Rebels BOD Meeting Agenda/Minutes

Transcription

1 Date and time: Participants Agenda Tuesday, March 21, :00 PM-08:00 PM Location: 116 Henshaw Ave, Chico, CA Call to order 3. Introductions 3. Name Secretary if not present 4. Open forum 5. Approval of minutes 6. Discuss board positions 7. Coaches report 8. Booster report 9. Merchandise report 10. Treasure report 11. Old business 11.1 Website addresses 11.3 Purchase portable crease 11.4 New BOD members vote 11.5 Dropbox access all new board members 11.6 Bill Travers 11.7 Fee waivers 11.8 Facebook/Dropbox admin privledges 12. New business 12.1 Memorialize minutes from past months UB Two teams? 12.3 NCJLA Rosters 12.4 Scheduling 12.5 Committee and Duties 12.6 Website Access 12.7 Merchandise Ordering 12.8 Water Coolers Meeting summary generated by Page: 1 of 8

2 12.9 Equipment Storage Practice pennies Chico Heat Fundraiser Dates Fundraiser Opportunity U & 14U Tourney - Santa Cruz 13. Next meeting 14. Adjournment of Open Meeting 15. Discuss open Forum Documents CRL Role Summary.pdf HeatBeerPouringSchedule.pdf Coach Director Report pdf PL report pdf Unhandled tasks from previous meetings (Overdue) Well done, no tasks were left unhandled! Notes 1. Call to order 6pm 3. Introductions Present at Meeting : Kathy, Sara, Luke, Sandi, Shawn, Teresa, Hunter, Doug 3. Name Secretary if not present Hunter 4. Open forum No audio or video recording is allowed by attendees. However, the secretary may record the meeting to aid the preparation of minutes. The recording is deleted once the minutes have been prepared. As provided for in the Open Meeting Act, members may observe the meeting, but do not have the right to participate in the board's deliberations or votes. Members may address the issue during open forum portion of the meeting. Shawn to follow up with 12 u parents regarding issues for 1st time players. Prepare and anticipate to set expectations for 1st time players/parents for next year. Handler: cafisherman2013@yahoo.com Refund for player that got hurt? Sandi or Teresa? Handler: t_letlow@yahoo.com Meeting summary generated by Page: 2 of 8

3 Sara to talk to Judy Sherwood regarding Harrison Stadium in Oroville. Handler: 5. Approval of minutes February 23, 2017 Approved 6. Discuss board positions Discussed options to add BOD positions as listed in Bylaws or to keep the hierarchy as is. Tabled until next meeting. 7. Coaches report See attachment "Coach/Director Report 3/21" 8. Booster report $120 in raffle ticket sales. Approve cash handling process created by Sandi. Handler: Not set Approved. Motion set Hunter, second Shawn 9. Merchandise report No one present o report on merchandise. Tabled until next Meeting. 10. Treasure report See P & L dated 3/21/17 (attached). Doug to talk with Jaguars on how to implement a registration"payment plan" Handler: dougclift46@yahoo.com 11. Old business 11.1 Website Meeting summary generated by Page: 3 of 8

4 Add picture of Luke coaching. Take photos add to website / facebook Handler: luke@chicorebels.org Turn off merchandise purchasing on website -Luke Handler: luke@chicorebels.org Add message on the website stating processes on ordering merchandise - Teresa Handler: t_letlow@yahoo.com Access to website: User name: Luke@chicorebels.org password:chicorebels2015 Same login for NCJLA website addresses Update Hunter & Shawn's addresses Update all new board members addresses - Shawn Handler: cafisherman2013@yahoo.com 11.3 Purchase portable crease Purchased at Redding Jamboree Completed - Luke Handler: Not set Completed 11.4 New BOD members vote Voted via to approve Doug Clift, Sarà Vickery, Teresa Letlow, and Keith Kinoshita as new board member Completed vote via March 1-2 Handler: Not set Kieth to notify him that we voted him in as new BOD Meeting summary generated by Page: 4 of 8

5 Handler: 11.5 Dropbox access all new board members Access for all new BOD members? Add Doug, Keith, Teresa, & Sara Handler: 11.6 Bill Travers Purchase sweatshirt or jersey for kids to sign. Schedule meal delivery for family when he returns home from hospital? Get card, send sweatshirt and/or signed jersey and get to him. Handler: 11.7 Fee waivers $225 awarded to Noah Gomez to help with registration costs. Motion Shawn, second Sandi - Completed Handler: Not set NCJLA to reimburse us for scholarships. Who can we contact? Handler: dskola@comcast.net 11.8 Facebook/Dropbox admin privledges Remove access for anyone that is no longer BOD member with exception of Kathy Carpenter. Add any new BOD members if desired or requested. Kathy Barrett? Handler: Not set 12. New business 12.1 Memorialize minutes from past months Note any major decisions that have occurred over past three months that might not be included in any minutes. Dates of missing minutes/decisions. Meeting summary generated by Page: 5 of 8

6 Handler: Missing financials from last 9 months need to be documented. Handler: dskola@comcast.net UB Two teams? Why didn't we move one of our 14U teams to the "14UA" bracket as agreed upon at club meeting in Sacramento? Net result, the surrounding teams are pissed and do not want to play us. We also have Rebel players playing on both teams? Can we have two JV teams? Answer Yes. Handler: Not set Determine who the player is and contact parents to let them know it is NOT "ok" to play on two teams. Handler: t_letlow@yahoo.com 12.3 NCJLA Rosters Must be set by April 4, Must be correct or players will not be compliant. Board members should have access to NCJLA website. Update rosters ASAP Handler: luke@chicorebels.org 12.4 Scheduling How did Luke end up scheduling all teams as it is not one of his paid job descriptions Create a scheduling committee - Sara Handler: svickery@sbcglobal.net Amend Luke's contract based on scheduling changes - Handler: cafisherman2013@yahoo.com 12.5 Committee and Duties Review CRL Role Summary (attached document) Meeting summary generated by Page: 6 of 8

7 Tabled until next meeting 12.6 Website Access BOD Sponsor / Lead password access See "old business - website" above for log-in and password 12.7 Merchandise Ordering We need to streamline merchandise orders by offering windows to purchase items. (Minimums) 5th Sun has a print on demand/drop ship option that might be available? Tabled until next meeting when Booster Club is present to discuss Water Coolers Did booster club agree to have fundraiser and purchase (2) two coolers. Research coolers cost and purchase (5) total - Hunter Handler: chicoheatgm@gmail.com 12.9 Equipment Storage Where is equipment stored? Is there an inventory list? BOD needs key or combination to lock for access lock code. Gate code to be forwarded. Inventory list to be created - Doug Handler: dougclift46@yahoo.com Madison Bear Garden "easy-up" donation for home games? - Sara Handler: svickery@sbcglobal.net Practice pennies Why haven't parents/players that ordered "mandatory" pennies gotten them yet? Upset parents want money back. Why are some coaches saying they are not mandatory? Continue communication with NS Screenprint to get remaining pennies. Handler: chicoheatgm@gmail.com Speak with coaches to ensure they enforce black shorts and pennies as we told parents they are "MANDATORY" Handler: luke@chicorebels.org Meeting summary generated by Page: 7 of 8

8 12.11 Chico Heat Fundraiser Dates Schedule time block to work Chico Heat games. See attached schedule. Schedule games that include 4th of July. Handler: Fundraiser Opportunity Joe Morris - Speaker Send out to board members requesting vote to proceed. Handler: chicoheatgm@gmail.com U & 14U Tourney - Santa Cruz Rebels club to pay half entry fees and parents pay the other half. Total fees to be split 50/50 are $697 Deny 13. Next meeting April 19, 2017 Schedule next meeting at Roundtable in private room Handler: dougclift46@yahoo.com 14. Adjournment of Open Meeting 8:17pm S 15. Discuss open Forum Nothing discussed due to time restrictions Meeting status history hogman1h@gmail.com closed this meeting on Tuesday, March 21, :13:46 PM hogman1h@gmail.com reopened this meeting on Tuesday, March 21, :32:25 PM hogman1h@gmail.com closed this meeting on Tuesday, March 21, :17:18 PM hogman1h@gmail.com reopened this meeting on Wednesday, March 22, :21:22 PM hogman1h@gmail.com closed this meeting on Wednesday, March 22, :22:17 PM Meeting summary generated by Page: 8 of 8

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