Field Usage Analysis. Williamsburg Working Group January 19, 2016

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Antonia Fay Long
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1 Field Usage Analysis Williamsburg Working Group January 19, 2016

2 Overview of Project DPR reviewed 106 athletic fields and some open grass fields to analyze field demand (focused on fields with any scheduled play) Field demand percentage is calculated as the quotient when dividing scheduled time on fields by available time

3 Overview of Field Inventory Total Scheduled Fields/Open Grass Areas: % are used heavily by APS, BOHS, or GWU 26% of the fields can only be used by participants in elementary and middle school and are not suitable for older participants Fields Synthetic Primary Secondary Totals Diamond Rectangular Combination Open Grass Areas Total

Background Field analysis began in conjunction with field allocation study and new field maintenance plans FY 2015 data was used for the analysis (July 2014 June 2015) Fields were analyzed based on

4 Background Field analysis began in conjunction with field allocation study and new field maintenance plans FY 2015 data was used for the analysis (July 2014 June 2015) Fields were analyzed based on turf type, purpose, and lights Fields are defined as rectangular, diamond, or combination (used as both rectangular and diamond) DPR took into account prime time use when fields are in highest demand and most reservations occur (80%) Analysis accounted for sunset times on non-lit fields by ending each reservable day at sunset

Background Cool Season Closed Period December February 96 Days Additional County holidays 5 Days Bermuda Season Closed Period November March 137 Days

5 Background Cool Season Closed Period December February 96 Days Additional County holidays 5 Days Bermuda Season Closed Period November March 137 Days Additional County holidays 3 Days Synthetic Closed Period Cold Weather Low Use, But Available December February 85 Days Additional County holidays 7 Days

6 DPR Prime Time Scheduling at APS Sites Elementary School Fields Dedicated to APS 8:30AM-5:00PM (8.5 Hours M-F) DPR Scheduling Prime Time M-F Daily Lighted N/A Unlighted 5:00PM 8:30PM (3.5 Hours) Sa-Su Daily Lighted N/A Unlighted 8:30AM 8:30PM (12 Hours)

7 DPR Prime Time Scheduling at APS Sites Middle School Fields Dedicated to APS 8:30AM-5:45PM (9.25 Hours M-F) DPR Scheduling Prime Time M-F Daily Lighted 5:45PM 11:00PM (5.25 Hours) Unlighted 5:45PM 8:30PM (2.75 Hours) Sa-Su Daily Lighted 8:30AM 11:00PM (14.5 Hours) Unlighted 8:30AM 8:30PM (12 Hours)

8 DPR Prime Time Scheduling at APS Sites High School Fields Dedicated to APS 8:30AM-7:00PM (10.5 Hours M-F) DPR Scheduling Prime Time M-F Daily Lighted 7:00PM 11:00PM (4.0 Hours) Unlighted 7:00PM 8:30PM (1.5 Hours) Sa-Su Daily Lighted 8:30AM 11:00PM (14.5 Hours) Unlighted 8:30AM 8:30PM (12 Hours)

9 DPR Prime Time Scheduling at DPR Sites Daytime Hours 8:30AM 5:00PM (8.5 Hours M-F) Non-Prime Time (20% of All Scheduled Use) DPR Scheduling Prime Time M-F Daily Lighted 5:00PM 11:00PM (6 Hours) Unlighted 5:00PM 8:30PM (3.5 Hours) Sa-Su Daily Lighted 8:30AM 11:00PM (14.5 Hours) Unlighted 8:30AM 8:30PM (12 Hours) Some adjustments were made for individual fields with special circumstances

10 Field Usage : Scheduled Rectangular All Field Hours (FY2015) % of Weekday % Saturday % Sunday Abingdon 87% 0% 0% Arlington Hall 82% 46% 27% Arlington Science Focus School 65% 23% 0% Benjamin Banneker Park 47% 39% 22% Bluemont Junction 75% 21% 9% Charles A. Stewart Park 75% 24% 9% Dawson Terrace 76% 32% 2% Eads Park 78% 41% 7% Fairlington CC 78% 43% 11% Fields Park 81% 49% 14% Fort Ethan Allen Park 77% 20% 5% Glebe School 79% 39% 14% Greenbrier Park - Stadium Synthetic 69% 66% 65% Gunston Park #2 71% 72% 66% HB Woodlawn School 75% 38% 16% Kenmore #2 54% 20% 40% Key School 78% 7% 4% Lacey Woods Playfield 76% 24% 0%

11 Field Usage : Scheduled Rectangular All Field Hours (FY2015) % of Weekday % Saturday % Sunday Long Bridge Park Synthetic Field #1 68% 63% 56% Long Bridge Park Synthetic Field #3 73% 61% 49% Long Bridge Park Synthetic Field #4 71% 69% 52% Powhatan Springs 82% 42% 23% Swanson School* 36% 39% 21% TJ Upper 62% 36% 27% Virginia Highlands Park #1 73% 68% 51% Wakefield Ches. 62% 29% 32% Woodlawn/Hospice 76% 7% 0% Woodmont Center and Park 76% 0% 0% Oakridge School (oak)* 128% 2% 3% Construction Ashlawn 0% 0% 0% W&L High School - Stadium 45% 57% 41% Wakefield High School - Stadium 27% 39% 32% Williamsburg Middle School #1 0% 0% 0% Williamsburg Middle School #2 0% 0% 0% Oakgrove Park (oakgr) 35% 21% 10% *Data/system error resulted in lower or higher than actual %

12 Field Usage : Scheduled Rectangular Average % Use of Scheduled Rectangular Athletic Fields (29 fields*): 74% Weekday Prime Time 35% Saturday Prime Time 22% Sunday Prime Time 17 Rectangular Fields are Programmed 75% or More of Prime Time Weekday Hours (Evenings) (*Does not include community, open grass areas, and fields under construction)

13 Hours Weekday Prime Time Weekday Prime Time Programed Hours Monday - Friday Prime Time Available Hours *Does not include community, open grass areas, or fields under construction

14 Hours Saturday Prime Time Saturday Prime Time Programmed Saturday Prime Time Available *Does not include community, open grass areas, and fields under construction

15 Hours Sunday Prime Time Sunday Prime Time Programmed Sunday Prime Time Available *Does not include community, open grass areas, and fields under construction

16 Gunston 2 41% 23% 13% TJ Upper #VALUE! #VALUE! VA-H 1 25% 21% 5% Spring: 3/15/15 6/15/15 13 weeks Field % M-F % Sat. % Sun Greenbrier Stadium 73% 58% 69% Gunston 2 81% 84% 74% TJ Upper 75% 37% 26% VA-H 1 85% 83% 65% Field Usage: Seasonal Analysis Winter: 11/16/14 3/14/15 17 weeks Field % M-F % Sat. % Sun Greenbrier Stadium 52% 37% 41% Gunston 2 41% 23% 13% TJ Upper #VALUE! #VALUE! VA-H 1 25% 21% 5% Spring: 3/15/15 6/15/15 13 weeks Field % M-F % Sat. % Sun Greenbrier Stadium 73% 58% 69% Gunston 2 81% 84% 74% TJ Upper 75% 37% 26% VA-H 1 85% 83% 65% Summer: 6/16/15 8/15/15 9 weeks Field % M-F % Sat. % Sun Greenbrier Stadium 66% 48% 51% Gunston 2 70% 63% 48% TJ Upper 13% 22% 11% VA-H 1 60% 0% 0% Fall: 8/16/15 11/15/15 13 weeks Field % M-F % Sat. % Sun Greenbrier Stadium 70% 71% 82% Gunston 2 88% 67% 73% TJ Upper 68% 41% 36% VA-H 1 90% 67% 74% Summer: 6/16/15 8/15/15 9 weeks Field % M-F % Sat. % Sun Greenbrier Stadium 66% 48% 51% Gunston 2 70% 63% 48% TJ Upper 13% 22% Department 11% of Parks and Recreation

17 Field Usage: Winter Gunston 2 (Synthetic), January 2015

18 Field Usage: Winter 12:00 AM Gunston 2, January 9:36 PM 7:12 PM 4:48 PM 2:24 PM 12:00 PM Scheduled Close Curfew

19 Field Usage: Spring Powhatan Springs (Grass), April 2015

20 Field Usage: Spring 12:00:00 AM Powhatan Springs, April 9:36:00 PM 7:12:00 PM 4:48:00 PM 2:24:00 PM 12:00:00 PM Scheduled Close Curfew/Sunset

21 Field Usage: Summer Long Bridge 3 (Synthetic), July 2015

22 Field Usage: Summer 12:00:00 AM Long Bridge, July 9:36:00 PM 7:12:00 PM 4:48:00 PM 2:24:00 PM 12:00:00 PM Scheduled Close Curfew

23 Field Usage: Fall Greenbrier (Synthetic), October 2015

24 Field Usage: Fall 12:00:00 AM Greenbrier, October 9:36:00 PM 7:12:00 PM 4:48:00 PM 2:24:00 PM 12:00:00 PM Scheduled Close Curfew

25 Field Usage Conclusions Many of non lit grass fields are not scheduled heavily or at all during summer months. Synthetic fields are available year-round, but are not used as often as the weather gets colder Fields are not scheduled 100% of the time There must be transition time between games for teams to exit and enter the field There is setup and tear-down time at the front and back ends of prime time Games do not go beyond lighting curfew

26 Sample Winter Schedule: Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 10-11:30am 10-11:30am 11:30am-1pm 11:30am-1pm 1-2:30pm 1-2:30pm 2:30-4:00pm 5:00-6:30pm 5:00-6:30pm 5:00-6:30pm 2:30-4:00pm 6:30-8pm 6:30-9:30pm 6:30-8pm 8-9:30pm 8-9:30pm

27 Sample Winter Schedule: No Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 10-11:30am 11:30am-1pm 1-2:30pm 2:30-4:00pm Not enough light Not enough light Not enough light Not enough light Not enough light 10-11:30am 11:30am-1pm 1-2:30pm 2:30-4:00pm

28 Sample Spring Schedule: Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9:00-10:30am Adult Game 8:30-9:45am 10:30am-12pm Adult Game 9:45-11am 12:15-1:30pm 11am-12:15pm 1:30-2:45pm 12:15-1:30pm 2:45-4:00pm 1:30-2:45pm 4:00-5:15pm 5:15-6:30pm 6:30-8:00pm Adult Clinic 5:00-8:30 pm 8:45-10:15pm Adult Game 5:00-9:45pm 5:00-8:30pm 8:45-10:15pm Adult Clinics 5:00-9:45pm 5:00-8:00pm 2:45-4pm 4-5:15pm 5:15-6:30 6:30-7:45pm

29 Sample Spring Schedule: No Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9:00-10:30am Adult Game 8:30-9:45am 10:30am-12pm Adult Game 9:45-11am 12:15-1:30pm 11am-12:15pm 1:30-2:45pm 12:15-1:30pm 2:45-4:00pm 1:30-2:45pm 4:00-5:15pm 2:45-4pm 5:15-6:30pm 5:00-8:30pm 5:00-8:30pm 5:00-8:30pm 5:00-8:30pm 5:00-8:30pm 4-5:15pm 6:30-8pm Adult Clinics 5:15-6:30 6:30-7:45pm

30 Sample Summer Schedule: Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 10-11:30am 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 10-11:30am 11:30am-1pm 11:30am-1pm 1-2:30pm 1-2:30pm 2:30-4:00pm 2:30-4:00pm 4:00-5:30pm 4:00-5:30pm 5:30-7:00pm Adult Clinics 7:00-8:30pm Adult Clinics 6:00-8:30pm Youth Evening Camps 6:00-8:30 pm Youth Evening Camps 6:00-8:30pm Youth Evening Camps 6:00-8:30pm Youth Evening Camps 5:30-7pm 8:40-9:50pm Adult Game 8:30-9:30pm 8:30-9:30 8:30-9:30pm

31 Sample Summer Schedule: No Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 10-11:30am 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 9:00-6:00pm Youth Camps 10-11:30am 11:30am-1pm 11:30am-1pm 1-2:30pm 1-2:30pm 2:30-4:00pm 2:30-4:00pm 4:00-5:30pm 5:30-7pm 6:00-8:30pm Youth Evening Camps 6:00-8:30pm Youth Evening Camps 6:00-8:30pm Youth Evening Camps 6:00-8:30pm Youth Evening Camps 4:00-5:30pm 5:30-7pm

32 Sample Fall Schedule: Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9:00-10:30am Adult Game 8:30-9:45am 10:30am-12pm Adult Game 9:45-11am 12:15-1:30pm 11am-12:15pm 1:30-2:45pm 12:15-1:30pm 2:45-4:00pm 1:30-2:45pm 4:00-5:15pm 2:45-4pm 5:15-6:30pm 5:00-8:30pm 5:00-9:45pm 5:00-8:30pm 5:00-9:45pm 5:00-8:00pm 4-5:15pm 6:30-8:00pm Adult Clinic 8:45-10:15pm Adult Clinics 8:45-10:15pm Adult Clinics 5:15-6:30pm 6:30-7:45pm

33 Sample Fall Schedule: No Lights Sunday Monday Tuesday Wednesday Thursday Friday Saturday 9:00-10:30am Adult Game 8:30-9:45am 10:30am-12pm Adult Game 9:45-11am 12:15-1:30pm 11am-12:15pm 1:30-2:45pm 12:15-1:30pm 2:45-4:00pm 1:30-2:45pm 4:00-5:15pm 5:00-8:00pm 5:00-8:00pm 5:00-8:00pm 5:00-8:00pm 5:00-8:00pm 2:45-4pm 4-5:15pm

34 Mitigation to minimize impact of field(s) Day restrictions (e.g.; no more than 2-3 nights to 10:30) Time restrictions (e.g.; 9:30/10:00/10:30) Seasonal restrictions (e.g.; limited winter and summer) Staggered start times (practices/games) Limit the number of special events Limit adult use to lower spectator attendance groups Establish standing committee (e.g.; Greenbrier) that meets twice per year or more if needed to discuss any operational issues/concerns and address prior to next season Provide onsite supervision during games

35 Field Usage Analysis Williamsburg Working Group January 19, 2016

Arlington County Athletic Facilities Allocation Study Draft Recommendations Presentation June 7, 2016

Arlington County Athletic Facilities Allocation Study Draft Recommendations Presentation June 7, 2016 Agenda Project Overview Review of Historical Data Inventory Analysis Benchmarking Findings Summary