Refunds will not be given for scratches. Swimmer age group will be determined by the swimmer s age as of August 4, ENTRY DEADLINE: Entries must be received by no later than 5:00 pm, Monday, July 23 rd ENTRY LIMIT: ENTRY FEES: ENTRY ADDRESS: TEAM ENTRIES: Each swimmer is limited to 3-individual events on Friday, then 3-individual events per day on Saturday and Sunday. There is no limit to the number of relays a swimmer may swim. $3.00 Oregon Swimming Surcharge per swimmer $3.00 per individual event $10.00 per relay event $12.00 Facility Charge per swimmer Make one check per team payable to Gold Coast Swim Team. Check must be sent with Master Entry form. Nikki Wright Meet Entries th Ave Coos Bay, OR (home) - goldcoastswimteam@gmail.com All team entries must be submitted in the Hy-Tek meet management software format. An entry form printout must accompany your diskette or electronic entry. Entry fees must accompany your master entry form. Please separate by age groups as well as by girls/boys. If you would like to entries, please send them to Nikki Wright, at goldcoastswimteam@gmail.com ( ).With submission of entries, the coach/team representative attests that all swimmers entered are registered with USA Swimming. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing racing starts or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this

2 requirement. Please make sure your swimmers are registered with USA Swimming prior to submitting your athlete s entries. SEEDING: FACILITY: Seeding will be done according to USA Swimming rules. All events will be seeded according to the time entered on the Master Entry form. Enter YARD TIMES only. All events will be timed finals - no preliminary heats. The 1650, and 500 Freestyle will be swum fastest to slowest. Outdoor heated pool, 25 yards, 6 lanes, deep end starts. Electronic timing with touch pad finish. Pool depth at the start end is 5 0 and 3 6 at the turn end. The competition course has not been certified in accordance with c (4). There is no separate warm-up or cool-down pool. Concessions will be available throughout the meet. LODGING: There are many motels (The Mill Casino, The Red Lion, Motel 6 (541) Best Western Holiday Hotel, (541) Super 8, (541) ), Restaurants (The Coach House, Abby s Legendary Pizza, (541) Shark Bite s Seafood Café, (541) Devils Brewing (541) ) Camping sites are also available in the area. GCST and The City of Coos Bay, in conjunction with Mingus Park will also allow tent camping in the park this year. You may want to call ahead ( ). The bath house will be open 5:00 AM to midnight. More information can be found at our Chamber of Commerce website or by calling them at (541) ALL CAMPING: RESTRICTIONS: There will be NO RV PARKING anywhere in the pool parking lot or the lower stage area. RV S and CAMPERS will need to use the softball field parking lot located southeast of the pool. There are restrooms and also a pathway that connects to the park for easy access to the pool house (within a block). The lower stage area and surrounding park is available for tent camping only. Please see the map attachment for specific locations and parking restrictions. TOBACCO PRODUCTS OF ANY KIND, ALCOHOLIC BEVERAGES AND GLASS CONTAINERS ARE NOT ALLOWED IN THE SWIMMING VENUE. Use of audio or video recording devices, including cell phones or tablets, are not permitted in changing areas, rest rooms, locker rooms, or behind the blocks. Deck changing is prohibited. Photography is not allowed behind the blocks during the start of a race or relay exchange. Operations of a drone, or any other flying apparatus, is prohibited over the venue (pool, athlete/coach areas, spectator areas and open-ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. For the safety of all swimmers and guests we will strictly enforce these restrictions.

3 STARTING & WARM-UP TIMES: Friday, August 3 rd Warm-ups - 10:30 am Pool Cleared 11:45 am Timed Finals 12:00 pm STARTING & WARM-UP TIMES: Saturday, August 4 th Warm-ups - 7:30 am Sunday, August 5 th 10 & Under swimmers 7:30 8:05 11 & Over swimmers 8:05 8:45 Pool Cleared 8:45 am Officials Meeting - 8:00 am Coaches Meeting - 8:45 am Timed Finals - 9:00 am Starts will be toward the end of each warm up period for each age group. RULES: SAFETY: The USA Swimming, Inc. and Oregon Swimming, Inc. rules apply in all situations. Oregon Swimming Safety Guidelines and Warm-up Procedures will be in effect at this meet. 1. Jumping into the pool is not allowed. 2. Diving is allowed only in designated lanes. 3. Marshals assigned to supervise warm-up will have the authority to remove swimmers not following safety rules from warm-up or the meet. 4. Coaches are responsible for supervision during warm-up and during the meet. 5. Swimmers who participate without a USA Swimming certified coach present must notify the meet referee in advance; in which case, a certified coach will be assigned. BULL PEN: A bullpen will be provided for all 8 & under swimmers, on Friday, Saturday and Sunday. All other swimmers shall report directly to their assigned lanes. AWARDS: Individual: Ribbons will be awarded for 1 st through 12 th. Relays: Ribbons will be awarded for 1 st through 6 th place. Heat winners will receive a Hawaiian Lei. SCORING: Individual: 16, 13, 12, 11, 10, 9, 7, 5, 4, 3, 2, and 1, for places Events will be broken out by age group. (6 & Under, 7-8, 9-10, 11-12, 13-14, 15 & Over) Relay: 14, 10, 8, 6, 4, and 2 for places 1-6. MEETINGS: Coaches meeting will be held 15 minutes prior to the start of the meet. Officials meeting will be held 1-hour prior to the start of the meet. MEET REFEREE: Tom Smallwood: or ~ yankeetom61@yahoo.com MEET DIRECTOR: Nikki Wright: or ~ goldcoastswimteam@gmail.com. Please leave a clear message and phone number for returning your call should I miss you.

4 OFFICIALS: TIMERS: CONDUCT: HOSPITALITY: CONCESSIONS: SPECIAL EVENTS: Each team is strongly encouraged to furnish officials. A list of officials (timers, starters, stroke & turn judges, etc.) planning to attend along with your Master Entry Form would be appreciated. A schedule will be made up to avoid anyone having to work longer than necessary. Your help will be greatly appreciated. THANKS! Each team will be given timing assignments. Please designate a parent representative to be responsible for finding people for these assignments. Each swimmer is the responsibility of the various clubs and coaches. The swimmers conduct must be consistent with the Athletic Code. Gold Coast Swim Team, The Mingus Park Pool Management and the City of Coos Bay are not responsible for accidents or losses occurring during this meet. An official s and coach s hospitality room will be provided. Breakfast and Lunch Food will be available at the concessions stand. SATURDAY: Directly following the meet on Saturday we will run some un-sanctioned swimming events; 1. Crazy Hat Kickboard Relays open/mixed, 4-person, 100 yard relay SUNDAY: 2. 4-Person, Mixed Parent/Coach, T-Shirt Relays; followed by... Raffle Drawings all raffle drawing winners will be announced prior to the conclusion of the meet. Please join us in our traditional theme Hawaiian Style! We look forward to seeing you!

5 Friday, August 3, 2018 Start: 12:00PM Warm-ups: 10:30AM Mixed AGE DESCRIPTION 1 12 & U 100 IM 2 8 & U 25 BACK 3 10 & U 50 BACK BACK 5 13 & O 50 BACK 10 Min Break FREE 7 13 & O 200 FREE FREE 9 13 & O 1650 FREE Saturday, August 4, 2018 Start: 9:00AM Warm-ups: 7:30AM 10 8&U 50 FREE & U 100 FREE FREE & O 100 FREE & U 50 FLY FLY & O 50 FLY GIRLS AGE DESCRIPTION BOYS 17 8 & U 100 FREE RELAY & U 200 FREE RELAY & O 200 FREE RELAY & U 25 FLY FLY FLY & O 100 FLY & U 50 BREAST BREAST & O 50 BREAST FREE FREE & O 500 FREE Un-Sanctioned Kick Board Relays, T-Shirt Relays and other fun events will start directly following the meet on Saturday!

6 Sunday, August 5, 2018 Start: 9:00AM Warm-ups: 7:30AM 33 8 & U 25 FREE & U 50 FREE FREE & O 50 FREE 37 8 & U 50 BACK FLY & O 200 FLY BACK BACK & O 100 BACK GIRLS AGE DESCRIPTION BOYS 43 8 & U 100 IM RELAY & U 200 IM RELAY & O 200 IM RELAY & U 25 BREAST BREAST BREAST & O 100 BREAST IM IM & O 200 IM