Peridia Property Owners Association Inc. Minutes of Board of Directors Meeting. 27 January 2014

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1 Peridia Property Owners Association Inc. Minutes of Board of Directors Meeting 27 January 2014 Call to Order: President Strack called the meeting to order at 1:30 pm. Directors present were: Strack, Stang, Campbell, Green, Vernieri, Kirkpatrick, Sadkin, Ambrose, and Regan. General Manager (GM) Brown was present also. Recognition of the Audience: Accomplished without comment. Changes to the Agenda: Director Stang requested a discussion of Peridia rental policies be added to the agenda. President Strack concurred with the request. Approval of the 30 December 2013 Minutes: A motion to approve the December 2013 minutes was made by Director Sadkin, seconded by Director Stang and approved unanimously. Treasurer s Report: Ameriprise Investments: Treasurer Campbell has arranged for several banks, including Amerprise, to propose on the best way to reinvest/broker our certificates of deposit totaling $600k. Proposal due dates were not offered. Account Signers; A motion was made by Director Campbell that 4 board members be authorized to sign financial transactions but that only 2 signatures are required to legitimatize any financial transaction. The motion was seconded by Director Stang. After some discussion, the Board agreed that the 4 authorized signees will be the Board President, Treasurer, Secretary and General Manager. The motion was approved unanimously. Cash Flow: (Current Year to Date) Total Revenue for all Departments: ($96,098) unfavorable to budget. Total Expenses for all Departments: $127,496 favorable to budget. 1

2 General Manager s Report: Green Ponds: Total Revenue for Admin & Master Assoc.: ($1,121) unfavorable to budget. Total Expenses for Admin & Master Assoc.: ($395) unfavorable to budget. Total Revenue for Clubhouse: ($46,289) unfavorable to budget. Total Expenses for Clubhouse: $84,446 favorable to budget. Total Revenue for Golf Course: ($48,688) unfavorable to budget. Total Expenses for Golf Course: $43,444 favorable to budget. The meeting between the GM and Lake Doctors on 22 January 29, 2014 did not provide the Board with satisfactory answers concerning the reasons why some golf course ponds are clear while others are cloudy. The Board suggested that the GM seek another opinion from a different analyst. Pump House: The pump house renovation will commence 7 April Chili Bar/ Club Liquor License: The Division of Alcoholic Beverages and Tobacco in Ft. Myer has rendered their judgment that Peridia s liquor license requires an open kitchen in order for our club to serve liquor. Serving only chili and sandwiches while the kitchen is closed does not meet that requirement. Several members of the Board do not agree with that judgment. The GM, assisted by several Board members, will continue the dialogue with the state. PGA vs. NGF. The Peridia golf professional does not feel it necessary to join the PGA while already a member of the NGF. Alto Sham for Kitchen A motion to procure an Alto Sham at a cost not to exceed $ was made by Director Green and seconded by Director Vernieri. During discussion, Director Kirkpatrick requested that in the future, requests for procurement authorization from the GM be made available to the Board at least 2 weeks prior to a Board meeting. The motion was passed unanimously. Banquet Service Items: A motion to procure banquet service items at a cost not to exceed $ was made by Director Regan and seconded by Director Kirkpatrick. The motion was passed unanimously. 2

3 Sprayer for Maintenance Area: A motion to procure a maintenance sprayer at a cost not to exceed $ was made by Director Ambrose, and seconded by Director Vernieri. The motion was passed unanimously. Slope Mower: A motion was made by Director Sadkin to procure a previously used slope mower at a cost not to exceed $ The motion was seconded by Director Kirkpatrick. The motion was approved 7 to 2; voting NO were Directors Campbell and Stang. Grounds Mower Replacement: Replacing the current grounds mower with a riding grounds mower will cost $ A procurement decision was deferred until the February 2014 Board meeting. Board Matters: Peridia Rentals: Director Stang feels strongly that Peridia needs an umbrella rental policy that will apply to all HOA s. If Peridia is to retain its character as a community inhabited primarily by home owners, policies to control the circumstances of property rental must be put in place. Out of state corporations are currently buying up Peridia property for eventual rental. While it is true that several Peridia HOA s do have rental policies in place, most HOA s do not. A rental policy issued in the future by Peridia must insure that current HOA rental policies are not compromised. An umbrella Peridia rental policy cannot and should not supersede HOA rental policies already in existence. This issue will continue to be discussed at future meetings. Tees and Bunkers: The discussion and vote concerning renovation of golf course tees and bunkers, scheduled for this Board meeting, was deferred. 45 th St. Update: Director Sadkin, assisted by Pete Schneider presented the latest status to the Board and the audience. The design modifications requested by Peridia to the County Commissioners have not been fully incorporated. The County Commission expects that that the drawings for the 45 th St. modification will be 60% complete in February. It will be even more difficult to modify the design once drawings have been completed. Even so, Director Sadkin is recommending that Peridia continue to attend, in force, Commission meetings to make our views known. Decline in Banquet Income: Director Kirkpatrick provided the Board with a handout documenting revenues in years 2011, 2012 and 2013 for both member events and non- member banquets. 3

4 Member event revenue, as a percentage of total revenues, increased from 18.39% in 2012 to 22.33% in Non- member event revenue, as a percentage of total revenues, decreased from 20.39% in 2012 to 17.01% in Golf Practice Net: Director Ambrose and the golf advisory committee have recommended the installation of a golf (driving range) practice net in the tennis court area. Currently, the plan calls for the net to be installed so that it directly faces Director Vernieri s home. Cost estimates are 1k for the net and 1k for the installation. As anticipated, Director Vernieri has some reservations about this installation. This issue will continue to be discussed at future Board meetings. Additional Sets of Tees: The golf advisory committee is recommending the installation of an additional set of intermediate tees for high handicap golfers. Most golf courses have 3 sets of tees. A vote was not taken on this recommendation. Hole in One Charity: Before Peridia agrees to host a Hole in One charity event, Director Campbell asked the GM to verify that Peridia can electronically accommodate the administration of the charity. Charity participation will not cost Peridia any money and the event will probably draw more golfers to our course. It will cost golfers $3.00 for round of golf, the beer is free, and the prize for a hole in one is $1k which is paid by the charitable organization. Director Ambrose and the GM will provide additional information concerning this event. Redecorating the Pro Shop: Golf professional Murray wishes to redecorate the golf pro shop during the 3 month golf course closing. Murray is requesting no more than 3k to refurbish the pro shop. The Board will consider his request at a future Board meeting. Patio 6 Landscape: The Board and Mr. Pete Schneider discussed just who it is that owns the 8 feet on the other side of the Patio 6 boundary wall. Currently, Peridia maintains the 8 feet but if the 8 feet is in fact owned by Patio 6 home owners, why isn t Patio 6 responsible for maintenance of the 8 feet of their property? Mr. Schneider produced a parchment dated July of 2004 in which the Peridia Master Board agreed to maintain the 8 feet beyond the Patio 6 wall. Having resolved the grounds maintenance issue, the other issue as yet unresolved is who is the real owner of the 8 feet beyond the Patio 6 wall? Is the 8 feet common property or is it personally owned? Mr. Schneider has taken this issue for action. 4

5 Pickleball Court: Mr. Bill Springer requested the Board to approve the establishment of a pickleball court on Peridia tennis court #3. Mr. Springer provided the Board with both written justification and a renovated tennis court diagram. Subsequent to Mr. Springer s presentation, a motion was made by Director Stang to 1) renovate tennis court #3 using permanent painted lines vice tape and 2) allow storage of the pickleball net(s) in the golf cart garage. The motion was seconded by Director Kirkpatrick. The motion was approved unanimously by the Board. Adjournment: A motion to adjourn was made by Director Green and seconded by Director Sadkin. The motion was approved unanimously. Next Board Meeting: Submitted by: Scheduled for February 24, M.S. Green Master Board Secretary. 5

PERIDIA GOLF AND COUNTRY CLUB Board of Director s Meeting November 24, 2014 MINUTES

1 PERIDIA GOLF AND COUNTRY CLUB Board of Director s Meeting November 24, 2014 MINUTES President David Strack called the meeting of the Board of Directors of the Peridia Property Owners Association, Inc.