Minutes of the 4/14/18 Meeting of the HBC Board of Governors

Transcription

1 Minutes of the 4/14/18 Meeting of the HBC Board of Governors CALL TO ORDER The meeting was called to order by President Bridget Whitley at 10 AM on Saturday, April 14, 2018 ROLL CALL- In attendance were: Jim Boyer, Dave Charleston, Cecile Hund, Jack Hund, Mike Mendelson, Lee Morrison, Bob Priest, Shirley Rasmussen, Nina Sadler, Midge Sobolewski, Kay Succa, and Bridget Whitley. Not attending were: Ginny Burtnett, Steve Fama, Kathy Harter, Debbie Hoveland, Jim Johnson, Jan Leuenberger, Pam Murray, Russ Poppleton, Jack Rudy, and Bill Zuzack. Linda Ivanoff arrived after the meeting had started. A quorum of voting members was present. APPROVAL OF JANUARY 13, 2018 MEETING MINUTES Jack made a motion to approve the minutes of the 1/13/18 BOG meeting, which was seconded by Mike. The motion carried, with no opposition or abstentions. APPROVAL OF THE JANUARY 31, 2018 EXECUTIVE SESSION MINUTES Bob made a motion to enter into Executive Session, which was seconded by Dave. The motion carried, with no opposition or abstentions. After the Board rose from Executive Session at 10:20 AM, the BOG meeting continued. OFFICER REPORTS PRESIDENT S REPORT - none TREASURER S REPORT (copy attached) - Jack started his presentation by pointing out that in December of 2014, when he became Asst. Treasurer, the mortgage value was $160,000, the mortgage balance was $111, and the checking account balance was $54, Currently, the mortgage value is $70,310.18, the mortgage balance is $45, and the checking account balance is $69, He pointed out that $10,000 from checking had been applied to reduce the mortgage as approved at the January 13, 2018 BOG meeting. Jack then stated that Club games revenue was down a bit through April 4 th because of lower table count due to weather issues and players being gone for the winter months, but this is consistent with previous years. He also mentioned that there was about $1000 left of the anonymous donation received last year to fund the free Tuesday afternoon game. He has had two other anonymous donors offer to continue funding the now Tuesday afternoon game and the new Thursday afternoon game, when the original donation runs out. Kathy Harter and Ricky Boyer suggested to him that the charge for mentors at the Mentor game be reduced to $5 in order to encourage their participation. In addition, he said that the same should be done for the mentors in the Jr. Mentor game. Bob then made

2 a motion, seconded by Linda to charge the mentors in both the regular and Jr. Mentor games only $5. The motion carried with no opposition and no abstentions. Jack then asked if any Club Appreciation games, free to members, could be added again this year. He said that some players in the open games on Tuesday and Thursday afternoons were complaining that the limited games on those days were always free, while they had to pay. Although he explained to them that the limited games were subsidized, so that the Club was being paid for those games, and that having a bigger limited game increased the points awarded in the open game, there were still some dissatisfaction. He stated that the finances could support offering an occasional free game. Bob replied that Club Appreciation specifically refers to a limited number of games in October which award sectional points and part gold. Then it was then suggested that games such as Jack had mentioned should be called Member Appreciation games instead. A motion was then made and seconded to make two Tuesday afternoon and two Thursday afternoon games free per year (one each every six months). Bob noted that both limited and open games would be made free and so no deduction for the limited game would be made from the anonymous donation. During discussion, an amendment to this motion was made by Bob to have one free game per year for the Monday night and Tuesday night games. This was seconded by Lee and carried with one opposed and one abstention. Another amendment to the original motion was made by Midge and seconded by Linda to have the Monday morning game be free once a year. After discussion, this motion failed with three in favor, seven opposed and two abstentions. Then the amended motion was put to the vote and carried with one opposed and no abstentions. His last topic was the yearly financial review. He said that MaryRose Noto-Hardy is willing to again review the books, but doesn t have the time until after tax season. COMMITTEE REPORTS HOUSE MANAGER S REPORT Since Russ is on vacation, Cecile read his report which stated that: Lionel Hess will again be handling the landscaping duties this year; the venting system has been adjusted to bring fresh air into the playing area, but not into the Teachers Room; Jack Rudy will handle the problems with the Teachers Room projector, which is under warranty with Best Buy, when he returns from Florida; and Greg Pearson will look into using the extra concrete barriers in the upper parking lot to replace those that are crumbling. Russ thanked Midge for her work on the mulching and the flower beds and noted that Bill Zuzack would cover as House Chairperson while he is away (April 10th to 20th). Bob noted that the gravel area in the upper parking lot can t ever be paved because the requirement for non-permeable space would then be exceeded. Midge said that she would put down weed killer to keep that area neat. CLUB MANAGER S REPORT In regard to the new Friday morning game, on April 6 th only one pair showed up. On April 13 th, there were 4 1/2 tables after the Pearls

3 workshop. Bob asked those attending if they were coming back next Friday and had a positive response from a few pairs, so he will keep the game on the schedule for now. He said it may work out that the game would only be scheduled for the second Friday after the monthly Pearls workshop. At this time, there are only 1 1/2 teams signed up for the Swiss Teams on April 27 th. A coordinator for this game is needed to send out reminder s and handle signups, as is done for the regular monthly Swiss Teams. A mentor project for new directors with under 1000 MP has been started in order to familiarize them with the computer system and ease them into directing small games. In order to keep the integrity of the Thursday game, he will let all directors know that this game is not to be combined with the open game if there are at least 2 ½ tables. If there are fewer than that and there is a forced move over into the open game, the game will be handicapped as follows: pair average MP - adjustment is 1.5 boards; pair average MP - adjustment is 1 board; and pair average MP - the adjustment is.5 board. The game will also be stratified. After a discussion of the how directors were reimbursed, during which Bob stated that the rate was $2 per table with a minimum of $20 or two free plays worth $18, he also mentioned that he took the financial option for the monthly Swiss because it involved more work than a usual game; but that almost all the directors of other games took the free plays. He then made a motion which was seconded by Dave to have directors choose to be reimbursed $4 per table with a minimum of $40, or continue to receive two free plays; with the caveat that the director would find a guaranteed partner for any game which required a non-playing director, or agree to be the guaranteed partner in smaller games. Jim commented that he would need to file tax forms for anyone whose reimbursement exceeded $600 per tax year. During discussion, it was decided to use an invoice system for those who chose the financial option, with the directors who chose the reimbursement option submitting the required invoice to the Treasurer. The motion carried with one opposed and one abstention. With regard to a stipend for doing the duplimating, Lee made a motion to annually give $500 at the end of each calendar year, in addition to the two free plays given weekly, to the person who has handled the job for the year. Midge seconded and the motion carried with no opposition or abstentions. Bridget has materials from ACBL for hosting The Longest Day events at the Club. Bob noted that our Club already holds many charity games and supports a local charity. Therefore, he doesn t want a donation coming from normal Club revenue. Instead, he made a motion to hold an add-on game the week of June 18 th and make a donation to Alzheimer s from that revenue. Linda seconded the motion, which carried with no opposition and no abstentions. Someone would need to be found to take charge of planning and advertising this event.

4 MEMBERSHIP REPORT In Debbie s absence, Cecile presented Jack Clime and Donna Lesniewski for membership. Jack made a motion to accept these two as members and Bob seconded. The motion carried with no opposition or abstentions. Bob mentioned that Donna was a former member, but that Board policy requires a new vote in any case where membership has lapsed. EDUCATION REPORT As Jack Rudy was away, Cecile reviewed the Education Committee meeting minutes of March 6, 2018, and other information about what had happened since that meeting was added by her and Mike Mendelson. The Pearls workshops are scheduled for the rest of the year and the mini-lessons are being covered by Bill and Debbie, with others filling in while they are away. Both mentor games are drawing well, with 9-10 tables for the Mentor game and 6-7 tables for the Jr. Mentor game, but there is a need for more mentors in the Jr. game. Dennis Shaub has finished his Advanced Beginner class and has scheduled an Early Intermediate class which will start on April 16 th and a Two Over One class which will start June 4 th. The Play and Learn classes continued with a new session in March./April. Jack Rudy will teach and Mike Mendelson will assist him in running a BB1 class at the Club, on Wednesdays from 9:30 AM noon, beginning September 5th. Mike plans to advertise in the West Shore township newsletters. They may add an evening class if there is enough interest. A new daytime beginner game is also being discussed, to be held on Wednesday afternoons, beginning after the BB1 class ends. HOSPITALITY- Bridget mentioned that there were several upcoming games at which food would be served. At the April 27 th Swiss Teams game, lunch will be provided. Kay and Cecile will take care of the food for the Brunch game on May 5 th. The Worldwide Pairs game will take place at the Brunch game on June 2 nd. Since Bill and Debbie will be unavailable to cook for the planned June 1 st Dinner game, it was decided to cancel that game. The Strawberry Festival will be held at the NAPQ game on Thursday, June 7 th. Shirley stated that she would no longer be able to be the snack coordinator. SUNSHINE Ginny was absent, but Jack mentioned that she should be informed that Mandy Fisher s brother had just died. CONDUCT, DECORUM AND ETHICS Steve was absent, but he let Bridget know that he had nothing to report. UNFINISHED BUSINESS Mike will consult with Jim Johnson and Jack Rudy about their progress on getting a Club sign, which will be used to advertise the Club and the games schedule. He has volunteered to then take the findings to Camp Hill Borough Council and continue the effort to get a sign approved. Lee had previously offered to represent the Club. NEW BUSINESS Midge said that she was concerned that some people were being recognized by the Club for MP rank changes, Ace of Clubs, Mini-McKenney and other

5 honors; while others were not. She volunteered to keep track of the information and let the Club Manager know of anyone due recognition, so that he could include the names and such in the directors pre-game announcements. Bob said that he would forward to her any s he received with such information. NEXT MEETING The next BOG meeting will be held on Saturday, September 8th at 10AM at the Club. AJOURNMENT There being no further business, Jim made a motion to adjourn which was seconded by Linda. The motion carried with no opposition or abstention. Accordingly, the BOG meeting was adjourned by Bridget at 12:10 PM.

6 The Harrisburg Bridge Club 349 North 21st Street Camp Hill, PA Treasurer s Report as of April 4, 2018 December 2014 January 2018 April 2018 Mortgage Value $160, $70, $70, Mortgage Balance $111, $56, $45, Checking Balance $54, $80, $69, Discussion topics: 1. Applied $10,000 from checking against mortgage as approved at January BOG meeting 2. Slightly in the black through April 4 th despite free games 3. Free Tuesday and Thursday games... as long as anonymous donation holds out potential for increase in donation 4. $5 Friday game through end of June if game continues 5. Mentor games $5 charge for Mentors? 6. Add Club appreciation games like last year? 7. Annual financial review after tax season