Wynnum & Districts Rugby Union. Committee meeting. Clubrooms. 9 th March 2017

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Adam Ward
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1 Wynnum & Districts Rugby Union Committee meeting Clubrooms 9 th March 2017 Attendance:, Shane Bright SB, Krissy Hore KH, Kris Webb KW, Arthur Eustace Earle AEE, John Stevenson JS, Tracey Lucock TL, Chris McKeon CM, Janice Luck JL, Leah Webb LW, Matthew Barton MB, Michael Robertson MR, Absent: Chris Collaro CC, Gary Ung GU, Dave Skinner DS, Aisling McGee AM, Caroline Perry CP, Fidelma Kirwan FK, Steve Dodd SD, Tamika Davey TD, Joan Madigan JM, Trish King TK, Mitchell Scott MS, Matt Wieland MW, Danielle McKeon DM, Trent Randel TR, Meeting open 6.40pm by KW Previous minutes o These were read through, nothing raised. Accepted CM Seconded KH Financials - $19,177 total bill for Intercept, $8,000 paid already and rest to be paid - Will pay bill as merch is sold in near future

- Expectation a profit will be made once all merch sold - As a safeguard $1,800 was transferred from seniors account prior to Bangkok trip and then transferred back afterwards Outstanding Bills Bill

2 - Expectation a profit will be made once all merch sold - As a safeguard $1,800 was transferred from seniors account prior to Bangkok trip and then transferred back afterwards Outstanding Bills Bill Due Amount Urban Utilities - water $555 every month plus bill $12,108 Solar Waiting on grant payment $15,000 Intercept Paying off (needs approval) $19,177 Expenses - Urban Utilities $555 every month Irrigation $1,754 Carpet $7,920 Shed/concrete/yard $3,580 BJRU outstanding invoices $6,170 Intercept jersey kits $8,000 U12 tour kits $3,133 Income Sponsorship $2,000 Jnr fees $32,750 Bar $1,230 U12tour $3,250 1 st JL 2 nd CM

3 General Business AEE - Lease amendments have been sent back. AEE still pushing for this. Michael Mulhollerin from BCC who has been a contact point is on 12 months leave. - Fields irrigation is now up and running. Below is the timeline for upcoming works 6 8 March 1. Skyline and OCN to finalise account details require account information asap (see previous ) 2. Skyline to review Groundworks soil test and revise pricing for Agronomic Assessment (completed) 3. Skyline to complete on site agronomic assessments o Assessment of cover, levelness and fine tuning of weed control program (completed) 4. Skyline to purchase amendments, fertilisers, chemicals and arrange equipment 5. Club to mark sprinklers 9-10 March 7. Aeration of both fields ( access Gates must be opened please and can I have a key for future works) 8. Soil amendments applied March 9. Fertilise fields 10. Topdressing activities ( as recommended) 11. Pre-emergent herbicide 12. Watering regime implemented arch (contingent on being completed) 13. Post emergent weed control regime week 1* March 16. Post emergent weed control regime week 2* Expected to be finished by the end of April and ready for use. Cost to be split between 10 equal payments and top dressing invoiced separately.

4 Photos taken of water meter at start of irrigation to monitor water usage. - Solar panels issues with BCC over Heritage listing which doesn t exist. TL people attended a fundraising meeting prior to committee meeting, ideas include: o Kick off seafood raffles (no more meat raffles) supplied by Wilsons o Seafood lunch at Wilsons Friday lunch at Wilsons 50% kick back on ticket price o Bugland streamline process of what did / didn t work o Netball running disco to fundraise 15/07/17 o Movie Night incorporate with sign on for Pita Pit may have access to big screen o Major fundraiser for season will be with last seniors game of season including + Battered Bugs to play + Sell tables of tickets to sponsors + Marquees beside field + Nice tables + Band AEE has someone. o If teams don t turn up to volunteer, they will forfeit their game on the weekend. o Seniors to sell raffle tickets at Waterloo on Friday night CM - Battered Bugs to play touch footy / train on Tuesday nights JS - KW praised JS over first Friday training night going really well. U/6 first training on a Saturday morning a great idea - Redlands have suggested that when the seniors play each other both home and away that all Saturday junior teams also play against each other to have a full day of rugby against each other. Muddies have a ladies team, we have a Colts team that could be a fun game to watch. - Couple of teams still no coach or managers - New managers education JS + LW to organise date in near future - Smart rugby online which allows people to referee upto U/9. TL to promote in newsletter - Rego numbers up slightly on 2016

5 - Agre group issues with kids playing in higher age groups. This season the U/11 have been smashed because 8 boys have decided to stay back and play another season of U/10 s because they had been playing up previously. Then there are 5 boys who are playing up in the under 12 s so they can go on the Sydnet trip this has left the U/11 team really short of players. In U/6 and U/7 its OK to a degree, but from U/8 up it will be enforced by the club that kids arent allowed to play up (unless by absolute discretion of the committee on exceptional once of circumstances). This is to be added to the club handbook by TR. Motion to move this: 1 st CM, 2 nd KW. Passed KH - Chasing sponsors for coach / managers polo shirts $1,500 Closed 7.50pm Next meeting 13/04/2017

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