"This document alone does not constitute Full Disclosure as required under Colorado Law"

Transcription

1 Lake Arbor Fairways Homeowners Association Board of Directors Meeting March 15, 2017 Castlegate Clubhouse I. Meeting was called to order at 6:00 p.m. by President Mary Andrews who thanked the homeowners Attending for taking time to attend tonight s meeting. Board members introduced themselves. II. Attendance: Board: Mary Andrews-President Cody Notch-Vice President Brannon Fisk-Treasurer Connie Combers and Laurie Larreau-Members At Large. Owners: Lisa Archuleta/Beth Epley, Sandy Ferry, Janet/Rod Frank, Mary Jane D-Gallegos, Mica/Chris Gonzales, Karl Kluge, Sandy Novotny, Jean Petrecz, Renate Rigau, Bruce Shear, and Cheryl Suyama. III. Reading of Ratifications of Board Actions Between Meetings / Approval of Minutes: *** On February 25 th, Mary Andrews motioned to accept Garay Concrete s bid of $6000 to correct the driveway that is causing water intrusion in the garage and under the stairs at for Dinneen. It was seconded by Connie Combers and passed unanimously with 6 votes *** On February 27 th, Connie Combers made a motion to accept Pipe X s bid of $8800 to repair the sag and break in the sewer line at for Olinger. It was seconded by Allisha Johns and passed with 5 votes. One vote was missing. ***On March 2 nd, Mary Andrews motioned to accept Patriot Tree Company s bid of $2275 for lilac ash borer prevention of 65 trees. It was seconded by Connie Combers and passed with 5 votes. One vote was missing. ***Also on March 2 nd, Cody Notch made a motion to accept Tom Rowe s bid of $1500 to add skirting to units in 6670 s courtyard where soil has eroded away from porches. It was seconded by Mary Andrews and passed unanimously with 6 votes. ***On March 2 nd as well, Connie Combers motioned to accept Tom Rowe s bid of $500 to build a retain- ing wall at for Vaughn. It was seconded by Allisha Johns and passed unanimously with 6 votes ***Also on March 2 nd, Mary Andrews made a motion to accept Tom Rowe s bid of $700 to complete the skirting for 4 units at 6735, where soil has eroded away from porches. It was seconded Cody Notch and passed with 5 votes. One vote was missing.

2 ***On March 8 th, Laurie Larreau made a motion to accept Tom Rowe s bid of $250 to correct a sagging front porch support between 51/Stock and 52/Scialfa at It has been fixed before with a bandaid but this should be a permanent fix. It was seconded by Connie Combers and passed with 5 votes. One vote was missing. ***On March 7 th, Mary Andrews motioned to accept Pinnacle s bid of $ to prevent further water intrusion at for Sisneros. It was seconded by Cody Notch and passed unanimously with 6 votes. ***On March 13 th, Laurie Larreau made a motion to accept Tom Rowe s bid of $550 to correct the porches of 49/Manning and 50/Mangan, which have fallen out of level badly due to the soil under them sub- siding. It was seconded by Brannon Fisk and passed unanimously with 5 votes. Sandy Ferry brought to the Board s attention that a correction should be made to the minutes in line 2 of the President s Report. It should read sewer meter at 6836, not Thank you Sandy. Mary Andrews made a motion to accept the minutes of the February 15 th meeting with the correction It was seconded by Laurie Larreau and passed unanimously with 5 votes. IV. Approval of Financials: Mary Andrews motioned to accept the February 28, 2017 Financials. It was seconded by Cody Notch and passed unanimously with 5 votes. Bank Account Totals.$ 1,072, Net Income.($ 15,264.00) Total Monthly Income.$ 104, Pre-Paid HOA Dues.$ 32, Total Expenses..$ 119, Delinquencies.$ 19, V. President s Report: Mary Andrews read the Board resignation of Allisha Johns, Secretary who sited pursuing a 2 nd job and the fact of being a Board member takes a lot of time and effort as reasons for her resignation and expressed appreciation for being on the Board.***Mary, then showed the home- owners the $ that had been received from the City of Arvada because although a meter had been removed in 2008, the city continued to bill us for the sewer.***she went on to say we have re- solved approximately $3000 in delinquencies this past month. It is this Board s intent to stop being a finance company to homeowners. A priority in every homeowner s budget should be keeping their dues current. Obviously this doesn t apply to anyone in the room tonight because your dues are cur- rent. A huge thank you to all of you!!***last month the Board asked you, homeowners, present for assistance by sharing your opinion of Metco s snow removal service. Unfortunately no one turned in their comments. She then asked how would everyone present feel about the return of EDI, who ser-

3 viced last year. 10 of the 13 homeowners present raised their hands in approval. Comments of approval were that they come early and always made a path to all dog stations.*** Enough about snow, Mary said. The Board is excited to have the presence of our new landscaper, Green Man Lawn and Landscape beginning April 1 st. They normally begin preparing the lawn in March but EDI s contract goes through March 31 st and it would not be wise to pay 2 landscapers for overlapping services. That would be over $4000 for each, not a good business decision and a waste of homeowners money.*** She showed the homeowners some duct tape in very bad condition that had come from some under ground pipes that Green Man recently worked on in courtyard Obviously it was not a satisfact- ory product to use on that type of work completed by a previous vendor a few years back. ***She shared that recently several concrete projects had been completed through the Maintenance Request system that have been on hold with our winter weather, making it too cold to successfully do concrete work.*** She went on to say the concrete driveways were evaluated, as promised, by Michele, Garay Concrete and herself this week and the Board is waiting to hear from that vendor to review our findings and give us a bid. As was told to homeowners last month, we have far more needs than money, unless we increase the dues and it s this Board s mission not to do that.***she said she had previously forgotten to share the Board had requested and received an inventory from Daniel (in January) of Lake Arbor Fairways possessions in the HOA garage, his shop area. This is a valuable and necessary document to maintain.***she shared a $6000 bid was received to replace a concrete wall at for Vaughn. It was also evaluated by Tom Rowe with an alternate, yet very acceptable and attractive idea for only $500, thus saving the homeowners $5500.***In closing Mary said Interstate Roofing had requested meeting with the Board this past Monday to review their pro- the Board will select this year s vendor. Thank you, again, to Laurie Larreau who maintains posting our meeting in the mail kiosks each month. VI. Committee Reports Architectural Control Committee Chairperson Connie Combers reported 2 new requests had been received in the past month. One was for window replacements and the other was for bollards around a new air conditioner unit. She reminded homeowners that if they are doing upgrades to their town home, the required ACC request form is on the Advance/Lake Arbor Fairways website or you may call our Property Manager, Michele Esterley at x225.

4 Garden Committee Chairperson Renate Rigau shared that Sheryl Scialfa was composing an for homeowners, along with plot applications attached. This year s interested homeowners should complete and return the applications to a locked mailbox outside The Garden gate. Additional appli- cations will be in each mail kiosk as well. The deadline to apply is April 28 th. She said one bed had a plant pulled out, needing repair. Renate inquired about the balance The Garden had in this year s budget as they need dirt for the newest beds. Michele said she would forward that information. Landscape Committee Connie Combers reported that Daniel has been removing some junipers and that once Green Man is on site and finishes their trimming, the Landscape Committee would do a walk-through and evaluate bushes, then update the walk-through report completed last year. VII. Owner Comments *** / Mica Gonzales inquired about bollards and was advised our documents state they are required to be installed with new air conditions and/or when an existing air conditioner replaced, the bollards need to be replaced if not in compliance with our Rules & Regulation, which state exact specifications.***she also inquired the status of the remaining trees that were not available to be planted last Fall and was advised they were scheduled to be planted sometime in April. *** / Karl Kluge shared on the topic of snow removal that a storm was predicted the end of March. *** Unknown homeowner inquired who had composed the blast regarding broken windows/bent screens as it seemed threatening. They were advised it was our Property Manager, Michele Esterley. VIII. Management Report Property Manager, Michele Esterley, reported that Daniel has been changing light bulbs, picking up trash and dog poo by layed out sections (1-5) so the entire property is address- ed each week, removing bushes and disposing at the dump, replaced 2 light posts, completed paint- ing the safety stripes at the top and bottom of steps, snaked a downspout, repaired some downspouts monitors dog stations prior to weekends and places red poop flags out before the weekend. IV. New Business President Mary Andrews read an from a homeowner regarding an odd situation near 6545 that could potentially be a dangerous situation. While this person was getting their mail, an unknown person was observing this homeowner as he gathered his mail, then took a picture of the homeowner. The stranger took a picture of the homeowner and when asked why, the stranger didn t reply, merely walked away to a nearby carport, then starred at the homeowner while using

5 his phone. Homeowners were cautioned to be careful and report any peculiar behaviors observed, as we are our own neighborhood watch. X. Adjournment Mary Andrews made a motion at 7:08 to adjourn. It was seconded by Laurie Larreau and passed unanimously with 5 votes. ***The next meeting is April 19 th.