SVJFAC 2016 Review HIGHLIGHTS ACCOMPLISHMENTS

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1 HIGHLIGHTS Mved away frm the nw defunct G19 t the Parkway Yuth Ftball League, after examining ther league ptins 3 f ur 4 eligible ftball teams made the playffs, including 1 semi-final team Cmpetitive Cheer Squads finished an amazing seasn with multiple first-place and Grand Champin awards! In the 2016 Seasn, there were 138 registered ftball players and 74 cheerleaders New game-day mdel f Varsity/JV (while still requiring imprvements) was psitively received, verall. While the mst cmmnly raised issue in previus years was cncern ver lack f playing time, we received virtually n such cmplaints this seasn Increased revenue t the Assciatin thrugh cncessins, apparel, and fundraising effrts With the cmbinatin f the revenue initiatives and the reductin f csts, the Assciatin finished the 2016 Seasn with a psitive balance, in cntrast t a lss in the 2015 Seasn The Assciatin initiated fr the first time an end f seasn survey 94% f survey respndents felt that the Cmmunicatin prvided by the Assciatin was handled prperly 90% f survey respndents are satisfied with the Executive Bard s Leadership 88% f survey respndents felt that the fees charged by the assciatin were reasnable 85% f survey respndents indicated that they wuld participant in the league again ACCOMPLISHMENTS Assciatin Expanded fundraising effrts, t include: Very successful CheerFest which raised ver $14,000 Pep Rally raised ver $1,000 New Cash Bash Night was a big success (and a lt f fun), raising ver $5,000 Crdinated Dine Out nights raised ver $500 Maintained number f spnsrships, while adding new Screbard Spnsr (Cranberry Supply) Reduced Operating Csts by eliminating temprary lighting at Linder, saving the assciatin ver $15,000 Year ver Year Successfully cmpleted new backgrund check prcess fr ver 80 Vlunteers Page 1

2 Established new relatinship with Cranberry EMS fr future 100% f ur ftball caches were USA Ftball Certified Cntinued t imprve Cncessin Stand peratin, reducing expenses and imprving margins. Increased Cncessin Sales by ver 25% v. 2015, with grss revenue f $20,000, while reducing perating csts thrugh eliminatin f slush puppy (~$1,000 savings) and streamlining Teen Wrker staff Facilities: Saved ver $3,500 ver previus year fr field painting: Negtiated favrable paint cntract with PPG, reducing csts by nearly $2,500 ver previus year; saved anther $500 thrugh finding a new field painting resurce, and an additinal $500 by cmpleting the initial layut/lining f the Graham Park fields urselves Streamlined apparel sales t almst cmpletely nline, and dubled prceeds ver prir year t ver $600 (including apparel and hat sales). Jacket sales were als very successful Cmpleted a very successful free Spring Flag Ftball prgram, driving grwth int ur tackle prgram thrugh the interest generated. Mre than 100 bys and girls ages 6 14 participated in this 6-week prgram Prvided ff-seasn wrkut pprtunities thrugh Revlutin, available t all kids registered in ur prgram Further refined the nline registratin prcess by prviding earlier and firm dates fr registratin Imprved upn relatinship with Cranberry Twnship, imprved field sharing prcess with ther tenants f the parks, and partnered with ther area rganizatins (including Nrth Cathlic Irn Men) t reduce ur verall expenses fr the Graham Facilities. Have begun cnversatins abut future capital imprvements prjects in cncert with the twnship and the ther yuth assciatins Successful Picture Day, phtgrapher prcess Cntinued imprvements t website; imprved infrmatin prvided via the site Ftball Caches Frmalized Cach Applicatin prcess and cde f ethics fr caches Achieved 100% USA Ftball Certificatin fr ALL caches fr first time ever Equipment Replaced mst f the Assciatin Shulder Pads with new and imprved mdels, while dnating lder pads t struggling area assciatin Invested in new Chute System t be utilized by the assciatin fr years t cme Increased availability f new helmets, shulder pads fr players Mdernized/Imprved equipment handut and return prcess fr better tracking Decreased Jersey Expenses while als finding new custmized jersey prvider; included jersey gifts t departing 12-year-ld players Page 2

3 CHALLENGES Overall, ur adjustment t the new league went well. We want t cntinue t wrk with the league t imprve the JV/Varsity mdel r lk at ther ways t ensure a full game day experience fr all participants (Such as splitting teams as we did previusly). While we have taken measures t cntrl csts, we need t cntinue these effrts We had a small amunt f attritin in the prgram between 2015 and 2016 (3%-4%) we need t wrk t grw the prgram mving frward. Cheer-Ftball relatinship can cntinue t imprve Cmmunicatins Scheduling Overall Interactin The Assciatin can always use mre vlunteer help, please let us knw if yu culd assist in any f the fllwing: Befre the seasn (startup, equipment, facilities, etc.) During the seasn (game-day setup, cleanup, keeping facilities clean, etc.) After the seasn (equipment, winterizing, clsing fr the seasn, etc.) LOOKING TO 2017 Wrk with Parkway League t imprve team structure and verall player/family experience fr the 2017 seasn Develp cnsistent expectatins and guidelines in handling the Varsity/JV teams acrss the assciatin Invest in ur future: Define next Capital Prject (Graham Park payments end in 2018) Cntinue t mdernize equipment, unifrms, etc. Wrk t grw ur prgram: Increase membership; cntinue t investigate develpmental prgram ptins Cntinue t review csts, fees, etc. Assciatin needed purchases will include: Unifrms/Jerseys, Pants, Updated Medical Kits, Strage POD fr Graham, new pylns/field markers, film rm PC/Printer Update stck f Game Pants and ther equipment Review Jersey situatin; Accunt fr ptential need fr multiple jersey frmats Sell r dnate ld equipment have 2 paint machines; can sell ne t raise mney Cntinue t build psitive energy acrss ur Assciatin and between Cheer and Ftball; ensure cmmunicatins between prgrams and equity f scheduling Review and update Child Clearance plicy per lessns learned in 2016 Investigate schlar-athlete and yuth assistant cach prgrams Cntinue t grw Safety and Technique prgrams fr players and caches Build mre unifrmity acrss ftball prgram with regards t terminlgy, etc. Cntinue t build n Spnsrships and cmmunity supprt Page 3

4 2016 Survey Results Page 4

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