CALOOSA GOLF AND COUNTRY CLUB MINUTES FOR BOARD MEETING MAY 15, 2017

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1 CALOOSA GOLF AND COUNTRY CLUB MINUTES FOR BOARD MEETING MAY 15, 2017 Board Members present: Gene Welper, Joe DeFelice, Kay Dudek, Brandon Michaels, Ellis Parrott, Russ Stutz and Paul Donohoe; also present, Barb Struble Past President Advisor The meeting was called to order by President, Gene Welper; at 8:27 a.m. President Welper read a letter of resignation from Director Murphy, effective May 15, President Welper commended Dave for his superior performance during his tenure. The President presented the names of two members, Gene Newby and Ron Peterman, willing to serve the remaining terms of the Directors who resigned. A motion was made by Brandon Michael and seconded by Russ Stutz to appoint Gene Newby to serve as a Director for the balance of the term ending February, The motion passed unanimously. A motion was made by Russ Stutz and seconded by Ellis Parrott to appoint Ron Peterman to serve as a Director for the balance of the term ending February, The motion passed unanimously. Thereafter, they were invited to join and participate in the meeting, which they did. Secretary, Ellis Parrott, presented the minutes of April 16, President Welper presented several corrections to the minutes of the April 16, 2017, meeting. Upon motion duly made, seconded and unanimously passed, the minutes as corrected were approved. (Corrections have been made to those minutes) The Treasurer Kay Dudek, reviewed the current balance sheet and profit and loss statement. She reported that the safety deposit box was moved to BB&T. For convenience and better service, the Capital Trust Account was moved from Wells Fargo Bank to Chase Bank. She also reported that second invoices are being mailed to those who have not paid the second installment of dues. President Welper appointed Gene Newby to be the director responsible for Activities and Ron Peterman to be the director responsible for Marketing. Russ Stutz, Director of House: 1. The 18 hole ladies golf group has started a reverse shotgun which will continue until around Sept. 15 th. 2. He is working on the July 4 th barbeque. Based on 100 people showing up the cost will be $ Motion made by Paul Donohoe to charge $15.00 for the barbeque, seconded by Brandon Michaels and approved by voice vote.

2 3. Stevens World of Golf, an organization that provides operation of pro shops for a percentage of goods sold, would like to handle our pro shop. Russ will look into the possibility. 4. So far all golf groups have been receptive to using signup sheets instead of calling the pro shop. Brandon Michaels, Membership Director: 1. He addressed his concern for the future of the membership of Caloosa Golf and Country Club. This included a four page handout demonstrating currents trends. He believes an answer is a provisional international golf membership to be added to our membership categories. The Board will consider his proposals. 2. He is also concerned about tracking the ending dates of trial members. He will contact Don Davis to inquire about the members phone numbers. Paul Donohoe, Director of Golf: 1. In order to better prepare for pairings for Sunday mixers, he recommended the cut off for signing for the Sunday mixer be the Wednesday prior at 4:00 p.m. The recommendation was approved. 2. He asked that the name of the Bogey Bandits golf group be changed to be the Brew Crew. A motion was made by Russ Stutz and seconded by Paul Donohoe to approve the name change to Brew Crew. The motion passed unanimously. Joe DeFelice, Director of Greens: 1. As a result of over seeding the driving range with rye grass, the Bermuda grass is not doing well at growing back now that the weather is warm. Rye grass does not tolerate the warm weather. In order to have grass for members during the winter, the decision to over seed was made knowing the probability of problems when the weather changed. Because having a driving range in good condition is important not only to present members but also prospective members, he recommended the driving range be completely redone. He presented some cost estimates for the driving range, practice bunker and some teeing areas. A motion was made by Ron Peterman and seconded by Brandon Michaels to authorize up to $15,000 be spent to redo the driving range teeing area, the practice bunker and number 17 silver tee box. The motion passed unanimously. Members will be able to practice from the opposite end of the range but will not be allowed to use clubs with which they may reach the area under renovation. 2. Bob Struble has done extensive research concerning species of trees for the memorial tree stand. He recommends that only Desert Cassia and Jatrobha trees be planted. Current cost is about $70 per young tree. The cost of planting will have to be paid by the member or the memorial fund. 3. May have to purchase a new mower deck (bush hog) in Have had a problem and have made repairs but it may not last.

3 4. Have taken core samples to be tested for effectiveness of Majestene for nematode control. So far the results are encouraging. Nematode control is an ongoing and expensive challenge. 5. The greens are 23 + years old and are acting like old greens, slow and contaminated. Over the years, other grasses have migrated into the greens in addition to weeds. We have been working to spot kill unwanted growths but this can continue only for so long. It is time to get serious about replacing the greens. 23 years ago Tiff Dwarf may have been relatively new and exciting. However, since then there have been many developments and improvements in grasses for greens. 6. Mike Goins, Eric Joy and Jimmy are doing a good job with the irrigation system. However, there will come a time when it will need to be updated from hydraulic control to electric. We should consider starting updating a hole a year. President s Report: 1. A notice was received from the building contractor that additional information is required to submit for getting the building permit. Since Dave Murphy had been in charge of that project and is no longer on the board, Gene has been working to get more information from the contractor. The proposed cost of doing the work for permitting is about $16,000, which seems excessive and puts the project far over the budget amount. The contractor claims that the person responsible for getting the permits and is knowledgeable about the cost has been out ill. Gene will pursue this issue. 2. The first Awards and Appreciation event had 88 in attendance. It was well organized and should be considered as an event in Thanks to Dave Murphy and committee for a good job. 3. The Kentucky Derby had 115 in attendance. All had a good time. Thanks to Margo Stonefield, Shelley Welper and all those who worked to make it a success. Everyone enjoyed the hat contest and the draw a horse competition. 4. The bottom part of the ice machine in the beverage room needs to be replaced. When repaired in 2013, it was recommended to replace it as soon as possible. Now is the time. 5. The directors were advised of the 2016 Accountant s Independent Review Report. The report found that we are in compliance with accepted accounting practices. It is available in the business office. Correspondence, suggestions & complaints 1. Suggestion from Mr. Skrovonsky to have open play in the summer. This was referred to Director Michaels for response. 2. Complaint from Mr. Churchill concerning the men s member guest was referred to Director Donohoe for response.

4 3. Suggestion from Mrs. Offenbach that starting times for Friday night twilight mixers be the same during day light savings time as during standard time. This was discussed by the board and the consensus was to continue with the different starting times. 4. Complaint from Mr. Adcock making several assertions, which appear to be correct. Mr. Welper has not responded as quickly as Mr. Adcock wants because he needs to confirm information before presenting it to Mr. Adcock. However, this will be done and posted on the bulletin board in due course. Old Business 1. Directors presented the following names for appointment to the nominating committee for election of directors in November, 2017: Brad Morton, Jim Tromblee, Dave Lickfeldt, Bill Haardt and Sandy Gaither. Four directors did not submit names and they were requested to submit to the President within 10 days. There will be 3 director vacancies to fill. The nominations must be given to the board by its September meeting. 2. The following was designated as an area in which memorial trees may be planted: An area described as commencing at the granite marker at #15 tee area; thence south to a point 20 feet north of the property line; thence east to the westerly line of the circle drive; thence along the westerly edge of the circle drive to the edge of the cart path to hole #15; thence along the edge of the cart path to a point north of the mentioned granite marker; thence to the granite marker, the place of beginning. Upon motion duly made, seconded and unanimously passed, the memorial committee, under the Secretary s direction and with the approval of the Director of Greens, may permit memorial trees to be planted in the designated area and in no other area; only Desert Cassia and Jatropha trees may be planted; and, only at no cost to the club. 3. Board members should be prepared to discuss a provisional international membership category at the June meeting. 4. The rules for guest play need to be revised not later than the September board meeting. 5. All directors need to review the organizational chart and notify the president of changes ASAP. New Business 1. Directors were requested to review the current dress code and be prepared to discuss any changes. 2. Directors were advised of the need to revise the bylaws concerning residency requirements. They were also asked to review the bylaws for other needed changes. There being no further business, upon motion by Gene Newby, seconded by Joe DeFelice and unanimously passed, the meeting was adjourned at 11:40 am.

5 Respectfully submitted, Ellis Parrott, Secretary

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