FLL Rosters For Coaches For Parents Team Rosters

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1 FLL Rosters Prior to arriving at any official FIRST LEGO League event, parents for each team member must complete a Consent & Release form for their child. This is accomplished by the lead coach sending out invitations through the FIRST Dashboard. For Coaches On the Dashboard page in the Team Contacts/Roster section, there is the Contact Options where you can select Manage Contacts, which will lead you to the TEAM CONTACTS page. Within this page you will find an option to Invite Team Contacts. Select the option to Invite Parents/Guardians. Once selected the coach will need to enter the parents names and addresses. Once the coach clicks Add an automatic is sent to the parents. The following pages of this document show details of how to do this. After the parents have completed the online Consent & Release form and applied to your team, the lead coach must accept the child to the team. Doing so adds the child to the official team roster. For Parents Each parent must create a Parent/Guardian account at if they do not already have an account from a prior season. Once a parent/guardian account is created parents may login and complete their child s Consent & Release form. They do this by selecting the Complete Youth Member Registration button from the I Want To menu to begin registering your child. For the parents out there, FIRST has put together instructions and an FAQ for filling out your child s Consent & Release forms. Team Rosters Coaches, once every team member has completed their Consent & Release form, you can print an official team roster. Instructions to do so are included in this document. This is a must! Teams are required to submit an official team roster at check-in for every official FIRST LEGO League tournament they attend. If parents are unable to electronically complete the Consent & Release forms, then a paper form may be filled out. Forms are available here. Please only use this option as a last resort. If a parent/guardian uses a paper form, it must be completed prior to arriving at the event and attached to the printed official roster.

2 Building Your Official Roster Login to your FIRST account for your team(s) From the Dashboard, select the team you want to create the roster for. In the Team Contacts/Roster section, select Contact Options From the Contact Options, select Manage Contacts" On Team Contact page, select Invite Contacts In the Invite Team Contact window, in the Contact Type field, select Parent/Guardian and enter the parents name and address. Repeat this step for all your parents. Note: Invites can be sent multiple parent/guardians of the same team member, but only one parent/guardian needs to create a FIRST account and apply the student to your team. Click Send Invitation when complete

3 Parents will receive an invite to apply their child to your FLL team. They will need to create a FIRST account to do so. Additional directions for the parents can be found here: NOTE: Invites may end up in SPAM/JUNK folders. Once parents complete the application for their child, the application will show up on your TEAM CONTACTS page for the team in the Pending Applied section. You will need to Accept the application to add them to your roster. Once accepted, they will show up in the accepted section. Once all your team members have applied and been accepted, you can then print your roster. Note: In this section you can also download and print out copies of the Youth Team Member Paperwork. This should only be used for parents who do not have access to . Copies of the printed roster are still required along with any hardcopies of the team member paperwork. To view, resend or delete parent invitations, school to the bottom of the TEAM CONTACTS page to the Parent Guardian Invitation section. Select the Options you want to take for this contact.

4 Printing Your Official Roster An official FIRST roster must be provided at all official FLL events (1 st and 2 nd Round Qualifiers and Championships). Rosters can be built completely online or you can use printed copies of the Youth Team member paperwork or a combination thereof. Electronic copies of rosters submitted before the event are preferred by many hosts sites. It is advisable to bring printed copies just in case even if you submitted them to your host site electronically. Your host site should inform you of their preferred method of turning in rosters. Before printing your roster complete the following 1. Accept all applied youth members that are on the team 2. Review the team contacts list. Exclude any individuals from the team contact list that you do not want to be included in the printed roster you turn in. A. The following are required to be listed on the roster and must have a Consent & Release on record and Youth Protection Screening verified Lead Coach/Mentor 1 Lead Coach/Mentor 2 3. Download and complete the Youth Team Member paperwork for any team members who s parents can not complete the application online.

5 From the Dashboard, select the team you want to print the roster for. In the Team Contacts/Roster section, select Contact Options From the Contact Options, select Print Team Roster Alternatively from the TEAM CONTACTS page, you can click on PRINTABLE ROSTER Select PRINT ROSTER to print it off. Depending on your PC setup, you may have the option to save the document as a PDF. The printed roster will contain a section that you can write-in any team members that paperwork was completed via hardcopy instead of online. This printed roster along with any team member paperwork completed via hardcopy must be turned in to the event host in order for your team(s) to participate in the event. Please always include a copy of the official team roster with any additional youth member forms you provide. The roster and completed hardcopy forms can also be scanned in and provided to host sites electronically if they accept them electronically.

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