SLJL Meeting Minutes April 13, 2016

Transcription

1 SLJL Meeting Minutes April 13, 2016 Attending New Business Randy Hoffman, Ralph Dunigan, Laura Hoffman, Deb Gaudreau, Guido McLaren, Jen Schiller, Walt Novak, Don Mifsud, Bryan Spaller, Duane Lanyon, Paul Dolan, Jason Fox, Ken Elkins, Sean O Neil, Dan Young, Jason Westphal, Lisa Sciborski, Rich Jasper, Meeting minutes of March 16 were accepted. Field dragging is already being missed on many fields. Trustees need to notify coaches and remind them of their responsibilities. Kellen Weeks Boy Scout working with city to add roofs on dug outs for Volunteer Park for Eagle Scout Project SLJL will help wherever possible. Porta Johns have been placed at all fields. SLJL Day at SLEHS, Pizza and Pop to be provided for all spectators by SLJL. Medals for Varsity Girls and Boys winning teams also provided. Jen, Deb, and Don to head up the volunteers working the Pizza stations. Hungry Howies to provide pizza. GCP softie balls are with Deb who will provide Shaun with 14 dozen to cover the full Spring season for game balls and practice balls. Dick s supplied SLJL with 50 Coaches bags & 16 Tee s. Liberty Chevrolet provided 1 set of catchers equipment and 6 empty buckets. Insurance for SLJL expired on April 15 and renewed. League insurance was renewed for $1, for 2016 and Accident Insurance was renewed for $3, for Board Approved. Still trying to get Colt/Palomino League directors to return s and phone calls so as to guarantee our teams are registered for Don Mifsud proposed that we evaluate a possible new photographer for 2017.

2 Fall Season Koufax to have DH Saturdays for all of Fall season. Weekdays will be for practices. Need to coordinate Pink Out for Fall to be all on one weekend. Consider Fall field improvement fee in Fall registration in Registration 2016 Spring Total 1,214 REG # Teams Players/Team Openings BCP Kaline Mays Reese Koufax Colt Palomino GCP Minors Majors T-Ball M-W T-Th

3 Treasurer Account Balances; Chase Checking $50, N/C First Merit Checking $185, $20, KV Sports -$ Draft Food -$1, Refunds -$ Storage Fee -$1, BWW & Dicks -$ SLEHS Banner -$1, Blue Somb Fees -$ Acct 1099 Fees -$2, SLHS Clinics +$53, Reg Fees +$2, SLHS Clinics First Merit BT $35, $12, First Merit GT $3, $6, Pay Pal Credit Card $29.59 N/C Fields/Equipment Field improvements at School Fields for 2016; 1. Drainage at Salem & Brummer 2. Fix infield/outfield lip at Millennium, Salem, & Hardy 3. Change bleachers, cement in dugouts, and irrigation at McHattie. (Waiting on City). Quote for cement in dugouts rec d 9/27/14 $3, Roof on 3 rd Base dugout on 9 Mile Field is in need of repair. Ralph has new landscaper suggested by Sean O Neil to quote rework of Kent Lake and Brummer. Need them to also quote Salem. They suggested to Ralph to do work in summer so as to not create ruts with the equipment. We may need to close individual fields a week at a time to get the work completed. Lightning Landscape quoted $2,400/field. Need to have Salem and Brummer first on that list. Bollinger wants to be in loop of any work we will be doing on fields. This project is on hold until approval from Mr. Bollinger. Bob Martin of South Lyon Maintenance is supportive of sprinkler system and outfield fencing at McHattie. We suggest that outfield should be leveled before system is put in.

4 Need to work with City to repair fencing on both Volunteer fields. Need to get permanent fence around maintenance dirt at Volunteer Fields. Deb received quote for wooden fence around dirt pile at Volunteer of $1, June 17, 2015 All boxes have been purchased. They are to be placed at the following fields; Brummer, Hardy, Salem, Kent Lake, Volunteer, and SLHS Boys Varsity. 2 of the better small boxes to be placed at Bartlett and throw away the old one at Bartlett. Received quote of $17,000 from South Lyon Fence to repair fencing on backstop, dugouts and outfield on SLHS Freshman Softball Field. Board felt quote was high and will request quotes from Wolverine Fence and Detroit Fence. Possible batting cages (2) at SLHS Softball facility $6,000, Begin process of drawing up plans for batting cages. Improvements to Freshman Field such as fencing, backstop, and dugout roofs. Is on hold until approval from Chris Bollinger. Mike Teagan wants to meet with SLJL Board to discuss suggested field improvements. Get quote from DeBorg Fence Company. Lance is provided drawings for batting cages for meeting with schools. Guido started discussion concerning Milsco Lighting on Volunteer and possibly Atchison fields. There will need to be Grants to help and Guido is the chairperson for this endeavor. Park s & Rec gave presentation to City Council in development of Volunteer Park. They suggested that the development be done in phases. Each phase would need design approval from all involved. The City Council approved this plan unanimously. Dean will continue to be the SLJL front man in these meetings. Parks & Rec conducting first meeting on Feb 22 at 6:30 pm at Millenium Middle School. Meetings will be the 1 st and 3 rd Mondays of each month. Lacrosse is no longer going to use flat fields near Lyon Township Fire Station. Will be using flat area beyond outfield at Millenium softball field. This will allow possibility to develop 2 baseball fields at Atchison Park. Ralph, Dean, and Sean met with Scott Gierlach of Lyon Twp to discuss building of 2 baseball fields behind fire department at Atchison Park. Meeting to be set up in coming weeks for building of fields at Atchison Park, per Sean O Neil. Waiting on Sean for updates. Sean stated that Twp had meeting in end of January and that Dean would be presenting our views in February meeting at Twp Hall. Nothing new on Township Meetings.

5 Don Beagle has reached out to the SLJL for input on design of new baseball field at new elementary school in Lyon Twp. School to open Fall of Ralph brought up for discussion the idea of SLJL purchasing a piece of land to build our own complex. Discussion to continue in upcoming meetings. Ralph will attend Salem Twp meeting in March to discuss possible new baseball fields. Deb informed Board that Chalk has gone from $4.40/bag to $4.75/bag this year. We need to purchase 2 sets of 3 bases for upcoming season. Deb to go to Lowes to pick up misc tools to stock field boxes. Board approved all of the items in this note. Scheduling Make sure we account for Salem Flag Day in future years. It is usually the first week in June each year. All future Championship games to be scheduled at High School Fields. For 2016 we can t schedule Koufax, Reese, and Mays playoff games or Palomino games on same day. We do not have enough qualified umpires. Ken will send all future game and time changes to Deb and Duane prior to sending to Trustee s & Webmaster. This will allow verification of available umpires. Will have Max of 8 teams and Minimum of 4 teams in Divisional Playoff Brackets. No more than 50% of Division to be in Playoffs. Consolation Bracket Playoffs can be scheduled if enough teams are interested. This is for the teams that did not make Playoffs. There will be Friday and Saturday games this Spring Season. Spread the word that this is going to happen. Some divisions will have games spread over 3 days of the week which will include either Friday or Saturday games. SLEHS fields are available on Fridays and Saturdays due to Girl s Travel being at Weekend Tournaments. We will need to take advantage of these fields. Ken and Ralph need Travel Field assignments as soon as available, no later than 3/16/16

6 Website T-Ball Day Umpires Jen Schiller is starting to publish on Twitter and Facebook. Any info you would like to see out there on social media please get it to Jen. Our numbers are increasing every week on Facebook and Twitter. Need additional Face Painter next year. Create handout for event to explain how T-Ball Day works. Organize with city to possibly utilize bounce houses for movie night on same day. Next year consider the following for Pink Out Days; 1. Take donations at game sites, something like Coins for Cancer 2. Educate players and parents of cancer risks 3. Have expert personnel on site to hand out literature and answer questions. 4. Possible Men s Cancer Day (Powder Blue) to be considered in future. Will be taking much harder stance with Coach-Umpire interaction beginning next Spring. Duane reported need for some new umpire equipment purchases come Spring of Umpire Clinics will be: 1. Experienced Umpire Clinic-Sunday April 17, 12:30-5:00 pm, Rainout date of April New Umpire BCP/Kaline Clinic-Sunday April 24, 12:30-4:00 pm, Rainout date of May 1 3. Boys Umpire Scheduling will be May 1, from 6:00-9:00pm at SL Hotel. Adjusted pay scale for following divisions; APPROVED 1. Reese Pay from $34.00/game to $35.00/game 2. Koufax Pay from $37.00/game to $40.00/game 3. Colt Pay from $40.00/game to $45.00/game 4. Palomino Pay from $45.00/game to $50.00/game 5. Solo pay for Mays $40, Reese $70, Koufax $80

7 Board approved increasing budget for Pay Coordinator and Umpire Schedulers from $2,000 to $2,500. Will continue bonus program with further discussion in future meetings. Umpire clothing is available for purchase on SLJL.Org store. SLJL Calendar April 17 Experienced Umpire Clinic 12:30-5:00 pm (Location TBD) April 20 - Board Meeting 7:00 pm Java House-SLJL Day at SLEHS April 24 Experienced Umpire Clinic Rainout Makeup New Umpire BCP/Kaline Umpire Clinic 12:30-4:00 pm (Location TBD) April 27 - Board Meeting 7:00 pm Java House-T-Ball Draft 7:00 South Lyon Hotel Oak Room May 1 - New Umpire BCP/Kaline Umpire Clinic Rainout Makeup May 4 - Board Meeting 7:00 pm Java House May Spring Games Begin/T-Ball practices start May 11 - Board Meeting 9:00 pm Java House May 18 - Board Meeting 9:00 pm Java House May 23 T-Ball Games Begin May 25 - Board Meeting 9:00 pm Java House May No games due to Memorial Day Weekend June 1 - Board Meeting 9:00 pm Java House June 4 Picture Day at Playground 6:00 am 9:00 pm June 8 - Board Meeting 9:00 pm Java House June 15 - Board Meeting 9:00 pm Java House June 18 Pink Out for Kaline, Reese, GCP, & Majors June 22 - Board Meeting 9:00 pm Java House June 25 T-Riffic T-Ball Day & Pink Out at McHattie Park, also Pink Out for BCP, Mays, & Minors June 29 - Board Meeting 9:00 pm Java House July 1-4 No games due to 4 th of July Holiday July All Star Weekend