2015 SEASON COACH & MANAGER INFORMATION BOOKLET. Website: ASSOCIATION GHFA website:

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1 HILLS PUMAS FC 2015 SEASON COACH & MANAGER INFORMATION BOOKLET Website: ASSOCIATION GHFA website: : PO Box 458, Round Corner, 2158

2 We wish to thank you for your involvement and assistance in preparing and managing the Hills Pumas Teams in the 2015 season. This booklet is planned to be a guide and reference to the responsibilities and tasks required to be performed by Team Managers and Coaches. The following information is a guide for all Coaches and Managers, intended to make your job easier, and the club run efficiently. If you have any questions, don t hesitate to contact one of the Committee. THIS CLUB IS NOT OPERATED BY THE SCHOOL! PLEASE CONTACT THE PERSONS LISTED BELOW FOR CLUB INFORMATION DO NOT CONTACT THE SCHOOL OFFICE Committee Members Office Name Mobile President Vacant president@hillspumasfc.com.au Treasurer Graeme treasurer@hillspumasfc.com.au Walker Secretary Vacant secretary@hillspumasfc.com.au Junior teams Craig Gates minicoord@hillspumasfc.com.au Coordinator (U6-U17) All Age Teams Erik Maasepp allagecoord@hillspumasfc.com.au Coordinator Premier League Greg Smith PL@hillspumasfc.com.au 1Coordinator Registrar Sarah Sumskas registrar@hillspumasfc.com.au Uniforms Manager Nick Wilson Grounds Manager Peter Allcock PHCS Grounds Manager Chris Stacey thestaceys@spin.net.au Les Shore Media / Marketing Harminder Harminder@midder.co.uk Midder Web Editor Erik Maasepp webeditor@hillspumasfc.com.au GHFA Representative Mike Luker president@hillspumasfc.com.au [2]

3 2013 CLUB CALENDAR Club registration Days Managers & Coaches Meeting Sat 2nd Feb 10:00am 2:00pm Tues 17 th March Dural Sports & Leisure Centre 8.00pm Training Starts Trial Games 1 st Week of March Team times to be advised U6-U9 26 th March 3-4pm Pacific Hills Cristian School 4-5pm Les Shore, Glenorie 20/21 th March times TBA Competition starts Photo Day 11 th April U10 and up, 18 th April U6-U9 2nd May Club Presentation day Juniors Seniors 30 th August 12 th September [3]

4 Training and Playing Equipment Shirts, Balls and other equipment will be provided to each team in early March. These remain the responsibility of the Coach / Manager and will be reclaimed by the Club at the end of the season. All shirts not returned will incur a $50.00 fee. Shirts will not be available for Summer use Fixtures Information and GHFA Information 2015 fixtures will be on the GHFA website very soon. You will also be provided with the GHFA by-laws. It is recommended that you read the by-laws to understand your rights and responsibilities. Arm Bands. Coaches / Managers arm bands will be included in your shirt bags. If you don t have an armband, please contact Craig Gates Arm bands MUST be worn at all matches. Only officials identified in this way are allowed to act as Coach / Manager. Failure to wear an armband can lead to a fine for the club. If you don t have one, please stay behind the roped playing area, and at no time go onto the field, i.e. Coach / Manage from a distance. Remember, there is a fine for not wearing your arm band Mini, Junior and Senior teams. Forfeit. A forfeit is when the team can only field less than: U6 & U7 4 Players U8 to U11 5 Players U12 and above 7 players To avoid this situation, please check player availability and, if required, ask for assistance from teams in lower grades or age groups - only down two ages. (e.g. Under 9 can play into Under 11, but not Under 12). NB: A special notation of all upgraded players must be noted on the match team sheet (U 10 upwards). FFA Number must be recorded, otherwise a fine applies. NOTE: Players can only play up a maximum of 5 times for the same team. Playing up on the 6 th time will result in player having to play up permanently. If you intend to forfeit a match for any reason, please contact Craig Gates or Erik Maasepp as early as possible to avoid the club incurring a fine. We will then inform the GHFA. Any forfeits without 14 days notice incur a fine, if after Friday morning this typically includes the Referees fees. There is a fine of $15 - $75 for every game forfeited, and not duly notified. Non attendance to a game incurs a $50 fine plus refs fees (can be up to $225 for an AA team) [4]

5 Injured Players. At no time can ANY person, including Spectators, Parents, Coaches or Managers enter the field of play, unless instructed by the Referee. When instructed, ONLY the Manager and Coach (identified with the armband) are allowed to go onto the field. ANY injury must be reported to the Craig Gates or Erik Maasepp. Conduct. Coaches / Managers are responsible for the general conduct of spectators and players both on and off the field. You should ensure each player is properly dressed. Introduce yourself to the opposition Coach / Manager and to the Referee, if appointed. Players should be at the ground 30 minutes before kick off. I.D. cards are compulsory at all competition games. There should be submitted when the pre-match team sheets are being completed. No bad language. No alcohol is to be consumed at any ground. Please note that the school has asked us to ensure ALL teams are aware of its No Alcohol policy please respect this. Please refer to codes of conduct available and acknowledged by ALL players during registration. Coaches and Managers need to assist the club with enforcing this requirement. Remember, all players have signed the code of conduct. See Website under downloads for a copy of policy Player ID Cards. I.D. cards are compulsory at all games. These should be submitted to the other manager when the prematch team sheets are being completed. Team sheets only applicable for U11 upwards, but cards are required for all age groups. You should also check the opposition photo ID cards to ensure all opposition players are registered and eligible to play. If you do not you have no right to query after the game. No player can take the field without an ID card. You WILL forfeit the match if you play unregistered players no exceptions are granted by GHFA If the whole team does not have ID cards, a forfeit of that team will result. This applies to HPFC teams as well as your opposition. Teams should check cards to Team Sheet and cards to players. The onus is on you to check this. There is no right of appeal if you subsequently discover that an ineligible player has taken part in the match. It is advisable to have a photocopy of all ID cards in case cards are misplaced. Give this copy to coach or parent who regularly attends games. Cards will be distributed to all teams prior to the start of the season. [5]

6 Unassigned Games from Referees. Referees are assigned for most games from U10 and above. Each week, a listing of unassigned games is released by the referees association. This can be viewed on their website There is also a link on the GHFA website, front page Referee Uncovered Games It is prudent to be aware of any unassigned games and pre-arrange a parent or suitable referee. Double check you have a whistle if no referee will be at your game. Please note that any unofficial referee has the same powers as an official ref. Please also remember that if you are nominated as the home team, the team sheet must be collected and posted to the GHFA refer to Match team sheets Dressing and Undressing Pacific Hills Oval and Les Shore Oval. The team allocated to the 8.15am games (or earliest game in the day at that ground) at Pacific Hills and Les Shore is responsible for dressing the ground. This includes nets, spectator rope, corner flags and signage. It is advised that at least 4 parents be available from 7.30am to do this task. The grounds must be dressed by 8am each Saturday. There is a fine for not completing ground set-up on time. It is the responsibility of the last team playing at the ground (3.15pm kick off or what ever the latest game is) to un-dress and store all the equipment. Once the draw is complete a list of team s responsibilities will be sent to Coaches / Managers, as well as a reminder each week [6]

7 Ground Listings. Refer to and follow menu GHFA ; Playing Grounds Wet Weather. Please note: In wet weather, all games are ON until you are told otherwise. We will inform any cancellations direct to the Manager of each team. If it has been raining during the week coaches, managers, players and parents can check if the Council Municipality has closed the grounds for Saturday or Sunday. Ring the Wet Weather Line relevant to ground from 2pm on Friday. Also advisable to check Saturday morning. Hills Shire Hornsby (applies to Dural Park training) Ryde Council Websites Hills Shire Hornsby (applies to Dural Park training) closures-due-to-wet-weather Ryde Council Note: The School may close the oval independently this can viewed on the HPFC website Check the GHFA website Friday night and early Saturday morning to check if GHFA has re-scheduled games/grounds or cancelled. GHFA may cancel even if all three councils have not closed all their grounds. Individual managers should advise players and/or parents if games are off by SMS or as agreed. Miscellaneous Coach & Manager Tips Carry White electrical tape in case you need to change player numbers Always have an ice pack in case of injury Do not confuse Morrison Bay and Meadowbank grounds many have and missed the game! Get info on laws of the game (esp Small sided games from FNSW link is here Attached FYI Club coaching on Thursdays Manager will receive a txt if training is cancelled after 2pm on thee Thursday. Craig Gates is contact person. Training at Pacific Hills check website on day of training to see if ground is open or closed [7]

8 Match Team Sheet. (U11 and up only) The home team is responsible for supplying and completing the team sheets for competitive matches. The first team nominated on the draw is the home team. You may be the home team even if not playing at home Team sheets will be ed to All Coaches & Managers each Thursday prior to the game Cross off any players not present (note max # of players allowed) Upgraded players must be identified. FFA Number and team The shirt numbers must be completed. If a referee is not present, the home team is responsible for the team sheets. At the end of the game, get the opposition Manager to sign off the score. Team Sheets should be handed to the Referee with envelope which will be provided prior to season commencing for posting at the end of the game. If no referee then: Completed sheets are to be posted on Monday morning to: GHFA, PO Box 223, Eastwood, NSW 2122 NB: Incorrect team sheets result in a fine. Match Results. (U11 and up only) All match results must be provided to Graeme Walker by 5pm on the match day via SMS Format must be as follows: Age / Div PHD (won or lost) PHD score; Opp score e.g. U9/4 PHD Won, PHD 5, WRR 0 Failure by the club to notify a correct result will incur a fine. Other information. Refer to GHFA by-laws booklet for P&D GHFA 2015 Penalties trust we never have to refer to these!! Have a wonderful and successful 2015 season, and we ll look forward to seeing you around the grounds. [8]